JV AMERICORPS MEMBERSITE SUPERVISOR ORIENTATION

2014-2015 Program Year

Welcoming

JV AmeriCorps members keeping calm and getting

things done.

Orientation Outline

Highlight of Updates for Returning Agencies Staff Contacts Important Dates Member Benefits/Responsibilities Role of Site Supervisor Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions

Updates for Returning Agencies

New Staff & Evolving Structure Program Integration efforts

Starting with combined Partner Agency & Site Supervisor handbook

20th Anniversary continues September 12th events nationwide AmeriCorps Alums partnership

Evaluation efforts continue to be strengthened

JVC Northwest Staff Contacts

AC Specific Staff AC Program ManagerAdministrative Assistant

Mary HegelHilary Titus

Program Staff Associate DirectorJV Program ManagerProgram Assistant

Laurie LairdAmy PotthastRachel Wagner

Main Contact Regional Program Coordinator - formerly known as Area Director

See next slide…

Amy

Mary

Hilary

RachelLaurie

The 2014-2015 PC Team

ALASKA

SallyMontana

Carolyn

CASCADES

Chloe & MoryahMOUNTAIN WEST

Matt & Stephen

Program Coordinators

Retreat Region/Locale Program Coordinator

Alaska • Anchorage, Bethel, Juneau, Sitka Sally Koch

Big Sky• Ashland, Billings, Hays, Missoula, St. Xavier Carolyn Chu

Cascades• Gray’s Harbor, Portland• Hillsboro, Seattle, Tacoma

Chloe EberhardtMoryah Schindler

Mountain West• Boise, Omak, Spokane• Gresham, Hood River, Yakima, and Wenatchee

Matt SalazarStephen White

Important Dates

August 4th-9th: JV member Orientation in OR

August 13th (Wednesday): First day of service

August/September : Capacity Building Training

September/October: Fall Area Visit by PC

October/November: First JVC Northwest Retreat

December 1st: Agency Application Deadline (2015-16)

Member Responsibilities

1700 hours of service

Full year of service to the contract date July 31st

Participation in national days of service

Participation in JVC Northwest retreats

Duties outlined in position description

Performance measure reporting

AmeriCorps Member Benefits

Living Allowance and Ed Awards 10 days leave from service

(does not count as service hrs) Health Insurance

JVC NW offers coverage Worker’s Compensation

JVC NW covers all JV/ AmeriCorps members

Please notify us immediately in the event of an injury at your service site!

Role of Site Supervisor

Mentorship & Supervision Member training at service site Weekly meetings for instruction/guidance/processing

Uphold member contract (service dates, prohibited activities, etc.)

Approval of timesheets in OnCorps Assistance with data collection Performance evaluations Mandatory Meetings (this orientation, fall area visit,

performance measure training)

Prohibited Activities

Code of Federal Regulations (45CFR § 2520.65) Applies to JV AmeriCorps…

Staff

Members

As well as volunteers they recruit/manage

Online: http://www.ecfr.gov

Also in your Partner Agency/Site Supervisor Handbook

§ 2520.65 What activities are prohibited in AmeriCorps subtitle C programs?(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the

AmeriCorps program or the Corporation, staff and members may not engage in the following activities:(1) Attempting to influence legislation;(2) Organizing or engaging in protests, petitions, boycotts, or strikes;(3) Assisting, promoting, or deterring union organizing;(4) Impairing existing contracts for services or collective bargaining agreements;(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public

office;(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political

platforms, political candidates, proposed legislation, or elected officials;(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes

mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

(8) Providing a direct benefit to—(i) A business organized for profit;(ii) A labor union;(iii) A partisan political organization;(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue

Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;

(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and

(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;(10) Providing abortion services or referrals for receipt of such services; and(11) Such other activities as the Corporation may prohibit.

(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

Additional Notes on Positions

Non-displacement and non-duplication Includes temporarily replacing staff

No money handling

Non-clerical and non-administrative roles only allowed if directly support program activities

No fundraising some exceptions for limited in-kind

Notes on “red flag language”

Inclusion Practices

JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members

Work to provide reasonable accommodation for members with disabilities.

Hope to learn from and collaborate more with partner agencies

Resources: www.jan.wvu.edu http://www.serviceandinclusion.org/

Communications

Please check emails

Please put jvcnorthwest.org on your safe list

JVC Northwest’s primary form of contact

Notify of change in:

Site Supervision

JV AmeriCorps member

position/schedule/service location

Identity Members should wear gear while serving - every day!

“Serving Here” Poster at the Service Site

Participation in National Service days of recognition and of service 20th Anniversary Events (September 11-12th)

National swearing in across the country! Martin Luther King, Jr. Day of Service (January) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April)

Networking /collaboration with AmeriCorps programs

Jesuit Volunteer AmeriCorps member in publicity

Also, please remember the Northwest!

20th Anniversary – September 12th

Fly those A’s

National celebration of the

first AmeriCorps members Regional events

Livestream of President

National service education

Celebrate alums

All members to participate!!!

Paperwork Schedule

Thanks for helping keep us

AmeriCorps grant

compliant!

Site Supervisor Contract (8-1-2014)

Placement Agreement (8-29-2014)

Capacity Building Paperwork (beginning /end of year)

Approve timesheets in OnCorps (monthly)

Site Monitoring Tool (fall area visit)

Midterm member evaluation (February)

End of the year member evaluation (July)

End of the year survey (July/August)

Timesheets in OnCorps

Instructions will be sent for 2014-2015 year in late August

Please take time to review hours carefully Hours need to be entered and approved after

completion (i.e. no early submissions) AmeriCorps service not considered employment…no

hours for vacation, sick leave, etc… also no lunch

Performance Measures

Capacity Building -Primary Measure

Most positions & most complex Additional webinar will be held once

tools have been finalized

Education & Health Member training at orientation &

individual follow up throughout the year

Strengthening the Evaluation

CNCS requiring us to continue beef up our efforts

Continued focus on Capacity Building 100% return rate on

organizational assessments Projects should flow from these

New or enhanced systems or processes

Additional survey at year end

Our External Evaluators Kimberly Firth, Leonard

Research & Evaluation, LLC Audrey Block, Impactivism

Send off & Next Steps

Site Supervisor Contract will be emailed soon. Return signed and dated by August 1st.

New members arrive Wednesday, August 13th! Placement Agreement

Will be sent out in July and is due 8-29-2014

Capacity Building training will be in Aug./Sept. Organizational Assessments due to follow

Questions

We welcome your questions!

If particular to your agency, please contact us after the webinar. 503-335-8202 mhegel@jvcnorthwest.org llaird@jvcnorthwest.org apotthast@jvcnorthwest.org