KAWARTHA PINE RIDGE DISTRICT SCHOOL...

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

REGULAR MEETING OF


Wednesday, May 24 2017 at 6:15 p.m. (In-camera Session 6:15 p.m. – Open Session 7:00 p.m.)

Roy H. Wilfong Boardroom, Education Centre 1994 Fisher Drive, Peterborough, Ontario

Character Makes a Difference The Character Attribute for May is Integrity

* R E V I S E D A G E N D A *

ITEM 1. CALL TO ORDER ITEM 2. COMMITTEE OF THE WHOLE

(Open Session of the Regular Meeting resumes at 7:00 p.m.) ITEM 3. NATIONAL ANTHEM AND A MOMENT OF SILENCE ITEM 4. CHARACTER ATTRIBUTE B STUDENT TRUSTEE ITEM 5. ADOPTION OF AGENDA ITEM 6. DECLARATIONS OF CONFLICTS OF INTEREST ITEM 7. ADOPTION OF MINUTES

7.1 For the Regular Meeting of Kawartha Pine Ridge District School Board held on Thursday, April 27, 2017 – **

7.2 For the Special Meeting of Kawartha Pine Ridge District School Board held on Tuesday, May 16, 2017 – **

ITEM 8. EDUCATIONAL PRESENTATIONS

8.1 The Psychology Foundation of Canada 2017 Community Partnership Award

ITEM 9. DELEGATIONS

9.1 DELEGATIONS (10 minutes)


* 9.2.1 Dakota Livingston - Second Student Trustee Position – **

Regular Board Agenda Wednesday, May 24, 2017

9.3 DISPOSITION OF DELEGATION CONCERNS

ITEM 10. BUSINESS ARISING FROM THE MINUTES ITEM 11. STUDENT TRUSTEE REPORT – ** ITEM 12. DECISION ITEMS

12.1 COMMITTEE DECISION REPORTS

12.1.1 Resource Committee Report – **

12.1.2 Special Education Advisory Committee Report – **

12.1.3 Indigenous Education Advisory Committee Report – **

12.2 DECISION REPORTS 12.2.1 Awards and Scholarships – Beatrice Fullerton

Scholarship – **

12.2.2 Kent Public School Tender – **

12.2.3 Murray Centennial Public School Tender – **

* 12.2.4 Student Leadership Group Consultation on Board Policy B-1.5, Student Trustee – **

ITEM 13. ONTARIO PUBLIC SCHOOL BOARDS= ASSOCIATION (OPSBA)

REPORT ITEM 14. CORRESPONDENCE

14.1 Hastings and Prince Edward District School Board – **

* 14.2 Waterloo Region District School Board ITEM 15. INFORMATION ITEMS – CONSENT ITEMS

15.1 Special Chairpersons’ Committee Report – **

15.2 Budget Committee Report – **

15.3 Program Review Committee Report – **

15.4 First Nations Education Services Agreement Committee Report – **

ITEM 16. BOARD MEMBER ADDITIONS ITEM 17. FUTURE MEETING DATES – ** ITEM 18. QUESTION PERIOD

Regular Board Agenda Wednesday, May 24, 2017

ITEM 19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION ITEM 20. ADJOURNMENT – **Copy Attached Note: If unable to attend, please advise Susan Beacock, Executive Assistant to the

Director – Trustee Liaison, at 705-742-9773 or 1-877-741-4577, Extension 2006.

Item 7.1 May 24, 2017

SUBJECT TO BOARD APPROVAL 1

DRAFT MINUTES OF THE REGULAR MEETING OF

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD THURSDAY, APRIL 27, 2017 AT 6:15 P.M.

ROY H. WILFONG BOARDROOM, EDUCATION CENTRE AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO

PRESENT

Cathy Abraham (Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Wayne Bonner, Anthony Caruso, Cyndi Dickson, Rose Kitney, Jaine Klassen Jeninga, Angela Lloyd, Diane Lloyd, Mary Lynch-Taylor, Shirley Patterson, and Tenzin Shomar (Student Trustee). Regrets: Trustee Jaine Klassen Jeninga.

Absent: Nil.

Also Present: R. Hick, C. Arnew, G. Ingram, L. Piccinin, G. Kidd, and

S. Beacock.

1. CALL TO ORDER The Chairperson called the meeting to order at 6:15 p.m.

2. COMMITTEE OF THE WHOLE It was,

Moved by: Trustee Patterson Seconded by: Trustee Dickson

(17-090) That the Board move into Committee of the Whole, In-camera (6:15 p.m.).

CARRIED

The Open Session of the meeting resumed at 7:11 p.m. The Chairperson recognized and acknowledged that the Board is meeting on the traditional territory of the Mississauga First Nations.

3. NATIONAL ANTHEM AND A MOMENT OF SILENCE The meeting was opened with the singing of the National Anthem followed by a Moment of Silence.

Regular Board Meeting Page 2

Thursday, April 27, 2017 SUBJECT TO BOARD APPROVAL

4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE Student Trustee Tenzin Shomar spoke to this month’s character attribute, Responsibility.

ACCOLADES PRESENTATIONS Director R. Hick stated that this evening, in honour of National Volunteer Week, April 23 to April 29, 2017, the Kawartha Pine Ridge District School Board is supporting schools in recognizing their invaluable volunteers. The Director expressed thanks and appreciation to the many parents, grandparents and community members who volunteer in our schools every year. It was noted that nominations were received from schools, and the following outstanding volunteers from the Counties of Northumberland and Peterborough, and the Municipality of Clarington were recognized: Marnie Cox, Armour Heights Public School; Janette Johnston, C.R. Gummow Public School; Maria Keene, Dr. Ross Tilley Public School. Accolades awards were presented to these volunteers by the Chairperson of the Board and area trustees.

5. ADOPTION OF AGENDA

It was,

Moved by: Trustee Kitney Seconded by: Trustee Patterson

(17-091) That the agenda be adopted to include the following topics under Board

Member Additions:

Clarington Students of Character Awards

Baillie Award

Mental Health Awareness Week

Beatrice Strong Public School

Cobourg Collegiate Institute Sports

Roger Neilsen Public School

Millbrook/South Cavan and North Shore Public Schools

Campbellford District High School Senior Jazz Ensemble

Norwood District High School Knights Basketball Program

CARRIED

6. DECLARATIONS OF CONFLICTS OF INTEREST Nil.



7. ADOPTION OF MINUTES 7.1 Regular Board Meeting – Thursday, March 23, 2017

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Lynch-Taylor

(17-092) That the minutes for the Regular Board meeting held on Thursday,

March 23, 2017 be adopted as recorded.

CARRIED 7.2 Emergent Board Meeting – Monday, April 24, 2017

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Bonner

(17-093) That the minutes for the Emergent Board meeting held on Monday,

April 24, 2017 be adopted as recorded.

CARRIED

8. EDUCATIONAL PRESENTATIONS 8.1 Nil.

9. DELEGATIONS


Nil.

9.2 DELEGATIONS (3 minutes) Nil.

9.3 DISPOSITION OF DELEGATION CONCERNS Nil.

10. BUSINESS ARISING FROM THE MINUTES

Nil.



11. STUDENT TRUSTEE REPORT Student Trustee T. Shomar spoke to his visit to the Canadian National Vimy Memorial in France on April 9, 2017 and informed trustees that the Ontario Student Trustees’ Association’s Annual General Meeting will be taking place from May 25–28, 2017 in Toronto for outgoing and incoming student trustees to participate in professional development. The student trustee reported that the 2017 Student Trustee Election took place on April 4, 2017, and welcomed incoming student trustee Dakota Livingston from Kenner Collegiate and Vocational Institute to the position for 2017-2018. As well, he attended the Clarington Student of Character Awards ceremony held at Bowmanville High School honouring students enriching our schools every day.

12. DECISION ITEMS

12.1 COMMITTEE DECISION REPORTS 12.1.1 Resource Committee Report

Trustee Bonner reported that the committee met on April 12, 2017 to receive proposed revisions to Board Policy HR-4.3 Flexible Work Arrangements (Appendix A to the report), and a presentation with regard to the K-12 Viability Study for Norwood District High School. Committee members were provided an update of the Board’s plan to address recommendations in the Student Injury Prevention Initiative, and reviewed details of the contracts for the Board sponsored benefits program. Details were reviewed of the tender process for Lakefield District Public School, Ganaraska Trail Public School and the Portable Replacement Program, and tender results were shared for Maintenance and Program Enhancements at Courtice North Public School (Appendix A to the report).

It was,

Moved by: Trustee Bonner Seconded by: Trustee Caruso

(17-094) That Board Policy HR-4.3, Flexible Work Arrangements, be

approved as revised.

Discussion commenced and suggestions were made by Trustees around the wording of a diverse workforce in Item 1.4 of the Policy. Administration provided clarification and advised that the corresponding Regulation is currently under review which will elaborate further to reflect a clear understanding of the policy.

The motion was……………………………………..………..CARRIED



It was,

Moved by: Trustee Bonner Seconded by: Trustee Bobka

(17-095) That the Board sponsored group benefits program, being

administered by Manulife Financial, be extended for the period September 1, 2017 to August 31, 2018, with the option to extend for the period September 1, 2018 to August 31, 2019, be approved.

CARRIED

It was,

Moved by: Trustee Bonner Seconded by: Trustee Kitney

(17-096) That the Board sponsored Accidental Death and

Dismemberment benefits program being administered by Chartis be extended for the period September 1, 2017 to August 31, 2018, with the option to extend for the period September 1, 2018 to August 31, 2019, be approved.

CARRIED

It was,

Moved by: Trustee Bonner Seconded by: Trustee Bobka

(17-097) That the tender for Courtice North Public School HVAC, be

awarded to Summit Mechanical in the amount of $1,345,152.

CARRIED

It was,


(17-098) That the Resource Committee Report, dated April 27, 2017, be

received for information.

The Board commended administration and staff for their excellent work and valuable information provided during the K-12 Viability Study for Norwood District High School focus group meetings. The motion was……………………………………..………..CARRIED



12.1.2 Equity, Diversity and Inclusion Committee Report

Sarah Bobka, Committee Co-chairperson, reported that the committee met on April 5, 2017 to review proposed revisions to Board Policy B-3.2, Equity, Diversity and Inclusion and were provided with a presentation from Grade two student, Jordan McGee as he shared his recently created book, All About Jordan’s Life. Committee members discussed issues that children and families of the Muslim faith navigate within our schools, an update was provided regarding the review of KPR’s Three-Year Equity, Diversity and Inclusion Strategic Plan, and a number of initiatives were shared.

The Board discussed the proposed wording in Section 4 and following discussion trustees were in agreement,

That on Page 3, Item 4, the last line in the paragraph would be revised to read

visitors, suppliers, service providers including bus drivers, corporate partners and community agencies.

It was,

Moved by: Trustee Bobka Seconded by: Trustee Caruso

(17-099) That Board Policy B-3.2, Equity, Diversity and Inclusion be

approved as amended.

CARRIED

It was,

Moved by: Trustee Bobka Seconded by: Trustee Kitney

(17-100) That the Equity, Diversity and Inclusion Committee Report,

dated April 27, 2017, be received for information.

CARRIED

12.2 DECISION REPORTS 12.2.1 Appointment of Student Trustee

Chairperson Abraham reported that Board Policy B-1.5, Student Trustee, requires that the Student Trustee will be appointed by the Board by May 31.



At the April 4, 2017 Student Leadership Meeting, the Student Leadership Group heard presentations from candidates seeking the position of Student Trustee for the coming year.

The Student Leadership Group has selected Dakota Livingston, currently a Grade 10 student at Kenner Collegiate Vocational Institute, for the position of Student Trustee, Kawartha Pine Ridge District School Board, 2017-2018.

It was,

Moved by: Trustee Abraham Seconded by: Trustee A. Lloyd

(17-101) That Dakota Livingston be appointed as the Student Trustee,

Kawartha Pine Ridge District School Board, for 2017-2018.

CARRIED

12.2.2 Portable Replacement Program Tender

C. Arnew, Superintendent, Business and Corporate Services, reported that the Portable replacement program for Newcastle Public School and Westmount Public School has been tendered. The results and recommendation were listed in Appendix A to the report.

It was,

Moved by: Trustee D. Lloyd Seconded by: Trustee Bobka

(17-102) That NRB Inc. be awarded the contract for portable

replacements at Newcastle Public School and Westmount Public School, in the amount of $1,390,530 (including applicable taxes).

CARRIED

12.2.3 Lakefield District Public School Tender

Superintendent C. Arnew reported that requests for submission for interested general contractors, mechanical contractors and electrical contractors was received by the Board on December 20, 2016. Pre-qualified general contractors and tender results were listed in Appendix A to the report. Administration advised that as the lowest bid exceeds the Ministry approved budget Ministry approval must be secured prior to officially awarding the contract to the successful bidder.

Administration further advised Trustees it is expected that full funding will be received and that due to the timeline to complete the



renovations for September 2017, Board approval is required at this time to officially award the tender once approval has been confirmed by the Ministry.

It was,


(17-103) That the tender for Lakefield District Public School

Renovations, be awarded to Steelcore Construction Ltd. In the amount of $7,418,450 (including applicable taxes) subject to Ministry Approval being received.

CARRIED

12.2.4 Ganaraska Trail Public School Tender

Superintendent C. Arnew reported that the Addition and Alterations for Ganaraska Trail Public School has been tendered. The results were listed in Appendix A to the report.

It was,

Moved by: Trustee Bobka Seconded by: Trustee Kitney

(17-104) That the tender for Ganaraska Trail Public School Addition and

Alterations, be awarded to Gerr Construction Limited in the amount of $2,116,880 (including applicable taxes).

CARRIED

13. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT Trustee A. Lloyd, the Board’s Delegate Member of OPSBA, provided an update to trustees following the April Board of Director’s Meeting and advised that the information package from the meeting will be available in the trustee workroom.

14. CORRESPONDENCE 14.1 The Honourable Mitzie Hunter, Minister of Education 14.2 Limestone District School Board 14.3 Thames Valley District School Board 14.4 Thames Valley District School Board

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Caruso



(17-105) That the correspondence for the April 27, 2017 Board meeting be received for information.

CARRIED

15. INFORMATION ITEMS – CONSENT ITEMS It was,

Moved by: Trustee Lynch-Taylor Seconded by: Trustee D. Lloyd

(17-106) That the following agenda items for the April 27, 2017 Board meeting be

received for information:

Item 15.1 Chairpersons’ Committee Report

Item 15.2 Program Review Committee Report

Item 15.3 Program Review Committee Report

Item 15.4 Special Education Advisory Committee Report

Item 15.5 Parent Involvement Committee Report

Item 15.6 Student Transportation Services of Central Ontario (STSCO) Governance Committee Report

Requests were made by trustees to pull the following reports for comment and/or discussion: Item 15.2 Program Review Committee Report

Item 15.3 Program Review Committee Report 15.2 Program Review Committee Report Committee Chairperson Lynch-Taylor reported that the committee met on

March 21, 2017 and were provided with an in-depth overview of the School Climate Survey Results for 2016-2017. Trustee Lynch-Taylor drew attention to the on-going work on well-being at the provincial level.

15.3 Program Review Committee Report

Committee Chairperson Lynch-Taylor reported that the committee met on April 11, 2017 to discuss Student Achievement related to literacy and

numeracy and were informed of the work being initiated in the system to support student achievement and continued school improvement. As well, information was shared regarding the assessment of EQAO data for

Grade 3 and Grade 6 students, and strategies and practices currently used by the Niagara District School Board specific to Math was provided. Trustee Lynch-Taylor noted the importance of this information specifically regarding budgetary priorities.

The motion was……………………………………..………………..CARRIED



16. BOARD MEMBER ADDITIONS Trustee Bobka reported that 26 students from schools in Clarington were recognized during the Students of Character Awards and noted that secondary school teacher Tyler Gailits recently received the 2017 Baillie Award for Excellence in Secondary School Teaching from Queen’s University. Trustee Kitney spoke to the annual Taste For Life restaurant based fundraiser where a portion of the proceeds from the event are donated to the Peterborough Aids Resource Network. Trustee Caruso drew attention to Mental Health Awareness Week, extended congratulations to Beatrice Strong Public School as they celebrate their 25th anniversary, and noted that Cobourg Collegiate Institute rugby teams will travel to competition in New Brunswick, and the school will be hosting their first Special Olympics for LLS learners. Trustee Bonner reported that he attended the Roger Neilsen Public School - Got Talent Event and commended the many talented students for showcasing their amazing displays of song, dance and acrobatics. Trustee A. Lloyd noted that the Millbrook South Cavan Public School Open House will take place June 6, 2017 at 10:45 a.m. As well, she extended appreciation to the Junior Choir from North Shore Public School for their taped rendition of O’Canada to open the Board Meeting. Trustee Patterson reported that the Campbellford District High School Jazz Ensemble are heading to Music Fest Nationals, and highlighted the success of the Norwood District High School Knights Basketball Program.

17. FUTURE MEETING DATES Chairperson C. Abraham drew attention to the future meeting dates listed in the Board agenda. The Chairperson extended an invitation for all trustees to attend the Chairpersons’ Committee Meeting on May 16, 2017 with voting privileges.

18. QUESTION PERIOD Chairperson C. Abraham opened the meeting to questions from the floor.

19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION 19.1 Transportation Matter – Recommendation 1

It was,

Moved by: Trustee Bobka Seconded by: Trustee D. Lloyd



(17-107) That the Transportation Matter Report, Agenda Item IC.7.2, Recommendation 1, considered in the Committee of the Whole Board meeting on Thursday, April 27, 2017 be approved.

CARRIED

19.2 Personnel Matter – Recommendation 1 It was,

Moved by: Trustee Bobka Seconded by: Trustee D. Lloyd

(17-108) That the Personnel Matter Report, Agenda Item IC.7.12,

Recommendation 1, considered in the Committee of the Whole Board meeting on Thursday, April 27, 2017 be approved.

CARRIED

20. ADJOURNMENT It was,


(17-109) That the meeting be adjourned (8:52 p.m.).

CARRIED

____________________ Cathy Abraham

Chairperson of the Board

____________________ W.R. (Rusty) Hick

Director of Education and Secretary of the Board

Kawartha Pine Ridge District School Board

Item 7.2 May 24, 2017

SUBJECT TO BOARD APPROVAL 1

DRAFT MINUTES OF THE SPECIAL MEETING OF

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD TUESDAY, MAY 16, 2017

FOLLOWING THE SPECIAL CHAIRPERSONS’ COMMITTEE MEETING ROY H. WILFONG BOARDROOM, EDUCATION CENTRE AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO

PRESENT

Cathy Abraham (Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Wayne Bonner, Anthony Caruso, Rose Kitney, Jaine Klassen Jeninga, Angela Lloyd, Diane Lloyd, Mary Lynch-Taylor and Shirley Patterson. Regrets: Trustee Cyndi Dickson.

Absent: Nil.

Also Present: R. Hick and S. Beacock.

1. CALL TO ORDER / ADOPTION OF AGENDA

The Chairperson called the meeting to order at 9:50 p.m.

2. DECLARATIONS OF CONFLICTS OF INTEREST Nil.

3. COMMITTEE OF THE WHOLE It was,

Moved by: Trustee Klassen Jeninga Seconded by: Trustee A. Lloyd

(17-110) That the Board move into Committee of the Whole, In-camera (9:50 p.m.).

CARRIED

The Open Session of the meeting resumed at 9:55 p.m.

4. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION 4.1 Special Chairpersons’ Committee Report –

Recommendations 1 and 2


Tuesday, May 16, 2017 SUBJECT TO BOARD APPROVAL

It was,


(17-111) That the services of Promeus Inc. be retained for the recruitment of a

Director of Education and Secretary of the Board.

CARRIED

It was,


(17-112) That Superintendent Jennifer Leclerc be appointed Interim Director

of Education for the Kawartha Pine Ridge District School Board, effective June 1, 2017, until such time as a permanent Director of Education is appointed.

CARRIED

20. ADJOURNMENT It was,


(17-113) That the meeting be adjourned (9:58 p.m.).

CARRIED

____________________ Cathy Abraham

Chairperson of the Board

____________________ W.R. (Rusty) Hick

Director of Education and Secretary of the Board


* Revised Item 9.2.1 May 24, 2017

Presenter: Dakota Livingston, Student, Kenner Collegiate and Vocational

Institute

Topic: Second Student Trustee position

Support for the second student trustee position, as outlined in Item

12.2.4 (Student Leadership Group Consultation on Board Policy

B-1.5). I fully support a second student trustee because I believe

between the both of us, we can represent our board better and gain

ideas from as many students as physically possible.

Item 11 May 24, 2017

Student Trustee Report

Tenzin Shomar

Introduction As we move towards the end of the school year, I am constantly reminded of the fantastic things that our students are doing each day. For example, drama students at Kenner Collegiate Vocational Institute have written a play which is centered on the LGBTQ community called “A Tale of Two Kingdoms” which will be playing tomorrow evening. Students at Clarington Central Secondary School are holding their annual #OwnYourEd conference today, which includes a number of different exhibits and workshops, many of which are run by current Clarington Central Secondary School students. Finally, students from Bowmanville High School who recently went on a trip to Tanzania have been taking a leadership role and advocating Clarington Municipal Council to purchase water bottle stations for local events. As we can see, our students are truly phenomenal and are enriching our communities every single day. Student Leadership Conference On May 5, 2017 secondary students from across the school board took part in a leadership conference organized by the Student Leadership Group at Fleming College. Students were able to take part in a number of different workshops, all centered around the theme of “Be You”. Chris D’souza was the keynote speaker and he delivered an impactful message on the importance of equity and inclusion. The whole day was absolutely phenomenal and I would like to thank Jeff Watt, Cathleen Martherus, staff, and students for their tireless work in the success of the conference. Ontario Student Trustees’ Association The Ontario Student Trustees’ Association (OSTA) will be meeting for the final time this school year from May 25-28, 2017 at the Renaissance Toronto Downtown Hotel. This will be my last conference that I will attend as Student Trustee, but I know that the friendships and wonderful experiences that I’ve formed with OSTA will last for many years to come. Having said that, I look forward to introducing Student Trustee-elect Dakota Livingston to the organization where she will undoubtedly represent KPR students well at the provincial level. Conclusion I would like to conclude by wishing Director Hick nothing but the best as he begins the next chapter of his life. Director Hick has been the Director of Education for nearly all of my years in the education system and I’m incredibly proud that he was my Director. His passion for students and public education cannot be understated and our Board is a better place because of his sound leadership. On behalf of all students in the Kawartha Pine Ridge District School Board, I want to thank Director Hick for his years of service to the Board and wish him well in his new role as the Executive Director of OPSBA.

Item 12.1.1 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD RESOURCE COMMITTEE REPORT The committee met on May 10, 2017 and reports as follows. ATTENDANCE Present: Trustees Wayne Bonner (Committee Chairperson), Cathy Abraham

(Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Rose Kitney and Angela Lloyd.

Trustee Diane Lloyd attended via teleconference. Regrets: Trustee Anthony Caruso. Others: Trustees Jaine Klassen Jeninga and Mary Lynch-Taylor; and C. Arnew,

S. Girardi, L. Piccinin, P. Heysel, P. Bromley, and C. Gzik were also present.

Custodial Operations Presentation Paul Bromley, Manager, Custodial Operations, presented a power-point presentation to the committee on Custodial Operations. Custodial operations, facilities, organizational chart, services provided and custodial responsibilities were reviewed. Thomas A. Stewart Secondary School – Tender Results Board Policy BA-5.1, Purchasing Procedures, requires Board approval for capital project tenders and consulting services in excess of $1,000,000 or expenditures which exceed the budgeted amount by 10% and $100,000. Various projects at Thomas A. Stewart Secondary School were approved in the amount of $975,000, including $550,000 that was deferred from summer 2016. Tenders were received on November 25, 2015 from prequalified general contractors. Long Term Accommodation Plan Update As per Board Policy, Senior Administration is required to provide the Board with an update to the five year Long Term Accommodation Plan based on current enrolment projections and trends. The most recent enrolment, demographic data and the updated Long Term Accommodation Plan were reviewed. 2016-2017 Second Quarter Interim Financial Report The Second Quarter Interim Financial Report for 2016-2017 was reviewed.

Item 12.1.1 May 24, 2017 RESOURCE COMMITTEE REPORT Page 2

The 2016-2017 First Quarter Interim Financial Report is based on final October 31, 2016 enrolment, projected March 31, 2017 enrolment, and six months’ financial activity, ending February 28, 2017. Total enrolment is 102.43 ADE higher than budget, and is comprised of 227.0 ADE favourable Elementary and 124.57 ADE unfavourable Secondary. Revenue has increased by $2,181,000, offset by a $6,674,000 expense increase, resulting in a projected deficit of $2,252,000. Projected 2016-2017 Capital activity was reviewed, noting that spending is forecasted to be $11 million more than budget. RECOMMENDATIONS 1. That the tender for Thomas A. Stewart Secondary School be awarded to Dalren

Limited in the amount of $1,265,600 (including applicable taxes). 2. That the Resource Committee Report, dated May 24, 2017, be received for

information. Wayne Bonner Committee Chairperson

Item 12.1.2 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE REPORT The committee met on May 2, 2017 and reports as follows. ATTENDANCE Present: A. Lloyd Trustee (Committee Chairperson) J. Wilson Alternatives Community Program Services

(Committee Vice-chairperson) T. Aeri Autism Ontario – Peterborough Chapter K. Brailey Community Living A. Cranfield Five Counties Children’s Centre T. Hill Development Services Ontario W. Johansen Ontario Association of Families of Children with Communication Disorders K. MacMurray First Nations M. Marchen Fetal Alcohol Spectrum Disorder Peterborough S. Patterson Trustee D. Reid Down Syndrome Association of Peterborough Others: J. Leclerc, L. Schoenmaker, G. Payne, S. Bell, D. Swift, N. Thompson,

L. Walberg-Hegan and P. Jones were also present. SEAC Professional Development Session: Celebrating Mental Health Initiatives in KPR Dr. Deanna Swift, Chief Psychologist and Manager of Professional Services, provided committee members with an in-depth review of mental health initiatives currently being undertaken within the Board to assist students and staff who are experiencing mental health issues, and to ensure schools are well supported in implementing strategies that promote mentally healthy schools. Key messages from the Mental Health Strategy were shared:

We all need to take care of our mental health

Mentally healthy schools promote student success

Working together we can reduce the stigma, raise awareness, identify problems early and support every student’s mental health and well-being

An update was provided on the Mental Health Strategy, and initiatives and training that have been implemented throughout the system were shared as follows:

Mental Health Literacy Training for Staff

Mental Health First Aid

Safe Talk

Suicide Assist

School Mental Health Assist for Principals, Vice-principals and school staff

Item 12.1.2 May 24, 2017 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 2

Information regarding the Promoting Mentally Healthy schools project was reviewed indicating that a needs assessment had been undertaken at all schools to help identify programs that would best support needs specific to each school site. Testimonials from principals describing their experiences and the positive impact they have witnessed at their schools since the project began were also provided. Committee members were led in a series of hands-on activities that demonstrated some of the strategies being used to reduce anxiety and stress in staff and students. Information was also shared regarding additional programs being promoted within the system such as Kids Have Stress Too, Zones of Regulation, Helping Young People Learn Self-Regulation, and Second Step: Social Emotional Learning Skills. SEAC Committee Membership: Autism Ontario – Peterborough Chapter Trustee A. Lloyd, Committee Chairperson, reported that correspondence was recently received from Autism Ontario – Peterborough Chapter, nominating Marilyn Robinson as their alternate representative on SEAC. A recommendation was adopted that the appointment be approved. KPR Elementary Teachers’ Federation of Ontario (ETFO) Event Shirley Bell, President, KPR ETFO, shared information regarding a community forum being hosted by ETFO at the end of May, where parents and community service organizations will be coming together with teachers to hold open dialogue regarding various issues, some of which will include class size, violence in schools, and equity. The goal will be to raise awareness, to gain some momentum in talks with the Minister of Education, and to examine how supports can be improved for our system. Invitations were distributed and committee members were welcomed to attend this town hall forum to share in the discussions. Future Topics

Special Education Budget

Special Education Plan – Standard Review

Role of the Special Education Resource Teacher (SERT)

Transitions and PPM No. 156, Supporting Transitions for Students with Special Education Needs

PPM No. 8, Identification of and Program Planning for Students with Learning Disabilities

OFIP Tutoring Trustee A. Lloyd, Committee Chairperson, announced that KPR Director of Education W.R. (Rusty) Hick recently accepted the position of Executive Director for the Ontario Public School Boards’ Association (OPSBA), and will be resigning from the Board effective May 31, 2017. It was indicated that although a proud moment for KPR, his leadership will be missed. She praised Director Hick for building a strong sustainable culture and a cohesive senior team that will serve the organization well during the transition to change.

Item 12.1.2 May 24, 2017 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 3

Future Meeting Dates The next meeting of the Special Education Advisory Committee will be held in Room 158 at the Education Centre, 1994 Fisher Drive, Peterborough, at 3:30 p.m. on May 30, 2017. RECOMMENDATIONS 1. That Marilyn Robinson be appointed alternate representative to the Special

Education Advisory Committee for Autism Ontario – Peterborough Chapter, for the balance of the current four year term ending in 2018.

2. That the Special Education Advisory Committee Report, dated May 24, 2017, be

received for information. Angela Lloyd Committee Chairperson

Item 12.1.3 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD INDIGENOUS EDUCATION ADVISORY COMMITTEE REPORT The committee met on May 3, 2017 and reports as follows. ATTENDANCE Present: Trustee M. Lynch-Taylor (Committee Chairperson), A. Dufrane, A. Fleguel, K. MacMurray, and N. Marsden-Fox. Regrets: L. Flynn, and L. Stone. Absent: N. Bell, and P. Hope. Others: J. Nigro, M. Crowe, T. Mackenzie, J. Malfara, S. Matthews, S. Mattson,

and R. Bonnetta were also present. Indigenous Education Advisory Committee (IEAC) Terms of Reference Jack Nigro, Superintendent shared the Indigenous Education Advisory Committee Terms of Reference document with the committee. Voluntary Self-identification Strategy and Board Policy ES -3.13 Revision J. Nigro shared samples of the new I Am First Nation, Métis or Inuit voluntary self-identification brochure and the television commercial as strategies the Board will use to promote voluntary self-identification of our Indigenous students. Committee members requested some changes and enhancements to the brochure in both language and pictures and accepted the brochure as a positive tool to promote voluntary self-identification. Superintendent Nigro communicated that a brochure will be mailed out with the final report card, and also be made available at the time of student registration. J. Nigro commented that the television commercial will be aired the last two weeks of August and the first two weeks of September. In addition, voluntary self-identification will be promoted at various school events in September through November such as curriculum nights and other parent events, and during Indigenous Peoples Awareness Month. Superintendent Nigro shared the revised Board Policy ES-3.13, First Nation, Métis and Inuit Voluntary Self-Identification and the committee requested further changes to the language that will ensure confidentiality is clearly defined. J. Nigro stated that all school staff would be required to maintain the confidentiality of the information as per usual practice. Superintendent Nigro agreed to take the suggested changes to the Board’s Information and Privacy Officer, after which the revised policy (Appendix A) was shared with the committee who agreed, by consensus, to approve the changes.

Item 12.1.3 May 24, 2017 INDIGENOUS EDUCATION ADVISORY COMMITTEE REPORT Page 2

Draft Indigenous Education School and Classroom Self-Assessment Tool Superintendent Nigro shared a draft of the Indigenous Education School and Classroom Self-Assessment Tool, stating that all principals were provided this draft tool. The draft document, specific to Indigenous Education, is provided to assist school improvement teams, in collaboration with our First Nation, Métis, and Inuit consultant, to use as an aid to expand on educational programming and professional development each year, and to assist in the development of a School Improvement Goal for the 2017-2018 school year. J. Nigro shared that in addition to the Indigenous Education School and Classroom Self-Assessment Tool, principals were given a survey that asked them to list any student focused Indigenous Education activities and/or learning that took place this school year, as well, as staff focused learning. The results revealed that schools are at different places along the continuum. Troy Mackenzie, Principal at Roseneath Centennial Public School, and Susan Matthews, Principal at North Shore Public School both shared examples of how their school improvement plan and activities incorporated an Indigenous Education goal. J. Nigro stated that this tool, once finalized will be given to all school principals. 2016-2017 Board Action Plan on First Nation, Métis, and Inuit Education Superintendent Nigro shared the 2016-2017 Board Action Plan on First Nation, Métis, and Inuit Education as an interim report, a summary of the work for the year to date. Sheryl Mattson, Consultant, First Nation, Métis, and Inuit Education, along with Melody Crowe, Indigenous Liaison, spoke about much of the work happening throughout the Board in Indigenous Education and the new requests coming in for next year. Both S. Mattson and M. Crowe have seen growth throughout the Board, not just at schools serving the three First Nations territories, but in all schools. S. Mattson commented that the impactful presentations held at the System Leaders Conference in February was pivotal to the increased calls for presentations and learning opportunities for both staff and students. SmartSAVER Superintendent Nigro shared information on the SmartSAVER program that is a Registered Education Savings Plan administered through the Canada Learning Bond for low income families. J. Nigro stated that information on the program and how to register can be found on the Board website. Indigenous Peoples Awareness Month Superintendent Nigro shared that the Board approved the month of November to be recognized as Indigenous Peoples Awareness Month. J. Nigro commented that this will help to raise the profile of our work and commitment, while providing opportunities to work with our First Nation and Métis communities on signature events that happen in November, such as Treaty Recognition Week, and Louis Riel Day.

Item 12.1.3 May 24, 2017 INDIGENOUS EDUCATION ADVISORY COMMITTEE REPORT Page 3

First Nation, Métis, and Inuit Education Policy Framework

Superintendent Nigro shared that the Ministry has selected Kawartha Pine Ridge District School Board a second time now for review and that his team is working with the Ministry research teams responding to questions and requests to provide information and clarification. The Ministry of Education has responded to Canada's Truth and Reconciliation Commission by forming the Joint Information Working Group (JIWG) with 20 educators from across the province. J. Nigro shared that his team is also working with Dr. Rhonda L. Paulsen, Pallas Educational Consulting, to support her work to develop a database of existing FNMI resources being used in classrooms for Social Studies Grades 4, 5, and 6; History Grades 7, 8, and 10.

Circle Each attendee, from the perspective of their individual role, shared items of interest with the group. Committee members and guests shared school activities that highlighted an awareness and understanding of Indigenous culture and inclusionary practices, new educational programs and activities that support families and students, and pertinent information from the broader Indigenous community. Highlights of this discussion were: The Métis Council of Ontario offer new Métis Education kits for teachers and students. The work of the IEAC committee will continue in the fall starting with a focus on Indigenous Peoples Awareness Month in November, working in partnership with each First Nation on signature events for student, parent and community learning. Future Meeting Dates The next meeting of the Indigenous Education Advisory Committee will be held on Wednesday, September 27, 2017 at 10:30 a.m. in Room 158 at the Education Centre. RECOMMENDATIONS

1. That Board Policy ES-3.13, First Nation, Métis and Inuit Voluntary Self-Identification be approved as revised.

2. That the Indigenous Education Advisory Committee Report, dated May 24, 2017,

be received for information. Mary Lynch-Taylor Committee Chairperson

Appendix A Item 12.1.3 May 24, 2017


POLICY STATEMENT

Section: Educational Services

• Programs and Curriculum

Policy: FIRST NATION, MÉTIS, AND INUIT Policy Code: ES-3.13

VOLUNTARY SELF-IDENTIFICATION Page 1

In response to the Ministry of Education’s Ontario First Nation, Métis and Inuit Education Policy

Framework (2007), accurate student achievement data needs to be collected to assess progress

toward the goals of improving First Nation, Métis and Inuit (FNMI) student achievement and

closing the gap in academic achievement and graduation rates between FNMI and non-FNMI

students.

Students 18 years or older and all parents/guardians of Aboriginal Indigenous students, have the

right to voluntarily self-identify their heritage based on the three cohorts of (First Nations, Métis

and Inuit). The identification, collection and use of student achievement data for Aboriginal

Indigenous students assist in determining the success of programs currently delivered, and

provide information for future decision-making surrounding program supports and services

required to ensure the success of Aboriginal Indigenous students.

Continued data collection and analysis will provide information for improvement planning and

decision-making surrounding FNMI regarding Indigenous student success. This policy

demonstrates the Kawartha Pine Ridge District School Board’s commitment to ensuring the

academic success of its Aboriginal Indigenous students.

1. Purpose

1.1 To establish a base of reliable student specific data;

1.2 To collect accurate and reliable data to assess the progress of Aboriginal

Indigenous student achievement;

1.3 Data is used to inform our practice, inform policy and funding decisions, and for

accountability;

1.4 Data on Aboriginal Indigenous student achievement is critical for the

development, implementation and evaluation of programs to support the needs of

and enhance programming for First Nation, Métis and Inuit students.

2. Collection

2.1 Information collected is on a voluntary basis with confidentiality ensured.





VOLUNTARY SELF-IDENTIFICATION – continued Page 2

2.2 Data collected fall into the following categories:

2.2.1 First Nations

2.2.1.1 Living “on” a First Nation Territory

2.2.1.2 Living “off outside” of a First Nation Territory

2.2.2 Métis

2.2.3 Inuit

3. Privacy and Inclusion

3.1 Protection of personal privacy is a key element of the self-identification policy.

3.2 In accordance with the Education Act and According to the Municipal Freedom of

Information and Protection of Privacy Act, school boards we are permitted to

collect data and must protect an individual’s right to privacy when collecting,

retaining, using, disclosing and disposing of personal information.

3.3 Data is collected, protected and governed by the Education Act, Ontario Human

Rights Commission Guidelines and by the Municipal Freedom of Information and

Protection of Privacy Act and will only be used as a means to improve Aboriginal

Indigenous education programs within the Kawartha Pine Ridge District School

Board.

3.4 Individual information is not communicated unless requested by the

parent/guardian of/and for their children.

3.5 Information collected is used only as a part of a collection where individuals

cannot be specifically identified.

4. Evaluation

4.1 The data collected as a result of this policy will be reviewed on an annual basis.

4.2 The Advisory Committee on Aboriginal Issues Indigenous Education Advisory

Committee will provide advice with respect to the determination, communication

and use of collected data.





VOLUNTARY SELF-IDENTIFICATION – continued Page 3

Established: April 26, 2007 Revision Dates: May 24, 2012

DRAFT April 24, 2017

DRAFT May 24, 2017

Item 12.2.1 May 24, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Awards and Scholarships - Beatrice Fullerton Scholarship

INITIATOR: Georgette Davis, Superintendent, Student Achievement

BACKGROUND

1. Board Policy ES-4.2, Recognition of Student Success, indicates that Board approval, consistent with its values, purposes and mandate, will be necessary for the initial offerings at graduation ceremonies of any bursary, scholarship or other incentive with a monetary value.

STATUS

2. SMM Law Professional Corporation are currently holding funds with respect to a Beatrice Fullerton Scholarship and, in accordance with the Will and Testament of Beatrice Fullerton, have the power and authority to resign as trustee and appoint the Board’s Charitable Trust: Northumberland and Newcastle Board of Education, (now known as Kawartha Pine Ridge District School Board) Charitable Trust as Trustee of the funds.

3. The Beatrice Fullerton Scholarship will be in the form of approximately $2,400.00 per year for graduating students of Cobourg Collegiate Institute, East Northumberland Secondary School and/or Port Hope High School. This award may be split into three $800.00 awards, two $1,200.00 awards, or one $2,400.00 award based on the candidates.

4. The criteria for the recipient of the award will be as follows:

must be a graduating student of a Northumberland secondary school

planning to attend a post-secondary institute

the scholarship is to be used to provide funds to the student for enrichment through travel.

5. Selection of the successful applicant(s) will be made by the principals of Cobourg Collegiate Institute, East Northumberland Secondary School, Port Hope High School and the area Superintendent of Education.

RECOMMENDATION

1. That the Kawartha Pine Ridge District School Board approve the establishment of the Beatrice Fullerton Scholarship in the total amount of approximately $2,400.00 per year that may be split into three $800.00 awards, two $1,200.00 awards, or one $2,400.00 to be presented annually to graduating students of Cobourg Collegiate Institute, East Northumberland Secondary School and/or Port Hope High School.

Georgette Davis Superintendent, Student Achievement

Item 12.2.2 May 24, 2017 TO: Kawartha Pine Ridge District School Board TOPIC: Kent Public School Tender INITIATOR: Chris Arnew, Superintendent, Business and Corporate Services BACKGROUND 1. Board Policy BA-5.1, Purchasing Procedures, requires Board approval for capital

project tenders and consulting services in excess of $1,000,000 or expenditures which exceed the budgeted amount by 10% and $100,000.

2. On November 24, 2016 the Board approved capital expenditures of $9,644,500 for

Maintenance and Program Enhancements to schools. 3. Included in these projects approved was Kent Public School – Interior Renovations. STATUS 4. The scope of work and tender results are listed in Appendix A. RECOMMENDATION 1. That the tender for Kent Public School – Interior Renovations, be awarded to

Beavermead Construction Limited, in the amount of $1,221,304 (including applicable taxes).

Chris Arnew Superintendent, Business and Corporate Services


KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Kent Public School – Interior Renovations – Scope of Work Classrooms Refresh all classrooms including floors, ceilings, LED lighting and millwork and display boards. Learning Commons Upgrade includes floors, ceilings, LED lighting and shelving. Washrooms Upgrade includes new flooring, ceilings, LED lights, washroom fixtures and stalls. Bid Summary

Contractor Total Bid Price

Beavermead Construction Ltd.

$1,221,304

Dalren Limited No bid

Gallant Construction Ltd. Did not attend mandatory site meeting

Gerr Construction Ltd. Did not attend mandatory site meeting

Quinan Construction Ltd. Did not attend mandatory site meeting

Rutherford Contracting Ltd. Did not attend mandatory site meeting

Silver Birch Contracting Ltd. No bid

Snyder Construction $1,403,347

Deciantis Construction Did not attend mandatory site meeting

Kawartha Capital Corp. Did not attend mandatory site meeting

Beavermead Construction Ltd. has completed numerous projects for the board including the Learning Commons upgrades at Kenner Collegiate and Vocational Institute and Adam Scott Collegiate and Vocational Institute. Bid $1,221,304.00 HST ($ 140,504.00) Revised subtotal $1,080,800.00 Net Tax (2.16%) $ 23,345.28 Estimated Actual Total $1,104,145.28 Budget $ 845,000.00 Variance ($ 349,145.28)

Item 12.2.3 May 24, 2017

TO: Kawartha Pine Ridge District School Board TOPIC: Murray Centennial Public School Tender INITIATOR: Chris Arnew, Superintendent, Business and Corporate Services BACKGROUND 1. Board Policy BA-5.1, Purchasing Procedures, requires Board approval for capital

project tenders and consulting services in excess of $1,000,000, or expenditures which exceed the budgeted amount by 10% and $100,000.

2. On November 24, 2016, the Board approved capital expenditures of $9,644,500 for

Maintenance and Program Enhancements to schools. 3. Included in the projects approved was:

Murray Centennial Public School – Interior Renovations STATUS 4. The scope of work and tender results are listed in Appendix A. RECOMMENDATION 1. That the tender for Murray Centennial Public School – Interior Renovations, be

awarded to Dalren Limited, in the amount of $1,033,950. Chris Arnew Superintendent, Business and Corporate Services


KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Murray Centennial Public School – Interior Renovations – Scope of Work Classrooms Refresh all classrooms & corridors in the original section of the building, including floors, ceilings, LED lighting and millwork and display boards. General Office Refresh all spaces with new flooring, ceilings and LED lighting. Exterior Work Provide cladding to exterior walls of office and upper gym. Bid Summary

Contractor Total Bid Price

Beavermead Construction Ltd.

No bid

Dalren Limited $1,033,950

Gallant Construction Ltd. Did not attend mandatory site meeting

Gerr Construction Ltd. Did not attend mandatory site meeting

Quinan Construction Ltd. Did not attend mandatory site meeting

Rutherford Contracting Ltd. Did not attend mandatory site meeting

Silver Birch Contracting Ltd. No bid

Snyder Construction $1,112,937

Deciantis Construction Did not attend mandatory site meeting

Kawartha Capital Corp. Did not attend mandatory site meeting

Dalren Limited. has completed numerous projects for the board including classroom refreshes at Colborne Public School and Burnham Public School. Bid $1,033,950 HST ($ 118,950) Revised subtotal $ 915,000 Net Tax (2.16%) $ 19,764 Estimated Actual Total $ 934,764 Budget $1,200,000 Variance $ 265,236

* Revised Item 12.2.4 May 24, 2017 TO: Kawartha Pine Ridge District School Board TOPIC: Student Leadership Group Consultation on Board Policy B-1.5,

Student Trustee INITIATOR: Tenzin Shomar, Student Trustee BACKGROUND 1. At the September 28, 2016 Chairpersons’ Committee Meeting, administration

presented a report recommending that Policy B-1.5, Student Trustee, be reviewed.

2. At the February 1, 2017 Chairpersons’ Committee Meeting the following

recommendation was adopted:

“That Board Policy B-1.5, Student Trustee, be approved as revised.” 3. At the February 23, 2017 Regular Board Meeting, the following motion was

adopted:

“That Board Policy B-1.5, Student Trustee, be referred back to the Student Leadership Group for further consultation (Appendix A).”

STATUS 4. On May 9, 2017, a survey was sent to all secondary schools. By May 12, 2017,

two secondary schools responded to the survey. An email was sent out on May 15, 2017, reminding secondary schools to respond to the survey. At the time of writing this report, four additional secondary schools have responded.

5. At the time of writing this report, the following schools have responded to the

survey: Adam Scott Collegiate and Vocational Institute, Bowmanville High School, Campbellford District High School, Cobourg Collegiate Institute, Clarington Central Secondary School, and Kenner Collegiate Vocational Institute.

6. The following question was asked on the survey:

“As representatives of our student body, we have discussed the issue of a second Student Trustee in KPR. As representatives of our school, we are…”

7. The options available for a response were the following:

In support of two Student Trustee positions in KPR

Not in support of adding a second Student Trustee in KPR

Undecided if a second Student Trustee position is required and require more information

* Revised Item 12.2.4 May 24, 2017 Student Leadership Group Consultation On Board Policy B-1.5, Student Trustee Page 2

8. If “undecided” was given as an answer, the following follow-up question was

asked:

“Please ask any further questions you need answered or explain why you are not in favour of a second Student Trustee.”

9. When answering the first question, all six schools stated that they were in

support of two student trustee positions. 10. No responses were received for the second question.

11. It is clear from the survey results that students are in favour of an additional

student trustee position. An additional position will offer the board more insight into the distinct geographical differences within our board and will ensure that more students are represented at the board table. In addition, a two student trustee system will allow the student trustees to collaborate on different student leadership initiatives throughout the school year for the entire board.

RECOMMENDATION 1. That Board Policy B-1.5, Student Trustee, be approved as revised. Tenzin Shomar Student Trustee

Appendix A * Revised Item 12.2.4 May 24, 2017


POLICY STATEMENT

Section: Board and Community

• General Policy Code: B-1.5

Policy: STUDENT TRUSTEES Page 1

The Kawartha Pine Ridge District School Board recognizes the benefits which accrue when

students are involved fully in the planning of their education, and this is especially true in the

process of decision making. To enable students to participate in this manner, the two positions

of Student Trustee has have been established. The Student Trustees shall sit at the Board table in

open meetings and committee meetings, and may, where appropriate, attend in-camera meetings.

It is expected that students who serve as Student Trustees will bring student perspectives directly

to the Board, will develop as leaders, and will assist the Board to in achieve achieving a better

understanding of educational issues among students.

1. Role and Responsibilities of the Student Trustees

1.1 The Student Trustees is are expected to attend all open sessions of Board

meetings.

1.1.1 Incidents of irregular attendance, including but not limited to missing

three consecutive Board meetings, shall be submitted by the Chairperson

of the Board to the Student Leadership Group for review and

recommendation to the Board Chairperson who will submit it to the Board

for review and possible action in accordance with Section 4.2 of this

policy.

1.1.2 The Student Trustees shall notify the Director=s Office if he or she is

unable to attend a Board meeting.

1.1.3 The Student Trustees will submit a AStudent Trustee Report@ for inclusion

in Board meeting minutes agendas, and will speak to this report at the

Board meeting.

1.1.4 The Student Trustees is are not a members of the Board.

1.1.5 The Student Trustees will not count for quorum at Board meetings.

1.1.6 The Student Trustees will operate within Board policies and procedures

and comply with all relevant legislation including the Education Act and

the Municipal Freedom of Information and Protection of Privacy Act.




Policy: STUDENT TRUSTEES – continued Page 2

1.2 The Student Trustees will be able to participate in the examination and discussion

of matters brought to the Board table in the same manner as a Trustee.

1.2.1 The Student Trustees will have the right to participate in discussions at all

open and in-camera session meetings of Board and committees, with the

following exception:

The Student Trustees is are not permitted to attend in-camera sessions of

either the Board or Board committee meetings when the subject matter

under consideration involves the disclosure of intimate, personal or

financial information in respect of a member of the Board or committee,

an employee or prospective employee of the Board or a pupil or his or her

parent or guardian.

1.2.2 The Student Trustees is are not entitled to move a motion, but is are

entitled to suggest a motion on any matter at a Board or committee

meeting on which the Student Trustee sits. If no member of the Board or

committee, as the case may be, moves the suggested motion, the record

shall show the suggested motion.

1.2.3 The Student Trustees is are not a Board members and therefore not

entitled to a binding vote.

1.2.4 A Student Trustee has the right to have their non-binding vote recorded in

the Board Minutes if they she or he requests it.

1.2.5 A Student Trustee may request that a matter before the Board or any of its

committees be put to a vote, in which case there must be two votes:

1.2.5.1 a non-binding vote that includes the Student Trustee=s vote; and

1.2.5.2 a recorded binding vote that does not include the Student

Trustee=s vote.

1.3 The A Student Trustee will have authority to act on behalf of the Board only

where authority has been explicitly and specifically delegated, and act in good

faith and within Board policy.





1.4 In preparation for meetings of the Board and its committees, the Student Trustees

shall receive and review regular copies of the open session agenda packages and

minutes, which shall be forwarded to the Student Trustees in a manner consistent

with other Trustees. The Student Trustees, at his or her discretion upon request,

shall receive and review sanctioned copies of the in-camera agenda packages and

minutes.

1.5 The Student Trustees will be encouraged to be actively involved with the Student

Leadership Group and the Ontario Student Trustees= Association.

1.6 The Student Trustees shall report back to the Student Leadership Group on a

regular basis and shall solicit ideas and opinions about matters coming before the

Board. The Student Trustees will be encouraged, through the Student Leadership

Group, to provide occasional reports to all students through several of the

following means: a newsletter, e-mail, assemblies, and school meetings.

2. Term of Office for the Student Trustees

2.1 A student will serve as Student Trustee for one school year, unless the position is

vacated in accordance with Section 4 of this policy.

2.1.1 Each term shall begin August 1 and cease on July 31.

2.1.2 An In-coming Student Trustees will be elected by April 30, to permit the

in-coming Student Trustees to attend meetings with the incumbent Student

Trustees in order to prepare the in-coming Student Trustees for the

responsibilities once appointed.

2.1.3 The Student Trustees will be appointed by the Board by May 31. The

appointment, if appropriate, shall come into force on August 1.

2.1.4 Boards are required to provide to the Ministry of Education the name of

the elected Student Trustees, within thirty days after the election.

3. Qualifications of the Student Trustees

3.1 The Student Trustees must be registered in the senior division on August 1

following the election, at a Kawartha Pine Ridge District School Board secondary

school, and is be:

3.1.1 a full-time pupil, or





3.1.2 an exceptional pupil in a special education program for whom the Board

has reduced the length of the instructional program.

3.2 To qualify for the position of Student Trustee, the student must be at least

sixteen years of age and no more than twenty-one years of age during the

term.

3.3 Parental permission to be appointed as a Student Trustee must be obtained for any

student under eighteen years of age at the time of appointment.

3.4 All Student Trustees are to consult with parent(s)/guardian(s), teachers, and the

school principal, to ensure the role of Student Trustee will have a positive impact

on the student=s regular school program.

4. Selection and Vacancy of Student Trustees

4.1 The Student Trustees will be elected by the Student Leadership Group, and be

appointed by the Board. Two Student Trustees will be elected by the Student

Leadership Group, and be appointed by the Board, taking into account geographic

representation where possible.

4.1.1 In an effort to ensure that all students within the Board have an

opportunity to compete for the position of Student Trustee, the Student

Leadership Group shall ensure timely communication with all secondary

schools and the school student councils. This will include relevant

information about the Student Trustee position and the application

requirements.

4.1.2 All students who qualify in accordance with Section 3 of this policy may

apply to the Student Leadership Group to become a Student Trustee.

4.1.3 The Board will be provided with copies of all information provided by the

Student Leadership Group to schools and students as part of the search for

a Student Trustees.

4.1.3.1 Board members are encouraged to attend secondary schools to

explain the role of the Student Trustees on the Board.

4.2 Any Trustee of the Board may on an in-camera motion recommend the removal

of the Student Trustee.

4.2.1 The Student Trustees may be present and make submissions at the in-

camera meeting of the Board.





4.2.2 A decision of the Board to remove the Student Trustee shall be made on a

two-thirds majority vote.

4.3 The Student Leadership Group may at any time recommend to the Chairperson of

the Board the removal of the a Student Trustee by the Board.

4.3.1 The Chairperson of the Board shall bring a motion, consistent with the

recommendation of the Student Leadership Group, at the next appropriate

in-camera meeting of the Board.

4.3.1.1 The Student Trustees, as well as a representative of the Student

Leadership Group, as determined by the Student Leadership

Group, may be present and make submissions at the in-camera

session of the Board.

4.3.2 A decision of the Board to remove the a Student Trustee shall be made on

a two-thirds majority vote.

4.4 The A Student Trustee may at any time resign from the position of Student

Trustee.

4.5 Where the position of Student Trustee is vacated as a result of a decision of the

Board, by resignation or disqualification, the Student Leadership Group will re-

elect an alternative hold a by-election to elect a Student Trustee for the remainder

of the term.

4.5.1 The Board shall appoint the elected Student Trustee re-elected, where

appropriate, unless the individual has previously served as a Board

Student Trustee for all or part of any term as the Student Trustee.

5. Student Leadership Group

5.1 The Board recognizes the Student Leadership Group, a body of secondary school

students who are organized and operate in accordance with the Student

Leadership Group Constitution. The Student Leadership Group consists of two

students from each secondary school (Student Council).

5.1.1 The Board will provide an annual operating budget for the Student

Leadership Group according to Ministry funding.





5.1.1.1 Student Leaders will be reimbursed for travel expenses at the

Board approved rate in accordance with current Board policy, on

Board approved activities.

5.2 At the request of any Board or committee chairperson, the Student Leadership

Group shall appoint one student representative from the Student Leadership

Group to serve on that committee.

5.2.1 Where appropriate Board committees are strongly encouraged to solicit

student involvement.

5.2.1.1 Students would be responsible to the committee chairperson and

would be expected to attend committee meetings regularly.

5.2.1.2 The student shall notify the office of the committee=s

administrative resource person if the student is unable to attend a

meeting.

5.2.1.3 The student will not count for quorum.

5.2.1.4 In the case of irregular attendance or any breach of conduct, the

committee chairperson will refer the matter to the Student

Leadership Group.

6. Student Trustee Resources

6.1 The Vice-chairperson of the Board, or designate, will act as a Student Trustee

mentor to the Student Trustees.

6.1.1 The designation of Student Trustee Mentor shall be made by the

Chairperson of the Board in consultation with the Student Trustee, the

Trustee being considered, and the Director of Education.

6.1.2 The Existing Student Trustees will be asked to play a role in orientating

the incoming Student Trustee representative to the Board.

6.2 Once elected, the Board will provide the Student Trustees with an orientation

package.

6.2.1 The Board will provide the Student Trustees with a resource list of

federation and union representatives, senior administration, Trustees and

representatives of non-union groups.





6.3 The Board shall reimburse the Student Trustees for expenses while on approved

Board business in accordance with Board policy.

6.4 The Board will provide the Student Trustees with reasonable access to resources

for the purpose of fulfilling the duties, including a computer, a cell phone, voice-

mail and e-mail.

7. Recognition for the Student Trustees

The Student Trustees will receive an honorarium based on Ministry funding for the term

August 1 to July 31. If the a Student Trustee does not serve for a full term, then the

amount is prorated. The A Student Trustee may earn up to two independent study

credits.

7.1 A Student Leadership Group advisor shall monitor the position and make a

recommendation to the principal of the school the student attends.

The Board will provide documentation to the Student Trustee, and the student=s

home school, referencing the Student Trustee=s contributions.

Established: April 30, 1998 Revision Dates: May 24, 2001

June 20, 2002

April 24, 2003

April 26, 2007

May 24, 2012

DRAFT February 1, 2017

DRAFT February 23, 2017

DRAFT May 24, 2017

Item 14.1 May 24, 2017 Page 1

Item 14.1 May 24, 2017 Page 2

* Revised Item 14.2 May 24, 2017 Page 1

* Revised Item 14.2 May 24, 2017 Page 2

Item 15.1 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD SPECIAL CHAIRPERSONS’ COMMITTEE REPORT A Special Chairpersons’ Committee Meeting was held on May 16, 2017 at 7:00 p.m., with all Trustees being invited to attend and reports as follows. ATTENDANCE Present: Cathy Abraham (Committee Chairperson / Chairperson of the Board),

Sarah Bobka (Vice-chairperson of the Board), Diane Lloyd (Past Chairperson of the Board), Mary Lynch-Taylor (Program Review Committee Chairperson), and Wayne Bonner (Resource Committee Chairperson).

Others: Trustees Anthony Caruso, Rose Kitney, Jaine Klassen Jeninga, Angela

Lloyd, and Shirley Patterson; Rusty Hick, Director of Education; and Susan Beacock, Executive Assistant to the Director were also present.

Minutes The committee approved the minutes of its April 10, 2017 meeting. Other Business Committee Chairperson C. Abraham spoke to the Ontario Seeking Public Input on Strengthening Rural Education Consultation recently held in Lakefield. Future Meeting Dates The committee’s next meeting date is Wednesday, September 20, 2017. RECOMMENDATION 1. That the Special Chairpersons’ Committee Report, dated May 24, 2017, be

received for information. Cathy Abraham Committee Chairperson

Item 15.2 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD BUDGET COMMITTEE REPORT The committee met on May 15, 2017 and reports as follows. ATTENDANCE Present: Trustees Sarah Bobka (Committee Chairperson and Vice-chairperson of

the Board), Cathy Abraham (Chairperson of the Board), Wayne Bonner, Cyndi Dickson, Rose Kitney, Jaine Klassen Jeninga, Angela Lloyd, Diane Lloyd, Mary Lynch-Taylor, Shirley Patterson and Student Trustee Tenzin Shomar.

Others: R. Hick, C. Arnew, G. Davis, S. Girardi, G. Ingram, J. Leclerc, P. Mangold,

J. Nigro, L. Piccinin, J. Tompkins; A. Foster, B. Hamilton, G. Kidd, C. McKeen and J. Nahrgang were also present.

Regrets: Trustee Anthony Caruso (Committee Vice-chairperson). Correspondence Chris Arnew, Superintendent of Business and Corporate Services, summarized information provided in Ministry of Education Memorandum 2017: B04, Grants for Student Needs (GSN) changes, for 2017-2018. The memorandum includes details of significant policy and funding changes for 2017-2018. 2017-2018 Budget Administration presented a Draft Operating Budget for 2017-2018 for consideration by Trustees. Superintendent Arnew extended appreciation to the Finance team for their work compiling the budget information. Appreciation was also extended to Trustees for their feedback from the previous meeting, noting that the Draft Budget is supportive of the priorities of the Trustees. Superintendent Arnew, explained that the balanced Draft Budget has allocated current resources to best meet the needs of students, and address Board strategic priorities and initiatives. The Draft Budget is in compliance with Ministry of Education requirements, including spending the full Special Education allocation; and not spending more than 101% of the operating allocation. The approved Budget must be submitted to the Ministry by June 30, 2017. Superintendent Arnew, and Bruce Hamilton, Controller, Business and Corporate Services, reviewed the Draft Budget Manual with the committee, highlighting significant year over year changes. Enrolment schedules providing data by grade and school were provided, indicating a projected year over year reduction of 232 ADE in the secondary panel, offset by an increase of 478 ADE in the elementary panel. The net result is year over year growth for the Board in 2017-2018, and expected stability as the increasing elementary number fully makes its way into secondary over the next 24 months.

Item 15.2 May 24, 2017 BUDGET COMMITTEE REPORT Page 2

Total revenue year over year reflects an increase of $13,941,642, with total revenue for 2017-2018 budgeted at $402,413,937. The 2017-2018 expenditures total is $400,064,610. This represents an increase over the previous year of $13,563,108, largely due to increases to salaries and benefits as provided in the 2017-2018 GSN release, additional local priorities funding as part of the learning opportunities grant, and an increase in qualification and experience funding. Administration responded to trustee questions of clarification throughout the review, addressing issues related to staffing changes, school clerical allotment, summer school, leadership and development, and other matters. The committee discussed the budget challenges associated with sick leave provisions among all employee groups. As is the case for school boards across the province, current funding is not keeping pace with the impact of these provisions. This year alone a shortfall of over $5M resulting from employee absenteeism is projected. Larry Piccinin, Senior Manager, Human Resource Services, explained the processes that Human Resource Services have in place to manage employee absenteeism. The 2017-2018 budgeted Special Education amount continues to exceed funding as an identified Board priority. Superintendent Jennifer Leclerc explained that thirteen Educational Assistants and Child and Youth Workers have been added to the system, to reflect a model to meet the needs of the students. Committee members agreed to discuss the remainder of the Draft 2017-2018 Budget at the next committee meeting. Future Committee Meeting Dates The committee reviewed future meeting dates as listed on the agenda. The next meeting date is May 29, 2017. RECOMMENDATION 1. That the Budget Committee Report, dated May 24, 2017, be received for

information. Sarah Bobka Committee Chairperson

Item 15.3 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD PROGRAM REVIEW COMMITTEE REPORT The committee met on May 9, 2017 and reports as follows. ATTENDANCE Present: Trustees C. Abraham (Chairperson of the Board), M. Lynch-Taylor

(Committee Chairperson), C. Dickson and J. Klassen Jeninga. Trustee D. Lloyd attended via audio conference. Regrets: Trustees S. Bobka (Vice-chairperson of the Board) and S. Patterson. Others: Trustee A. Caruso, and J. Leclerc, G. Ingram, D. Severin and P. Jones

were also present. Student Success Initiatives: Secondary School Student Achievement, Modern Learning, and Dual Credits G. Ingram, Superintendent of Student Achievement, and D. Severin, Principal of Student Success, provided an overview of Student Success initiatives, including modern learning, dual credits and student achievement. It was reported that the support and extension of Modern Learning Environments are identified as a key area of focus in the KPRDSB Strategic Plan 2015-2018; specifically, creating innovative learning environments accelerated through the use of learning technologies. Over the past year, this area of focus has been supported in a variety of ways which include:

School based decisions related to technology upgrades and type of technology.

Implementation of Edsby as a district wide communication tool and parent engage platform. Implementation goals for this year included the use of the newsfeed, calendar, groups, classroom newsfeed and the assessment and evaluation tool for secondary teachers.

Technology and Learning Fund supports teacher initiated modern learning projects, consultant supported inquiry projects and New Pedagogies for Deep Learning schools.

Creation of a Learning Technology Advisory Committee consisting of principals, vice-principals, teachers (both panels), consultants and superintendents.

Development of a vision of modern learning for KPR. The Four Dimensions of Modern Learning were shared and committee members were engaged in various exercises to demonstrate some of the mechanisms currently being used to optimize learning conditions. It was indicated that modern learning is not just receiving new information, but creating learning by giving students choices that will inspire them to reach their full potential. We need to prepare students to be thinkers, communicators and collaborators.

Item 15.3 May 24, 2017 PROGRAM REVIEW COMMITTEE REPORT Page 2

D. Severin, Principal of Student Success, shared information regarding dual credit programs currently being offered in KPR. These programs are Ministry approved, and allow students while they are still in secondary school, to take college or apprenticeship courses that count towards both the Ontario Secondary School Diploma (OSSD) and a post-secondary certificate, diploma, degree or a Certificate of Apprenticeship. The primary focus is on students who have the potential to succeed at college but are at risk of not graduating from high school, and students who left high school before graduating and are now returning to school.

Students in Specialist High Skills Major (SHSM) programs and students in the Ontario Youth Apprenticeship Program (OYAP) are also eligible to participate in dual credit programs which are delivered in a variety of ways: college delivered at a college, college delivered at secondary schools, and team taught by college faculty and a secondary teacher. The School Within a College (SWAC) program is supported by a KPR teacher and college instructors, where students earn both high school and college credits. Success rates for the SWAC programs held at Durham and Fleming colleges are 98% and 100% respectively, with a total of 242 total credits earned and 26 OSSDs granted. Testimonials from students demonstrating the successes of these programs were shared with trustees.

It was reported that KPR is part of the Eastern Lakeshore Planning Team (ELRPT) that consists of four other school boards (Peterborough Victoria Northumberland Clarington Catholic, Trillium Lakelands, Durham, and Durham Catholic District School Boards) and three community colleges (Fleming, Durham, and Loyalist). In 2017-2018, KPR will have 1146 available course seats and will receive over $300,000 in funding. KPR has the most seats and the highest amount of funding within the ELRPT. Students enrolled in Dual Credit programs have a 96% success rate compared to the provincial rate of 93%. Superintendent of Student Achievement G. Ingram shared information specific to secondary student achievement overall, indicating that the provincial government initially had a graduation target rate of 75% which has since been increased to 85%. It was reported that for the most part, KPR has gone up 7%, which is the same as the provincial increase. However, when the province calculates the graduation rate, all students are counted, including those who will not be pursuing graduation (i.e. those in the Learning and Life Skills program), as well as those students who have left the Board. It was indicated that if these factors were taken into consideration, it would automatically bring the Board up to 84%. Additional information was provided to demonstrate how the achievement gap between academic and applied is being closed over time. Next steps include achieving excellence in applied courses, credit recovery curriculum design, summer school expansion of dual credit and cooperative education opportunities, lead teacher learning and focus, and connecting initiatives. Following discussion and questions of clarification, a motion was adopted that the Secondary School Student Achievement, Modern Learning, and Dual Credits report be received for information.

Item 15.3 May 24, 2017 PROGRAM REVIEW COMMITTEE REPORT Page 3

Future Meeting Dates Future meeting dates for the 2016-2017 school year were reviewed. The next regular meeting of the Program Review Committee will be held in the Roy H. Wilfong Boardroom at the Education Centre, 1994 Fisher Drive, Peterborough, at 7:00 p.m. on Tuesday, June 13, 2017. RECOMMENDATION 1. That the Program Review Committee Report, dated May 24, 2017, be received

for information. Mary Lynch-Taylor Committee Chairperson

Item 15.4 May 24, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD FIRST NATIONS EDUCATION SERVICES AGREEMENT COMMITTEE The committee met on May 3, 2017, and reports as follows. ATTENDANCE Present: Trustee M. Lynch-Taylor (Committee Chairperson), K. MacMurray, N.

Marsden-Fox and L. Musgrave. Others: J. Nigro, C. Tozer, and R. Bonnetta were also present. Early Development Instrument (EDI) Catharine Tozer, Data Research and Accountability Officer, attended and provided information on the EDI. C. Tozer explained that this data collection survey tool is administered through the Ministry of Education. The survey is an eight page document provided to the teachers of each child in Senior Kindergarten (SK), in the province of Ontario, and aids in planning a variety of programs. This survey is administered every three years prior to March Break and will be completed again in the 2017-2018 school year. Parents are provided a letter of information that gives them an opportunity to discuss the process with the teacher, and/or opt out of their child’s participation. C. Tozer indicated that the Ministry of Education sends the results to both the Board and the Municipalities. J. Nigro, Superintendent of Education offered that the sharing of this data could be considered as a Service Agreement amendment, in the short term, to include a Letter of Understanding (regarding the sharing of EDI data), and to include as an agenda item for future Service Agreement negotiation meetings. Education Partnerships Program (EPP) Trustee M. Lynch-Taylor shared the EPP document as an information item and pointed out a change in this year's EPP Guideline that allows for applications to deal specifically with responses to the Truth and Reconciliation Commission calls, and that an opportunity might exist to better educate all students in the KPR system about the Williams Treaty if there is interest in a joint application for the next EPP funding deadline. The EPP is a proposal-based program designed to advance First Nation student achievement in First Nations and provincial schools and to promote collaboration between First Nations, provinces, Indigenous and Northern Affairs Canada and other stakeholders. Block Funded Communities Trustee M. Lynch-Taylor commented that some new Indigenous and Northern Affairs Canada education funding had not yet been directed to Block Funded First Nations, noting further, that the three local communities were funded this way. Karrie MacMurray stated that this was not a matter for FNESAC.

Item 15.4 May 24, 2017 FIRST NATIONS EDUCATION SERVICES AGREEMENT COMMITTEE Page 2

Service Agreements Communication J. Nigro, reported that he met with the Principals at each of the schools with students who are supported through First Nation Service Agreements. He shared the agreement for communication and review and said that this practice will continue in the future. J. Nigro stated that communications continue to be ongoing, and that the First Nation Education Managers and Counsellors were encouraged to provide input regarding any key issues that would help reinforce, improve and support their work for sharing with the principals at any time outside of the scheduled FNESAC meetings. Circle Louise Musgrave spoke to the committee about the review needed for education staff, and an understanding of the protocol for each First Nation when approaching Chiefs and First Nation members. A review of the protocol and a decision to have it defined in the Service Agreements, and or separate communication from each First Nation will continue at the Fall FNESAC meeting. Future Meeting Dates The next meeting of the First Nations Education Services Agreement Committee will be held in Room 158 at the Education Centre, 1994 Fisher Drive, Peterborough, at 9:30 a.m. on Wednesday, November 1, 2017. RECOMMENDATION 1. That the First Nations Education Services Agreement Committee Report, dated

May 24, 2017, be received for information. Mary Lynch-Taylor Committee Chairperson

Item 17 May 24, 2017


Future Meeting Dates

* May 1, 2017 CANCELLED Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * May 2, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 May 3, 2017 NEW CMTE NAME Indigenous Education Advisory Cmte. Mtg. (9:00 a.m.) Room 158 May 3, 2017 First Nations Education Services Agreement (11:00 a.m.) Room 158 Committee Mtg. May 4, 2017 Trustee/School Council Dialogue (6:00 p.m.) Clarington Beech Centre

May 4, 2017 Parent Involvement Committee Mtg. (following Trustee/ Clarington Beech Centre

School Council Dialogue)

* May 8, 2017 CANCELLED Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 9, 2017 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 10, 2017 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * May 15, 2017 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 16, 2017 Chairpersons’ Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

May 16, 2017 NEW MTG Special In-camera Board Meeting (following Chairpersons’) Roy H. Wilfong Boardroom May 17, 23, 2017 CANCELLED MPP/Trustee Dialogue Session (7:00 p.m.) Roy H. Wilfong Boardroom * May 25, 24, 2017 NEW DATE Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

* May 29, 2017 NEW MTG Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

* May 30, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 * June 5, 2017 NEW MTG Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom June 7, 2017 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom June 12, 2017 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom June 13, 2017 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * June 15, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom * September 12, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158

September 13, 2017 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

September 18, 2017 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom

September 18, 2017 Parent Involvement Committee Mtg. (6:30 p.m.) Room 158

September 19, 2017 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

September 20, 2017 Chairpersons’ Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

September 27, 2017 Indigenous Education Advisory Cmte. Mtg. (9:30 a.m.) Room 158 * September 28, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom * October 3, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158

October 4, 2017 Equity, Diversity and Inclusion Committee Mtg. (9:30 a.m.) Room 158

October 10, 2017 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

October 11, 2017 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * October 26, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom November 1, 2017 Indigenous Education Advisory Cmte. Mtg. (9:30 a.m.) Room 158 November 1, 2017 First Nations Education Services Agreement (11:00 a.m.) Room 158

Committee Mtg. November 6, 2017 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom

* November 7, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 November 8, 2017 Equity, Diversity and Inclusion Committee Mtg. (9:30 a.m.) Room 158

November 8, 2017 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom November 13, 2017 Parent Involvement Committee Mtg. (6:30 p.m.) Room 158

November 14, 2017 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * November 23, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

Item 17 May 24, 2017 Page 2

* December 7, 2017 Organizational Board Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * December 23, 14, 2017 NEW Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom DATE

IC – In-camera Session OS – Open Session

* Most Regular Board Meetings, Budget Committee Meetings, and Special Education Advisory Committee Meetings are available via video conferencing at the Brighton, Cobourg and Clarington locations.

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