KING EDWARD VII HALL INTERNAL POINT SYSTEM(KEIPS)

AY 2016/2017

HALL STAY REQUIREMENT - To be considered under KEIPS, a resident must join CCAs from at least two contrasting categories, not including Category S.

Exp. 1 CCA from Category 1 and 3 CCA from Category 2 ; 1 CCA from Category 1, 1 CCA from Category 2, 1 CCA from Category 3

- To be qualify as a member for a particular CCA, a resident must attend at least 50%of the overall attendance*.

Exp. Attend at least 5 trainings out of a total of 10 trainings*Hall leader’s discretion can be exercised (consult directors)

Categorization of CCAs in Hall

- Category 1 : Organizational Committees and Sub-Committees

- Category 2 : Culture

- Category 3 : Sports

- Category S : Student Interest Groups

FRAMEWORK

1) OSA POINTSPoints taken into consideration for re-admission to hall

2) ROOM DRAW POINTSPoints that enable a resident to draw a room for the next AY

POINTS DISTRIBUTION

OSA POINTS ROOM DRAW POINTS

Number of CCAs counted

BEST of 4 Given hall stay

requirement fulfilled

ALL

Maximum cap for each category

45 NO CAP

Points from previous year

- HALF will be CARRIED OVER and ADDED to the current

Room Draw Points

CATEGORY 1Organizational Committees and Sub-Committees

MAJOR

Block Committee

Sports Management Committee(SMC)

Overseas Community Involvement Project(OCIP)

Hallplay Steering Committee

Chinese Drama Steering Committee

Xin Qing Rong Ji(XQRJ) Organizing Committee

KEWOC, RAG and RAG Float Comm

Hall Publicity Board(HPB)

KE Vision

Culture Management Board(CMB)

REGULAR

Amplitude Committee

Election Committee

Merit Award Board

Green Team

Holiday Committee : KEWOC OGLs, Rag Helpers and KE Media X Part Timers

CATEGORY 1INTERMEDIATE

Dinner and Dance(DnD) Committee

KE Press, Design, Motion, Web

KE Angels

Chinese Drama Sub-Committee

XQRJ Sub-Committee

Hallplay Sub-Committee

MediaX

Alumni Relations Committee

POINTS ALLOCATION

i) Attendance Points - Awarded based on percentage of attendance

- Max attendance points will be awarded if 80% of required attendance is attained

ii) Performance Points - Awarded by hall leaders based on performance in CCAs

iii) Outstanding Performance Points

- Awarded by hall leaders based on guidelines*

Member Quota(if members >10)

Member Quota(if members <10)

OutstandingPerformance Points

Up to 10% Up to 20% 3

Up to 20% Up to 40% 2

Up to 30% Up to 20% 1

*GUIDELINES ON OUTSTANDING PERFORMANCE POINTS*

CATEGORY 1

POINTS DISTRIBUTION For three tiers of committees, except KE MEDIA coverage CCAs

Attendance Points Performance Points Outstanding Performance Points

MAJOR 0-10 0-4 0-3Based on Guidelines

INTERMEDIATE 0-8 0-3 0-3Based on Guidelines

REGULAR 0-6 0-3 0-3Based on Guidelines

CATEGORY 1

Attendance Points Performance Points Outstanding Performance Points

MAJOR 0-4 0-10 0-3Based on Guidelines

INTERMEDIATE 0-3 0-8 0-3Based on Guidelines

REGULAR 0-3 0-6 0-3Based on Guidelines

POINTS DISTRIBUTION For KE MEDIA coverage CCAs (KE Vision, KE Motion, KE Press, KE Web, KE Design)

CATEGORY 1

*GUIDELINES ON ATTENDANCE POINTS*

Maximum Attainable Attendance Points

10 8 6 4 3

Total Percentage

of Attendance achieved by

CCA member

≥80% 10 8 6 4 3

75-79% 9 7 5 3 2

70-74% 8 6 4 3 2

65-69% 7 5 3 2 2

60-64% 6 4 2 2 1

55-59% 5 3 2 1 1

50-54% 4 2 2 1 1

<50% 0 0 0 0 0

ii) Allocation of Attendance Points (FOR EACH MEMBER)

CATEGORY 1

Production Committees

Scenario 1:Members who involved in more than 1 department(not including Production Cast) within the same production:

- Attendance Points and Outstanding Performance Points are only given for one department, whichever is the highest.

- Performance Points are awarded separately within the individual departments.

For example:• A resident who joins Hallplay Set Building and Hallplay Set Décor is awarded 6 + 3 + 3for the former and 4 + 3 + 1 for the latter. • He/she will be awarded 6 + 3 + 3 + 3 = 15 points.

Scenario 2:Members who join both the Production Committee (Category 1) and Production Cast (Category 2) will be given points for both CCAs separately.

CATEGORY 1

CATEGORY 2Culture

MAJOR

Band

KEnsemble

Dance

Choir

KE Titans

Chinese Drama Cast

Hallplay Cast

INTERMEDIATE

Wushu

Xinyao

Rag Dance and Cheer

AcaKE*

*With effect from AY16/17, AcaKE will be a probationary Intermediate Culture CCA

POINTS ALLOCATION

i) Attendance Points - Awarded based on percentage of attendance

- Max attendance points will be awarded if 80% of required attendance is attained

ii) Performance Points - Awarded based on first and subsequent performance

iii) Outstanding Performance Points

- Awarded by hall leaders based on guidelines*

Member Quota(if members >10)

Member Quota(if members <10)

OutstandingPerformance Points

Up to 10% Up to 20% 3

Up to 20% Up to 40% 2

Up to 30% Up to 20% 1

*GUIDELINES ON OUTSTANDING PERFORMANCE POINTS*

CATEGORY 2

AttendancePoints*

Performance PointsOutstanding

Performance PointsFirst Appearance

Subsequent Appearances

MAJOR 0-10 1 0-3 0-3Based on Guidelines

INTERMEDIATE 0-8 1 0-2 0-3Based on Guidelines

REGULAR 0-6 1 0-2 0-3Based on Guidelines

POINTS DISTRIBUTION For three tiers of culture CCAs except KE Band

CATEGORY 2

Floorball (M) Floorball (F)

Touch Rug (M) Touch Rug (F)

Badminton (M) Badminton (F)

Basketball (M) Basketball (F)

Squash (M) Squash (F)

Volleyball (M) Volleyball (F)

Swimming (M) Swimming (F)

Tennis (M) Tennis (F)

Road Relay (M) Road Relay (F)

Handball (M) Handball (F)

Soccer (M) Soccer (F)

Table Tennis (M) Table Tennis (F)

Athletics (M) Athletics (F)

- Netball (F)

CATEGORY 3SPORTS

CATEGORY 3

Sepak Takraw

Softball

Ultimate Frisbee

POINTS ALLOCATIONi) Attendance Points - Awarded based on percentage of attendance

- Max attendance points will be awarded if 80% of required attendance is attained

- Based on total number of hours accumulated, each sport is subjected to certain maximum attendance points

ii) IHG Registered Player Points - Awarded if member of the sport is registered to compete in IHG

- Can be awarded even if 50% attendance requirement is not fulfilled

iii) Performance Points - Awarded by hall leaders to recognize players’ commitment, attitude and contribution based on guidelines*

v) IHG Achievement Points - Only applicable to IHG Registered Players

- Awarded based on guidelines**

CATEGORY 3

*GUIDELINES ON ATTENDANCE POINTS*

Total Training Hours Maximum Points Net Maximum Points (rounded down)

≥70 11 11

69 (69/70) x 11 = 10.84 10

68 (68/70) x 11 = 10.69 10

.. .. ..

1 (1/70) x 11 = 0.01 0

i) Allocation of Maximum Attendance Points (FOR EACH SPORT)

CATEGORY 3

16

*GUIDELINES ON ATTENDANCE POINTS*

Maximum Attainable Attendance Points

11 10 9 8 7 6 5

Total Percentage

of Attendance achieved by

CCA member

≥80% 11 10 9 8 7 6 5

75-79% 10 9 8 7 6 5 4

70-74% 9 8 7 6 5 4 3

65-69% 8 7 6 5 4 3 2

60-64% 7 6 5 4 3 2 2

55-59% 6 5 4 3 2 2 2

50-54% 5 4 3 2 2 2 2

<50% 0 0 0 0 0 0 0

ii) Allocation of Attendance Points (FOR EACH MEMBER)

*The maximum points achieved by each sport are subjected to the total number of training hours conducted by your team captains. Please approach your captains if you need further clarifications.*

CATEGORY 3

Example 1:Total training hours: 80 hours; Hours achieved by a member: 60 hours

CATEGORY 3

1) Check maximum attendance points that can be awarded 11 (seek your sports captains if clarification needed)

2) Check percentage of attendance of that member(hours achieved/total hours) x 100% = 60/80 x 100% = 75%

3) Allocate points using table75% of 11 max points = 10 points

11

Total Percentage

of Attendance achieved by

CCA member

≥80% 11

75-79% 10

70-74% 9

65-69% 8

60-64% 7

55-59% 6

50-54% 5

<50% 0

Member Quota Performance Points

Up to 10% 3

Up to 20% 2

Up to 30% 1

*GUIDELINES ON PERFORMANCE POINTS*

**GUIDELINES ON IHG ACHIEVEMENT POINTS**

Gold20

Confirmed hall stay for next AY

Silver 10

3rd/4th Placing 4

CATEGORY 3

POINTS DISTRIBUTION

Attendance PointsIHG Registered Player Points

Performance Points

IHG Achievement Points

0-11 2 0-3Based on

Guidelines

Based on Guidelines

CATEGORY 3

CATEGORY SStudent Interest Groups

KEVII Varsity Christian Fellowship

Bridge Club

Investment Club

• NO points are awarded for being part of a Student Interest Group

• Not counted as hall stay requirement

• Student Interest Groups receive Hall official CCAs statusbooking of venues and publicity are allowed

BONUS CATEGORY

Ad-hoc activities (and any other ad hoc CCAs endorsed by JCRC and SCRC)

Flag Day Achievement 1-5

International Night Committee 1-4

International Night Volunteers 0-2

Open Day Ambassadors 1-3

XQRJ Front of House Helpers 1-2

First-Aiders 1-4

MAB Judges 1-2

IHG Convening Team 0-4

Pageant Contestant

Participation 2

Production Event Support (Ticket Bonus)Purchasing tickets and attending any 3 of the following:

XQRJ Grand Final 4

Chinese Drama

Hallplay

Amplitude (No tickets)

CCA Leaders

Maximum Hall Leaders Points

Evaluation by SCRC

Evaluation by JCRC

Heads 8 4 4

Vice heads 6 3 3

Co-heads 7 4 3

• CCA leaders can award themselves up to the full performance points + maximum outstanding performance points and are not subjected to the member quota

• From AY15/16, only one head and one vice-head are allowed per CCA, with the exception of production CCAs.

• From AY15/16, CCAs are not to have co-heads. However, if there are valid reasons, JCRC’s approval must be sought to allow for co-heads.

• From AY16/17, SMC Exco members are considered to be vice heads.

Hall leaders may be awarded Hall Leaders Points under the evaluation from SCRC and JCRC

SEP Returning Seniors

- Attendance points will be given based on the percentage of attendance within the semester. Maximum attendance points will be awarded if 80% of required attendance during the semester are attained

- Qualify as members if they achieve at least 50% attendance for the semester

- Performance points and outstanding performance points will be doubled

- Total points clocked for the CCA will be capped at the maximum number of points attainable by the CCA

Only for SEM 2 Residents (went SEP on semester 1 or are only offered hall in sem 2)

- Do not need contrasting CCAs to qualify for KEIPS

Example 2:SEP returning senior comes back in semester 2, joins a major committee and clocks 70% attendance for the semester.

According to the KEIPS system, he/she is rewarded with 8 attendance points (see slide 9), 3 performance points, and 1 outstanding performance points.

8 + 6(3 x 2) + 2(1 x 2) = 16

He/she gets 16 points for this CCA.

Example 3:SEP returning senior comes back in semester 2, joins a major committee and clocks 80% attendance for the semester.

According to the KEIPS system, he/she is rewarded with 10 attendance points, 4 performance points, and 1 outstanding performance points.

8 + 8(4 x 2) + 2(1 x 2) = 18

However, since the max points attainable by a major committee is 17,he/she gets 17 points for this CCA.

• Any additional points, other than those stipulated in the guidelines, for any CCA or specific CCA members will have to done through the appeal process.

• CCA leaders who wish to do so are to submit a proposal to the JCRC to justify their appeal by a stated deadline.

• Late submissions will not be entertained.

Residents to contact CCA leaders for discrepancies in points by1) Writing an official email to hall leaders &

2) To CC JCRC sector heads in the email

CCA leaders submit proposal to JCRC

JCRC vets proposal and discusses with SCRC

Announcement of Results

Appeal Process

• CCAs which end after the KEIPS Points submission deadline will be awarded points based on projection.

• Performance points and outstanding performance points will be reduced at the discretion of the JCRC if the CCAs do not carry out proposed plans agreed by both parties beforehand.

• KEIPS guidelines as well as appeal forms will be available online on www.tinyurl.com/60thjcrconlineresources

Other Information

KEIPS Timeline

Action Date Academic Week

Appeal to change maximum number of points 30 Jan - 3 Feb Sem 2 Week 4

Submission of attendance by hall leaders, to sector directors

30 Jan - 10 Feb Sem 2 Week 4 and 5

Inputting of points into IIVEK system and submission of bonus pts to sector directors (only if applicable)

13 Feb - 24 Feb Sem 2 Week 6 and Recess Week

Review of KEIPS 25 Feb - 2 Mar Recess Week and Sem 2 Week 7

Release of CCA Points to KEVIIANs for verification 3 Mar Sem 2 Week 7

Individual Appeals 3 Mar - 7 Mar Sem 2 Week 7 and 8

Result of Appeals 10 Mar Sem 2 Week 8

• Check your respective CCA attendance records regularly to ensure that your attendance has been recorded correctly

• Clarify with your CCA leaders if there are any discrepancies or doubts regarding KEIPS points

• Participate actively! (You will be rewarded )

What you have to do