KICK-OFF MEETING May 10-11, 2010
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Transcript of KICK-OFF MEETING May 10-11, 2010
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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KICK-OFF MEETING
May 10-11, 2010
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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1.1. Management of the ProjectManagement of the Project
2.2. Decision making systemDecision making system
3.3. Internal StructuresInternal Structures
4.4. Communication between partnersCommunication between partners
Introduction
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Project Coordinator: Represents the project in relation with the EC and acts as
quality manager Promotes the project visibility and dissemination Administers project resources and monitors project spending
Work Package (WP) Leaders: To ensure the technical coordination, planning, monitoring and
reporting of their WP To attend to the three-monthly progress
meetings/teleconferences, in support to the coordinator for operational management of the project
General Assembly: It encloses all partners and the Scientific Advisory Group. To make the decision of any deviation from the proposed plans.
Management Structure (1/2)
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Scientific Advisory Group: progress supervision and advising of the scientific project
development and validation promote, in association with the Project Coordinator, project’s
visibility in the international forum Represented by a SAG contact point in operational monitoring
of the project (progress meetings)
Data contact point: As requested by REA (Research Executive Agency), this person
will ensure visibility and communication with REA and ESA on data (in situ, satellite, Core service products) used by the project.
Management Structure (2/2)
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Project Coordinator Project Coordinator will be supported by two people:
An adjoint project coordinator who will follow the technical evolution of the project and may act as backup if needed.
A project assistant who will follow the contractual milestones and deliveries.
Operational management: Operational coordination, planning, monitoring, internal and EC reporting/visibility of
the project Supported by the management board attending all progress meetings/
teleconferences, which is: WP leaders SAG contact point (Philippe Peylin-LSCE) Data contact point (Pascal Prunet-NOVELTIS) Portal representative (CERC)
Decision-making: To take the appriopriate decisions and handle all matters related to the project during
the Progress Meetings To chair the general assembly who makes the decision of any deviation from the
proposed plans
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Management Organisation
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Management Organisation
Data contact point
SAG contact point
ESA
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Internal Structures
The Climate User Advisory Group (CUAG): Will be identified at the beginning of the project within the
Work Package 100 managed by METO. Purpose: To provide the needs and requirements on which the
system will be designed. There will be three workshops: Septembre 2010, Septembre
2011 and Decembre 2012.
The Scientific Advisory Group (SAG): Three experts have been elected at the general assembly
meeting which took place May 10th, 2010: Richard Engelen, specialist in atmospheric carbon estimation
using remote sensing data at ECMWF. Christoph Heinz, specialist of the ocean cycle, at the
University of Bergen. Annette Freibauer, specialist of the terrestrial carbon cycle,
at the Johann Heinrich von thünen-Institut.
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Communication between Partners
Meetings: 3-monthly Progress Meetings/teleconferences Two users workshop: September 2011 and December
2012.
FTP Site: ftp.noveltis.fr Deliveries:
Deliveries to REA Internal documents Internal datasets
Meetings: Agenda Presentations Minutes of meetings List of actions
To be registered, send an email to [email protected]
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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Document nomenclature
DELIVERABLES (DOW)
NOMENCLATURE
CARBONES – Dxxx-x – yyy – zzzzzzzz – uuu VERS:vv REV:ww Dxxx-x: Deliverable ID Example: CARBONES- D110-0-COO-NOVELTIS-001-01-00
Internal Deliveries
NOMENCLATURE
CARBONES - WPxxx – yyy – zzzzzzzz – uuu VERS:vv REV:ww xxx: WP numberExample: CARBONES- WP110-LET-NOVELTIS-002-03-01
FILE NAME
CARBONES- D110-1-COO-NOVELTIS-001-01-00 – Contributor name .doc Version-revision Descriptor (Document from contributor)
yyy: Category of documentzzzzzzzz: Company short name (8characters) in charge of the deliverableuuu: Sequential number allocated by each partnerVV: Version (DRAFT, 01, 02 ..)WW: Revision (00,01, ..)
yyy Category of deliverable :
ACT CARBONES ACTions list
COO COOrdination
DAT DATa documentation
FAX FAX
LET LETter
GLO GLOssary
MAN Users MANual
MOM Minutes Of Meeting
PRE PREsentation
PRO PROmotion/dissemination documents
REP General REPORT
SAR Scientific Advisory board Report
SER SERvices documentation
SPE SPEcification
SRP Scientific RePort
TEC TEChnical notes
TMP TeMPlates
TRA TRAining documentation
UAR Users services Assessment Report
USR USeRs needs documentation
UVR Users Validation feedback Report
WKP WorK Packages
WKR WorKshop Report
NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France
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CARBONES Management Plan
It will contain all information related to the management
Available at the end of May 2010