Inside This Issue

June 16th’s Free User Session is Full! What’s it about? 1

Cash Override Column Added to Accounts Payable Reports 2

Add Benefits & Deductions to Employees…The Easy Way! 2

EIS Salary Reporting Information 3

Recipe: BLT Salad 4

New Look for Employee Look & Browse 4

Employee Salary Schedule and Cost Projections 5

Direct Deposit: Save time and Postage 5

Finance Newsletter

Specialized Data Systems, 2215 York Road, Suite 208, Oak Brook, IL 60523 www.schooloffice.com (800)323-1605

June 16th’s Free User Session is FULL! This session will be covering the below outline. . Stay tuned! The video will be emailed to you on the 17th

June 2016

Close out the Fiscal Year with Confidence

1. Payroll Fiscal Year End

1. June payrolls

2. Reports

3. Accrual

4. Awarding Attendance Days

2. Finance Fiscal Year End

1. Update

2. Accrual

3. Monthly Reports

4. FYE Reports

5. Moving from June to July

6. Budget and POs

http://help.schooloffice.com/helpconsole/SDSFinanceHelp/default.aspx?pageid=finance_and_payroll_fiscal_ye

ar_close_procedures_and_suggested_reports

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FINANCE NEWSLETTER

April 2015

2

Cash Override Column Added to Accounts Payable Reports

Cash Override has been added as a new column on two reports under the General Accounting Reports |

Accounts Payable Report Group.

1. The Bills Payable List(swf_ap06.rpt)

2. Paid Accounts Payable by Vendor(swf_ap07.rpt)

Sample of Bills Payable Report:

Sample of Paid Accounts Payable report:

Add Benefits & Deductions to Employees… The Easy Way!

We are beginning to see Districts who are undergoing Open Enrollment at this time of year. We wanted to make

sure you are aware that we have done our part to help make this process as painless as possible. Please follow

the link below to our online help documentation for mass changing deduction and benefits which can be a huge

time saver to you, while making changes to deduction and benefit codes or activating/inactivating codes for

your employees.

http://help.schooloffice.com/helpconsole/SDSFinanceHelp/default.aspx?pageid=adding_benefits_and_deductio

ns_to_employees_the_easy_way1&SearchHighlight=deduction

Page 3 FINANCE NEWSLETTER

Student Newsletter

Attention ILLINOIS Users

Employment Information System (EIS) Salary Reporting for School Year 2016

On May 25th ISBE put on a webinar presentation called "Guidelines for Entering Salary 2016" for EIS salary

reporting for this year. SDS attended this webinar and wanted to pass along some information from it.

There are no new changes for the salary reporting for this year. Several different items were discussed at

this webinar and ISBE has posted the Power Point presentation for the webinar on their main EIS page (link

listed below).

ISBE has also posted several links to web sites where schools can go to get information on this year's Salary

Reporting. We have listed several of these links for your convenience which will be helpful to you when

preparing and uploading your file to ISBE for the Salary Reporting below:

The link to the main EIS web site where more information on EIS reporting can be found:

http://www.isbe.state.il.us/EIS/default.htm

On the main page there is also a link to the Power Point presentation for the webinar that was presented on

May 25th.

http://www.isbe.state.il.us/EIS/ppt/eis-salary-entering-2016-pres160525.pdf

Within this Power Point presentation there are several pages that are noteworthy:

Page 24 has several key dates that ISBE provided:

Monday June 20, 2016 - Webinar on Wrapping Up 2015-2016 EIS

August 1, 2016 – Teacher and Principal Evaluations are due (if required School District)

September 1, 2016 – Final deadline SY 2016 Employment/Position and Salary data.

Page 25 has phone numbers and a link for schools to contact EIS for assistance.

Page 26 is a resource page that has several links for schools to reference for different areas of the EIS

Salary Reporting process for the current school year.

EIS stated that they will be putting together a FAQ and posting it to their main site with answers to the

questions they received from the webinar.

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FINANCE NEWSLETTER

April 2015

New Look for Employee Look & Browse

Selection boxes have replaced the tabs in “Look and Browse, Employee Information” and in the “Employee

Portal, View Your Information”. Simply select the box with the information you would like to view. In the

employee view, all allowed security options will display. No more adding or removing tabs!

For more information on Employee Information, please see the link below;

http://help.schooloffice.com/helpconsole/SDSFinanceHelp/default.aspx?pageid=employee_information

BLT Salad

1 lb bacon

¾ cup mayonnaise

¼ cup milk

1/8 tsp ground black pepper

1 tsp garlic powder

1 head romaine lettuce, rinsed, drained, shredded

2 large tomatoes, chopped or pint of grape tomatoes

2 cups of your favorite croutons

Salt to taste

1. Place bacon in a large, deep skillet. Cook over medium high heat, turning frequently, until evenly

browned. Drain, crumble and set aside.

2. In a blender or food processor, combine mayonnaise, milk, garlic powder and black pepper. Blend

until smooth. Season the dressing with salt.

3. Combine lettuce, tomatoes, bacon and croutons in a large salad bowl. Toss with dressing, and serve

immediately.

Recipe courtesy of Allrecipes.com

Prep: 15 min Cook: 10 min Ready in 25 min

A summer favorite of bacon lovers everywhere!

Page 5 FINANCE NEWSLETTER

Salary Schedule and Employee Cost Projections

It’s that time of year to start thinking about creating new contracts for the new fiscal year that is fast

approaching.

Select the link below to learn more about creating a new contract in your SDS WFO system.

http://help.schooloffice.com/helpconsole/SDSFinanceHelp/default.aspx?pageid=salary_schedule_and_employee_cost_pro

jection&SearchHighlight=salary schedule

Save Time and Postage With Direct Deposit!

Implementing Direct Deposit for your vendor payments is an easy and effective way to save time in

processing your accounts payable checks, as well as creating a savings to your postage account. Simply have

each vendor fill out a simple form authorizing approval for direct deposit, along with their routing and

account information. In addition, each vendor will provide an email address so they will receive a date when

their payment will be made.

Email Sherrie at sherrie@schooloffice.com for your vendor approval form today!