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KIRKLEES COUNCIL

AREA COMMITTEE – BATLEY, BIRSTALL AND BIRKENSHAW Tuesday 10 December 2013 Present: Councillor Lowe in the Chair Councillors Pandor, Smaje, O’Neill and Akhtar Apologies were received from Councillors Light, Palfreeman, Stubley and

Mayet Also present approximately 22 members of the public 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. The Committee agreed to accept late urgent reports in relation to

nomination of Council representatives for Batley Girls Leaving Scholarship Fund; Batley Grammar School Trustees and Batley Older People’s Welfare Committee.

2 Neighbourhood Policing Team The Neighbourhood Policing Team provided an update on crime and

community safety in Batley Birstall and Birkenshaw. Police Constable Widgery attended the meeting and provided information

on the numbers and types of crimes reported between 2 October and 2 December 2013. It was noted that there were 199 incidents reported which were mainly youth related and that pro-active work is being undertaken which includes increased patrols and offenders referred to the Anti-Social Behaviour Unit.

The number of burglary dwelling was reported and it was highlighted that

there has been an increase in theft from handbags and that Healey Lane, near Brookfield Lane is a hotspot for theft from vehicles.

Police Constable Widgery responded to questions from Councillors and

members of the public. The Committee thanked Police Constable Widgery for attending the

meeting.

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3 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

17 October 2013 be approved as a correct record. Information about Council allotment sites was available as requested. Ms

Randhawa will circulate to Councillors. 4 Interests No Councillor declared an interest in any of the items. 5 Admissions of the Public It was noted that all Agenda items would be considered in public session. 6 Deputations/ Petitions There were no deputations or petitions. 7 Public Question Time Ms Dickenson from the Batley and Birstall Civic Society thanked the

Committee for the grant they were awarded for the Garden Allotment project. The Committee grant, along with Heritage Lottery funding the group were awarded, will enable the group to compile the history of local allotments using DVD and publications.

The group aims to encourage local residents to grow their own and will

use some of the grant funding to hold a small prize giving event for the best locally grown produce.

If anyone wanted to get involved in the project or required more

information they should contact her. Councillor Lowe responded to a question about the location and contact

details of the Batley Food Bank. The food bank is located on Brunswick Street in the Town Hall Annexe, telephone number 01924 474999.

Councillors invited Mr Marsden to respond to a question asked in relation

to the public toilets in Batley Market Place. Mr Marsden stated that a small committee has been formed with a view to raising funds to keep these facilities open.

8 Nomination of Council Representatives The Committee agreed to accept late urgent reports in relation to

nomination of Council representatives for Batley Girls Leaving Scholarship Fund; Batley Grammar School Trustees and Batley Older People’s Welfare Committee.

RESOLVED - Nominations were considered and approved as follows:- Batley Girls Leaving Scholarship Fund – Councillor Lowe Batley Grammar School – Councillor Palfreeman

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Batley Older People’s Welfare Committee – Councillors Lowe and Stubley. 9 Area Committee Budget The Committee noted the balance of its budget and considered funding a

number of projects. RESOLVED (1) That the following allocations be approved:

(a) Birstall, Birkenshaw and East Bierley Floral Decorations -

£3,789.20p revenue.

(b) Birstall and Birkenshaw Garden Competition - £370 revenue. (c) Remembrance Day Parades in Birstall and Birkenshaw ward - £575

revenue. (d) Birstall Festive Lighting 2014 - £1,000 revenue. (e) Birstall Traders Association - £7,900 revenue grant for the Birstall

Unattended Public Conveniences. (f) The Mosaic Association - £3,000 revenue grant towards the

Change 2014 project. Pro rata contribution agreed to reflect the number of schools per ward participating.

(g) The Dewsbury Rotary Club - £500 revenue grant towards the

Technology Tournament 2014. It was noted that students in years 9 to 13 are invited to take part and that the tournament will take place on 4th March 2014.

(h) Batley Fieldhill/Chinewood Contamination Survey - £1,150 revenue. (i) Batley Business Association - £11,915 revenue grant for the Batley

Vintage Day Event 2014. (j) 1st Spen Valley Scout Group - £500 capital grant for CCTV upgrade

at St Paul’s Churchyard. (k) Batley Cricket Club - £20,030.60p capital grant for disabled facilities

and kitchen upgrade. . (2) That it be noted an underspend of:-

(a) Revenue funding of £2,959.75p is returned to the Committee’s

budget in relation to Supporting Birstall and Birkenshaw Communities in Youth Provision approved 14.03.2012 (Birstall and Birkenshaw ward)

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(b) Revenue funding of £2,500 is returned to the Committee’s budget in

relation to Batley Schools Diamond Jubilee tree planting approved 27.11.12 (Batley East and Batley West wards)

10 Loan Shark Week of Action Ms Mason from West Yorkshire Joint Service provided information about a

campaign to raise awareness of the dangers of loan sharks. The Loan Shark Week of Action will include a series of events and

activities that will take place between Saturday 25th and Friday 31st January 2014.

Ms Mason outlined the difference between illegal and legal money lenders

and how illegal money lenders take advantage of vulnerable adults especially when access to money from main stream high street lenders can be difficult.

Ms Mason provided a timetable for the week of action and highlighted the

activities taking place in Batley Birstall and Birkenshaw. This includes a Town Centre based event, information stall at the Batley Sport and Tennis Centre, a mug design competition at St Mary’s School and support from the Batley Bulldogs to promote the campaign via their social media networks. The Week of Action will help to bust some of the myths about high cost illegal money lenders and provide information about where people can go for help, advice and support.

Ms Mason invited Councillors to support the campaign by letting Mrs

Randhawa know if they could attend the presentation assembly at St Mary’s School to award a certificate for the best mug design and also to wear a shark suit at the Town Centre event.

The presentation and the campaign was positively received and supported

by the Committee and attendees. Councillor Lowe thanked Ms Mason for attending the meeting. 11 Dates of Future Meetings The date of the next meeting was noted. Tuesday 4 March 2014

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ACH3 Contact Officer: Cheryl Smith - Tel. 01484 234000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD Tuesday 26 November 2013 Present: Councillor Hughes (Chair) Councillors Blanchard, Burke, Calvert, Cooper, Hemmingway, Khan,

McBride, Pattison, Simpson, Sokhal, Stewart-Turner and Wilkinson Apologies were received from Councillors Brice, Harris, Mather, Preest,

Sarwar, Scott, Smith, Walton Also present approximately 20 members of the public 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

26 November 2013 be approved as a correct record. 3 Interests Councillor Burke declared an other interest as committee member of

Lindley Carnival Committee/Community Running Event in relation to item 11, proposed funding of a contribution to a community running event in Lindley.

4 Admissions of the Public It was noted that all agenda items would be considered in public session. 5 Deputations/ Petitions There were no deputations or petitions. 6 R J Whitehead Almshouses – Nomination of representative The Committee considered a report which sought a nomination to fill a

vacancy on the charity. The last serving representative Mr D Wright was interested in re-nomination.

RESOLVED – That Mr D Wright be re-nominated for a further 4 year term

on the R J Whitehead Almshouses Charity. 7 Poverty Looming, Gambling Booming! Who are the winners and

losers in Huddersfield

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The Committee considered a presentation by Phil Longworth, Health Policy Officer, Kirklees Council, which explored the impacts of problem gambling on people’s health, financial situations, relationships and general wellbeing. The Committee held workshop discussions around this theme and explored what more could be done locally to help support people with problem gambling.

RESOLVED - That Mr Longworth be thanked for his informative

presentation. 8 Area Committee Budget The Committee noted the balance of its budgets and considered funding a

number of projects. (Councillor Burke declared an other interest as committee member of

Lindley Carnival Committee/Community Running Event in relation to item 11proposed funding of a contribution to a community running event in Lindley.)

RESOLVED -

(1) That the report; Schools Council Summit Huddersfield be withdrawn. (2) That the following capital schemes be approved:

a) £10,000 contribution for development of public facilities on Castle Hill

with a view to match funding a major heritage lottery bid for the site.

b) £2,500 for a scheme to improve steps on a public footpath, no.138 between Benomley Road and Highlands Avenue, Almondbury.

c) £20,000 to undertake streetscene/highways improvements in the

Ashbrow Ward.

d) £82,000 to undertake streetscene/highways improvements in the Crosland Moor & Netherton Ward.

(3) That the following revenue schemes be approved:

(a) £6,700 to undertake streetscene/highways improvements in the

Ashbrow Ward – see resolution (1) c) above.

(b) £1,000 contribution to the Kirklees Federation Tenants and Residents Association to run Almondbury Gala in July/August 2014.

(c) £1,300 for the provision of a grit bin for a 5 year period to be placed at

Prestwich junction with Gleneagles Way in the Ashbrow Ward.

(d) £7,000 to support community priorities/activities particularly for the benefit of older and vulnerable adults in the Ashbrow Ward.

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(e) £2,134 for the provision of summer floral decorations in the villages of

Netherton and Crosland Moor in 2014.

(f) £10,000 to enable elected members and partners in the Crosland Moor & Netherton Ward to work with local groups to respond to agreed community priorities and enhance community activities.

(g) £2,000 to continue provision of a Police and Community Room in Lindley Ward at the Salendine Nook Shopping Centre.

(h) £2,000 as a contribution to the Lindley Carnival Committee to support a

Lindley community running event in summer 2014.

(i) £1,300 for the provision of a grit bin for a 5 year period to be placed in the Lindley Ward, location to be agreed.

(j) £1,000 for a community noticeboard on Pennine Crescent, Salendine

Nook, Lindley Ward.

(k) £1,000 for replacement of tree lights around St John’s Church in the centre of Newsome Village.

(l) £1,000 to improve a footpath to the rear of Victoria Road, Lockwood,

Newsome Ward. (4) That the following decisions made since the last meeting be noted:

(a) Fastrack commission of £20.00 revenue for a poppy wreath in

Almondbury.

(b) Cancellation of a feasibility study for Lindley Clock Tower Floodlighting, £2,000 revenue to return to budget.

(c) £5,200 revenue return to budget due to underspend for provision of grit

bins at various locations in the Almondbury Ward.

(d) £10,000 capital return to budget due to cancellation of Lascelles Hall Cricket Club project in the Almondbury Ward.

(e) £1,500 capital underspend on landscaping sites in the Lindley Ward,

return to budget.

8 Public Question Time Questions were asked in regard to the following issues and councillors

advised as to the way forward: A representative of the Youth Council asked Dalton Ward Councillors why

there was no zebra crossing to get to Tesco’s on Long Lane. Cllr McBride responded that 2 crossings are currently being assessed.

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A representative of the Youth Council asked why there is no crossing at

the bottom of Newsome Road. Councillor Cooper responded that a Cabinet decision would be needed for any increased Highways budget.

Mr Bob Mortimer asked why road repairs on Meltham Road near

Netherton are not being repaired sufficiently. Cllr McBride asked if the resident had reported these concerns to his Ward Councillors and Highways and Yorkshire Water officials and recommended he do so.

9 Dates of Future Meetings The dates of future meetings were noted: 21 January 2014 – 7pm Huddersfield Town Hall 18 March 2014 – 7pm – Huddersfield Town Hall

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ACMDDK3 Contact Officer: Duggs Carre - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD, DENBY DALE AND KIRKBURTON Monday 18 November 2013 Present: Councillor Dodds in the Chair Councillors Barraclough, Hardcastle, K Smith, Lees-Hamilton, Taylor and

Ward Apologies were received from Councillors Bolt and Turner Also present were approximately 19 members of the public, and

representatives from Mirfield Town Council. 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members


24 October 2013 be approved as a correct record. 3 Interests No formal interests were declared. Councillor Lees-Hamilton said she was

a local resident in regard to the Upper Hopton proposal. 4 Admissions of the Public It was noted that all Agenda items would be considered in public session. It was agreed that a report on funding for a new mini bus at the Denby

Dale Centre be considered as a late urgent item as part of the Area Committee Budget Report.

5 Deputations/Petitions There were no deputations or petitions. 6 Area Committee Budget The Committee noted the balance of its budget and considered funding a

number of projects.

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RESOLVED - (1) That the following revenue schemes be approved:

(a) Commissioning of Christmas Trees at various locations for 2013 £1,625.00

(Kirkburton £1,025.00 and Denby Dale Ward £600.00)

(b) Lest we Forget – World War One Project - £1,300.00. To support the project activity with local schools. (Kirkburton £650.00 and Denby Dale Ward £650.00)

(c) Grit Bins in Denby Dale ward - £3,700.00 at the following locations: Outside Nursery, Lower Common Lane, Scissett Outside23 Thorpes Avenue,denby Dale. Outside 57 Beechfield Avenue, Skelmanthorpe. Near 1 South Croft, Upper Denby. Outside Cumberworth School, Cumberworth lane, Upper

Cumberworth

(2) That the following capital schemes be approved:

(a) Grit Bins in Denby Dale Ward - £4,100.00 contribution towards the grit bins identified above in decision 1 (c).

(b) Traffic Calming and Safety Features on Upper Hopton Lane, Upper

Hopton.- £7,500.00 (Mirfield Ward)

(c) Denby Dale Centre - new mini bus - £7,811.00 (Kirkburton £3,905.50 Denby Dale £3,905.50) This last report was tabled on the night as an urgent item.

7 Public Question Time Questions were asked in relation to a number of issues as below.

(a) A question was asked in regard to Speed Indicator Devices (SIDs) and clarity sort that they could be available in Hopton as part of the traffic calming measures –it was agreed the sites would be looked at and SID’s in Hopton would definitely not be excluded as an option. A member of the public stated that SID’s run by solar power are cheaper to install and run, but it was agreed that checks were needed as to their effectiveness.

(b) Concerns were raised in regard to illegal traffic movements from the

Tesco Car Park in the middle of Mirfield.Town Councillor Pinder said he believed Tesco had passed on data to the Local Authority.

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(c) Further questions were asked in regard to the previous funding allocation to the bridle way in Mirfield.It was confirmed that a site visit had still to take place and no firm plans were yet in place

(d) A number of points were raised in regard to the ongoing issues in

regard to the public toilets by the library in Mirfield. Discussions were ongoing with local councillors and with the Town Council.

8 Date of Next Meeting The date of the next meeting was provisionally agreed as Monday 3

February but subject to change ( note: this has now been rescheduled to 20 February at the Savoy Youth and Community Centre in Skelmanthorpe.)

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ACSV3 Contact Officer: Susan Ginty - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY Thursday 10 October 2013 Present: Councillor S Hall in the Chair Councillors D Hall, Holmes, Alvy, A Pinnock and K Pinnock Apologies were received from Councillor Kendrick, Lawson and Sheard 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members


20 August 2013 be approved as a correct record. 3 Interests Councillor S Hall declared a pecuniary interest, as spouse of a KNH

employee, and left the room at item 8, proposed change of use of funding orchard planting at Church Grange and proposed funding of the Dale Lane community sports project.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations/ Petitions There were no deputations or petitions. 6 North Kirklees Clinical Commissioning Group Dr David Kelly Chair of North Kirklees Clinical Commissioning Group gave

a presentation highlighting ‘Doris’s story’. This depicted a patient’s experience of current services. It reflected the aim for better co-ordinated and joined up services for the future. Dr Kelly explained the need to change to care closer to home and integrated services. A model was outlined featuring self care and self management; effective long term condition management and support; crisis response; care planning; co-ordinated care navigators; and enablers to support. This involves several services and teams.

Dr Kelly described how work was on-going towards this model. For

example, community teams were working longer hours; there was a

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mobile response; seven days therapy support for intermediate care beds; better technology; and better palliative care. Other aspects included seven day hospital discharge; continuing care assessments; support to care homes; seven day support to patients with respiratory and heart problems and early supported discharge for stroke patients. Renal care will be closer to home and more dermatology community care.

In relation to primary care and in response to concerns about accessing

General Practitioners, work was on-going to identify variations; improve access; support practices; and reduce duplication and waste. Different ways of working were being introduced. For example more care planning for vulnerable people; community based health checks; and community cardiac care. North Kirklees and Huddersfield Clinical Commissioning groups and Kirklees Council were working together, adopting a single approach to priorities and information sharing.

Dr Kelly and colleagues, Helen Severne and Jim Barwick, responded to

several questions and comments from Councillors and members of the public. These related to the balance of hospital recuperation and the desire to get home with support; conditions treatable outside hospital; speedier specialist support services for example physiotherapy; the good work to get the commissioning group up and running; the consultation and links with the voluntary sector; and the opportunities to get involved.

Discussion also covered funding limitations; support for carers; concern

about the pressure on volunteers; the graduate apprenticeship programme; and the range of private and NHS providers that future services will involve. Dr Kelly also confirmed that the Joint Overview and Scrutiny Committee referred some aspects of the proposals to the Secretary of State.

The committee thanked Dr Kelly and colleagues for attending. 7 Healthwatch Kirklees Rory Deighton Director of Healthwatch, described how the organisation

has been established in response to changes in health and social care. Healthwatch was a statutory voluntary organisation set up to provide a

voice to hold the Clinical Commissioning Group and health and social care services to account. It offered a link between people that may need support, and bodies such as the Clinical Commissioning Group.

Healthwatch was an organisation that can listen and talk to people about

the impact of changes. It could address issues on behalf of people affected, with a view to shaping change. A couple of examples were given; the requirements of deaf people in accessing the 111 telephone service; and the needs of people with HIV. Healthwatch would offer constructive, positive challenge.

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The organisation also had ‘enter and view’ powers for example, to General Practitioner surgeries, hospitals and care homes.

The committee thanked Rory for attending. 8 Area Committee Budget The area committee noted the budget balance of £21,619.54 revenue and

£87,450.37 capital. Councillor S Hall declared a pecuniary interest as spouse of a KNH

employee, in the proposed change of use of funding at Church Grange and in the proposed funding of Dale Lane community sports project and left the room. Councillor Andrew Pinnock was nominated and seconded to the Chair for these items.

RESOLVED - (1) That there be a change of use of funding-

Church Grange Orchard planting £420. The allocation was to be used for planting and paving.

(2) That the following revenue projects be approved: (a) Dale Lane Community Sports Project – for sessional staffing costs,

equipment, food and nutrition session costs, and training for volunteers £4,280.

(b) Royal British Legion Remembrance Day Parade Band £150

approved subject to Grant Access Point Registration. (c) Cleckheaton Folk Festival – to deliver the Sunday carnival street

entertainment, outreach activity and publicity £10,000 (3) That the following capital project be approved:

(a) Cleckheaton Christmas Lights remedial work (electrical) £3,000.

9 Public Question Time No questions were asked. 10 Dates of Future Meetings The next meeting would take place on 12 December 2013 at 7pm at

Cleckheaton Town Hall. The West Yorkshire Police and Crime Commissioner Mark Burns-Williamson was invited to the meeting.

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CGAC4 Contact Officer: Andrea Woodside - Tel. 01484 221715

KIRKLEES COUNCIL

CORPORATE GOVERNANCE AND AUDIT COMMITTEE

Friday 22 November 2013 Present: Councillor Richards (in the Chair) Councillors D Hall, Hardcastle and Wilkinson 1 Membership of the Committee Apologies for absence were received on behalf of Councillors Marchington

and O'Donovan. 2 Minutes of previous meeting RESOLVED – That the Minutes of the meeting of the Committee held on

27 September 2013 be approved as a correct record. Pursuant to Minute number 11, the Director of Resources provided an

update in relation to the recent announcement of the Cooperative Bank regarding its withdrawal from commercial banking (including Local Authorities).

3 Interests No interests were declared. 4 Admission of the Public It was noted that Agenda Item 14 would be considered in private session. 5 Deputation/Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked. 7 Annual Health, Safety and Resilient Report 2012/2013 The Committee received a copy of the Council's Health, Safety and

Resilience Performance for the 2012/2013 financial year. The report, which set out information relating to effective Health and

Safety, Risk Management, Emergency Planning and Business Continuity, was presented for information and highlighted a number of key issues.

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Appendix 2 to the report provided an outline on the progress of the Corporate Safety and Resilience Action Plan for 2012/2013. The Action Plan for 2013/2014 was attached at Appendix 3.

RESOLVED That the 2012/2013 Annual Health, Safety and Resilience Report be

noted. 8 External Audit Progress Report and Technical Update The Committee received a copy of the External Audit Progress Report and

Technical Update. The report provided an overview on progress of external audit activities, and highlighted issues which would impact upon the Council and Local Government.

In considering the report, discussion took place regarding public liability

claims and it was requested that this matter be considered further at a future meeting.

RESOLVED:- (1) That the External Audit Progress Report and Technical Update be

received and noted. (2) That a report be submitted to a future meeting of the Committee to

provide information regarding public liability claims. 9 Annual Audit Letter 2012/2013 The Committee received a report which advised that the Council's Annual

Audit Letter 2012/2013 had been received from KPMG. The letter confirmed that the auditors had issued an unqualified value for money conclusion and an unqualified opinion on the Council's accounts for 2012/2013. The letter also set out details of the reports issued by KPMG since the last Annual Audit Letter.

RESOLVED – That the 2012/2013 Annual Audit Letter be received and

noted. 10 Representation on Outside Bodies Update The Committee received an update on the changes to the Council's

Outside Body representation which had occurred since the previous report on 2 August 2013.

RESOLVED – That the updated changes to Outside Body representation,

as detailed within the report, be noted. 11 Change to Date of Council Meeting - March 2014 The Committee received a report which advised of a proposal to

reschedule a meeting of Council during March 2014. The report advised that the proposal, which would be referred to Council, requested that the date of the meeting be changed from 19 March 2014 to 26 March 2014. Members were also asked to note that, a request had also been made to

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amend the date of the Annual Meeting in June 2014 and that this may therefore be submitted to a future meeting.

The Committee noted the potential changes of the dates of Council

meetings and also discussed the current arrangements for the meetings of Council. It was suggested that consideration should be given to introducing an earlier start time to meetings of Council for the commencement of the 2014/2015 Municipal Year.

RESOLVED:- (1) That the proposed change of date of Council in March 2014 be noted. (2) That Council be asked to consider the earlier start time of 10.00am for

meetings of Council during the 2014/2015 Municipal Year. 12 Planning and Highways Committee - Changes to Terms of Reference The Committee received a report which requested that consideration be

given to amending the current Terms of Reference of Planning and Highways Committee and consequently the Planning Sub Committees, to enable future planning applications for housing developments on provisional open land to be determined by the relevant Sub Committee.

The report proposed that all planning and development management

functions of the Planning and Highways Committee be delegated to the Planning Area Sub Committees except (i) where the proposed decision is contrary to any saved policy of the Unitary Development Plan apart from policy D5 and (ii) any other matter which, because of its particular significance, the Sub Committee refers to Planning and Highways Committee for decision.

RESOLVED – That the proposed amendment to the Terms of Reference

of Planning and Highways Committee, as detailed within the report, be submitted to Council with a recommendation of approval.

12 Exclusion of the Public RESOLVED - That acting under Section 100(A)(4) of the Local

Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the under mentioned Minute.

13 Quarterly Report of Internal Audit 2013/2014 (Exempt information as defined in Part 1 of Schedule 12A of the Local

Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the authority holding that information). It is considered that the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council's decision making)

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The Committee received a report which provided information on the activity and findings from Internal Audit work, completed in the Quarter 2 30 September 2013. The Committee were asked to determine whether any further action was required in relation to any of the matters reported.

RESOLVED:- (1) That the Quarter 2 Internal Audit Report be received and noted. (2) That report be submitted to a future meeting regarding (i) the recovery

of costs of tenant damage and (ii) the value of rent which is written off (after a number of years).

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KIRKLEES COUNCIL


Friday 3 January 2014 Present: Councillor Richards (in the Chair) Councillors D Hall, Hardcastle, Marchington and Wilkinson 1 Membership of the Committee There were no substitutions of Membership. 2 Interests No interests were declared. 3 Admission of the Public It was noted that all agenda items would be considered in public session. 4 Deputation/Petitions No deputations or petitions were received. 5 Public Question Time No questions were asked. 6 Change to the Date of Annual Council Meeting - June 2014 The Committee received a report which proposed a change to the date of

the meeting of Annual Council for the 2014/15 municipal year. The Committee noted that the date of the meeting had been scheduled for 11 June 2014, but due to conflicting diary commitments of two of the Group Leaders, a request was proposed to reschedule the meeting to Wednesday 4 June 2014.

The Committee noted the reasons for the request, the impact that it would

have upon preparations for the Annual meeting, and discussions took place regarding the need to give consideration at a future date to the format of the meetings of Council.

RESOLVED – That the request to change the date of Annual Council from

11 June 2014 to 4 June 2014 be submitted to Council with the recommendation of approval.

7 Membership of Committee/Panels 2013/14 The Committee received a report which set out proposed adjustments to

Committee Membership and places, pursuant to the outcome of the Golcar

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by-election on 21 November 2013. The report advised that as a result of the overall changes to proportionality, the Liberal Democrat Group would gain two places, and the Labour Group would lose one place.

RESOLVED – That the adjustments to Committees and Panels, as

detailed within the report, be submitted to Council with a recommendation of approval.

8 Update on Outside Body Representation The Committee received a report which set out an update of the Council's

Outside Bodies Representation and provided details of changes to representations that had occurred since the previous report had been submitted to the meeting of 17 October 2013.

RESOLVED – That the update on Outside Bodies representation be

received and noted.

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KIRKLEES COUNCIL


Friday 31 January 2014 Present: Councillor Richards (in the Chair) Councillors Barraclough, Marchington and Wilkinson 1 Membership of the Committee Apologies for absence were received on behalf of Councillors D Hall,

O'Donovan and Patrick (ex officio). 2 Minutes of Previous Meeting RESOLVED – That the Minutes of the meeting held on 22 November 2013

were approved as a correct record. 3 Interests No interests were declared. 4 Admission of the Public It was noted that Agenda Item 20 would be considered in private session

(Minute No 20 refers). 5 Deputation/Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked. 7 Information Access Annual Report 2012-2013 The Committee received a report which provided a summary of

Information Access Requests made under the Freedom of Information Act 2000, Environmental Information Regulations 2004, and Subject Access Requests made under the Data Protection Act 1998, along with recommendations for improvement to processes and practices.

The Committee received and noted (i) the 2012-2013 Annual Report on

the Freedom of Information Act 2000 and Environmental Information Regulations 2004 and (ii) the 2002-2013 Annual Report on Data Subject Accommodation Requests - Data Protection Act 1998.

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RESOLVED – That the Information Access Annual Report 2012-2013 be noted.

8 Corporate Customer Standard Annual Report 2012-2013 The Committee received the Corporate Customer Standard Annual Report

2012-2013. The report set out details of third stage complaints and Local Government Ombudsman investigation outcomes. It was noted that no formal Ombudsman reports were received in 2012-2013.

The report included a breakdown of LGO investigations by service area,

comparisons against other West Yorkshire Council's and a summary of statistics for third stage complaints.

RESOLVED – That the Corporate Customer Standard Annual Report

2012-2013 be noted. 9 Report of the Members Allowances Independent Review Panel The Committee received a report which presented the Members

Allowances Scheme for 2014/15, following consultation with the Members Allowances Independent Review Panel. The report of the Panel, which was attached at Appendix A of the report put forward the following recommendations; (i) the maintenance of the basic allowance at the current level for 2014/15 (ii) the maintenance of all special responsibility allowances at their current level for 2014/15 and (iii) consequential changes to the scheme in respective data use and car parking.

RESOLVED – That the Members Allowances Scheme 2014/15 be

endorsed and submitted to Council on 26 March 2014 with a recommendation of approval.

10 Review of Polling Districts and Polling Stations The Committee gave consideration to a report which set out the outcomes

of the Council's review of polling districts and polling stations. The Committee noted that the Council was periodically required to

undertake a review of Polling Districts and Polling Stations, and that the outcomes of the review were attached at Appendix 1 of the report.

RESOLVED – (1) That the proposals as set out in Appendix 1 of the report in relation to

polling district boundaries be approved. (2) That the Returning Officer’s proposals in relation to the changes of

locations of three polling stations as identified in Appendix 2 (BB02, BB07 and LG03) of the report be noted.

(3) That Councillor Marchington undertakes to raise his concerns

regarding the use of Polling Station GE02 with the Chief Executive.

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11 West Yorkshire Combined Authority - Progress Report The Committee received a report which set out the progress of the

development of the Combined Authority and Governance arrangements. It was noted that a meeting of the Shadow Board would be taking place on

6 February 2013, which would provide clarity in terms of functions, procedures and officer delegations going forward. It was noted that this further detail would form the basis of a report to Council on 26 March 2014.

RESOLVED – (1) That the update report regarding the establishment of the West

Yorkshire Combined Authority be noted. (2) That a further update regarding the development of the Authority be submitted to the next meeting of the Committee on 6 March 2014.

12 Monitoring Report - Treasury Management Activities The Committee received the Treasury Management Activity Monitoring

Report (2) 2013/2014. It was noted that it was a requirement of the CIPFA Code of Practice on Treasury Management for regular reports on operational activity to be submitted; this report covering the period of 1 April to 31 December 2013.

The report provided a summary on investment performance, borrowing

performance, revenue budget monitoring, prudential indicators and risk/compliance issues.

It was also noted that officers would be continuing to monitor the financial

status of the Co-operative Bank, and would determine a plan regarding transferring to another provider for the provision of current account facilities.

RESOLVED – That the Monitoring Report (2) on Treasury Management

activities 2013/2014 be noted and referred, for information, to the meeting of Council on 26 March 2014 for information.

13 Treasury Management Strategy 2014/2015 The Committee received a report which set out the Treasury Management

Strategy for 2014/2015. It was noted that the report met the requirements of both the CIPFA Code of Practice on Treasury Management, and DCLG Guidance.

The report provided a summary of key issues relating to; borrowing and

investment, investment strategy, borrowing requirements and strategy, policy on use of financial derivatives and treasury management indicators.

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RESOLVED – (1) That the report be noted.

(2) That the report be submitted to the meeting of Council on 26 March with a recommendation that the following be approved; Investment Strategy (Section 2.3, Appendix A), Borrowing Strategy (Section 2.4), Policy for the provision of repayment of debt (Appendix C) and Treasury Management Indicators (Appendix D).

14 Risk Management The Committee received a report which set out a summary statement of

risks that the Council may face in 2014/2015 financial year. An approximate value of each risk was set out within the report. It was noted that the total value of risks and operational activity in 2014/2015 was estimated at £7.0m.

The Committee noted that the Risk Statement would form part of the

Council's budget proposals for 2014/15. RESOLVED – That the Risk Management Update Report be noted. 15 Investigation into Planning Matters The Committee considered a report which set out the outcomes of an

Internal Audit Investigation following a public complaint regarding a planning application at Ponderosa, Liversedge. It was noted that the application had been refused at Planning and Highways Committee, and that this position was upheld by the Secretary of State on appeal.

As a result of the investigation, an action plan was appended as an

appendix of the report suggesting potential changes to current processes. RESOLVED – That the report, and the recommendations as set out within

the appended action plan, be noted. 16 Certification of Claims and Returns - Annual Report - 2012/2013 The Committee received the Certification of Grant Claims and Returns

Report 2012/2013. The Committee noted the content of the report, which summarised the

work of KMPG in certifying the Council’s 2012/13 grant claims and returns. RESOLVED – That the Certification of Grant Claims and Returns

2012/2013 be noted. 17 External Audit Plan 2013/2014 The Committee received a copy of the External Audit Plan 2013/2014

which set out details of how the Council's audit would be delivered by KPMG.

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The report set out details of the audit approach in terms of planning, control evaluation and substantive procedures. It also detailed key financial statement audit risks, the value for money approach, timeline of work flow and the audit fee.

RESOLVED – That the External Audit Plan 2013/2014 be noted. 18 January 2014 – Audit Update Report The Committee received a report which set out the External Audit

Progress Report and Technical Update. The paper set out an overview of KMPG’s progress in delivery its responsibilities as External Auditor and provided a summary of progress against the 2013/2014 Audit Deliverables.

RESOLVED – That the External Audit Program Report and Technical

Update be noted. 19 RESOLVED - That acting under Section 100(A)(4) of the Local

Government Act, 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the under mentioned Minutes.

20 Quarterly Report of Internal Audit 2013/2014 (Quarter 3) (Exempt information relating to the financial or business affairs of any

particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing the information and providing greater openness in the Council’s decision making).

The Committee received a report which set out information on the activity

and findings from Internal Audit work completed in the quarter to 31 December 2013.

RESOLVED – That the Quarterly Report of Internal Audit 2013/2014

(Quarter 3) be noted.

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KIRKLEES COUNCIL


Wednesday 19 February 2014

Present: Councillor Richards (in the Chair) Councillors D Hall, Hardcastle, Marchington, O’Donovan, Palfreeman and

Wilkinson 1 Membership of the Committee There were no apologies for absence or substitutions of membership. 2 Interests No interests were declared. 3 Admission of the Public It was noted that all agenda items would be considered in public session. 4 Deputations/Petitions No deputations or petitions were received. 5 Public Question Time No questions were asked. 6 Amendments to Article 7 of the Council's Constitution The Committee received a report which requested that consideration be

given to consider proposed amendments to Article 7 of the Council's Constitution which would enable the Council's Deputy Leader to act as Leader upon the resignation of the Council Leader until the following meeting of Council, when the Authority would elect a New Leader.

The Committee noted that the Articles of the Constitution did not currently

provide guidance for the resignation of a Council Leader during their term of office. In order to address this issue, the report proposed that the Constitution be amended at Article 7 in order to enable the Deputy Leader to act as Leader upon the resignation of the Leader of the Council until the following meeting of Council when an election for the new Council Leader would take place.

It was noted that the recommendation of the Committee would be

submitted to the meeting of Council, also on 19 February 2014.

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RESOLVED - That Council be recommended to approve that Article 7 of the Constitution be amended to include a further paragraph (7.5.5.5) to read ‘The Leader resigns from office in which case the Deputy Leader shall act as Leader and continue to hold office until the election of a new Leader’, and that a further paragraph should also state ‘And for the avoidance of doubt in the circumstances described in Articles 7.5.5.4 or 7.5.5.5 the Deputy Leader whilst acting as Leader shall be entitled to appoint a Cabinet in accordance with Article 7.3.’

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KIRKLEES COUNCIL


Thursday 6 March 2014 Present: Councillor Richards (in the Chair) Councillors D Hall, Hardcastle, Marchington and Wilkinson 1 Membership of the Committee Apologies for absence were received on behalf of Councillor O’Donovan. 2 Minutes of Previous Meetings RESOLVED – That the Minutes of the meetings held on 3 January, 31

January and 19 February 2014 be approved as a correct record. 3 Interests No interests were declared. 4 Admission of the Public It was noted that all items would be considered in public session. 5 Deputation/Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked. 7 West Yorkshire Combined Authority – Appointment and Nominations The Committee received a report which provided an update on the

progress of the Combined Authority, and information regarding the appointments/nominations to serve on the Authority, along with its Transport Committee, Investment Committee, Governance and Audit Committee and Overview and Scrutiny Committee. It was noted that such appointments would be considered at the meeting of Council on 26 March 2014.

The Committee noted the content of the report and discussed the

allocation of the political balance of places allocated. It was requested that the Assistant Director – Legal and Governance/Director of Resources provide further feedback to Members regarding the calculation of the allocation of places across West Yorkshire prior to the submission of the report to Council.

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RESOLVED – That the report be noted and submitted to the meeting of

Council on 26 March 2014. 8 Proposed changes to the Council’s Constitution The Committee received a report which set out details of proposed

changes to the Council’s Constitution prior to its submission to Council on 26 March 2014. The proposed changes were set out as track changes to the existing content.

The Committee noted and endorsed the proposals as set out within the

report. Discussion also took place on

(i) The need to build an element of flexibility to maintain leadership if the elected Leader was unable to fulfil their duties in sensitive or unexpected circumstances.

(ii) The need to adhere to requirements of Article 6 6.2.2 and; (iii) Council Procedure Rule 10(1) and the need to restrict any deputations,

petitions or public questions to the relevant subject matter at any meetings of an extraordinary meeting.

RESOLVED - That the content of the report be endorsed and that it be

submitted, along with the comments of the Committee, to the meeting of Council on 26 March 2014.

9 Proposed Amendments to Contract Procedure Rules and Financial

Procedure Rules 2014 The Committee received a report which set out proposed changes to

Contract Procedure Rules and Financial Procedure Rules for the Council year 2014-2015. The proposed changes were set out as track changes to the existing content. The Committee noted the key points, as highlighted in paragraph 2 of the report, which summarised the main changes that were proposed.

RESOLVED – That the report be noted and submitted to the meeting of

Council on 26 March 2014.

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HWB6 Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 28 November 2013 Present: Councillor Mehboob Khan (in the Chair) Councillor Cath Harris Councillor Robert Light Councillor Linda Wilkinson Alison O’Sullivan – Director for Children and Adults Carol McKenna – Greater Huddersfield Clinical Commissioning Group Chris Dowse – North Kirklees Clinical Commissioning Group

Dr Judith Hooper – Director of Public Health Rory Deighton – Healthwatch Dr Steve Ollerton – Greater Huddersfield Clinical Commissioning Group Steve Brennan – North Kirklees Clinical Commissioning Group Invited Observers: Keith Smith – Kirklees Council Anna Basford – Calderdale and Huddersfield NHS Foundation Trust Robert Flack – Locala Karen Taylor – SW Yorkshire Partnership NHS Foundation Trust 60 Membership of the Board/Apologies It was noted that Steve Brennan was substituting for Chris Dowse, Anna

Basford was substituting for Owen Williams, Karen Taylor was substituting for Steven Michael.

Apologies for absence were received from Councillor Walton, Adrian

Lythgo, Chris Dowse, Dr David Kelly, Owen Williams and Steven Michael. 61 Minutes of Previous Meeting The Minutes of the meeting of the Board held on 31 October 2013 were

approved as a correct record. The Board agreed to consider correspondence regarding winter pressures,

from NHS England as a late agenda item. 62 Interests No interests were declared. 63 Admission of the Public The Board considered the question of the admission of the public.

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RESOLVED - That all issues be considered in public session. 64 Deputations/Petitions No deputations or petitions were received by the Board. 65 Public Question Time There were no public questions received from the general public. 66 Date of Next Meeting The Board noted that the next meeting would be held on Thursday 30

January 2014. 67 Kirklees Safeguarding Children Board Annual Report

The Health and Wellbeing Board received the Kirklees Safeguarding Children Board Annual Report. Bron Sanders, Independent Chair of the Safeguarding Board, attended the meeting to present the highlights from the report and the progress made against the Board's three year business plan. The Health and Wellbeing Board noted that there were six objectives set out in the business plan for 2013 to 2016. These were: * Strengthen and develop the partnership approach to safeguard and promote the welfare of children. * The incidents of child abuse and neglect is minimised. * Monitor and evaluate the effectiveness of what is done by the Local Authority and Safeguarding Children Board partners. * Communicating the need to safeguard and promote the welfare of children and promote the work of KSCB. * Review and investigate all serious incidents against children in Kirklees. * Develop the skills and knowledge of workers in relation to safeguarding children. Bron Sanders confirmed that the Safeguarding Children Board remained a very strong and committed group with high levels of attendance and a number of work streams on going to progress the safeguarding objectives. Set against a context of change, with the recently established Clinical Commissioning Groups, the Health and Wellbeing Board and changes at NHS England level, the Board had maintained continuity and commitment throughout. There was a willingness for partners to hold each other to account and to provide an on-going challenge to each other in line with Section 11 challenge requirements. Partnership working remained a strong feature with strategic links at Children's Trust level. This was supported by the

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development of common priorities, including shared priorities around Looked After Children. Two on going areas of challenge for the Board were around the improved use of the Common Assessment Framework (CAF) and the recently recommissioned Child and Adolescent Mental Health Services (CAMHS). The Board noted that work around safeguarding teens had been a theme for the last two years. Two conferences and a young person's conference had been held to raise awareness and the Board was providing leadership around a number of actions that would improve practice. The Board was informed that there had been no new serious case reviews in 2012/13. Nevertheless there were some practice reviews and audits going on in response to the learning from significant national cases. In considering the on-going areas for development and challenges, Bron Sanders highlighted the implementation of Working Together guidance which included reviewing thresholds and developing a new model for social care reviews. Further work was on going around child sexual exploitation and missing children, including awareness raising in schools and with the public and further training for staff. A revised quality assurance framework had been devised to incorporate qualitative information about services. One Workstream undertook multiagency audits in respect of the Juvenile Referral Process and children subject to a child protection plan. Further work in this area would include continuing to challenge and monitor the services to asylum seeking children placed in Kirklees. The Board noted that in respect of the inspection of local safeguarding children boards, the bar had been raised and good was now the minimum standard. It was noted that the focus was now on practice not process. The Health and Wellbeing Board welcomed the safeguarding Children Annual Report and the progress that had been made to date against the objectives within the business plan. The Board continued to discuss the work identified to develop a Learning and Improvement Framework which would incorporate learning from child deaths, serious cases and incidents. The Board welcomed a more detailed approach to ensure that there was a mechanism for reviewing learning to inform the necessary changes in culture and approach. The Board questioned whether "soft evidence" crucial to early identification of issues, was available. Ms Sanders confirmed that work around co-locating of teams, together with the confident approach in working together and reporting through localities and local networks meant that there was a strong framework for information sharing which would support the sharing of soft intelligence/evidence. The Health and Wellbeing Board agreed to monitor the delivery of the Safeguarding Children Board's business plan. It was agreed the Board

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receive a further update after six months to see what progress had been made in addressing the priority areas of work. RESOLVED - (1) That Bron Sanders, Independent Chair of Kirklees Safeguarding Children Board be thanked for attending the meeting and presenting the annual report. (2) That the Health and Wellbeing Board receive a further six monthly progress report on a delivery of the Safeguarding Children's Board's business plan.

68 Children and Families Bill (Disabled Children) for September 2014 Anne Tierney, Acting Head of Specialist Learning Support attended the Board meeting to provide an update on the progress of the Children and Families Bill. The Board noted that the Bill was currently at the amendment stage, with implementation still expected for September 2014.

The proposals centred on adoption, children in care, family justice and

leave and pay for parents and adopters. In addition there were large sections of the Bill dedicated to children and young people with special educational needs.

There was currently pathfinder work being undertaken in Calderdale, the

findings of which were still being collated. It was expected that this information would be released after the changes in legislation. One of the expectations of the bill was likely to be the publication of a local offer, which illustrated cooperation in the assessment of needs across health education and social care. Assessment would lead to the development of an education health and care plan which would be accompanied by a personal budget.

In considering the update, the Board welcomed the opportunities for

increasingly joined up ways of working. However it was noted that until more detail was available the full resource implications would remain unclear.

RESOLVED- (1) That the Board noted the current position regarding the development

and implications of the children and families bill. (2) That the Board receive further updates on key mile stones, particularly

in the development of a shared approach to implementation, prior to September 2014.

69 Strategic and Operational Planning in the NHS

The Board considered a report that provided an update on the new strategic and operational planning arrangements across the NHS. It was noted that on 1 November 2013, NHS England, the Local Government Association, Monitor and NHS Trust Development Authority, published

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joint initial guidance setting out some of the detail of the planning process identified in the Call to Action. The overall aim was to ensure that commissioners, providers and Local Authorities understood expectations and could start working together before final guidance was issued in December. The details of the draft guidance were appended to the report. Key points included, the development and implementation of bold and transformative long-term strategies and plans: the role of the Integration Transformation Fund as part of the five year strategy for health and care: agreement of a larger unit of planning for the development of consistent and integrated long-term strategic plans. In considering the report the Board noted that discussions were on going about the foot print for the strategic plan and it was suggested that it could be as large as West Yorkshire level. Councillor Khan raised some concerns about the concept of a West Yorkshire wide unit of planning and questioned what views had been sought from other areas of Governance, including Local Government on the options. In response, Carol McKenna, replied that the unit of planning would not impede Local Authorities from developing their own plans in terms of footprints. Councillor Khan expressed concerns that issues that were not determined at a national level needed to be in view at a local level. Leaders and Chief Executives within Local Authorities would wish to be engaged in any discussions that related directly to the footprint of their Local Authority. In response to the points raised it was suggested that by working at West Yorkshire level each Authority would have more of a voice and influence but that did not prevent the achievement of local aspirations. Councillor Khan, as Leader of the Council felt it appropriate to raise the issue with the other West Yorkshire Authorities with a view to forwarding concerns to NHS England regarding the agreement of the five year planning unit. RESOLVED - (1) That the update report on the Strategic and Operational planning arrangements within the NHS in respect of two year and five year planning arrangements be noted. (2) That CCG representatives on the Board note the concerns expressed regarding the lack of Local Authority influence regarding the planning unit footprint. (3) That Councillor Khan, as Leader of the Council, raise the issue with the other West Yorkshire Authorities with a view to forwarding concerns to NHS England regarding the agreement of the five year planning unit.

70 Involving Communities Michael Greene, Head of Safe and Cohesive Communities and David Bundy, Corporate Policy Officer, attended the Board meeting to provide an update on the progress made against the final stages of the 30-60-90 day plan.

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The Board received a comprehensive presentation which explored the two pieces of research and analysis that had been undertaken as part of the project. These included mapping and data analysis including the identification of health and inequalities, to enable the project to define key communities. The second piece of research and analysis considered local community capacity in Kirklees, through desk top analysis and local experience and insight. The evidence summarised which geographic, demographic, and socio-economic factors had baring on community capacity within each Ward. The report to the Board highlighted how an intelligence based approach, combined with an Asset Based Community Development (ABCD) way of working with communities had enabled a pilot to identify what works well and not so well. The overarching concept of the approach was 'social productivity'. This was explained as a relationship between citizens, communities and public services which was based on greater reciprocity, and a reduction in dependence on traditional services. In considering the presentation, the Board welcomed the work that had been undertaken and recognised the need to bolster joint arrangements, sharing expertise and skills in this area. There was some concern about work that was already on going in other service areas and ensuring that there was a dovetailing and not a duplication of efforts. Steve Ollerton, welcomed the work that had been done but queried the resources and capacity to continue to do the work. The Board considered it appropriate that further discussions concerning next steps took place at the Chief Officer Group. RESOLVED - (1) That the progress on the Involving Communities project be welcomed and noted. (2) That further discussions regarding next steps be considered by the Health and Well Being Board Chief Officer Group.

71 The Integration Transformation Fund The Health and Wellbeing Board received a progress report on the current

position regarding the Integration Transformation Fund, including the conditions attached to it and the action being taken in Kirklees to prepare for full implementation in 2015/16. The supporting report provided details on the ITF and the need to develop a local plan by 30 March 2014. The plan would set out how the pooled funding would be used and the ways in which national and local targets attached to the performance related monies would be met.

It was noted that in Kirklees the ITF would be used to build on the joint

work already taking place using Section 256 funding transferred from the NHS to the Council to support adult social care services.

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As a next step it was noted that the Integrated Commissioning Executive was overseeing the completion of the NHS England template which would require approval by the Health and Wellbeing Board on 30 January 2014. RESOLVED - (1) That the Board note the update on the development of the final integration transformation fund plan. (2) That the template be presented to the next meeting of the Health and Wellbeing Board for approval.

72 Care and Support Specialised Housing Fund The Board received for information a report updating on the progress of the Council's bid to the Care and Specialised Support Housing Grant Fund. The information report outlined the Council's proposals for the funding and confirmed that the grant been approved. RESOLVED - That the update on the progress on the Council's bid for care and specialised supported housing grant be welcomed and noted.

73 Winter Pressures Correspondence The Board considered, as a late urgent item, correspondence from NHS

England regarding partnership work to address winter pressures. There followed discussion within the Board regarding preparation across

CCG's and Social Care to prepare for the increased pressure on services during the winter period.

RESOLVED - That the Board note the correspondence and welcome the arrangements already in place within Kirklees for partners to work closely, through the Urgent Care Working Group, to anticipate service requirements over the winter period.

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HWB7 Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 30 January 2014 Present: Councillor Mehboob Khan (in the Chair) Councillor Cath Harris Councillor Molly Walton Alison O’Sullivan - Director for Children and Adults Chris Dowse - North Kirklees Clinical Commissioning Group Dr David Kelly Rory Deighton - Healthwatch Dr Steve Ollerton - Greater Huddersfield Clinical Commissioning Group Vanessa Stirum - Mercy Vergis - Director of Public Health Adrian Lythgo - Chief Executive, Kirklees Council Invited Observers: Catherine Riley - Calderdale and Huddersfield NHS Foundation Trust Robert Flack - Locala Neil Clark - Mid Yorkshire Hospitals NHS Trust Diane Smith - South West Yorkshire Partnership NHS Trust 74 Membership of the Board/Apologies The Board noted that Mercy Vergis was substituting for Judith Hooper. Apologies for absence were received from Carol McKenna, Councillor

Robert Light, Dr Judith Hooper, Councillor Linda Wilkinson and Steven Michael.

75 Minutes of Previous Meeting The Board considered the Minutes of the meeting held on 28 November

2013. RESOLVED - That the Minutes of the meeting be agreed as a correct

record, subject to clarification in Minute 68 that Calderdale Council was only one of a number of pathfinder areas.

76 Interests No interests were declared. 77 Admission of the Public The Board determined that all agenda issues would be considered in

public session.

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78 Deputations/Petitions No deputations or petitions were received by the Board. 79 Public Question Time There were no public questions asked. 80 The Better Care Fund (formerly The Integration Transformation Fund)

Planning Template The Board considered a report which sought approval for the submission

of the initial draft of the Better Care Fund Planning Template to NHS England, in order to comply with a deadline of 14 February 2014.

The Board noted that an Integrated Commissioning Executive had been

established to develop and implement integrated commissioning across Kirklees. This would include managing the Better Care Fund and developing and delivering the Better Care Plan.

The report informed the Board that the Better Care Fund Planning

Template was being completed jointly by the Clinical Commissioning Group and local authority members on the Integrated Commissioning Executive. The template presented to the Board was an initial first draft with further work required on details prior to the submission date. For this reason agreement was sought from the Health and Wellbeing Board to delegate the authority for final sign off of the template to the Director of Resources and the Assistant Director for Commissioning and Health Partnerships, in consultation with the Chair and Deputy Chair of the Health and Wellbeing Board.

RESOLVED - (1) That the first version of the Better Care Fund Planning Template be

agreed and the sign off of further amendments to the template, to enable compliance with NHS England deadlines, be delegated to the Director of Resources and the Assistant Director for Commissioning and Health Partnerships in consultation with the Chair and Deputy Chair of the Health and Wellbeing Board. (2) That the final Better Care Plan, be presented to the Health and Wellbeing Board on 27 March 2014, prior to submission to NHS England on 4 April 2014.

81 NHS Complaints Advocacy Service – Update

The Health and Wellbeing Board received for information, a progress report on the NHS Complaints Advocacy Service. It was noted that the service had been recommissioned by Kirklees Council in 2013, with delivery in Kirklees being carried out by Kirklees Law Centre under a sub grant agreement. The service was fully operational from 1 April 2013 with 10 cases being passed from the previous provider.

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Projected clients for the 2014 period were 88, exceeding a target of 53. Feedback from clients indicated that 100% of services received were either good or very good. The report was accompanied by case studies to illustrate the sort of work being undertaken by the Advocacy Service. RESOLVED - That the progress update on NHS Complaints Advocacy Service be noted.

82 Date of Next Meeting The Board considered the date for its next meeting.

RESOLVED - (1) The Board noted the date of the next meeting as Tuesday 25 February 2014 at 2.00pm. (2) The Board noted that the LGA Peer Challenge Team was likely to be in attendance at the Health and Wellbeing Board at its next meeting.

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SMC6 Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Tuesday 26 November 2013 Present: Councillor Patrick (in the Chair) Councillors Burke, D Firth, Kendrick, Sims and Stewart-Turner Apologies: Councillor Rowling 28 Minutes of Previous Meeting The Minutes of the meeting of the Committee held on 29 October 2013

were approved as a correct record. 29 Interests No interests were declared. 30 Admission of the Public It was agreed that all agenda items would be considered in public session. 31 Membership of Joint Health Overview and Scrutiny Committee

(Yorkshire and Humber) and Scrutiny of Health Update The Management Committee considered a report that sought approval of

the appointment of a Kirklees representative to the Joint Health Overview and Scrutiny Committee (Yorkshire and Humber). In addition, the report provided an update on work being undertaken across the Kirklees district which could result in further formal statutory Health Scrutiny Review work.

The Committee noted that in June 2013, the Secretary of State for Health

announced that the Review of Children’s Congenital Heart Services would not proceed as planned. This was in part due to a referral from the Joint Health Overview and Scrutiny Committee, Yorkshire and Humber which had led to an independent review of previous proposals.

NHS England had now taken responsibility for commissioning a

specialised Congenital Heart Services Review. The new review would consider the whole lifetime pathway of care for people with congenital heart disease, including care for both children and adults.

The Committee was informed that the terms of reference for the Joint

Health Overview and Scrutiny Committee (Yorkshire and Humber) had been revised and it was therefore appropriate that Kirklees considered appointing a representative to the JHOSC. It was noted that Councillor Liz

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Smaje had previously undertaken the scrutiny work in connection with children’s congenital heart services and been nominated to continue as the Kirklees representative. The Management Committee supported the nomination and appointed Councillor Elizabeth Smaje as Kirklees representative on the Joint Health Overview and Scrutiny Committee (Yorkshire and Humber).

The Management Committee was updated on health review work which

was currently being monitored through the Well Being and Communities Scrutiny Panel and included:

* The re-location of services currently being delivered from the

Princess Royal Community Health Centre. * The Calderdale and Huddersfield Health and Social Care Strategic

Review. * Mid Yorkshire Health and Social Care Partnership Transformation

Programme.

The report indicated that should any of the reviews be deemed to be substantial in their effect on service provision, then there would be a requirement to appoint a further Joint Health Overview and Scrutiny Committee. It was noted that time scales were unclear but it was likely that there would be relatively short notice of the need to establish a Joint Health Overview and Scrutiny Committee to start work on the new review areas. The Management Committee was requested to agree to officers obtaining nominations from political groups to enable the early establishment of a JHOSC if required.

RESOLVED:- (1) That Councillor Elizabeth Smaje be appointed as the Kirklees

representative on the Joint Health Overview and Scrutiny Committee (Yorkshire and Humber) for the Review of Congenital Heart Services.

(2) That officers seek nominations for a potential Joint Health Scrutiny

Committee to look at proposals arising from the Calderdale and Huddersfield Strategic Review.

32 Dates of Future Meetings The Management Committee was asked to confirm the proposed dates for

meetings of the Committee for the remainder of the 2013/14 municipal year.

RESOLVED – That the following dates be confirmed for meetings of the

Committee for the remainder of the 2013/2014 municipal year:

* 14 January 2014 * 11 February 2014 * 11 March 2014

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* 8 April 2014 * 6 May 2014 * 3 June 2014.

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SMC7 Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Tuesday 14 January 2014 Present: Councillor Patrick (in the Chair) Councillors Kendrick, Rowling, Sims and Stewart-Turner Apologies: Councillor Burke 33 Minutes of Previous Meeting The Committee considered the Minutes of the meeting held on 26

November 2013. RESOLVED:- That the Minutes of the meeting of the Committee held on 26 November

2013 be agreed as a correct record. 34 Interests No interests were declared. 35 Admission of the Public The Committee considered the question of the admission of the public to

the meeting. RESOLVED:- That all agenda items would be considered in public session. 36 Quarter 2 Performance 2013/14 The Management Committee considered a report on the Council's

performance in relation to the Corporate Plan and Service Delivery Plans for 2013/14, as at Quarter 2.

In considering the summary report, the Committee noted that there was

positive progress to report in relation to the development of integrated commissioning arrangements, in particular in discussions with NHS partners, which would contribute to enhancing life chances for young people. Nationally health visitors services were being reviewed with the anticipated transfer of responsibility to Local Authorities in 2015.

In relation to the support older people theme, progress was noted in a

number of areas including the delivery of an action plan for in-house care homes, with some improvements being noted.

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In respect of business growth and jobs, it was noted that 33 businesses

had committed to the Kirklees Apprenticeship Hub which had resulted in 40 new apprenticeships.

The Management Committee also noted the three other themes that were

emerging which were capacity, information technology and shared services and West Yorkshire wide working. It was noted there was good progress on strategic projects such as SAP and the PSM Code of Compliance.

The Management Committee received an update on the questions arising

from the discussions at Quarter 1. Information had been provided on the targets for the 6 commitments for reducing CO2. In relation to Climate Local, the Committee queried whether there were any performance targets within these areas.

In considering the update on KI022, rent collected, the Management

Committee requested details of previous years collection rates and number of tenants, to be included with Quarter 3 information to enable comparisons to be drawn. In respect of KI130, affordable homes, the Committee requested the previous year's target be included within the Quarter 3 report.

The Committee had a general discussion regarding the continuation of the

traded services approach. Views were expressed about internal recharging for services and if this could be seen as simply moving money around the system. The Management Committee requested an update position on the current traded services within the Council.

The Management Committee considered attendance information and

asked for clarification on whether figures included teachers, requesting that figures were presented both with and without teachers.

In relation to the Children and Adults Directorate, the Committee identified

the forecast for the percentage of 6-18 year olds not in employment, education or training predicted to move from a current red status to green. The Management Committee sought clarification on the reasons for the predicted forecast.

In considering the information provided by the Communities

Transformation and Change Directorate, the Scrutiny Committee discussed the information about museums and galleries. The Committee asked for additional information on income level for 2012/13 to be included in the Quarter 3 report.

In discussing the Place Directorate performance information, the

Management Committee wanted clarification on the comments regarding the delays at Committee on major planning applications. The Management Committee also wanted to understand the number of applications and if it

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had changed from Quarter 1 to Quarter 2. The Management Committee requested that this information be included at Quarter 3 to enable comparison across the year so far. The Committee also asked that a definition of what constituted a major planning application be provided. In relation to the homeless acceptance performance indicator (KI074) the Committee noted that the current rating stood at green and queried the reasons behind the forecast rating of amber.

The Management Committee continued to look at the performance

information concerning asset disposal and noted the ongoing work of the Resources Scrutiny Panel in this area. When reflecting on individual experience as Councillors, the Management Committee felt it appropriate to recommend to the service that they considered introducing a performance measure to monitor progress on how long it was taking from formal approval to dispose of a property to the property being put on the market.

The Management Committee continued to look at the performance

information regarding the Resources Directorate, in particular the information on Freedom of Information and Data Protection Requests. It was noted that performance indicators aimed to achieve 100% compliance across all Council Directorates. The report indicated that during the second quarter 80% of FOI had been turned round within timescales. The Management Committee wanted to have a better understanding of the volume of requests and asked that information on numbers be presented at Quarter 3. The Management Committee was also interested in understanding the trend nationally.

RESOLVED:- (1) That the Quarter 2 performance information be noted. (2) That officers provide responses to the points raised during the

discussion of the performance information. 37 Dates of Next Meetings The Management Committee noted that the next meeting would be held

on Tuesday 11 February 2014 at 10.00am in Huddersfield Town Hall.

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PC2 Contact Officer: Richard Farnhill - Tel. 01484 221713

KIRKLEES COUNCIL

PERSONNEL COMMITTEE

Tuesday 4 February 2014 Present: Councillor Khan in the Chair Councillors D Hall, Light, K Pinnock and Sheard 1 Membership of the Committee Apologies for absence were received from Councillors McBride and

Walton. 2 Minutes The Minutes of the meetings of the Committee held on 18 February and 22

May 2013 were agreed as a correct record. 3 Interests No interests were declared at the meeting. 4 Admission of the Public It was agreed that Agenda Items 8 and 9 - Senior Management Structure

of the Council in 2014 and Assistant Director – Secondment be taken in private session due to reports containing confidential information.

5 Deputations/Petitions No deputations or petitions were received. 6 Public Question Time No public questions were asked at the meeting. 7 Exclusion of the Public RESOLVED - That acting under Section 100(A)(4) of the Local

Government Act, 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the under mentioned Minutes.

8 Senior Management Structure of the Council in 2014 (Exempt information relating to a particular employees, the public interest

in maintaining the exemption, which would protect the rights of the individuals under the Data Protection Act, outweighs the public interest in

disclosing the information providing greater openness in the Council's decision making)

Personnel Committee considered a report setting out proposed changes to the Council's Senior Management structure to be made in 2014 and making recommendations on the process to be used to implement the proposals. Personnel Committee indicated their approval in principal to the proposals in the report and asked that a further report be submitted in June 2014 setting out detailed proposals on the approach to be taken to the recruitment processes required to implement the proposals.

RESOLVED - (1) That the overall direction of travel as set out in the considered report in

relation to senior management structure arrangements be supported. (2) That the Chief Executive be asked work on the production of a job description in accordance with the proposed arrangements in the considered report and that a proposal in relation to the approach to recruitment be designed and brought back to Personnel Committee in June 2014.

9 Assistant Director – Secondment (Exempt information relating to a particular employees, the public interest

in maintaining the exemption, which would protect the rights of the individuals under the Data Protection Act, outweighs the public interest in disclosing the information providing greater openness in the Council's decision making)

Personnel Committee considered a report providing an update on the

current position in relation to the secondment of the Assistant Director Innovation and Efficiency to West Yorkshire Joint Services. The report made specific recommendations on the contract of the Assistant Director Innovation and Efficiency, whereby the contract would be extended to September 2014 in line with the seconded post at West Yorkshire Joint Services.

RESOLVED - (1) That the proposal as set out in the considered report to extend the

contract of the Assistant Director Innovation and Efficiency until September 2014 be approved. (2) That Authority be delegated to the Chief Executive to further extend the contract of the Assistant Director Innovation and Efficiency subject to the costs of the post being met by West Yorkshire Joint Services.

PHC3 Contact Officer: Richard Farnhill Tel. 01484 221000

KIRKLEES COUNCIL

PLANNING AND HIGHWAYS COMMITTEE

Friday 22 November 2013 Present: Councillor C Smith (in the Chair) Councillors Akhtar, S Hall, Hemingway, Lawson, A Pinnock, Preest,

Sokhal and Stubley Observer: Councillor Lowe 1 Membership of the Committee Councillor Stubley substituted for Councillor E Firth Councillor Hemingway substituted for Councillor Ward Councillor Lawson substituted for Councillor Wilkinson Apologies for absence were received from Councillor Lyons. 2 Minutes of Previous Meetings RESOLVED – That the Minutes of the Meetings held on 10 October 2013

were agreed as a correct record. 3 Interests and Lobbying Councillor Amanda Stubley declared another interest in Agenda Item 9,

Application 2013/90287 - Blakeridge Mill, Mayman Lane, Batley due to her living at Springfield Avenue, a road near to the site.

Councillors Amanda Stubley, Christine Smith, Cliff Preest and Mahmood Akhtar indicated that they had been lobbied in relation to Agenda Item 9, Application 2013/90287 - Blakeridge Mill, Mayman Lane, Batley.

4 Admission of the Public All items were considered in public session. 5 Deputation/ Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked.

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7 Site Visits

(a) Application 2013/90287 - Alterations to former mill to form 181 residential apartments with internal car parking and alterations to former go karting building, and erection of retail foodstore and petrol station and formation of car park (within a Conservation Area) at Binks Vertical Limited, Blakeridge Mill, Mayman Lane, Batley.

(b) Application 2010/93299 - Outline application for erection of

community centre with car park and public open space at Gilder Hall, Greenside Road, Mirfield

8 Application 2013/90287 The Committee considered a report and received further updates from

officers in relation to Application 2013/90287 - Alterations to former mill to form 181 residential apartments with internal car parking and alterations to former go karting building, and erection of retail foodstore and petrol station and formation of car park (within a Conservation Area) at Binks Vertical Limited, Blakeridge Mill, Mayman Lane, Batley.

During consideration of the item the Committee received representations

from members of the public in accordance with Council Procedure Rule 37, from Helen Dawson, Hamish Gledhill and Dan Howard.

RESOLVED – That, as a result of the overriding benefits of the proposal in

terms of job creation and the regeneration of the site, the application be approved and that the imposition of all necessary and appropriate conditions be delegated to officers.

9 Application 2010/93299 The Committee considered a report and received updates from officers in

relation to Application 2010/93299 - Outline application for erection of community centre with car park and public open space at Gilder Hall, Greenside Road, Mirfield.

RESOLVED – That the application be approved subject to the expiry of

the publicity period for the amended plans with the delegation of authority to officers to impose all necessary and appropriate conditions.

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PHC4 Contact Officer: Andrea Woodside Tel. 01484 221000

KIRKLEES COUNCIL

PLANNING AND HIGHWAYS COMMITTEE

Monday 20 January 2014 Present: Councillor C Smith (in the Chair) Councillors Akhtar, Lyons, A Pinnock, Rowling, C Scott, Sheard, Walton

and Wilkinson 1 Membership of the Committee Under the provision of Council Procedure Rule 35:7, the following

substitutions took place; Councillor Sheard substituted for Councillor S Hall Councillor Rowling substituted for Councillor Preest Councillor C Scott substituted for Councillor Sokhal Under the provision of Council Procedure Rule 38:8:ii, Councillor Walton

substituted for Councillor E Firth. 2 Interests and Lobbying The Chair advised that a Member Question regarding Application

2013/90853 had been asked at the meeting of Council on 15 January 2014, in the presence of the Committee Members.

3 Admission of the Public It was noted that all Agenda Items would be considered in public session. 4 Deputation/ Petitions No deputations or petitions were received. 5 Public Question Time No questions were asked. 6 Site Visit - Application 2013/90853 The Sub Committee undertook a site visit to the site of Application

2013/90853 - Outline application for erection of 236 dwellings and associated works including part demolition, part re-use of buildings together with appropriate vehicular and pedestrian access and associated car parking spaces at Black Rock Mills, Waingate, Linthwaite, Huddersfield.

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7 Application 2013/90853 - Outline application for erection of 236 dwellings and associated works including part demolition, part re-use of buildings together with appropriate vehicular and pedestrian access and associated car parking spaces at Black Rock Mills, Waingate, Linthwaite, Huddersfield.

(Under the provision of Council Procedure Rule 37, the Committee received representations from Mr Woolly and Mr Walker - local residents, Councillor N Turner - local Member and Mr Dixon - Kier Ventures, Director)

The Committee gave consideration to Application 2013/90853, further to

its referral from Planning Sub Committee (Huddersfield Area) on 28 November 2013. It was noted that the application was brought before the Committee as it represented a department from the provisions of the Unitery Development Plan.

The Committee noted the detail of the application, which sought outline

planning permission to redevelop the site for 236 residential units, with access to be determined at this stage. It was noted that all other matters relating to layout, appearance, scale and landscaping would be reserved for future consideration.

Having given reconsideration to the written and verbal information

submitted to the Committee it was; RESOLVED – That authority be delegated to the Director of Place, subject to the Council

and the applicant entering into a Section 106 Obligation to; (i) Secure through a proposed Section 106 Agreement; (a) the provision of

the0020items as detailed in Section 3 of the report, (b) the renovation of the listed buildings in an early phase of the development (to be negotiated by officers), (c) the inclusion of maintenance, management (and in the case of wildlife habitat - improvements) in perpetuity of the woodland area, all areas of open space, landscaping and all water and drainage infrastructure, and (d) the development of the brownfield land before the greenfield part of the site.

(ii) Impose all necessary and appropriate conditions to include those as set

out below; plus an additional condition regarding the development beingcarried out in accordance with the structural report, and condition 24 being amended to include phasing of the highways works.

(iii) Issue the decision, subject to there being no substantive changes that

would alter this recommendation. (1) Approval of the details of the access, layout, scale, appearance and

the landscaping of the site (hereinafter called 'the reserved matters') shall be obtained from the Local Planning Authority in writing before any development is commenced.

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(2) Plans and particulars of the reserved matters referred to in Condition 1

above, relating to the access, layout, scale, appearance and the landscaping of the site, shall be submitted in writing to the Local Planning Authority and shall be carried out in full accordance with the approved plans.

(3) Application for approval of any reserved matter shall be made to the

Local Planning Authority before the expiration of three years from the date of this permission.

(4) The development hereby permitted shall be begun either before the

expiration of two years from the final approval of reserved matters or, in the case of approval on different dates, the final approval of the last such matter to be approved.

(5) Any planting, seeding or tree management works forming part of the

landscaping scheme referred to in Condition 2 shall be carried out during the first planting, seeding or management season following the commencement of development, or as otherwise may be agreed in writing by the Local Planning Authority, and shall be maintained for a period of five years from the completion of planting works. All specimens which die within this period shall be replaced on a like for like basis.

(6) Unless agreed as part of the recommendations contained in the

submitted Arboricultural Survey (ref: 8321/AJB) trees within or on the boundary of the site shall be neither felled, topped or lopped except with the prior written approval of the Local Planning Authority, nor shall they be damaged or killed by fire or by the application of toxic or injurious substances. Before any materials are brought onto site or development commences the developer shall erect protective chestnut paling or similar fencing around all trees, shrubs or hedges to be retained, to the branch spread of individual trees or groups of trees/shrubs. No work shall be carried out within the protected area.

(7) All areas of proposed new development shall be constructed of regular

coursed natural gritstone with a pitched faced finish, a sample of which shall be submitted to and approved in writing by the Local Planning Authority prior to the development commencing, and the development shall thereafter be constructed in accordance with the approved sample.

(8) The roofing materials shall be flat profile roofing tiles to harmonise with

the roofs of the existing buildings in the vicinity of the site, a sample of which shall be submitted to and approved in writing by the Local Planning Authority before development commences.

(9) No development shall take place until details of a scheme to eradicate

Himalayan Balsam have been submitted to and agreed in writing by the Local Planning Authority. All works to eradicate the species shall be

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completed in accordance with the approved scheme prior to the development first being occupied.

(10) No development shall take place until a Landscape Management Plan

has been submitted to and approved in writing by the Local Planning Authority. The principal aims of the Plan shall be to optimise biodiversity interests and shall include a timescale for implementation. The measures contained in the Landscape Management Plan shall be implemented in accordance with the approved timescale and the vegetation shall be maintained in accordance with the principles of the Plan for the lifetime of the development.

(11) No development shall take place until details of the bird boxes and

cavities to be incorporated into the build structures and woodland has been submitted to and approved in writing by the Local Planning Authority. The nest boxes and cavities shall be predominantly aimed at accommodating Swift, House Sparrow and Starling species. Thereafter the development shall be carried out in full accordance with the approved details prior to the first occupation of the development, and thereafter maintained.

(12) There shall be no individual television aerials or satellite dishes for

any multi-storey apartment buildings hereby approved other than communal systems, the details of which shall be submitted and approved in writing before development commences. The development shall be constructed in accordance with the approved details and thereafter maintained as such.

(13) Development shall not commence until a Phase II Intrusive Site

Investigation Report has been submitted to and approved in writing by the Local Planning Authority.

(14) Where site remediation is recommended in the Phase II Intrusive Site

Investigation Report approved pursuant to Condition 13 development shall not commence until a Remediation Strategy has been submitted to and approved in writing by the Local Planning Authority. The Remediation Strategy shall include a timetable for the implementation and completion of the approved remediation measures.

(15) Remediation of the site shall be carried out and completed in

accordance with the Remediation Strategy approved pursuant to Condition 14. In the event that remediation is unable to proceed in accordance with the approved Remediation Strategy or contamination not previously considered (in either the Preliminary Risk Assessment or the Phase II Intrusive Site Investigation Report) is identified or encountered on site, all works on site (save for site investigation works) shall cease immediately and the Local Planning Authority shall be notified in writing within two working days. Unless otherwise agreed in writing with the Local Planning Authority, works shall not recommence until proposed revisions to the Remediation Strategy have been submitted to and approved in writing by

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the Local Planning Authority. Remediation of the site shall thereafter be carried out in accordance with the approved revised Remediation Strategy.

(16) Following completion of any measures identified in the approved

Remediation Strategy or any approved revised Remediation Strategy a Validation Report shall be submitted to the Local Planning Authority. Unless otherwise agreed in writing with the Local Planning Authority, no part of the site shall be brought into use until such time as the remediation measures for the whole site have been completed in accordance with the approved Remediation Strategy or the approved revised Remediation Strategy and a Validation Report in respect of those remediation measures has been approved in writing by the Local Planning Authority.

(17) No development shall take place until a detailed Drainage

Assessment and Design for the site, produced in accordance with the mitigation method recommendations in Chapters 5 & 6 of the submitted Level 3 Flood Risk Assessment (Faber Maunsell 19 December 2008) & Flood Risk Assessment – Addendum Rev C August 2013, has been submitted to an approved in writing by the Local Planning Authority. The Drainage Assessment and Design shall include:

(i) confirmation of the existing and proposed flow rates, contributing areas, and discharge locations;

(ii) the design of a suitable foul and surface water drainage system; (iii) the provision of a formal primary overland flow path through the site to

transmit possible floodwaters which originate to the south of the site; (iv) properties located close to the main overland flow path and proposed

culvert route having no sleeping areas at ground level, and ground-floor levels a minimum of 200 mm above surrounding ground levels;

(v) the provision of an Emergency Evacuation procedure or Flood Warning system;

(vi) an agreement with Yorkshire Water to inform the development’s maintenance/management contractor of future scour tests from the reservoir so that any culvert blockages can be inspected and removed if required;

(vii) structural and hydraulic improvements to the existing culvert, to include the installation of wing walls and trash screens, together with a program of regular maintenance/inspection;

(viii) a surface water attenuation tank of an appropriate capacity, informed by the detailed drainage assessment;

(ix) an assessment of the structural integrity of the mill pond and culverted watercourse design pre and post development; and

(x) an assessment of the mechanisms for operating the mill pond, including emergency draining of the mill pond, and their condition;

The development shall be carried out in full accordance with the approved

details prior to the first occupation of the development, or to an agreed alternative timetable, and thereafter maintained.

(18) Development shall not commence until a scheme detailing foul,

surface water and land drainage, (including off site works, outfalls,

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balancing works, plans and longitudinal sections, hydraulic calculations, phasing of drainage provision, existing drainage to be maintained / diverted / abandoned, and percolation tests, where appropriate) has been submitted to and approved in writing by the Local Planning Authority. None of the dwellings shall be occupied until such approved drainage scheme has been provided on the site to serve the development or each agreed phasing of the development to which the dwellings relate and thereafter retained throughout the lifetime of the development.

(19) Development shall not commence until a scheme restricting the rate

of surface water discharge from the site to a maximum of 125 litres per second has been submitted to and approved in writing by Local Planning Authority. The drainage scheme shall be designed to attenuate flows generated by the critical 1 in 30 year storm event as a minimum requirement. Volumes generated by storm events greater than the 1 in 30 year critical storm up to and including the 1 in 100 year critical storm, with an appropriate allowance for climate change, shall be stored on site in areas to be approved in writing by the Local Planning Authority. The scheme shall include a detailed maintenance and management regime for the storage facility including the flow restriction. There shall be no piped discharge of surface water from the development and no part of the development shall be brought into use until the flow restriction and attenuation works comprising the approved scheme have been completed. The approved maintenance and management scheme shall be implemented throughout the lifetime of the development.

(20) The development shall not commence until an assessment of the

effects of 1 in 100 year storm events, with an additional allowance for climate change, exceedance events and blockage scenarios, on drainage infrastructure, watercourses and surface water run-off pre and post development between the development and the surrounding area, in both directions, incorporating a detailed flood routing scheme has been submitted to and approved in writing by the Local Planning Authority. No part of the development shall be brought into use (dwellings shall not be occupied) until the works comprising the approved scheme have been completed and such approved scheme shall be retained thereafter throughout the lifetime of the development.

(21) Development shall not commence until a scheme, detailing temporary

surface water drainage for the construction phase (after soil and vegetation strip) has been submitted to and approved in writing by the Local Planning Authority. The scheme shall detail:

- phasing of the development and phasing of temporary drainage

provision. - include methods of preventing silt, debris and contaminants entering

existing drainage systems and watercourses and how flooding of adjacent land is prevented.

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The temporary works shall be implemented in accordance with the approved scheme and phasing. No phase of the development shall be commenced until the temporary works approved for that phase have been completed. The approved temporary drainage scheme shall be retained until the approved permanent surface water drainage system is in place and functioning in accordance with written notification to the Local Planning Authority.

(22) No development shall take place until details of existing and proposed

ground levels and finished floor levels have been submitted to and approved in writing by the Local Planning Authority, and the development shall thereafter be carried out in accordance with the approved details.

(23) There shall be no new buildings, structures or raised ground levels

within 3 metres either side of the centre line of ordinary watercourse and land drains within or along the boundary of the site.

(24) No development shall take place until a scheme detailing the

proposed internal adoptable estate roads have been submitted to and approved in writing by the Local Planning Authority. The scheme shall include full sections, drainage works, street lighting, signing, surface finishes and the treatment of sight lines, together with an independent safety audit covering all aspects of work. Before any building is brought into use the scheme shall be completed in accordance with the scheme shown on approved plans and retained thereafter.

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