Kansas IDEA Part C Procedure Manual Training General Supervision Monitoring Plan–

Section XVII

Kansas Department of Health and Environment – Infant-Toddler Services

University of Kansas - Kansas Inservice Training System – KITS

Objectives: 1) Participants will become familiar with General Supervision Monitoring Plan Section of the Kansas Infant Toddler Services Procedural Manual.

2)  Participants will understand that the Kansas Infant Toddler Services Procedure Manual is the modus operandi (way of doing business).

3) Participants will understand the Kansas Infant Toddler Services Procedure Manual is based on state and federal law and regulations. 

4) Participants will understand expectations for use of Kansas Infant Toddler Services Procedure Manual.

Kansas IDEA Part C Procedure Manual Training

34 CFR Section 303.700 – Regulation requiring the state lead agency (KDHE) to:

Monitor implementation of IDEAMake annual determinations for each EIS program

Enforce the regulatory requirementsReport annually on the performance of the state and each EIS program.

Federal Regulations – State Monitoring and Enforcement

The state monitoring focus is directed to be primarily on:

Improving early intervention results and functional outcomes for infants and toddlers

Ensuring EIS programs meet program requirements under Part C

Federal Regulations – State Monitoring and Enforcement

The state must use quantifiable indicators and measures needed to measure the priority areas of:

providing services in the natural environment, and general supervision, including child find, monitoring, mediation, and a system of transition services.

Federal Regulations – State Monitoring and Enforcement

All actions and activities related to general supervision under the federal regulations are used for:

collecting data,monitoring programs,Federal reporting,issuing local determinations,finding and correcting noncompliance,reviewing grant applications, andproviding technical assistance during the next fiscal year

General Supervision Process

State Performance Plan/ Annual Performance Report (SPP/APR)

Grant Application Process

Semi-Annual Reports Random IFSP Reviews Kansas Part C Statutes

and Regulations Kansas ITS Procedure

Manual Interagency

Agreements

Contracts with Local tiny-k Programs

Audit Reviews Kansas ITS Monitoring

Activities Training and Technical

Assistance On-Site Visits Corrective Action Plans Complaints/ Dispute

Resolution Incentives and

Sanctions

Elements of General Supervision

May – Grant Applications Due

Quarterly – Mark Data Ready Dates for Grant Disbursements, Quarterly Data Monitoring

July – Semi-Annual Report and Annual ITS and OWS Data Finalization

Late August/Early September – Annual Database Review of prior fiscal year, and two months of subsequent data for Compliance purposes

October – Random IFSP Pull (may prompt issuance of a finding)

November – Federal Tables 3 and 4 due

January – Semi-Annual Report and Semi-Annual ITS and OWS Data Clean-up

February – SPP/APR due, Federal Data Tables 1 and 2 due

April – Determinations Issued

Important Dates for General Supervision Activities

A finding of noncompliance is an official citation of a regulatory violation, which may or may not be related to a compliance indicator on the SPP/APR.

Findings must be issued in writing, but no later than three months after a confirmed determination of noncompliance.

A “finding and release” may be issued if the noncompliance found is not seen in a review of data subsequent to the annual review period. This is still a finding, and will be part of the next year’s determinations.

Findings

A CAP may be used as a method for correcting the noncompliance in the finding. Requirements of the CAP depend on whether the noncompliance:

was extensive or found in a small percentage of files,resulted in the denial of a basic right under IDEA,represented an isolated incident in the program, orreflected a long-standing, or repeated, failure to meet the IDEA requirements

Corrective Action Plans (CAPs)

Under federal regulations, the state is required to report to the public on the performance of programs funded by Part C. This includes the SPP/ APR, the SAR data sheets, and the status determinations. This information appears on the Kansas ITS website.

Public Data Reporting Requirements

Remaining documents found in this section of the manual are sample formats for findings letters, CAPs, tracking of compliance actions, and the current internal procedure for audit reviews.

Remaining Section Material

Please use the following link to complete a brief evaluation of the webinar.  Note that this link will close at Noon on Wednesday, May 21, 2014.

https://www.surveymonkey.com/s/XBZSKFR

 

Evaluation