Kids Summer Adventure Camps! TREKKERS - Penticton · PDF fileHoodoo Adventure’s...

Kids SummerAdventure Camps!

250 492 3888www.hoodooadventures.ca

INFORMATION GUIDE

TREKKERS

2017

Age 5 - 7July 10 - 14

August 28 - September 1Monday - Friday

9:30am - 2:30pmProgram does not run on holidays

RATESWeekly Rate: $275/week



INFORMATION GUIDE

2017

Trekkers is an introductory to wilderness experience for 5 to 7 year-olds. The focus of this program is to have loads of fun, while learning how to interact with nature and be curious. Our low group to

instructor ratio guarantees your child a safe and supportive outdoor experience

WHAT IS TREKKERS?

ACTIVITIESLight hikingNature art

Wilderness gamesBirding

Indoor climbingand more!

LEARNINGAnimal awarenessWilderness ethics

Plant and animal lifeOutdoor awareness and safety

Being preparedDressing appropriately

and much more!

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INFORMATION GUIDE

2017

CONTENTS

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Important - Please Read 3Registration 4Where is Hoodoo, Anyways? 4Terms, Conditions and Policies (FAQ) 5, 6 Parent Check List 6Gear List 7Youth Waiver and Registration Form (mandatory) 8Youth Medical Form (mandatory) 9Allergy / Anaphylaxis Form (only if you child has an allergy) 10

Topic Page #



INFORMATION GUIDE

2017

Welcome to the Trekker program!

Parents play a huge role in their child’s success. Parents also play a huge role in helping their child have a successful Summer Adventure Camp, too!

Our adventure camp for Trekkers, kids ages 5 - 7 years old, isn’t nearly as intense as our Explorer (ages 8 - 12) camp. It is designed to be more suitable for a younger age group, and the expectations of the program are much more appropriate for littler ones. Our focus is on introducing younger kids to the wonders of nature and being outside. Activities are much less demanding physically and mentally.

While we do love getting kids outside and encouraging them to engage in nature, we also respect that this camp may not be for everyone. While we do not work quite as hard as kids in the next age group up, we will still be spending quite a bit of this camp outside, sometimes in uncomfortable conditions, in appropriate outdoor terrain for the group. It is important that both you and your child be on board!

This document contains all the information you need to help your child have a great time with us this summer. Please read it very carefully, and if you do have questions, please contact us directly.

Thank you for your interest in the Trekker program and we look forward to meeting your Trekker!

The Team @ Hoodoo Adventures131 Ellis Street, Penticton BC250 492 [email protected]

SUMMER CAMP SUCCESS!

IMPORTANT INFORMATION - ALL PARENTS PLEASE READ!

RESPECT...

SELF OTHERS

ENVIRONMENT

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INFORMATION GUIDE

2017

ONLINE: www.hoodooadventures.ca/youth-programsPHONE: 250 492 3888

REGISTRATION POLICY:Full payment is required up front to reserve space. We recommend booking early as our summer camps often fill up very quickly. Very limited space, available on a first come, first serve basis.

Upon registration you will receive a confirmation email which will confirm your dates, and basic pro-gram registration information, as well as this document.All parents MUST complete a registration form with waiver and medical form for each child who plans to participate. These forms are available online, and at the end of this document. They must be submitted completed on the morning of the program at the latest or your child may be denied partici-pation in the program.

*Rates are per child. **Weekly rates are for 5 consectutive days (Monday to Friday) only.

REGSITRATION

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HOODOO, WHERE ARE YOU?

PICK UP AND DROP OFF LOCATION FOR ALL CAMPS*

131 Ellis StreetPenticton, BC

Street parking only. Do not use surrounding parking lots unless you are authoirzed to do so. We are not responsible for any parking

violations

*unless otherwise communicated by Hoodoo Adventures.



INFORMATION GUIDE

2017

Please note that the Trekkers program is designed for kids 5-7 years of age. Although we outline strict policies, we will always work with your child to help them acheive success. If you have questions about the policy and how it affects your Trekker, please contact us directly.

Terms and conditions: There is a 48-hour booking blocker on all kids program. Please call for program availability inside of 48 hours.There are NO REFUNDS or credits given for our Trekker program. Transfer to another participant is possible, but left at the discretion of Hoodoo Adventures. Please contact us directly if you would like to transfer your spot to another participant. All transfers require 14 days notice. Dates may be changed with a minimum of 14-days notice prior to the original program start, pending availability: Individ-ual days may be transferred to other individual days. Week long blocks may be transferred to other week long blocks, pending availability. If you book a week block and miss a day we do not provide credit or space on another day.

Cancellations: Our camps run rain or shine. In the event of extreme weather or unsafe conditions, and at the sole discretion of Hoodoo Adventures, we may change the camp location or modify the program in order to assure participant safety. If we need to cancel the program (or a part of the program) for any reason we will be in touch with you directly.

Shuttles:Much of our programming focuses on being outside, and some of it requires transportation to and from different trailheads or other wilderness locations. Transportation is a significant part of our programming. If you are uncomfortable with allowing your child to be transported in our vehicles, then they may be denied participation to the program on days requiring it. We will not extend refunds or credits to participants who refuse transportation at their discretion.Our company employs licensed, class-4 drivers and holds appropriate insurance and licensing permits required to operate our transport vehicles: a mini-van and a 10-passenger bus. Safety is always first and foremost at Hoodoo Adventures: if your child requires a child seat, you are required to provide it at the start of the program. You can find out more informa-tion on car seats here: http://www.icbc.com/road-safety/safer-drivers/Pages/Child-car-seats.aspxCar seats are not required for our 10-passenger bus, but may be a requirement for some children in the mini-van. We will do our best to let you know ahead of time if we may require a car seat for your child.

Medical and Other Considerations: It is the responsibility of each participant (or their parent / legal guardian) to communicate any medical conditions or mental health concerns to Hoodoo Adventures. A completed medical form is a requirement for each participant. In the event that there are concerns, we will be in touch directly to discuss and formulate an individual plan to manage any issues that may arise, such as managing medications, behaviors, etc. If you have not communicated with us in regards to any potential issues, your child may be denied access to the program, or be sent home - especially if the safety and well being of any participant is put at risk, or the participant is found to be unmanageable. This will be at the expense of the participant, and no refunds will be issued. Parents of children who require medication during the trip must provide Hoodoo Adventures with the appropriate medications and documentation / instruction on how to use it.

It is important to note that we are NOT a nut free environment (literally and figuratively).

TERMS, CONDITIONS, AND POLICIES (FAQ)

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INFORMATION GUIDE

2017

Code of Conduct: At Hoodoo Adventures, respect is very important to us: respect of self, of others and of the environment. It is important that all participants feel safe and supported on our trips. We have a zero-tolerance policy for bullying, harassment, or any actions / behaviours that put participants at risk, or interferes with a positive learning environment (including drugs and alcohol). Any participants who are unable or unwilling to follow our code of conduct will be removed from the trip at the discretion of Hoodoo Adventures and at the expense of the participant. No refunds will be issued.

Wilderness Safety: Hoodoo Adventure’s instructors are experienced and passionate about running programs for kids. All of our instructors have extensive training and experience in wilderness travel, wilderness first aid, risk management, and more. Participants must be willing and able to follow directions as given by our instructors, or as stated above, may be removed from the trip at the expense of the participant, with no refunds issued.

Personal Items:Upon registration, and contained within this document, you will have access to a detailed gear list to help you prepare for the camp. It is the responsibility of the participant to bring all the gear required on the list. Hoodoo Adventures will supply all other necessary equipment, such as kayaks and safety equipment affiliated with the specific activity or any other type of specialty equipment. We will, prior to the trip or event, do a detailed check to ensure that all kids are adequately prepared for their adventure.

Hoodoo reserves the right to deny participation to any child who is deemed unprepared to participate, especially if it could interfere with the safety and wellbeing of the child or the group in any way. We will do our best to help supplement equipment, but cannot guarantee that we can provide adequate personal equipment for all participants.

Hoodoo Adventures is not responsible for lost, stolen or damaged personal items throughout the duration of the camp.

TERMS, CONDITIONS, AND POLICIES (FAQ)

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Waiver - Completed for each participantRegistration Form - Completed for each participantMedical Form - Completed for each participantAllergy Form - Completed if any participants have an allergy.Participant Gear List - Does my child have everything on the required list? Remember, we can deny your child’s participation if they aren’t properly prepared!

PARENT CHECK LIST

DROP OFF TIME 9:15 - 9:30amPICK UP TIME 2:30pm

Please be punctual. We have the circus on speed dial for any children left behind at the end of a program. We cannot guarantee that there will be staff present if you drop your kids off too early. If you are going to be late for any reason, please contact us at 250 492 3888



INFORMATION GUIDE

2017

Water Bottle - Minimum 1L / ChildLunch & Snacks - The healthier the better!Daypack - Large enough for everythingFootwear - Runners or hikers. Sandals are okay for a second set of shoes.Weather appropriate* clothing - T-shirts, tank tops, long sleeve shirts, shorts or pants, socks, etc. Extra* clothing - Think sweaters, rain jackets, and a spare change of clothing.Sun Protection - Hat, sunglasses (on lanyards), and sunscreen (min. SPF 30)All kids are required to wear sunprotection, no exceptions.

Towel - A beach towel will do just fine!Bathing Suit

PARTICIPANT GEAR LIST

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Required Every Day GearThis is gear that is required regardless of activity. Every. Single. Day. No exceptions.

Good clothing choices are typically made of materials that dry quickly, wick moisture away from the body, and will retain heat when they get wet.

Example materials include: synthetic stuff like fleece, polypropylene, thinsulate, etc. Wool is acceptable, too. Think gym shorts and track pant materials.

Jeans and corduroy pants are activity inappropriate and if your child arrives wearing this type of clothing, you may be asked to go get them something more appropriate.

While cotton can be a great way for kids to cool down on a hot Okanagan day, it can be a potentially dangerous choice during cooler weather programs.

For more information on clothing, go here:http://sectionhiker.com/why-does-cotton-kill/

WHAT’S APPROPRIATE CLOTHING?

Money, electronics (cell phones), and any-thing you don’t want to break or lose. We’re not replacing it.

WHAT NOT TO BRING, EVER.

Put your name on your belongingsLost something? See our lost and found.

PRO TIPS

Amateur Athletic Waiver and Release of LiabilityIn consideration of being allowed to participate in any way in the Hoodoo Adventure Company athletic sports program, relatedevents and activities, the undersigned acknowledges, appreciates and agrees that: 1. The risk of injury from the activities involved in this program is significant, including potential for permanent paraly sis and death, and while particular rules, equipment and personal discipline may reduce this risk, the risk of serious injury does exist; and, 2. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLI GENCE OF THE RELEASES, or others, and assume full responsibility for my participation; and, 3. I willingly agree to comply with the stated and customary terms and conditions for participation. If however I observe any unusual significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately; and, 4. I for myself and on the behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS, Hoodoo Adventure Company, their officers, officials, agents, and/or employees, other partici pants, sponsoring agencies, sponsors, advertisers, and, if applicable, owners and lessors or premises used to conduct the events (“Releasees”), WITH RESPECT TO ANY INJURY, DISABILITY, DEATH, or loss or damage to person or proper ty, WHETHER CAUSED BY NEGLEGENCE OF THE RELEASEES OR OTHERWISE.

I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHT BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

FOR PARTICIPANTS UNDER THE AGE OF MAJORITY (UNDER AGE OF 18 AT THE TIME OF REGISTRATION)This is to certify that I, as a parent/guardian with legal responsibility for this participant, do consent and agree to his/her release as provided above of all the Releasees, and for myself, my heirs, assigns, and next of kin, I release and agree to indemnify the Releasees from any and all liabilities incident to my minor child’s involvement or participation in these programs as provided above.

X______________________________ _______________________________ ___________________Parent/Guardian Signature Parent/Guardian Name (please print clearly) Date

X______________________________ _______________________________ ___________________Hoodoo Staff Witness Signature Hoodoo Staff Name (please print clearly) Date

Youth Registration and WaiverPlease print clearly.

CHILD INFORMATION

LAST NAME FIRST NAME MIDDLE NAME/INITIALMALE FEMALE

BIRTHDATE AGE AT PROGRAM HOME PHONE NUMBER POSTAL CODE

PARENT EMAIL ADDRESS for program related correspondences

May we email you about future programming?

May we use photos of this child for marketing?

Yes

Yes

No

No

Emergency contacts Please list contacts in order of who you would like to be contacted FIRST in the event of an emergency

1.LAST NAME FIRST NAME RELATIONSHIP PHONE NUMBER(S)



CUSTODYWho has legal custody and is legally respondsible for this child?

Both Parents

Marital Status of Parents / Guardians

Joint Custody Mother Father Guardian Other (specify)

Married Separated Divorced Single Widowed Common Law Other (specify)

Youth Medical FormPlease print clearly.

LAST NAME FIRST NAME MIDDLE NAME/INITIAL

DOCTOR’S NAME DOCTOR’S PHONE NUMBER

DOES THIS CHILD HAVE ANY LIFE THREATENING ALLERGIES?

Attach additional sheet if needed

Yes (You are required to fill out an anaphylaxis emergency plan.)No

SPECIAL MEDICAL CONSIDERATIONS

HEALTH CARD NUMBER must be provided

Non life-threatening allergies (be specific)

DOES THIS CHILD HAVE ASTHMA? No Yes Degree of severity: Mild Moderate Severe Activity induced

***If your child is required to carry an EpiPen or an inhaler, please provide two non-expired EpiPens or inhalers; one for the child to carry, and one for the instructor to carry***

DOES THIS CHILD HAVE EPILEPSY? Yes Details: Type, triggers, frequency, medications and treatmentsNo

IS THIS CHILD DIABETIC? Yes Details: Type, dietary considerations, medications and treatmentsNo

DOES THIS CHILD HAVE ANY OTHER SPECIAL MEDICAL CONSIDERATIONS? Yes (details)No

DOES THIS CHILD HAVE A CURRENT TETANUS IMMUNIZATION? Yes No Not sure

Attach additional sheet if neededSPECIAL EMOTIONAL CONSIDERATIONSIn the past year, has there been any changes in the family?

Birth Marriage Divorce Separation Death None Other (specify)

Does your child easily make friends with... Younger Older Own age Adults

Is your child... Eager to attend Urged by parent to attend

DOES THIS CHILD HAVE ANY OTHER SPECIAL EMOTIONAL CONSIDERATIONS? Yes (details)No

MEDICATIONS and LIMITATIONS Attach additional sheet if needed

IS THIS CHILD CURRENTLY TAKING ANY MEDICATIONS? Yes (details: drug name, dosage, time given, purpose, etc.)No

LIMITATIONS (details: does your child have any physical, emotional or other limitations that may affect their enjoyment of the program?

I, __________________, do hereby declare that I am the parent or legal guardian of the above participant, and consent that he/she may participate in activities at Hoodoo Adventure Company. I certify that the above information is true and accu-rate, and agree to advise Hoodoo Adventure Company, in writing, of any change to the medical condition of the person listed above. I understand that unless Hoodoo Adventure Company hears from me otherwise, they will assume all medical information is unchanged from the date of this agreement.

Signature of parent/ giardian Full name Date

Youth Allergy Emergency Plan FormPlease print clearly.

LAST NAME FIRST NAME MIDDLE NAME/INITIAL

The undersigned patient, parent or guardian authoizes any adult to administer epinephrine to the above named person in the event of an anapylactic reaction. The patient’s physician has recommended the above protocol, or attached an alternative.

Signature of parent/ giardian Full name Date

DO NOT SUBMIT THIS FORM UNLESS YOUR CHILD HAS A LIFE THREATENING ALLERGY

LIFE THREATENING ALLERGEN Check all that apply.

FOODS Please note that Hoodoo Adventures is NOTa nut-free environment.

INSECT STINGS OR ENVIRONMENTAL

OTHER

HISTORY OF ANAPHYLAXIS

YESNo

last use of medication:

MEDICATION MANAGEMENTDOSE #1

Location

DOSE #2

Location

Expiry Date

Dosage (mg)

EpiPen

Allerject

Other

Expiry Date

Dosage (mg)

EpiPen

Allerject

Other

Signs and Symptoms Emergency Protocol

1. Skin - Hives, swelling (face, lips, tongue), itching, warmth, redness2, Respiratory System - Coughing, wheezing, short-ness of breath, chest pain or tightness, throat tightness, hoarse voice, nasal congestion or hay fever symptoms, trouble swallowing3. Gastrointestinal - nausea, pain or cramps, vomit-ing, diarrhea4. Cardiovascular - paler than normal skin, blue color, weak pulse, passing out, dizziness, lighthead-edness, shock5. Other - anxiety, sense of impending doom, headache, uterine cramps, metallic taste in mouth.

1. Give epinephrine auto-injector at first sign of a known or suspected anaphylactic reaction2. Call 911 and inform dispatcher of situation3. Give a second dose of epinephrine after the first dose if patient does not improve or worsens.4. Get to the nearest hospital (ideally by ambulance) even if symptoms are mild or have stopped. Reac-tion could still come back, especially if you cannot manage triggers, or do not have enough medication. Patients, especially children, should be monitored closely as decided by an emergency physician.5. Call emergency contact person (parent, guardian, etc.) in order given on registration form.

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