KHYBER TEACHING HOSPITAL: MTI PESHAWAR

KHYBER TEACHING HOSPITAL: MTI PESHAWAR

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Standard Bidding Documents The prospective bidders are expected to examine the Bidding Documents carefully,

including all Instructions, Terms & Conditions, and Specifications etc. Failure to furnish all

information required by the Bidding documents or submission of a Bid not substantially

responsive to the Bidding Documents in every respect would result in the rejection of the

Bid.

TABLE OF CONTENTS

S # CONTENTS

1.

Introduction

2.

Instruction to Bidders

3.

Eligible Bidders

4.

General Conditions

5.

Invitation for Bids

6.

Technical Evaluation Criteria


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INTRODUCTION: Medical Teaching Institution (MTI) Khyber Teaching Hospital Peshawar invites sealed bids from the eligible bidders (Manufacturers/Authorized Dealers) for the procurement of TOEKN AND QUEUE MANAGEMENT SYSTEM Open Competitive bidding under rule 6(2) (b) “Single Stage Two Envelope” and Rule 6-2-A Single Stage Single Envelop for Pharmacy Surgical Disposable Items bidding procedures of Khyber Pakhtunkhwa Public Procurement Regulatory Authority KPPRA Rules 2014.

INSTRUCTIONS TO BIDDERS: 1. This Bidding procedure will be conducted in light of Khyber Pakhtunkhwa Public Procurement Regulatory Authority (KPPRA) Act, and Rules made there-under along with Standard Bidding Documents of KTH: MTI. 2. Both Technical Bids and Financial Bids must be submitted in two separate sealed inner envelops marked “1-Technical Bid” and “2-Financial Bid” which should be packed in one outer sealed envelope. 3. The technical bids will be opened on date and time as mentioned in IFB in presence of the bidders/representatives who choose to attend while the financial bids will be opened later on after the evaluation of technical bids. Financial bids of only technically qualified responsive bidders will be opened while the financial bids of technically unqualified bidders will be returned unopened. 4. Any bid received after the deadline for submission of bids shall not be entertained and shall be returned unopened to the Bidder. Delay on part of the bidder or courier service shall not be entertained. 5. All the bidders are required to provide annexure wise complete requisite documents with page marking for their Technical Evaluation / Qualification as prescribed under the rules.

6. The bid should be complete in all respect and must be signed by the bidder.

7. For any query, clarification regarding Services / Bid Solicitation Documents (BSD), the applicants may send a written request at least three days prior to the opening date.

08. Any bid not received as per terms and conditions laid down in this document are liable to be ignored. No offer shall be considered if: a. Received without bid security/CDR; b. Received after the date and time fixed for bid submission; c. The tender document and the bid is unsigned; d. The offer is ambiguous; e. The offer is conditional; f. The offer is from blacklisted firm; g. Bid must be typed, hand written contents shall NOT be accepted; h. Bid found in violation of condition mentioned in tender notice or BSD. 11. Usage of correction fluid & corrections are strictly prohibited unless duly initiated. 12. No erasing / cutting etc. shall be allowed on the offer; such erasing/cutting etc. will lead to rejection of offer. 13. The bidder submitting bid in the name different from his own will be summarily rejected. 14. Any direct or indirect effort by a bidding firm to influence the committee during the process of selection of a bidder or award of contract, shall lead to rejection of its bid.


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3. ELIGIBILITY CRITERIA: • Bidders must give compliance to the below mentioned clauses as these are mandatory to being eligible for the bidding process. Relevant certificates must be attached.

• The bidder must be registered with Income / Sales Tax Department. NTN having Professional tax or KPRA. • The bidder shall provide an undertaking that the bidder has not been declared black listed by any institution duly attested by Oath Commissioner/Notary public. • Bidders shall not be eligible to bid if they are under a declaration of Ineligibility for corrupt and fraudulent practices issued by any government organization in accordance with the Section 44(1) KPPRA Rules 2014. • If the bidder provides details concerning his qualifications as false/incorrect or incomplete.


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4. GENERAL CONDITIONS: -

1. Khyber Teaching Hospital Peshawar will evaluate the proposal as per evaluation criteria set out in these documents.

2. Alternative bid via single bid shall not be considered and shall be rejected.

3. At any time prior to the deadline for submission of bids, KTH Peshawar may, for reason to be recorded, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the bidding documents by addendum. However, after bid opening no alteration in bid documents shall be allowed.

4. If a bid is not substantially responsive, it will be rejected for the said biding.

5. Khyber Teaching Hospital Peshawar may accept or reject any or all of the bids under Rule 47 of KPPRA Rules, 2014. 6. The Single Stage Single Envelope Procurement will be carried out on Sample Evaluation Basis by a Committee of experts.


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Sealed tenders are invited from the Manufacturers through their Authorized dealer in Pakistan, for

the supply and Provision of TOKEN AND QUEUE MANAGEMENT SYSTEM . Tender should reach to the

office of the undersigned through Registered mail/Courier Service on or before 30/03/2021 at 1.00

PM which will be opened on the same day at 02:00 PM in presence of bidders or their

representatives in the committee room administration block. Bid security/earnest money mentioned

below in the shape of call deposit (CDR) in (financial bid) is required to be submitted in favor of

Hospital Director, Khyber Teaching Hospital, and Medical Teaching Institution Peshawar.

The Standard Bidding Documents can be obtained from the office of SUPPLY CHAIN MANAGER

KTH:MTI Peshawar during working hours.

.

S.No. Name Of Category Bidding Procedure Bid Security(CDR) Prices Required

A. TOKEN AND QUEUE

MANAGEMENT SYSTEM

Single Stage two

Envelope

PKR.100,000/-

In FOR

TERMS AND CONDITIONS:-

1. The rates approved will remain effective till 30/06/2021. 2. Pre-bid Meeting will be held on 18/03/2021 at 10.00 Am in the Office of Manager Supply

Chain MTI:KTH. 3. Only typed tender on original letter pad, sealed & signed (Every Page) should be submitted,

hand written tenders would not be acceptable. The tenders must be according to hospital specification; alternate rates will not be acceptable.

4. The bidder will furnish address of workshop with a list of workers and Land Line Telephone number mentioned in the tender documents.

5. The Income Tax, stamp duty and Professional Tax or any other Government tax will be charged as per rules. (However, this hospital is exempted from the General Sales Tax). (Only those firms will be honored that are on Active Taxpayer’s List of FBR).

6. No conditional tender will be acceptable. 7. Detailed terms and conditions are mentioned in the Standard Bidding Documents. 8. Advertisement will be available on official website of KTH(www.kth.gov.pk) and official

website of KPPRA. 9. The competent Authority has the right to reject all bids under Rule 47 of the Khyber

Pakhtunkhwa Public procurement Regulatory Authority (KPPRA) Procurement Rules 2014, after assigning valid reasons.

Hospital Director

Khyber Teaching

Hospital MTI

Address of Pre-Bid Meeting & Bid Submission/Opening

Khyber Teaching Hospital Peshawar Telephone(s): 0092-091-9224400

http://www.kth.gov.pk/


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Technical Evaluation Criteria FOR Provision and Installation of TOKEN AND QUE MANAGEMENT SYSTEM

in the F.Y 2020-2021

S.No

Firm and Product Evaluation Total Marks =70

A Product Evaluation Marks=70

1. Compliance to Purchase Specifications 20

2. Company Establishment 05(01 from each year)

3. Company Experience in Pakistan 10 (02 Marks for Government Project and 01 in private sector)

4. Registration with professional bodies 03 (01 Marks for each certificate ISO etc)

5. Offices in Peshawar 04 (Supporting Staff, Training staff etc)

6. Establishment of Token Management & Queue System 15 ( 05 Marks for Token Management/Queue System in One Installation/Institute)

7. Exclusive distributor/Authorized Dealer 10 (05 Marks for Sub distributor)

8. Warranty 03 Marks (for three years)

9. Total 70

Selection Criteria Technical Marks+ Financial Marks Technical Marks=70 Financial Marks=30 Note: Lowest offer bid will get full Marks=30 Financial Formula=Lowest bidder (Divide by) bid under consideration x (30)


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KHYBER TEACHING HOSPITAL: MTI PESHAWAR

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