Keeping emailed data secure€¦ · Cryptshare benefits and features • Highly secure –...
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Keeping emailed data secure Confidential data is often transmitted via email. But there’s a huge risk of it falling into the wrong hands. If your organisation sends personal data via email, it’s almost inevitable that someone will make a mistake. One day, quite by accident, someone will mistype an email address, or attach the wrong confidential file. The consequences can be disastrous. Not only will it be embarrassing for your organisation, but you could be subject to a hefty fine from the ICO for a breach of Data Protection. Our new cloud-based hosted email encryption service, powered by Cryptshare, ensures emailed data arrives securely at the right destination. The issues for schools. Schools often need to handle and share particularly sensitive data – for example, information about children who are vulnerable, or who have special educational needs. Sending files by courier or recorded delivery is costly, and takes time. Even with these methods there’s no certainty that the package will reach the correct person without being intercepted. Yet email traffic is also inherently insecure. As the ‘Data Controller’ the headteacher can be held personally responsible if a breach of data security takes place. However, it is the Board of Governors which has the responsibility to ensure that the school takes appropriate action to preserve data confidentiality. If they cannot prove that they executed this responsibility properly, then they carry the liability of paying any ICO fine which results from a data loss.
Transcript of Keeping emailed data secure€¦ · Cryptshare benefits and features • Highly secure –...
Keeping emailed data secure Confidential data is often transmitted via email. But
there’s a huge risk of it falling into the wrong hands.
If your organisation sends personal data via email, it’s almost
inevitable that someone will make a mistake. One day, quite by
accident, someone will mistype an email address, or attach the
wrong confidential file.
The consequences can be disastrous. Not only will it be
embarrassing for your organisation, but you could be subject to a
hefty fine from the ICO for a breach of Data Protection.
Our new cloud-based hosted email encryption service,
powered by Cryptshare, ensures emailed data arrives securely
at the right destination.
The issues for schools.
Schools often need to handle and share
particularly sensitive data – for example,
information about children who are
vulnerable, or who have special
educational needs.
Sending files by courier or recorded
delivery is costly, and takes time. Even
with these methods there’s no certainty
that the package will reach the correct
person without being intercepted. Yet
email traffic is also inherently insecure.
As the ‘Data Controller’ the headteacher
can be held personally responsible if a
breach of data security takes place.
However, it is the Board of Governors
which has the responsibility to ensure
that the school takes appropriate action
to preserve data confidentiality. If they
cannot prove that they executed this
responsibility properly, then they carry
the liability of paying any ICO fine which
results from a data loss.
The secure, easy-to-use solution
With our cloud-based hosted email encryption service you can
email sensitive data with complete peace of mind.
Powered by Cryptshare, the system encrypts the contents of your
email and any attachments, so they can only be opened by the
intended recipient, using a secure password.
How it works
As a cloud-based hosted service, there is no software to install.
You can use it wherever you have access to a web browser and
email account.
• We provide you with details of a secure web portal through which
to send your confidential emails.
• Simply enter the contact details of the recipient and prepare your
email message in the usual way.
• Create a secure password in Cryptshare and transmit it to the
recipient outside the Cryptshare system (eg, via a separate
email, text, or phone call).
• Send your message. The recipient will receive a web link to
click. They enter the password to access the contents of the
message.
• You receive notification that the sender has opened the email.
Ideal for large attachments
Cryptshare can handle files of any size – so if you have a large
attachment, you can use Cryptshare to send it via email. This
means you won’t need to use insecure public file-sharing services.
Simple Data Protection compliance
Cryptshare also allows email recipients to respond to you
securely, with no extra set-up or costs involved – so you can enjoy
the benefit of secure two-way email conversations.
What’s more, you can see a complete record of emails sent and
received opened – helping you fulfil your Data Protection
obligations.
Unit 11 Kingswood Court, Long Meadow, South Brent TQ10 9YST: 01752 547150 E: [email protected] www.bcns.co.uk
06/14
Cryptshare benefits
and features
• Highly secure – Cryptshare uses
secure 256 bit AES encryption
• Easy to deploy – no user
administration or client software
required
• Integrates with existing email
systems (Microsoft Outlook and
IBM Notes)
• Securely encrypts emails and
attachments
• Handles files of any size
• Cloud-hosted, web-based
application – no infrastructure
needed
• Automatically reduces large file
sizes, so larger attachments can be
sent – reducing the risk of users
resorting to insecure public file-
sharing services
• Email recipients can also respond
securely, with no extra set-up or
cost
• Policy settings determine how
different users may use the system
• Can be combined with anti-virus or
hosted email filtering for extra
protection
Our BCNS Cloud Services provide comprehensive data protection and management. They are ideal for smaller
organisations who want the benefits without the set-up and infrastructure costs. Ask us today about hosted email
filtering, email archiving, and backup for virtual and physical machines – or visit our website for more details.
Powered by Cryptshare
