Kuali Days VII Pre-Conference

KFS BasicsOverview

David Lyons, NACUBO

Agenda

• Introduction to Kuali• Kuali Financial System Project• KFS Advantages• Today’s Focus

Chart of AccountsTransaction ProcessingGeneral Ledger

• Q & A

Introduction to Kuali

• Community source initiative

• Develop a comprehensive administrative suite to serve the needs of all Carnegie Class colleges and universities.

Introduction to Kuali (cont.)

Kuali Community

Introduction to Kuali (cont.)

What is Kuali? (cont.)

Kuali Foundation• Non-profit organization with responsibility for:

• Sustaining the initiative• Providing on-going governance• Coordinating partner efforts• Managing and protecting intellectual property• Conference planning• Educating and assisting members of the Kuali Partners program

• 29 members including commercial affiliates across all projects

KFS Project

7

KFS Partners

KFS Project (cont.)

Project Scale• $10m total project cost• 100+ person-year effort• $4.4m Founding Partners’ original commitments

Cash or tendered personnel resources

• $2.5m 2005 Andrew W. Mellon Foundation grant • $3.1m New Partners’ commitments & Founding

Partners’ additional contributions

8

KFS Project (cont.)

Based on IU’s FIS -Financial Information System• 13 years of operations• 7 campuses of various sizes• $2.4 billion annual expenditures• Flexible chart of accounts• Need to port to new technology environment

9

KFS Project (cont.)

The Kuali Financial Systemis an electronic systemof related financialcomponents that allowyou to initiate, approve,and retrieve financialinformation about yourinstitution.

Chart of Accounts

General Ledger

Financial Transactions

Purchasing/Accounts Payable

Contracts & Grants

Labor Distribution

Effort Certification

Budget Construction

Accounts Receivable

Capital Assets

Balance Inquiries

Online Help

KFS Project (cont.)

Release 1 – October 2006Chart of AccountsGeneral LedgerFinancial TransactionsOn-line balance inquiriesKuali Enterprise Workflow (KEW)

Release 2 – November 2007Labor DistributionContracts & GrantsPurchasing/Accounts Payable

Release 3 – March 2009Budget ConstructionAccounts ReceivableCapital Asset Management System (CAMS)Effort Reporting (Labor Distribution)Purchasing/Accounts Payable (cont.)

Functional Modules

KFS Advantages

• Workflow

• Edits/Business Rules - e-Docs

• Import/Export Capabilities

• Document Attachments

• Sub-Accounts/Sub-Object Codes

KFS Advantages (cont.)

• Transaction Audit Trail

• Automated Entries at Each Update

• Real Time Access to Pending Entries

• 24/7 Access to Balances

Today’s Focus

• Chart of Accounts

• Transaction Processing & Workflow

• General Ledger

• Q & A