Ke Ali‘i Pauahi Foundation - Kamehameha Schools · • Ke Ali‘i Pauahi Foundation has the right...

Ke Ali‘i Pauahi Foundation 2013-2014 Scholarship Guide

2013-2014 Scholarship GuideKe Ali‘i Pauahi Foundation

Ke Ali‘i Pauahi Foundation567 South King Street, Suite 160 Honolulu, Hawai‘i 96813-3036

Phone: (808) 534-3966 Fax: (808) 534-3890 Email: [email protected]

www.pauahi.org

The mission of Ke Aliʻi Pauahi Foundation is to support the mission of Kamehameha Schools by seeking and developing new and diverse sources of income to support the ever-increasing educational needs and goals of people of Hawaiian ancestry.

In addition to overseeing several fund-raising programs, the Foundation also manages more than 100 scholarships.

Awards offered are for undergraduate and graduate work and cover a wide range of academic and cultural disciplines.

Many of the endowments have been established by Kamehameha Schools alumni and parent groups, school clubs and organizations and individal donors.

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TIMELINE

PREPARE (January)Applicants prepare personal statements and

essays, choose scholarship funds, and start/complete the Hawaiian ancestry

verification process.

APPLICATION (February - March)Applicants gain access to the online

application, send electronic request to letter of recommendation writers, complete FAFSA as

required, request official transcript of grades and submit copies of college acceptance letter(s).

SELECTION (April - May)Selection committees meet to review

applications and rank students.

NOTIFICATIONS (June)Written decision notifications mailed

to all applicants.

DISTRIBUTION (July)Funds distributed to institutions.

NOTICES

Disclaimer

PLEASE NOTE – Before proceeding, please be sure to read ALL Ke Ali‘i Pauahi Foundation Scholarship Online materials. The online materials identify the processes you must follow and deadline dates you must comply with in order to be considered for any scholarship. Your failure to follow process instructions and comply with all deadlines will result in you not being considered for any scholarship. Ke Ali‘i Pauahi Foundation (Foundation) reserves the right to make decisions in its sole discretion, and its decisions in regards to the selection and awarding of scholarship funds is final.

Preference Policy

Ke Ali‘i Pauahi Foundation’s policy is to give preference to applicants of Hawaiian ancestry to the extent permitted by law. The Foundation utilizes the services of Kamehameha Schools’ Ho‘oulu Hawaiian Data Center (Data Center) to verify Hawaiian ancestry of those applicants who wish to be considered under the Foundation’s preference policy.

Refer to the Hawaiian Ancestry Verification page to access this separate process.

IMPORTANT CHANGES

• Online application available on Wednesday, February 6, 2013, 8:00a.m. (HST)

• Deadline date of Friday, March 22, 2013, 4:15p.m. (HST).

• The Student Aid Report (SAR) will only be required for indicated funds on the Scholarship Listing

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PREPARE

Scholarship Listing

Review the 2013 - 2014 Scholarship Listing and make note of the funds you want to apply for.

Hawaiian Ancestry Verification

Review this separate process on our Hawaiian Ancestry Verification page.

Online Personal Statements

Prepare your answers to the following questions knowing that this may be the only piece of information the scholarship committee members will read to give them insight about you. Well thought out answers with attention to grammar, punctuation and spelling are key to making a good impression.

• Many people entering college do so with a career choice already in mind. What career do you hope to pursue upon completion of your college studies, and what field(s) of study do you expect to help you in reaching that career goal? Or, if you have not yet decided on a career, then how do you think your college experience will help you in discovering a career path that would be meaningful to you?

• People help others in many ways, whether through daily interactions or through formal charitable organizations. Discuss some ways in which you have helped others, and how those experiences could serve as a model for ways in which other groups or organizations could serve the people of Hawai‘i.

• Kamehameha Schools was founded by Ke Ali‘i Bernice Pauahi Bishop, who sought to provide educational opportunities for Native Hawaiian learners so that they could be good and industrious young men and women. What do you think “good and industrious” means in today’s world?

Supplemental Essay Questions

Supplemental essay questions are listed in the Scholarship Listing and notated with (*) under each fund.

You can prepare answers to those questions prior to the scholarship application opening.

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OTHER DOCUMENTS

Letters of Recommendation (LOR)

• LORs must be submitted online via an email link that is sent by the applicant to the person making the recommendation (the writer).

• For validation purposes, you must provide a valid email address for each writer. Give your writers at least 3 weeks to complete and submit their online letters.

• LORs should be requested from teachers, professors, counselors, employers or community members (as required by the scholarship fund) who can comment on your overall character, achievement and promise.

• You will be able to login and access the Letters of Recommendation Management Page and review the status of “sent” LOR requests at any time prior to the deadline.

Free Application for Federal Student AID (FAFSA) and Student Aid Report (SAR)

• This document is required only for those funds that consider financial need as part of the criteria.

• Refer to the Scholarship Listing for these designated funds.

• See the Completing the FAFSA and Submitting the SAR page for detailed instructions on how to complete this separate process.

Transcripts

Official transcripts are required from all applicants, whether you are currently in high school or are a college student. See the Transcript page for detailed instructions.

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College Acceptance Letters

The following situations will require the applicant to send the Foundation copies of all college acceptance letters:

• Current high school seniors entering college

• Undergraduate students matriculating to another institution

• Graduate students matriculating to another institution

• Undergraduate students matriculating to a graduate program

APPLY

• Access our online application via our website, www.pauahi.org/scholarships.

• We recommend downloading our step-by-step instructional PDF before you begin to aid you in completing the online portion of your application.

• Save your work as you complete sections of the application.

• Your application is not transmitted to us until you click the green “Submit” button.

• Don’t forget to request your Letters of Recommendation and submit any supplemental documents as needed to complete your application packet.

OUR SCHOLARSHIP PROGRAMThe Foundation administers scholarships that have been created by private donors. The Foundation awards scholarships supporting college level areas of study, as well as trade and vocational courses. Many awards may be determined based on merit, while some consider financial need or geographic region.

Scholarships are available to the general public, including students who are not graduates of Kamehameha Schools. However, it is the policy of Ke Ali‘i Pauahi Foundation to give preference to applicants of Hawaiian ancestry to the extent permitted by law.

Foundation scholarships are supplemental and may not cover the full cost of education. Students may also apply for educational financial assistance from state, federal and private funds and contribute from their own earnings. Awards are subject to availability of funds.

Selection Process

• Completed applications submitted by the deadline are reviewed according to specific fund criteria.

• Completed applications that meet specific fund criteria are sent to committee for review.

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• Separate committees are convened for each scholarship fund.

• Committee members read each completed application packet and determine those that most closely match the intent of the scholarship.

• Students are ranked and submitted to the Foundation for further processing.

• Ke Ali‘i Pauahi Foundation has the right to make decisions in its sole discretion and its decision in regards to the selection and awarding of scholarship funds is final.

Award Notification

• Notification letters are sent in June to the current address provided.

• Those awarded must formally accept the funds by signing and returning a scholarship agreement form and a copy of their college acceptance letter within the stated period.

• Unclaimed awards may be re-awarded.

Use of Award

• Funds should be used for educational expenses such as tuition, fees, books, supplies, room and board.

• Some awards may be used for other educational expenses as designated by the donor.

Need Assistance?

If you need assistance or further clarification, we’re here to kökua. Contact us by any means below:

Ke Ali‘i Pauahi Foundation567 South King Street, Suite 160Honolulu, HI 96813www.pauahi.org/scholarshipsPhone: (808) 534-3966Email: [email protected]

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HAWAIIAN ANCESTRY VERIFICATION

Ke Ali‘i Pauahi Foundation’s policy is to give preference to applicants of Hawaiian ancestry to the extent permitted by law. The Foundation utilizes the services of Kamehameha Schools’ Ho‘oulu Hawaiian Data Center (Data Center) to verify Hawaiian ancestry of those applicants who wish to be considered under the Foundation’s preference policy. This is a separate process and should not be confused with the scholarship application process.

Upon receipt of your completed scholarship application, if you have not previously registered with the Data Center, you will receive a Hawaiian Ancestry Registration (HAR) form which you should complete if you wish to be considered under the Foundation’s preference policy. This process may take up to ten weeks. All questions regarding Hawaiian ancestry registration and verification should be directed to the Data Center.

Ho‘oulu Hawaiian Data Center567 South King Street, Suite 102Honolulu, HI 96813(808) 523-6228 or 1-800-842-4682, press 9, then dial 36228, toll freewww.ksbe.edu/datacenter

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LETTERS OF RECOMMENDATIONLetters of recommendation are required for designated funds as documented in the Scholarship Listing. Ensure that:

• You have the correct email address for your recommender

• You allow at least two weeks for your recommender to access the link you will be sending

• You are requesting the correct “type” of letter from the appropriate person, i.e. community person, teacher, counselor, etc.

• You notify your writers that letters of recommendation are only accepted via the link you will be sending them.

COMPLETING THE FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA)

What is the FAFSA?

The FAFSA is a form administered by the U.S. Department of Education. By the information you provide from tax forms, W-2s, other earned income, etc., third parties such as college institutions are able to award college aid.

Complete the FAFSA with enough time for you to receive and forward a copy of your SAR to the Foundation.

How do I access the FAFSA?

You may choose any of these three methods to file a FAFSA:

• Online application accessed at www.fafsa.ed.gov (recommended).

• Ensure that you are accessing the 2013-2014 academic year application.

• FAFSA information must be based off of completed 2012 Federal 1040, 1040A or 1040EZ Tax forms.

• Complete a PDF FAFSA which is available for you to print and fill out manually or is screen-fillable. Screen-fillable means you can enter your data on the screen before printing. If you choose this option you will not be able to save your data to your PC.

• Request a paper FAFSA by calling 1.800.4.FED.AID (1.800.433.3243) or 319.337.5665. If you are hearing impaired, please contact the TTY line at 1.800.730.8914.


What do I need to complete the FAFSA?

You will need records of income earned in the year prior to when you will start school. You may also need records of your parents’ income information if you are a dependent student.

For the 2012-2013 school year you will need financial information from 2012. You may need to refer to:

• Your Social Security card. It is important that you enter your Social Security Number correctly.

• Your driver’s license (if any)

• Your 2012 W-2 forms and other records of money earned

• Your (and if married, your spouse’s) 2012 Federal Income Tax Return

• Your IRS 1040, 1040A, 1040EZ

• Foreign Tax Return or

• Your Parents’ 2012 Federal Income Tax Return (if you are a dependent student)

• Your 2012 untaxed income records

• Your current bank statements

• Your current business and investment mortgage information, business and farm records, stocks, bonds and other investment records

Keep these records! You may need them again. Do not mail your records to Federal Student Aid.

SUBMITTING THE STUDENT AID REPORT (SAR)

What is the SAR?

Your SAR summarizes all the information you provided on your FAFSA. Your SAR will contain your Expected Family Contribution (EFC), the number used in determining your eligibility for federal student aid and also the number the Foundation uses to determine financial need. Your EFC will appear in the upper right-hand portion of a paper or electronic SAR.

Electronic SAR

We highly encourage all applicants to complete their FAFSAs online. Upon completion of the FAFSA you will receive your SAR by e-mail within 3-5 days after your FAFSA has been processed, if you provided an e-mail address when you applied. The e-mail from FAFSA will contain a secure link for you to access your SAR online.

If you have a “junk” folder or “spam” folder in your e-mail files, check it. The e-mail from FAFSA might be delivered there instead of your inbox.

The Foundation will accept electronic SARs if it meets the following criteria:

• FAFSA (SAR) is completed without conditions under the “What you must do now” heading.

• Ensure that there is a dollar amount populated for the EFC. We will not be able to calculate your financial need if there is an asterisk (*) populated in the EFC area or if the EFC is calculated using estimated or the previous year’s taxes.

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What do I do once I receive the SAR?

Electronic SARs can be emailed to [email protected].

Copies of paper SARs can be mailed to the address below.

Mailing address:

Ke Ali‘i Pauahi Foundation567 South King Street, Suite 160Honolulu, HI 96813

Can I submit the Print Summary?

After submitting your information electronically, you will have access to a Print Summary which is a summarization of the information you submitted. This will not be accepted by the Foundation. We will accept only the SAR form.

TRANSCRIPTS

Official Transcript of Grades

• Official Transcripts of Grades are mailed directly from the institution to the Foundation.

• Official Transcripts must reach the Foundation office on or before the deadline date and time.

• Request Official Transcripts no later than 3-4 weeks prior to the deadline.

Acceptable Transcripts:

• Official transcripts mailed to the Foundation directly from the institution in a sealed envelope.

• eTranscripts, e-Scrip-Safe sent directly from the college institutions with watermark or official seal sent to [email protected].

Unacceptable Transcripts:

• Transcripts sent to the requestor in a sealed envelope, then delivered to the Foundation.

• Photo copies of transcripts or grade reports.

• Hand-delivered transcripts.

• Transcripts emailed from student or public email accounts (e.g. yahoo, gmail, hotmail, etc.) or student institution email accounts (e.g. [email protected])

• Online print-outs from student accounts

• Transcripts emailed from high schools

If you are a:

Current college student

• Request official transcripts from your institution that reflect grades from the Fall/Winter 2012 semester/term.

Previous college students and those not currently attending college

• Request official transcripts from the most recent college institution attended.

College graduates or current undergraduates applying to a graduate program

• Submit most recent official college transcript.

• Submit a copy of your application to graduate school or program if you have not yet received notification of acceptance. If awarded, a confirmation of acceptance and enrollment to graduate school in a classified program will be required in order for funds to be released.

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Current high school seniors

• Request official transcripts from your high school that reflect first semester grades.

• Only hard-copy transcripts mailed directly from the institution will be accepted, no emailed transcripts.

Not recent high school graduates and those who have never attended college

• Request official high school transcripts that reflect coursework completed from grades 9 to 12.

• If attended more than one high school, request all transcripts from all institutions.

GED students

• Submit a copy of your GED certification along with any documents explaining the scoring system for the year that the test was taken.

Home-schooled students

• Submit a copy of your transcripts

DOCUMENT CHECKLIST

All documents must be received at the Foundation office by Friday, March 22, 2013, 4:15 p.m., HST. Late documents will not be accepted, therefore, your application will not be considered for any scholarship.

Please use the checklist below to aid you in completing the application process.

Online Application – Completed and have clicked the green “Submit” button.

Official Transcripts – Either high school or college transcripts, whichever is appropriate to your situation.

Supplemental Documents

Letters of Recommendation – Requested from either teachers, professors, counselors, employers or community members as required by the individual fund.

Any additional essays requested as part of the individual fund.

Art portfolio - Submit hard-copy pictures of works of art. The portfolio will remain with the Foundation as part of your application packet and will not be returned.

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