Keyboard Shortcuts - Access - Office

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

Support / Access / Access 2003 Help and How-to / Startup and Settings / Accessibility

Keyboard ShortcutsApplies to: Microsoft Office Access 2003

You can use shortcut keys for quick access to frequently used commands or operations. The topics below list the shortcut keys

Hide All

available in Microsoft Access. You can also use access keys to move the focus to a menu, command, or control without using the mouse. General shortcut keys Global Access shortcut keys Opening databases

CTRL+NTo open a new database

CTRL+OTo open an existing database

ALT+F4To quit Microsoft Access Printing and saving

CTRL+PTo print the current or selected object

P OR CTRL+PTo open the Print dialog box

STo open the Page Setup dialog box

C OR ESCTo cancel Print Preview or Layout Preview

CTRL+S OR SHIFT+F12 OR ALT+SHIFT+F2To save a database object

F12 OR ALT+F2To open the Save As dialog box Using a combo box or list box

F4 OR ALT+DOWN ARROWTo open a combo box

F9To refresh the contents of a Lookup field list box or combo box

DOWN ARROWTo move down one line

PAGE DOWNTo move down one page

UP ARROWTo move up one line

PAGE UPTo move up one page

TABTo exit the combo box or list box Finding and replacing text or data

CTRL+FTo open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)

CTRL+HTo open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)

SHIFT+F4

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To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only) Working in Design view

F2To switch between Edit mode (with insertion point displayed) and Navigation mode

F4To switch to the property sheet (Design view in forms and reports in databases and Access projects)

F5To switch to Form view from form Design view

F6To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only)

F7To switch to the Code Builder from form or report Design view (Design view window or property sheet)

SHIFT+F7To switch from the Visual Basic Editor to form or report Design view

ALT+V+PTo open property sheet for a selected object Editing controls in form and report Design view

SHIFT+ENTERTo add a control to a section

CTRL+CTo copy the selected control to the Clipboard

CTRL+XTo cut the selected control and copy it to the Clipboard

CTRL+VTo paste the contents of the Clipboard in the upper-left corner of the selected section

CTRL+RIGHT ARROWTo move the selected control to the right

CTRL+LEFT ARROWTo move the selected control to the left

CTRL+UP ARROWTo move the selected control up

CTRL+DOWN ARROWTo move the selected control down

SHIFT+DOWN ARROWTo increase the height of the selected control

SHIFT+RIGHT ARROWTo increase the width of the selected control

SHIFT+UP ARROWTo reduce the height of the selected control

SHIFT+LEFT ARROWTo reduce the width of the selected control Window operations

F11To bring the Database window to the front

CTRL+F6

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To cycle between open windows

ENTERTo restore the selected minimized window when all windows are minimized

CTRL+F8To turn on Resize mode for the active window when its not maximized; press the arrow keys to resize the window

ALT+SPACEBARTo display the Control menu

SHIFT+F10To display the shortcut menu

CTRL+W OR CTRL+F4To close the active window

ALT+F11To switch between the Visual Basic Editor and the previous active window

ALT+SHIFT+F11To switch to the Microsoft Script Editor from the previous active window Working with Wizards

TABMove to the Help button in the wizard

ALT+NTo move to the next window in the wizard

ALT+BTo move to the previous window in the wizard

ALT+FTo close the wizard windowNOTE

You can not use CTRL+TAB to navigate from one

wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window. Miscellaneous

F2To display the complete hyperlink address for a selected hyperlink

F7To check spelling

SHIFT+F2To open the Zoom box to conveniently enter expressions and other text in small input areas

ALT+ENTERTo display a property sheet in Design view

ALT+F4To quit Microsoft Access, close a dialog box, or close a property sheet

CTRL+F2To invoke a Builder

CTRL+F11To toggle between a custom menu bar and a built-in menu bar

CTRL+RIGHT ARROW OR CRTL+COMMA (,)To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.

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CTRL+LEFT ARROW OR CRTL+PERIOD (.)To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view Database window shortcut keys Editing and navigating the Object list

F2To rename a selected object

DOWN ARROWTo move down one line

PAGE DOWNTo move down one window

ENDTo move to the last object

UP ARROWTo move up one line

PAGE UPTo move up one window

HOMETo move to the first object Navigating and opening objects

CTRL+TABTo cycle through the Objects bar top to bottom

SHIFT+CTRL+TABTo cycle through the Objects bar bottom to top

ENTER OR ALT+OTo open the selected table or query in Datasheet view, or form in Form view

ENTERTo open the selected report in Print Preview

ENTERTo open the selected data access page in Page view

ENTERTo run the selected macro

CTRL+ENTER OR ALT+DTo open the selected table, query, form, report, data access page, macro, or module in Design view

ALT+NTo create a new table, query, form, report, data access page, macro, or module

F5To refresh the Database window

CTRL+GTo display the Immediate window in the Visual Basic Editor Work with menus

SHIFT+F10To show the shortcut menu

F10To make the menu bar active

ALT+SPACEBARTo show the program icon menu (on the program title bar)

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DOWN ARROW OR UP ARROWWith the menu or submenu is visible, to select the next or previous command

LEFT ARROW OR RIGHT ARROWTo select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu

HOME OR ENDTo select the first or last command on the menu or submenu

ALTTo close the visible menu and submenu at the same time

ESCTo close the visible menu; or, with a submenu visible, to close the submenu only Work with toolbars

CTRL+TAB OR CTRL+SHIFT+TABTo select the next or previous toolbar

TAB OR SHIFT+TABWhen a toolbar is active, to select the next or previous button or menu on the toolbar

ENTERWhen a menu on a toolbar is selected, to open the menu

ENTERWhen a button is selected, to perform the action assigned to a button Work in windows and dialog boxes Using a program window

ALT+TABTo switch to the next program

ALT+SHIFT+TABTo switch to the previous program

CTRL+ESCTo show the Windows Start menu

CTRL+WTo close the active database window

CTRL+F6To switch to the next database window

CTRL+SHIFT+F6To switch to the previous database window

ENTERTo restore the selected minimized window when all windows are minimized Using a dialog box

CTRL+TAB OR CTRL+PAGE DOWNTo switch to the next tab in a dialog box

CTRL+SHIFT+TAB OR CTRL+PAGE UPTo switch to the previous tab in a dialog box

TABTo move to the next option or option group

SHIFT+TABTo move to the previous option or option group

ARROW KEYSTo move between options in the selected drop-down list box, or to move between some options in a group of options

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SPACEBARTo perform the action assigned to the selected button; select or clear the check box

LETTER KEY FOR THE FIRST LETTER IN THE OPTION NAME YOU WANT (WHEN A DROP-DOWN LIST BOX IS SELECTED)To move to the option by the first letter in the option name in a drop-down list box

ALT+LETTER KEYTo select the option, or to select or clear the check box by the letter underlined in the option name

ALT+DOWN ARROWTo open the selected drop-down list box

ESCTo close the selected drop-down list box

ENTERTo perform the action assigned to the default button in the dialog box

ESCTo cancel the command and close the dialog box

ALT+F4To close a dialog box Editing in a text box

HOMETo move to the beginning of the entry

ENDTo move to the end of the entry

LEFT ARROW OR RIGHT ARROWTo move one character to the left or right

CTRL+LEFT ARROW OR CTRL+RIGHT ARROWTo move one word to the left or right

SHIFT+HOMETo select from the insertion point to the beginning of the entry

SHIFT+ENDTo select from the insertion point to the end of the entry

SHIFT+LEFT ARROWTo select one character to the left

SHIFT+RIGHT ARROWTo select one character to the right

CTRL+SHIFT+LEFT ARROWTo select one word to the left

CTRL+SHIFT+RIGHT ARROWTo select one word to the right Work with the Open, File New Database, and Save dialog boxes

ALT+1Go to the previous folder ( )

ALT+2Open the folder up one level from the open folder (Up One Level button )

ALT+3Close the dialog box, and open your World Wide WebWorld Wide Web search page (Search the Web button )

ALT+4

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Delete the selected folder or file (Delete button

)

ALT+5Create a new subfolder in the open folder (Create New Folder button )

ALT+6Switch between List, Details, Properties, and Preview views

ALT+7Show the Tools menu (Tools button) Work with task panes

F6Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)NOTE

If pressing F6 doesn't display the task pane you want, try

pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

CTRL+TABWhen a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

TAB OR SHIFT+TABWhen a task pane is active, select the next or previous option in the task pane

CTRL+DOWN ARROWDisplay the full set of commands on the task pane menu

DOWN ARROW OR UP ARROWMove among choices in a selected submenu; move among certain options in a group of options

SPACEBAR OR ENTEROpen the selected menu, or perform the action assigned to the selected button

SHIFT+F10Open a shortcut menu; open a drop-down menu for the selected gallery item

HOME OR ENDWhen a menu or submenu is visible, select the first or last command on the menu or submenu

PAGE UP OR PAGE DOWNScroll up or down in the selected gallery list

CTRL+HOME OR CTRL+ENDMove to the top or bottom of the selected gallery list Keyboard shortcuts for using the Help task pane and Help window The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task paneF1Display the Help task pane.

F6Switch between the Help task pane and the active application.

TABSelect the next item in the Help task pane.

SHIFT+TABSelect the previous item in the Help task pane.

ENTER

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Perform the action for the selected item.

DOWN ARROW AND UP ARROWIn a Table of Contents, select the next and previous item, respectively.

RIGHT ARROW AND LEFT ARROWIn a Table of Contents, expand and collapse the selected item, respectively.

ALT+LEFT ARROWMove back to the previous task Pane.

ALT+RIGHT ARROWMove forward to the next task Pane.

CTRL+SPACEBAROpen the menu of Pane options.

CTRL+F1Close and reopen the current task pane.

RIGHT ARROWExpand a +/- list.

LEFT ARROWCollapse a +/- list.

In the Help windowTABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

SHIFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article

ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink

ALT+LEFT ARROWMove back to the previous Help topic.

ALT+RIGHT ARROWMove forward to the next Help topic.

CTRL+PPrint the current Help topic.

UP ARROW AND DOWN ARROWScroll small amounts up and down, respectively, within the currentlydisplayed Help topic.

PAGE UP AND PAGE DOWNScroll larger amounts up and down, respectively, within the currentlydisplayed Help topic.

ALT+UChange whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

SHIFT+F10Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). Send e-mail messages

ALT+F+D+ASend the active database object as an e-mail message

CTRL+SHIFT+BOpen the Address Book

ALT+K

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Check the names in the To, Cc, and Bcc boxes against the Address Book

TABSelect the next box in the e-mail header or the body of the message when the last box in the e-mail header is active

SHIFT+TABSelect the previous field or button in the e-mail header Keys for working with text and data Select text and data Selecting text in a field

SHIFT+RIGHT ARROWTo extend one character to the right

CTRL+SHIFT+RIGHT ARROWTo extend one word to the right

SHIFT+LEFT ARROWTo extend one character to the left

CTRL+SHIFT+LEFT ARROWTo extend one word to the left Selecting a field or recordNOTE

To cancel a selection, use the opposite arrow key.

TABTo select the next field

F2To switch between Edit mode (with insertion point displayed) and Navigation mode

SHIFT+SPACEBARTo switch between selecting the current record and the first field of the current record, in Navigation mode

SHIFT+UP ARROWTo extend selection to the previous record, if the current record is selected

SHIFT+DOWN ARROWTo extend selection to the next record, if the current record is selected

CTRL+A OR CTRL+SHIFT+SPACEBARTo select all records Extending a selection

F8To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records

LEFT ARROW OR RIGHT ARROWTo extend a selection to adjacent fields in the same row in Datasheet view

UP ARROW OR DOWN ARROWTo extend a selection to adjacent rows in Datasheet view

SHIFT+F8To undo the previous extension

ESCTo cancel Extend mode Selecting and moving a column in Datasheet view

CTRL+SPACEBARTo select the current column or cancel the column selection, in Navigation mode only

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SHIFT+RIGHT ARROWTo select the column to the right, if the current column is selected

SHIFT+LEFT ARROWTo select the column to the left, if the current column is selected

CTRL+SHIFT+F8To turn on Move mode; then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left Edit text and dataNOTE

If the insertion point isn't visible, press F2 to display it.

Moving the insertion point in a field

RIGHT ARROWTo move it one character to the right

CTRL+RIGHT ARROWTo move it one word to the right

LEFT ARROWTo move it one character to the left

CTRL+LEFT ARROWTo move it one word to the left

ENDTo move it to the end of the field, in single-line fields

CTRL+ENDTo move it to the end of the field, in multiple-line fields

HOMETo move it to the beginning of the field, in single-line fields

CTRL+HOMETo move it to the beginning of the field, in multiple-line fields Copying, moving, or deleting text

CTRL+CTo copy the selection to the Clipboard

CTRL+XTo cut the selection and copy it to the Clipboard

CTRL+VTo paste the contents of the Clipboard at the insertion point

BACKSPACETo delete the selection or the character to the left of the insertion point

DELETETo delete the selection or the character to the right of the insertion point

CTRL+DELETETo delete all characters to the right of the insertion point Undoing changes

CTRL+Z OR ALT+BACKSPACETo undo typing

ESCTo undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record Entering data in Datasheet or Form view

CTRL+SEMICOLON (;)To insert the current date

CTRL+SHIFT+COLON (:)

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To insert the current time

CTRL+ALT+SPACEBARTo insert the default value for a field

CTRL+APOSTROPHE (')To insert the value from the same field in the previous record

CTRL+PLUS SIGN (+)To add a new record

CTRL+MINUS SIGN (-)To delete the current record

SHIFT+ENTERTo save changes to the current record

SPACEBARTo switch between the values in a check box or option button

CTRL+ENTERTo insert a new line Refreshing fields with current data

F9To recalculate the fields in the window

SHIFT+F9To requery the underlying tables; in a subform, this requeries the underlying table for the subform only

F9Refresh the contents of a Lookup field list box or combo box Keys for navigating records Navigate in Design view

F2To switch between Edit mode (with insertion point displayed) and Navigation mode

F4To switch to the property sheet (Design view in forms and reports in databases and Access projects)

F5To switch to Form view from form Design view

F6To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only)

F7To switch to the Code Builder from form or report Design view (Design view window or property sheet)

F8Invokes the field list in a form, report , or data access page. If field list is already open, moves focus to field list

SHIFT+F7To switch from the Visual Basic Editor to form or report Design view

SHIFT+F7To switch from a control's property sheet in form or report Design view to the design surface without changing the control focus

ALT+ENTERTo display a property sheet in Design view

ENTER OR ALT+OTo open the selected form in Form view

CTRL+ENTER OR ALT+DTo open the selected table, query, form, report, data access page,

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macro, or module in Design view

CTRL+TABWith focus set to a section, will move the focus to a subsection

SHIFT+ENTERTo add a control to a section

CTRL+CTo copy the selected control to the Clipboard

CTRL+XTo cut the selected control and copy it to the Clipboard

CTRL+VTo paste the contents of the Clipboard in the upper-left corner of the selected section

RIGHT ARROWTo move the selected control to the right by a pixel along the page's grid

LEFT ARROWTo move the selected control to the left by a pixel along the pages grid

UP ARROWTo move the selected control up by a pixel along the pages grid

DOWN ARROWTo move the selected control down by a pixel along the pages grid

CTRL+RIGHT ARROWTo move the selected control to the right by a pixel (irrespective of the pages grid)

CTRL+LEFT ARROWTo move the selected control to the left by a pixel (irrespective of the pages grid)

CTRL+UP ARROWTo move the selected control up by a pixel (irrespective of the pages grid)

CTRL+DOWN ARROWTo move the selected control down by a pixel (irrespective of the pages grid)

SHIFT+RIGHT ARROWTo increase the width of the selected control (to the right) by a pixel

SHIFT+LEFT ARROWTo decrease the width of the selected control (to the left) by a pixel

SHIFT+UP ARROWTo decrease the height of the selected control (from the bottom) by a pixel

SHIFT+DOWN ARROWTo increase the height of the selected control (from the bottom) by a pixel

SHIFT+TABTo move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail

ESCTo move the focus from the Field List or Data Outline back to the data access page design surface Navigate in Datasheet view Going to a specific record

F5To move to the record number box; then type the record number and press ENTER Navigating between fields and records

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TAB OR RIGHT ARROWTo move to the next field

ENDTo move to the last field in the current record, in Navigation mode

SHIFT+TAB, OR LEFT ARROWTo move to the previous field

HOMETo move to the first field in the current record, in Navigation mode

DOWN ARROWTo move to the current field in the next record

CTRL+DOWN ARROWTo move to the current field in the last record, in Navigation mode

CTRL+ENDTo move to the last field in the last record, in Navigation mode

UP ARROWTo move to the current field in the previous record

CTRL+UP ARROWTo move to the current field in the first record, in Navigation mode

CTRL+HOMETo move to the first field in the first record, in Navigation mode Navigating to another screen of data

PAGE DOWNTo go down one screen

PAGE UPTo go up one screen

CTRL+PAGE DOWNTo go right one screen

CTRL+PAGE UPTo go left one screen Navigate in subdatasheets Going to a specific record

F5From the subdatasheet to move to the record number box; then type the record number and press ENTER Expanding and collapsing subdatasheet

CTRL+SHIFT+DOWN ARROWFrom the datasheet to expand the records subdatasheet

CTRL+SHIFT+UP ARROWTo collapse the subdatasheet Navigating between the datasheet and subdatasheet

TABTo enter the subdatasheet from the last field of the previous record in the datasheet

SHIFT+TABTo enter the subdatasheet from the first field of the following record in the datasheet

CTRL+TABTo exit the subdatasheet and move to the first field of the next record in the datasheet

CTRL+SHIFT+TAB

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To exit the subdatasheet and move to the last field of the previous record in the datasheet

TABFrom the last field in the subdatasheet to enter the next field in the datasheet

DOWN ARROWFrom the datasheet to bypass the subdatasheet and move to the next record in the datasheet

UP ARROWFrom the datasheet to bypass the subdatasheet and move to the previous record in the datasheetNOTE

You can navigate between fields and records in a

subdatasheet with the same shortcut keys used in Datasheet view. Navigate in Form view Going to a specific record

F5To move to the record number box; then type the record number and press ENTER Navigating between fields and records

TABTo move to the next field

SHIFT+TABTo move to the previous field

ENDTo move to the last field in the current record, in Navigation mode

CTRL+ENDTo move to the last field in the last record, in Navigation mode

HOMETo move to the first field in the current record, in Navigation mode

CTRL+HOMETo move to the first field in the first record, in Navigation mode

CTRL+PAGE DOWNTo move to the current field in the next record

CTRL+PAGE UPTo move to the current field in the previous record Navigating in forms with more than one page

PAGE DOWNTo go down one page; at the end of the record, moves to the equivalent page on the next record

PAGE UPTo go up one page; at the end of the record, moves to the equivalent page on the previous record Navigating between the main form and subform

TABTo enter the subform from the preceding field in the main form

SHIFT+TABTo enter the subform from the following field in the main form

CTRL+TABTo exit the subform and move to the next field in the master form or next record

CTRL+SHIFT+TABTo exit the subform and move to the previous field in the main form or previous record

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Navigate in Print Preview and Layout Preview Dialog box and window operations

P OR CTRL+PTo open the Print dialog box

STo open the Page Setup dialog box

ZTo zoom in or out on a part of the page

C OR ESCTo cancel Print Preview or Layout Preview Viewing different pages

F5To move to the page number box; then type the page number and press ENTER

PAGE DOWN OR DOWN ARROWTo view the next page (when Fit To Window is selected)

PAGE UP OR UP ARROWTo view the previous page (when Fit To Window is selected) Navigating in Print and Layout Preview

DOWN ARROWTo scroll down in small increments

PAGE DOWNTo scroll down one full screen

CTRL+DOWN ARROWTo move to the bottom of the page

UP ARROWTo scroll up in small increments

PAGE UPTo scroll up one full screen

CTRL+UP ARROWTo move to the top of the page

RIGHT ARROWTo scroll to the right in small increments

END OR CTRL+RIGHT ARROWTo move to the right edge of the page

CTRL+ENDTo move to the lower-right corner of the page

LEFT ARROWTo scroll to the left in small increments

HOME OR CTRL+LEFT ARROWTo move to the left edge of the page

CTRL+HOMETo move to the upper-left corner of the page Navigate in the Database Diagram window in a Microsoft Access project

ESCMove from a table cell to the tables title bar

ENTERMove from a tables title bar to the last cell you edited

TABMove from table title bar to table title bar, or

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from cell to cell inside a table

ALT + DOWN ARROWExpand a list inside a table

DOWN ARROWScroll through the items in a drop-down list from top to bottom

UP ARROWMove to the previous item in a list

ENTERSelect an item in a list and move to the next cell

SPACEBARChange the setting in a check box

HOMEGo to the first cell in the row, or to the beginning of the current cell

ENDGo to the last cell in the row, or to the end of the current cell

PAGE DOWNScroll to the next "page" inside a table, or to the next "page" of the diagram

PAGE UPScroll to the previous "page" inside a table, or to the previous "page" of the diagram Navigate in the Query Designer in an Access project Any Pane

F6, SHIFT+F6Move among the Query Designer panes Diagram Pane

TAB, OR SHIFT+TABMove among tables, views, and functions, (and to join lines, if available)

ARROW KEYSMove between columns in a table, view, or function

SPACEBAR OR PLUS KEYChoose the selected data column for output

SPACEBAR OR MINUS KEYRemove the selected data column from the query output

DELETERemove the selected table, view, or function, or join line from the queryNOTE

If multiple items are selected, pressing SPACEBAR

affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it. Grid Pane

ARROW KEYS OR TAB OR SHIFT+TABMove among cells

CTRL+DOWN ARROWMove to the last row in the current column

CTRL+UP ARROWMove to the first row in the current column

CTRL+HOMEMove to the top left cell in the visible portion of grid

CTRL+END

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Move to the bottom right cell

UP ARROW OR DOWN ARROWMove in a drop-down list

CTRL+SPACEBARSelect an entire grid column

F2Toggle between edit mode and cell selection mode

CTRL+CCopy selected text in cell to the Clipboard (in edit mode)

CTRL+XCut selected text in cell and place it on the Clipboard (in edit mode)

CTRL+VPaste text from the Clipboard (in edit mode)

INSToggle between insert and overstrike mode while editing in a cell

SPACEBARToggle the check box in the Output columnNOTE

If multiple items are selected, pressing this key affects

all selected items.

DELETEClear the selected contents of a cell

DELETERemove row containing selected data column from the queryNOTE

If multiple items are selected, pressing this key affects

all selected items.

DELETEClear all values for a selected grid column

INS ( AFTER YOU SELECT GRID ROW)Insert row between existing rows

INS ( AFTER YOU SELECT ANY OR ... COLUMN)Add an Or SQL Pane You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu.NOTE

column

You can only insert text; there is no overstrike mode.

Navigate in Page viewNOTE

To use the following keys, press the TAB key repeatedly until

the expand indicator or record navigation toolbar has the focus. If a PivotTable list or spreadsheet control currently has the focus, press ESC.

SPACE OR ENTERExpand or collapse a group of records corresponding to the expand indicator in a grouped data access page

TAB OR SHIFT+TABSelect a button on the record navigation toolbar

SPACE OR ENTERActivate the selected button on the record navigation toolbar Work with PivotTable views PivotTable view Keys for selecting elements in PivotTable view

THE TAB KEYMove the selection from left to right, and then down

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ENTERMove the selection from top to bottom, and then to the right

SHIFT+TABSelect the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row.

SHIFT+ENTERSelect the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column.

CTRL+ENTERSelect the detail cells for the next item in the row area

SHIFT+CTRL+ENTERSelect the detail cells for the previous item in the row area

ARROW KEYSMove the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.

SHIFT+ARROW KEYExtend or reduce the selection in the direction of the arrow key

CTRL+ARROW KEYMove the selection to the last cell in the direction of the arrow key

SHIFT+ALT+ARROW KEYMove the selected item in the direction of the arrow key

HOMESelect the leftmost cell of the current row

ENDSelect the rightmost cell of the current row

CTRL+HOMESelect the leftmost cell of the first row

CTRL+ENDSelect the last cell of the last row

SHIFT+CTRL+HOMEExtend selection to the leftmost cell of the first row

SHIFT+CTRL+ENDExtend selection to the last cell of the last row

CTRL+SPACEBARSelect the field for the currently selected item of data, total, or detail

SHIFT+SPACEBARSelect the entire row containing the currently selected cell

CTRL+ASelect the entire PivotTable view

PAGE DOWNDisplay the next screen

PAGE UPDisplay the previous screen

SHIFT+PAGE DOWNExtend a selection down one screen

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

SHIFT+PAGE UPReduce a selection by one screen

ALT+PAGE DOWNDisplay the next screen to the right

ALT+PAGE UPDisplay the previous screen to the left

SHIFT+ALT+PAGE DOWNExtend selection to the page on the right

SHIFT+ALT+PAGE UPExtend selection to the page on the left Keys for carrying out commands

F1Display Help topics.

SHIFT+F10Display the shortcut menu for the selected element of the PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.

UNDERLINED LETTERCarry out a command on the shortcut menu

ESCClose the shortcut menu without carrying out a command

ALT+ENTERDisplay the Properties dialog box

ALT+F4Close the Properties dialog box

ESCCancel a refresh operation in progress

CTRL+CCopy the selected data from the PivotTable view to the Clipboard

CTRL+EExport the contents of the PivotTable view to Microsoft Excel Keys for displaying, hiding, filtering, or sorting data

CTRL+8Show or hide the expand indicators ( beside items and boxes)

CTRL+PLUS SIGNExpand the currently selected item

CTRL+MINUS SIGNHide the currently selected item

ALT+DOWN ARROWOpen the list for the currently selected field

THE TAB KEYAlternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field

ARROW KEYSMove to the next item in the drop-down list for a field

SPACEBARSelect or clear the check box for the current item in the drop-down list for a field

ENTER

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

Close the drop-down list for a field and apply any changes you made

ESCClose the drop-down list for a field without applying your changes

CTRL+TTurn AutoFilter on or off

CTRL+SHIFT+ASort data in the selected field or total in ascending order (A Z 0 9)

CTRL+SHIFT+ZSort data in the selected field or total in descending order (Z A 9 0)

ALT+SHIFT+UP ARROW OR ALT+SHIFT+LEFT ARROWMove the selected member up or left

ALT+SHIFT+DOWN ARROW OR ALT+SHIFT+RIGHT ARROWMove the selected member down or right Keys for adding fields and totals and changing the layout of a PivotTable view Keys for working with the field list

CTRL+LDisplay the field list, or activate it if it's already displayed

ARROW KEYSMove to the next item in the field list

SHIFT+UP ARROWMove to the previous item and include it in the selection

SHIFT+DOWN ARROWMove to the next item and include it in the selection

CTRL+UP ARROWMove to the previous item, but don't include the item in the selection

CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection

CTRL+SPACEBARRemove the item from the selection, if the item that has focus is included in the selection, and vice versa

PLUS SIGN (NUMERIC KEYPAD)Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields.

MINUS SIGN (NUMERIC KEYPAD)Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields.

THE TAB KEYAlternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list

ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.

ENTER

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

Add the highlighted field in the field list to the area in the PivotTable view that's displayed in the Add to list

ALT+F4Close the field list Keys for adding fields and totals

CTRL+SHIFT+SAdd a new total field for the selected field in the PivotTable view by using the Sum summary function

CTRL+SHIFT+CAdd a new total field for the selected field in the PivotTable view by using the Count summary function

CTRL+SHIFT+MAdd a new total field for the selected field in the PivotTable view by using the Min summary function

CTRL+SHIFT+XAdd a new total field for the selected field in the PivotTable view by using the Max summary function

CTRL+SHIFT+EAdd a new total field for the selected field in the PivotTable view by using the Average summary function

CTRL+SHIFT+DAdd a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function

CTRL+SHIFT+TAdd a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function

CTRL+SHIFT+VAdd a new total field for the selected field in the PivotTable view by using the Variance summary function

CTRL+SHIFT+RAdd a new total field for the selected field in the PivotTable view by using the Variance Population summary function

CTRL+SHIFT+BTurn subtotals and grand totals on or off for the selected field in the PivotTable view

CTRL+FAdd a calculated detail field Keys for changing the layoutNOTE

The following four shortcuts do not work if

you press the keys 1, 2, 3, or 4 from the numeric pad of your keyboard.

CTRL+1Move the selected field in the PivotTable view to the row area

CTRL+2Move the selected field in the PivotTable view to the column area

CTRL+3Move the selected field in the PivotTable view to the filter area

CTRL+4Move the selected field in the PivotTable view to the detail area

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

CTRL+LEFT ARROWMove the selected row or column field in the PivotTable view to a higher level

CTRL+RIGHT ARROWMove the selected row or column field in the PivotTable view to a lower level Keys for formatting elements in PivotTable view To use the following shortcuts, first select a detail field or a data cell for a total field. The first seven keyboard shortcuts change the number format of the selected field.

CTRL+SHIFT+~ (TILDE)Apply the general number format to values in the selected total or detail field

CTRL+SHIFT+$Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field

CTRL+SHIFT+%Apply the percentage format, with no decimal places, to values in the selected total or detail field

CTRL+SHIFT+^Apply the exponential number format, with two decimal places, to values in the selected total or detail field

CTRL+SHIFT+#Apply the date format, with the day, month, and year, to values in the selected total or detail field

[email protected] the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field

CTRL+SHIFT+!Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field

CTRL+BMake text bold in the selected field of the PivotTable view

CTRL+UMake text underlined in the selected field of the PivotTable view

CTRL+IMake text italic in the selected field of the PivotTable view PivotChart view Keys for selecting items in a chart

RIGHT ARROWSelect the next item in the chart

LEFT ARROWSelect the previous item in the chart

DOWN ARROWSelect the next group of items

UP ARROWSelect the previous group of items Keys for working with properties and options

ALT+ENTERDisplay the Properties dialog box

ALT+F4Close the Properties dialog box

THE TAB KEY

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

When the Properties dialog box is active, select the next item on the active tab

RIGHT ARROWWhen a tab in the Properties dialog box is active, select the next tab

LEFT ARROWWhen a tab in the Properties dialog box is active, select the previous tab

DOWN ARROWDisplay a list or palette when a button that contains a list or palette is selected

SHIFT+F10Display the shortcut menu

UNDERLINED LETTERCarry out a command on the shortcut menu

ESCClose the shortcut menu without carrying out a command Keys for working with fields

ALT+DOWN ARROWOpen the list for the currently selected field

THE TAB KEYIn the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button

ARROW KEYSIn the drop-down list for a field, move to the next item

SPACEBARIn the drop-down list for a field, select or clear the check box for the current item

ENTERClose the drop-down list for a field and apply any changes you made

ESCClose the drop-down list for a field without applying your changes Keys for working with the field list

CTRL+LDisplay the field list, or activate it if it's already displayed

ARROW KEYSMove to the next item in the field list

SHIFT+UP ARROWMove to the previous item and include it in the selection

SHIFT+DOWN ARROWMove to the next item and include it in the selection

CTRL+UP ARROWMove to the previous item, but don't include the item in the selection

CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection

CTRL+SPACEBARRemove the item from the selection if the item that has focus is included in the selection, and vice versa

PLUS SIGN (NUMERIC KEYPAD)Expand the current item in the field list to display its contents, or expand Totals to display the available total

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Keyboard Shortcuts - Access - Office.com

http://office.microsoft.com/en-us/access-help/keyboard-shortcuts-HP00...

fields

MINUS SIGN (NUMERIC KEYPAD)Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields.

THE TAB KEYIn the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button

ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.

ENTERAdd the highlighted field in the field list to the drop area that's displayed in the Add to list

ALT+F4Close the field list

2011 Microsoft Corporation. All rights reserved.

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