JUNE 15, 2020 CITY COUNCIL MEETING...2020/06/15 · Council Action Recommendation Page 1 of 1...

JUNE 15, 2020 CITY COUNCIL MEETING

Some or all members of the Fergus Falls City Council will participate in the June 15, 2020 City Council meeting by telephone rather than by being personally present at the City

Council's regular meeting place at 112 W Washington Avenue.

Members of the public can monitor the council meeting by logging into zoom

Open Council Session: City of Fergus Falls is inviting you to a scheduled Zoom meeting.

Topic: June 15 City Council

Time: June 15, 2020 05:30 PM Central Time (US and Canada) Join Zoom Meeting

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Members of the public who desire to give input or testimony during the meeting may do so by calling into the zoom call.

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City Council Agenda

June 15, 2020

5:30 pm

Invocation Pledge of Allegiance A Call to Order B. Roll Call C. Approval of the Agenda

Additions: 1. PI 5335, N Concord Street Improvement Project (Consent Agenda) 2. Bicycle and Pedestrian Advisory Committee request to conduct a demonstration project on Union Avenue (Boards and Commissions) D. Public Hearings 1. Public hearing for housing tax rebate at 604 Ann Street

a. Resolution approving housing tax rebate for 604 Ann Street as requested by Joe Bieniek and Edward Newman Jr.

2. Public hearing for housing tax rebate at 2022 Connell Drive a. Resolution approving a housing tax rebate for 2022 Connell Drive as requested by

Stephen and Kathie Smith 3. Public hearing for housing tax rebate at 3827 Eagle Ridge Road a. Resolution approving a housing tax rebate for 3827 Eagle Ridge Road as requested

by Alexander and Kate Matter 4. Public hearing for housing tax rebate for Section-10, Township-132, Range-043, Lot 3

Block 1, Lot 4 Block 1, Lot 5 Block 3, Lot 4 Block 3, Lot 2 Block 3, Lot 3 Block 3, Lot 1 Block 3, Lot 7 Block 5, Lot 6 Block 5, Lot 5 Block 5, Lot 3 Block 1, Lot 2 Block 5, Lot 1 Block 5

Resolution approving a housing tax rebate for: a. Lot 3, Block 1 Platte Properties II b. Lot 4, Block 1 Platte Properties II c. Lot 5, Block 3 Platte Properties II d. Lot 4, Block 3 Platte Properties II e. Lot 2, Block 3 Platte Properties II f. Lot 3, Block 3 Platte Properties II g. Lot 1, Block 3 Platte Properties II h. Lot 7, Block 5 Platte Properties II i. Lot 6, Block 5 Platte Properties II j. Lot 5, Block 5 Platte Properties II k. Lot 3, Block1 Platte Properties II l. Lot 2, Block 5 Platte Properties II m. Lot 1, Block 5 Platte Properties II

E. Awarding of Bids

1. Resolution awarding the bid for PI 5330, the College Way street improvement project

from Tower Road to Lincoln Avenue to Ferguson Asphalt Paving Inc. in the amount of $196,986.46 F. Petitions and Communications G. Consent Agenda 1. Motion approving the minutes of the June 1 City Council meeting, the June 3 Special City Council and the June 1 council work session minutes 2. Motion approving licenses

3. Resolution approving an amended encroachment agreement with Don Williams

(Midwest Insurance)

4. Resolution approving a contract with Exceptional Outdoor Services for the conversion

of Delagoon Field No. 5 from a general softball field to a regulation high school

softball field

5. Resolution setting the final cost assessment hearing for CP 5956, the 2020 Burlington

Avenue street and utility improvement project for July 6, 2020 and accepting Moore

Engineering’s professional services agreement for construction administration, staking

and resident project representative services in the estimated amount of $68,420

6. Resolution approving a variance extension for a detached garage at 228 Adolphus

Avenue West

7. Resolution authorizing the Mayor and City Administrator to execute the appropriate

documents related to an Economic Development Loan to Zachmann Properties, LLC in

the amount of $50,000

8. Resolution approving the use and construction of an archery range at Delagoon Park

9. Resolution initiating PI 5335, the N Concord street improvement project and accepting

Moore Engineering’s professional services proposal for design in the lump sum amount

of $22,500 and ordering the project plans and specifications

H. Ordinance and Resolutions

1. First reading of Ordinance 4, Eighth Series, Rezoning the G & S Holdings LLC-Vaughn

properties from B-2 to I-2

2. Resolution authorizing a letter of support for D. W. Jones Inc. to Minnesota Housing for

their 2021 housing tax credit program to rehab Cascade Apartments

3. Resolution approving and consenting to the issuance of a $450,000 General Obligation

Taxable Bond, Series 2020B of the Fergus Falls Port Authority

4. Resolution extending business loan deferrals and removing accrued interest payments

I. Presentation of Claims $1,519,689.82

J. Board, Committee and Department Reports 1. Update on RTC master plan 2. Human Rights Commission 2020 Work Plan 3. Human Rights Commission and Police Department recommendation supporting human rights 4. Resolution directing staff to designate E Summit Avenue as Honeycutt Memorial Drive 5. Bicycle and Pedestrian Advisory Committee request to conduct a demonstration project on Union Avenue

K. Reports from Staff and Administrative Officers

L. Old Business/Unfinished Business 1. Update on downtown riverfront project M. New Business N. Miscellaneous Announcements June 15 4:30 pm Joint work session/TIF training with City Council, Port Authority, and Planning Commission July 3 Most city offices and facilities closed for observance of Independence Day July 6 5:30 pm City Council meeting July 15 7:00 am Committee of the Whole meeting

O. Adjournment If you have special needs for accommodations, please call 332-5436 or TDD 1-800-627-3529 (Minnesota Relay Service).

Council Action Recommendation

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Meeting Date: June 15, 2020 – City Council

Subject: Tax Abatement Agreement- Housing Rebate Program

Recommendation: Approve the following tax abatement at PID 71002990300902 and allow staff to sign a tax abatement agreement with Joseph Bieniek.

Background/Key Points: The purpose of the Tax Rebate Program is to encourage the construction of new primary residence single and two-family housing units and encourage the replacement of dilapidated housing structures in Fergus Falls. The tax abatement agreement anticipates construction during 2020 and valuation by Otter Tail County in 2021 for tax abatements payable in 2022.

Budgetary Impact: Any person who files application materials for new primary residence single and two-family housing units between Jan 1, 2020 and Dec 31, 2022 may be eligible to receive a 100% tax rebate of Fergus Falls' share of increased real estate taxes as a result of building a new home for a period of up to 5 years or up to $5,000, whichever is met first.

Originating Department: Community Development

Respectfully Submitted: Klara Beck, Community Development Manager

Attachments: Tax Rebate Program Application


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Recommendation: Approve the following tax abatement at PID 71002991953000 and allow staff to sign a tax abatement agreement with Stephen and Kathie Smith.







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Recommendation: Approve the following tax abatement at PID 71003991857000 and allow staff to sign a tax abatement agreement with Alexander and Kate Matter.







Page 1 of 1



Recommendation: Approve the following tax abatements at: Section-10, township-132, Range-043 LOT 3 BLK 1, LOT 4 BLK 1, LOT 5 BLK 3, LOT 4 BLK 3, LOT 2 BLK 3, LOT 3 BLK 3, LOT 1 BLK 3, LOT 7 BLK 5, LOT 6 BLK 5, LOT 5 BLK 5, LOT 4 BLK 5, LOT 3 BLK 1, LOT 2 BLK 5, LOT 1 BLK 5, and allow staff to sign a tax abatement agreement with Platte Properties II LLC.

Background/Key Points: The purpose of the Tax Rebate Program is to encourage the construction of new primary residence single and two-family housing units and encourage the replacement of dilapidated housing structures in Fergus Falls. These abatement agreements are with a builder and allow for a one-time transfer to an individual or family who will occupy the residence. The tax abatement agreement anticipates construction during 2020 and valuation by Otter Tail County in 2021 for tax abatements payable in 2022.






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Meeting Date: June 15, 2020 – City Council Subject: PI 5330 –College Way Street Improvement Project from Tower Road to Lincoln Avenue (SAP 126-124-003) Recommendation:

Award the construction services contract to Ferguson Asphalt Paving, Inc. in the amount of $196,986.46

Background/Key Points: On June 4, 2020, electronic bids were opened and publically read aloud for the above referenced project. A total of four (4) bids were received at the time of the opening. Ferguson Asphalt Paving, Inc. (Alexandria, MN) submitted the lowest bid in the amount of $196,986.46. The Estimated Probable Construction Cost was $275,000. Interstate Engineering reviewed the bidding documents, the post-bid interview, and prepared the attached Bid Abstract for additional reference. If awarded, we will then arrange for a pre-construction meeting with the contractor. Once the contractor submits their schedule, we will then begin to notify the public accordingly. Substantial completion scheduled for this fall, 2020 Budgetary Impact: This project is proposed to be funded thru the City’s Municipal State Aid Street construction fund allocations. Originating Department: Engineering Department Respectfully Submitted: Brian Yavarow, P.E. – City Engineer Attachments: Bid Abstract

SAP 126-124-003 (COLLEGE WAY)CITY PUBLIC IMPROVEMENT ROJECT No. 5330FERGUS FALLS, MINNESOTA

ABSTRACT OF BIDS RECEIVEDJune 04, 2020

ITEM SPEC.

NO. REF.

1 2021.501 MOBILIZATION LUMP SUM 1 50,000.00$ 50,000.00$ $12,000.00 12,000.00$ $30,000.00 30,000.00$ $16,000.00 16,000.00$ $30,000.00 30,000.00$

2 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 206 5.00$ 1,030.00$ $3.95 813.70$ $1.00 206.00$ $10.00 2,060.00$ $10.00 2,060.00$

3 2105.507 COMMON EXCAVATION CY 223 25.00$ 5,575.00$ $23.00 5,129.00$ $15.00 3,345.00$ $45.00 10,035.00$ $50.00 11,150.00$

4 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 200.00$ 2,000.00$ $135.00 1,350.00$ $125.00 1,250.00$ $250.00 2,500.00$ $250.00 2,500.00$

5 2211.509 AGGREGATE BASE CLASS 5 TON 195 35.00$ 6,825.00$ $18.50 3,607.50$ $20.00 3,900.00$ $26.00 5,070.00$ $40.00 7,800.00$

6 2232.504 MILL BITUMINOUS SURFACE (1.0") SY 3699 3.00$ 11,097.00$ $3.00 11,097.00$ $1.00 3,699.00$ $3.70 13,686.30$ $4.50 16,645.50$

7 2232.504 MILL BITUMINOUS SURFACE (2.0") SY 8720 3.00$ 26,160.00$ $3.50 30,520.00$ $2.00 17,440.00$ $3.70 32,264.00$ $4.50 39,240.00$

8 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 1218 1.00$ 1,218.00$ $2.00 2,436.00$ $1.00 1,218.00$ $4.00 4,872.00$ $4.00 4,872.00$

9 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 1616 85.00$ 137,360.00$ $64.00 103,424.00$ $80.50 130,088.00$ $73.50 118,776.00$ $95.00 153,520.00$

10 2550.602 LOOP DETECTOR DESIGN SAWCUT EACH 4 1,000.00$ 4,000.00$ $850.00 3,400.00$ $750.00 3,000.00$ $1,000.00 4,000.00$ $1,500.00 6,000.00$

11 2563.601 TRAFFIC CONTROL LUMP SUM 1 7,500.00$ 7,500.00$ $2,900.00 2,900.00$ $1,500.00 1,500.00$ $10,000.00 10,000.00$ $5,000.00 5,000.00$

12 2563.610 FLAGGER HOUR 100 30.00$ 3,000.00$ $110.00 11,000.00$ $65.00 6,500.00$ $120.00 12,000.00$ $225.00 22,500.00$

13 2564.518 SIGN PANEL TYPE C SQ. FT. 33.75 50.00$ 1,687.50$ $38.00 1,282.50$ $90.00 3,037.50$ $42.00 1,417.50$ $60.00 2,025.00$

14 2573.502 INLET PROTECTION EACH 2 150.00$ 300.00$ $135.00 270.00$ $150.00 300.00$ $500.00 1,000.00$ $500.00 1,000.00$

15 2574.507 COMMON TOPSOIL BORROW CY 50 50.00$ 2,500.00$ $65.00 3,250.00$ $75.00 3,750.00$ $125.00 6,250.00$ $100.00 5,000.00$

16 2582.503 4'' SOLID LINE WHITE - MULTI COMP LIN FT 4000 1.50$ 6,000.00$ $0.24 960.00$ $0.25 1,000.00$ $1.00 4,000.00$ $0.50 2,000.00$

17 2582.503 4'' SOLID LINE YELLOW - MULTI COMP LIN FT 850 1.50$ 1,275.00$ $0.24 204.00$ $0.25 212.50$ $1.00 850.00$ $0.50 425.00$

18 2852.503 4'' BROKEN LINE WHITE - MULTI COMP LIN FT 124 1.50$ 186.00$ $0.24 29.76$ $0.25 31.00$ $1.00 124.00$ $0.50 62.00$

19 2852.503 4'' BROKEN LINE YELLOW - MULTI COMP LIN FT 314 1.50$ 471.00$ $0.24 75.36$ $0.25 78.50$ $1.00 314.00$ $0.50 157.00$

20 2852.503 4'' DOUBLE SOLID LINE YELLOW - MULTI COMP LIN FT 718 2.00$ 1,436.00$ $0.48 344.64$ $0.50 359.00$ $2.00 1,436.00$ $1.00 718.00$

21 2582.503 24'' SOLID LINE WHITE - MULTI COMP LIN FT 22 15.00$ 330.00$ $10.00 220.00$ $11.00 242.00$ $35.00 770.00$ $7.00 154.00$

22 2582.518 PAVEMENT MESSAGE (LEFT/STRAIGHT ARROW) - MULTI COMP SQ. FT. 120 20.00$ 2,400.00$ $11.00 1,320.00$ $11.00 1,320.00$ $17.50 2,100.00$ $6.00 720.00$

23 2582.518 PAVEMENT MESSAGE (RIGHT ARROW) - MULTI COMP SQ. FT. 93 20.00$ 1,860.00$ $11.00 1,023.00$ $11.00 1,023.00$ $17.50 1,627.50$ $6.00 558.00$

24 2582.518 PAVEMENT MESSAGE (HELMETED BICYCLIST SYMBOL) - MULTI C SQ. FT. 30 20.00$ 600.00$ $11.00 330.00$ $11.00 330.00$ $23.00 690.00$ $18.00 540.00$

TOTAL BASE BID 274,810.50$ 196,986.46$ 213,829.50$ 251,842.30$ 314,646.50$

APPARENT LOW BIDDER IS HIGHLIGHTED IN BLUE

SUMMARY OF RESULTS

Mark Lee Excavating

EXTENDED PRICE

ENGINEERS OPINION OF PROBABLE COST FOR CONSTRUCTION

Mark Sand & Gravel Co.

UNIT PRICE EXTENDED PRICE EXTENDED PRICE UNIT PRICE

Central Specialties Incorporated

UNIT PRICE

Ferguson Asphalt Paving, Inc,

UNIT PRICE EXTENDED PRICE

BASE BID

EST.

QUAN.UNIT PRICE EXTENDED PRICEITEM DESCRIPTION UNITS

BASE BID

ENGINEERS OPINION OF PROBABLE COST FOR CONSTRUCTION

MARK SAND & GRAVEL CO. Fergus Falls, MN

CENTRAL SPECIALTIES INC. Alexandria, MN

MARK LEE EXCAVATING Alexandria, MN

213,829.50$ 251,842.30$ 314,646.50$ 274,810.50$ 196,986.46$

Ferguson Asphalt Paving, Inc. Alexandria, MN

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City Council Minutes

June 1, 2020

The Fergus Falls City Council held a regular meeting on Monday June 1, 2020 at 5:30 pm. Mayor

Schierer gave the invocation and the Pledge of Allegiance was recited. He called the meeting to order

at 5:32 pm. Due to the COVID-19 pandemic, the council members participated in the meeting

through zoom. Council members in attendance were Gustafson, Hicks, Fish, Hagberg, Kvamme,

Rufer, Thompson and Arneson.

Approval of the Agenda

A motion and second were made by Fish and Arneson to accept tonight’s agenda with the addition of

discussion on a utility cost share agreement (new business), to add a council representative to the

bicycle master plan committee (new business) and to remove the bonding request update. The motion

was voted upon and approved.

PI 8221 Award Bid

Bids were opened for PI 8221, the 1.5 MG capacity ground storage reservoir No. 2 rehabilitation

project. The lowest bid was from Champion Coatings Inc. in the amount of $448,200. Bonds have

been issued to cover the cost of the project which would begin construction this year and be finally

completed in the spring of 2021. Kvamme offered Resolution #102-2020 awarding the construction

services contract to Champion Coatings Inc. in the amount of $448,200, which was seconded by

Hagberg and was adopted.

PI 5332 Award Bid

Bids were opened for the 2020 seal coat improvement project. The lowest quote was from ASTECH

Corp. in the amount of $79,421.26. The project would be funded through the city’s annual budgeted

levy and is scheduled to be complete by September 15. Thompson offered Resolution #103-2020

awarding the 2020 seal coat improvement project quote to ASTECH Corp. in the amount of

$79,421.26, which was seconded by Fish and was adopted.

Retirement: Ed Shea

Fish offered Resolution #104-2020 acknowledging the retirement and 15 years of service from Ed

Shea, which was seconded by Arneson and was adopted.

Consent Agenda

The following items were approved under Resolution #105-2020 by Hicks: Motion approving the

minutes from the May 18, 2020 City Council minutes and the closed May 4 and May 18, 2020 City

Council minutes. Motion approving the following licenses: Excavating Budke Excavating; Class A

Gas Right-way Heating & A/C, Plumbers Inc.; Class B Gas Plumbers Inc. – C. Samp, J. Samuelson,

J. Swenson, J. Anderson, T. Merkins, K. Fick. Resolution #106-2020 approving budget adjustments.

Resolution #107-2020 accepting a $5,000 donation from Service Food Market for the scoreboard as a

part of the Delagoon Field No. 5 conversion; to direct the deposit to the General Fund and approve

related budget adjustments. Resolution #108-2020 accepting the 2020 CARES Act Agreement (3-27-

0031-015-2020) for the Fergus Falls Municipal Airport and authorizing the City Engineer and City

Attorney to execute the documentation. Motion directing the City Attorney to draft an ordinance

rezoning property from B-2 to I-2 for G & S Holdings/Vaughn Properties as recommended by the

Planning Commission. Resolution #109-2020 approving a Conditional Use Permit for an electronic

sign to be located at 1220 N Union Avenue (Dairyland) as recommended by the Planning

Commission. Resolution #110-2020 authorizing an agreement with the City of Fergus Falls and

Partnership 4 Health to accept grant funds for the bicycle and pedestrian master plan. The resolution

was seconded by Gustafson and was adopted.

Hicks requested the variance and preliminary plat for Sundance be removed from the consent agenda.

He asked how the neighbor’s concerns for water issues would be addressed. City Engineer Brian

Yavarow explained the methods that will be employed during the building process to stay in

compliance with the stormwater pollution plan. Hicks offered Resolution #111-2020 approving a

variance and preliminary plat for Sundance as requested by Frontier Ventures, which was seconded

by Thompson and was adopted.

320 W Alcott Avenue

A blighted property located at 320 W Alcott Avenue was deeded to the city in 2019. The house and

garage have been demolished and the city is seeking Requests for Proposals for the redevelopment of

this property. It is hoped a proposal would benefit the community and tax rolls and compliment

surrounding structures in the neighborhood. Proposals would be due by July 2. Thompson offered

Resolution #112-2020 requesting the authorization to issue Requests for Proposals for the property

located at 320 W Vernon Avenue, which was seconded by Fish and was adopted.

Permanent Supportive Housing

On May 4, the council heard a proposal for a permanent supportive housing project in Fergus Falls.

The project would provide independent housing options for those with mental health disorders. the

council was requested to provide a letter of support for the project as a component of the application

process. Arneson offered Resolution #113-2020 authorizing a letter of support for the permanent

supportive housing project, which was seconded by Hicks and was adopted.

Resolution of Accounts

Fish offered a resolution authorizing the payments and claims in the amount of $887,823.84, which

was seconded by Hagberg and was adopted.

Tax Abatement Program

On May 18 the council voted to suspend the housing tax abatement program. After speaking to

developers and their desire to keep this program available to spur housing development within the

city, Council Member Arneson request the council to reconsider the status of this program. He offered

his support by offering Resolution #114-2020 reinstating the housing tax abatement program which

was seconded by Fish. Fish also spoke in favor of reinstating the program. Kvamme agreed the city

should stick with their commitment. Thompson was supportive of keeping the program the remainder

of 2020 since developers have used this abatement in their planning process. He requested taking a

closer assessment of the program at the end of the year before renewing the program next year. Rufer

said developers he has spoken to have indicated this program helps them decide to invest in this

community. Hicks said he is still opposed to the program and he would rather a city housing program

focus on affordable housing rather than the higher priced homes that can afford to pay property taxes.

He stated his concerns with the city giving money away in a time we need to increase revenue and

control costs. It was the consensus the city should review the program before it moves forward in 2021.

Mayor Schierer spoke in favor of the incentive to build in the city limits, noting these new homes will

be paying their share of the property taxes in the near future. The vote was called and the resolution

was adopted with Hicks and Thompson voting in opposition.

Tax Rebate for 1821, 1823, 1825 and 1827 S Cascade Street

Gustafson offered Resolution #115-2020 approving a tax abatement for the properties located at 1821,

1823, 1825 and 1827 S Cascade Street, which was seconded by Hagberg. The resolution was adopted

with Hicks voting in opposition.

River Oaks Landing Phase II

Platte Properties is planning for Phase II of the River Oaks Landing project. The city has been

evaluating potential options to enhance the site’s utility design. Such enhancements include a deeper

gravity sewer, larger diameter pipes, and lateral connections for circulation that provides general

system benefits. Quotes have been obtained for these sanitary sewer and watermain options and the

quotes package consisted of a base bid and alternate bid to determine the actual costs associated with

the project. The base bid was for utility design enhancements while the alternate bid schedule had no

enhancements, only what is needed to serve the development. Barry Construction Inc. submitted the

lowest quote for both bid schedules. The total estimated city share includes design, construction, and

construction administration. The city’s share of the sanitary sewer main (extra depth) is $155,600 and

$95,400 for water main and services (lateral connects, upsize). Hicks offered Resolution #116-2020

authorizing city staff to execute a utility cost share agreement, which was seconded by Kvamme and

was adopted.

Gary Thompson (the developer) asked if the city would consider tax abatement if he were to construct

a trail in this area. The project cost is $140,600 and the abatement would be for ten years to cover the

cost of the construction and utility easements. The abatement would be applied to the apartment

building, not the twin homes he is planning to build. There were questions in regards to what the trail

would connect to. Hicks and Kvamme each commented they would like to see the connection points

and have more information brought forth at a future meeting. Staff will put together a map and more

comprehensive information for the council to consider.

Bike and Pedestrian Plan Representative

The bike and pedestrian master plan committee has requested a council member be appointed to

planning management team. A motion and second were made by Fish and Hicks to nominate Tom

Rufer to serve as the council representative and the motion carried.

The meeting adjourned at 6:27 pm

Lynne Olson

City Council Work Session

June 1, 2020

The Fergus Falls City Council held a work session on Monday June 1, 2020 at 4:30 pm to review the

2019 audit. Due to the COVID-19 pandemic, the council members participated in the meeting

through zoom. Council members in attendance were Gustafson, Fish, Hagberg, Kvamme, Rufer,

Thompson and Arneson. Hicks and Mayor Schierer were absent.

Nancy Schulzetenberg from berganKDV presented the 2019 audit and gave the city an unmodified

opnion. Nearly $600,000 was transferred from the liquor store revenues to the General Fund. Total

revenue in General Fund $11,217,871. Total expenditures in General Fund $11,992,992.

Arneson offered Resolution #101-2020 accepting the 2020 audit report, which was seconded by

Thompson and was adopted.


Lynne Olson

Special City Council Minutes

June 3, 2020

The Fergus Falls City Council held a special meeting on Wednesday June 3, 2020 at 12:00 pm to

consider the adoption of an ordinance. Acting Mayor Karoline Gustafson called the meeting to order

at 12:02 pm. Due to the COVID-19 pandemic, the council members participated in the meeting

through zoom. Council members in attendance were Gustafson, Hicks, Fish, Hagberg, Rufer,

Thompson and Arneson. Kvamme and Schierer were absent.

Ordinance 3

Ordinance 3, Eighth Series would allow the temporary use of a bituminous or concrete mixing facility

within a R-A zone. This activity is proposed on the property located between Mabel Murphy’s and I-

94 along Lincoln Avenue. City Attorney Rolf Nycklemoe explained the request would allow the

temporary use of a concrete facility in a zone not previously approved for this activity. Hicks had

questions about allowing private financial gain from the temporary use and not paying property taxes.

Nycklemoe said if the assessor is aware of a rental use of the property, it could affect the property

value. It was clarified the Planning Commission also reviews any interim use permits and conducts

public hearings to identify neighbor concerns. The ordinance was adopted by a roll call.


Lynne Olson

FOR COUNCIL MEETING—JUNE 15, 2020

APPROVALS ON ALL LICENSES ARE CONTINGENT UPON PAPERWORK

BEING FILLED OUT CORRECTLY AND COMPLETELY, AND ALL INSURANCES

AND BONDS BEING CURRENT.

FIREWORKS SALES

TNT Fireworks for sales located at 3302 W Highway 210

EXCAVATOR Leitch Excavating

Paul Haarstad Excavating


Page 1 of 1

Meeting Date: 6-15-20

Subject: Amended Encroachment Agreement

Recommendation: Approve the amended encroachment agreement

Background/Key Points: The city council approved an encroachment agreement for a septic system to be installed on city owned land in Noyes Park in 2018. The system did not

get installed in the area that had been approved. The area where the system was installed has been surveyed and the legal description has been updated.

Budgetary Impact: Any costs for updating the legal description and recording the

document will be covered by the private party

Originating Department: Public Works

Respectfully Submitted: Len Taylor

Attachments: Drawing, Updated agreement, legal description, original memo, original

agreement,


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Meeting Date: August 29, 2018 – Committee of the Whole September 4, 2018 – City Council Subject: 645 West Fir Avenue SSTS Easement Request Recommendation: Resolution to approve a 50-foot x 100-foot easement for 645 West Fir Avenue. Background/Key Points: The owner of the above referenced property located within the City limits is requesting an easement from the City to construct a subsurface sewer treatment system (SSTS) on a portion of Noyes Park (PIN 71003500075012) that is generally located directly south of the property that it would serve. This private property’s private sewer system is not compliant and the parcel has very limited space. In general, the City’s policy requires parcel that are served with SSTS to connect to the existing sewer service provided once the useful life of any said private individual system requires major reconstruction or whichever the property deferral status terms indicate. In regards to 645 West Fir, the City does not have sanitary sewer main infrastructure available to facilitate this type of connection. In fact, the nearest available potential connection would either be Tower Road or Broadway Avenue. Because this easement request would encumber a small portion of Noyes Park, the Park Department was consulted. The Park Department has requested this easement area be restored with native grasses and plants with a high concentration of pollinators (flowering plants). Budgetary Impact: There is no significant cost to the City other than general staff time. Any and all City Attorney time for review and recording costs will be paid by the private party. Originating Department: Engineering Department Respectfully Submitted: Brian Yavarow, P.E., City Engineer Attachments: Easement Exhibit – 645 West Fir Ave. Easement Agreement – Draft Document

This map has been compiled from informationon file at the City of Fergus Falls Engineering Department. The City of Fergus Falls makes no represenation and assumes no liability for errors, omissions, or inaccuracies contained on this map. This map should not be used for boundary survey information.

/1 inch = 100 feet

645 W FIR AVE.

50' X 100' EASEMENT FOR SEPTIC SYSTEM

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Line

PERMANENT EASEMENT FOR SEPTIC TANK

FOR VALUATION CONSIDERATION, receipt of which is hereby

acknowledged, City of Fergus Falls, a municipal corporation organized under the laws

of the State of Minnesota, Grantor, hereby grants and conveys to the Midwest Insurance

Agency, Inc., Grantee, its successors and assigns, a permanent easement and right-of-

way for septic system, including, without limitation, the construction, maintenance, repair

and replacement thereof, and uses incident thereto, in, over, under, across and upon the

real property in Otter Tail County, Minnesota, described as follows:

All that part of the West Half of the Northeast Quarter of the Northwest Quarter of Section 34, Township 133, Range 43, Otter Tail County, Minnesota, described as follows:

Commencing at the northwest corner of said West Half of the Northeast Quarter of the Northwest Quarter, thence South 89 degrees 22 minutes 18 second East (bearing is based on Otter Tail County Coordinates – 1996 adjustment) along north line of said west half , a distance of 78.60 feet; thence South 00 degrees 07 minutes 22 seconds West, a distance of 50.01 feet to the south line of Fir Avenue distant 150.00 feet easterly of the intersection of the east line of Buse Street with said south line of Fir Avenue; thence continuing South 00 degrees 07 minutes 22 seconds West parallel with said east line of Buse Street a distance of 210.00 feet; thence North 89 degrees 22 minutes 35 seconds West parallel with said south line of Fir Avenue a distance of 100.00; thence North 00 degrees 07 minutes 22 seconds East parallel with said east line of Buse Street, a distance of 81.00 feet; thence North 89 degrees 22 minutes 35 seconds West a distance of 50.00 feet to a point distant

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129.00 feet southerly of said intersection of the east line of Buse Street and with the south line of Fir Avenue the point of beginning of the land to be described; thence South 89 degrees 22 minutes 35 seconds East parallel with said south line of Fir Ave, a distance of 50.00 feet; thence South 00 degrees 07 minutes 22 seconds West parallel with the east line of Buse Street a distance of 100.00 feet; thence North 89 degrees 22 minutes 35 seconds West parallel with said south line of Fir Avenue, a distance of 50.00 feet to the east line of Buse Street; thence North 00 degrees 07 minutes 22 seconds East along the east line of Buse Street a distance of 100.00 feet to the point of beginning.

In addition, Grantor grants unto Grantee the right to remove or otherwise dispose

of all earth or other material excavated from said easement and right-of-way as the

Grantee may deem fit, and to remove trees, brush, undergrowth and other obstructions

interfering with the location, construction and maintenance of the water main and other

utility. Grantor further grants to Grantee the right to enter upon said easement property

for purposes of maintenance, replacement, reconstruction or relocation of said water main

and other utility. Grantor grants to Grantee, its contractors, agents and servants the right

to enter upon said easement property at all reasonable times for the purposes of

excavation, construction, grading, sloping and restoration purposes, and all such purposes

ancillary thereto, together with the right of said Grantee, its contractors, agents and

servants to deposit earthen materials upon the easement area. The Grantee shall restore

the surface area and seed the easement area for vegetation purposes.

Grantor covenants that Grantor is the owner of the premises and has the right, title

and capacity to grant the easement and right-of-way granted hereby.

To have and to hold said permanent easement, together with all the hereditaments

and appurtenances thereto unto said Grantee, its successors and assigns forever, for said

purposes.

IN WITNESS WHEREOF, the City of Fergus Falls, by its duly authorized

representatives, has executed this instrument at Fergus Falls, Minnesota this _______day

of_______________, 20___.

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CITY OF FERGUS FALLS By____________________________ It’s Mayor ATTESTED TO: BY_________________________ It’s City Administrator STATE OF MINNESOTA ) ) SS COUNTY OF OTTER TAIL ) The foregoing easement was acknowledged before me this ____________day of

_________________, 20___, by Ben Schierer and Andrew Bremseth, Mayor and City

Administrator of the City of Fergus Falls, a municipal corporation, on behalf of said

corporation.

_____________________________ Notary Public

THIS INSTRUMENT WAS DRAFTED BY NYCKLEMOE LAW OFFICE, 106 EAST WASHINGTON AVENUE, FERGUS FALLS, MINNESOTA

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S 89%%D22'18" E

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78.60'

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S 00%%D07'22" W

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50.01'

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S 00%%D07'22" W 210.00'

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S 00%%D07'22" W 129.00'

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S 00%%D07'22" W 129.00'

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100.00'

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N89%%D22'35"W

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BUSE STR.

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EAST LINE OF BUSE STR.

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DOC. NO. 1017399

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DOC. NO. 1093589

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S 89%%D22'35" E 190.00'

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40.00'

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50.00'

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100.00'

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SOUTH LINE OF FIR AVE.

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NORTH LINE OF THE W 1/2 OF THE NE 1/4

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NW COR. OF THE W 1/2 OF THE NE 1/4

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FIR AVE.

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N 00%%D07'22" E

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50.00'

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N89%%D22'35"W

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94.00'

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OF THE NW 1/4 OF SEC.34, T.133, R.43

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THE NW 1/4 OF SEC.34, T.133, R.43

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W 1/2 OF THE NE 1/4 OF THE NW 1/4

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TH

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CITY OF FERGUS FALLS, MINNESOTA

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NE 1/4 OF THE NW 1/4 OF

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EASEMENT FOR SEPTIC TANK

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CHECKED BY_____ DRAWN BY______

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ENGINEERING DEPARTMENT

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BY

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0

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30

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60

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SEC. 34, T. 133, R. 43

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81.00'

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S 89%%D22'35"E

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E 1/2 OF THE NE 1/4 OF THE NW 1/4

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SEC. 34, T. 133, R. 43

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N 00%%D07'22"E 169.00'

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44.00'

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N 00%%D07'22"E 88.00'

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56.00'

All that part of the Northeast Quarter of the Northwest Quarter of Section

34, Township 133, Range 43, Otter Tail County, Minnesota, described as

follows:

Commencing at the northwest corner of said West Half of the

Northeast Quarter of the Northwest Quarter, thence South 89

degrees 22 minutes 18 second East (bearing is based on Otter Tail

County Coordinates – 1996 adjustment) along north line of said

west half , a distance of 78.60 feet; thence South 00 degrees 07

minutes 22 seconds West, a distance of 50.01 feet to the south line

of Fir Avenue distant 150.00 feet easterly of the intersection of the

east line of Buse Street with said south line of Fir Avenue; thence

continuing South 00 degrees 07 minutes 22 seconds West parallel

with said east line of Buse Street a distance of 210.00 feet; thence

North 89 degrees 22 minutes 35 seconds West parallel with said

south line of Fir Avenue a distance of 100.00; thence North 00

degrees 07 minutes 22 seconds East parallel with said east line of

Buse Street, a distance of 81.00 feet; thence North 89 degrees 22

minutes 35 seconds West a distance of 50.00 feet to a point distant

129.00 feet southerly of said intersection of the east line of Buse

Street and with the south line of Fir Avenue the point of beginning

of the land to be described; thence South 89 degrees 22 minutes 35

seconds East parallel with said south line of Fir Ave, a distance of

50.00 feet; thence South 00 degrees 07 minutes 22 seconds West

parallel with the east line of Buse Street a distance of 81.00 feet;

thence South 89 degrees 22 minutes 35 seconds East parallel with

said south line of Fir Avenue, a distance of 44.00 feet; thence

South 00 degrees 07 minutes 22 seconds West parallel with the

east line of Buse Street a distance of 88.00 feet; thence North 89

degrees 22 minutes 35 seconds West parallel with said south line

of Fir Avenue, a distance of 94.00 feet to the east line of Buse

Street; thence North 00 degrees 07 minutes 22 seconds East along

the east line of Buse Street a distance of 169.00 feet to the point of

beginning.


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Subject: Field 5 conversion contract

Recommendation: Approve a contract with “Exceptional Outdoor Services, LLC” for the Field 5 conversion.

Background/Key Points: The City Council approved a joint venture with ISD 544 for the

Field 5 conversion of the softball field to a regulation high school fast pitch softball field in April. This conversion will not only allow ISD 544 the ability to have “home” games on a

regulation field but the field will also be usable by other softball teams and youth baseball teams.

Budgetary Impact: The contract amount with Exceptional Outdoor Services, LLC for the

work requested is $93,186, which will be paid for by the city and will be reimbursed by ISD 544 over a 10 year term at 3% interest.

Originating Department: Public Works-Parks Div.


Attachments: Spreadsheet

Softball Field 5 Project Costs

Expenses: Revenue:

Fencing 38,000.00$ Twins Grant 10,000.00$ City of Fergus Falls City wil have a check from ISD 544 next week

Dirt work, Sod, & Irrigation 26,500.00$ Service Food 5,000.00$ Combination Divide Gift City Deposited

Option 1 Clay Brick (pitcher and batter) 686.00$ Otter Electric 5,000.00$ Agreement with City of Fergus Falls In Kind Donation

Option 4 Batting Cage 12,000.00$ ISD 544 85,302.00$ ISD 544 Principal Amount Towards Project 10 year 3 percent interest loan

Dug Outs 16,000.00$ 105,302.00$

Distance Banners 266.75$

250' Roll Fence Crown 582.50$

15' Foul Poles 1,267.97$

Windscreen 2,209.65$

Speaker System 1,650.00$

Material for Scoreboard 1,100.00$

Electrical not to exceed 5,000.00$ Donation to the City of Fergus Fallls

105,262.87$ Labor for removal of Fence, Insatllation of yellow cap, windscreen, material and installation of scoreboard

Exceptional Outdoor Services, LLC

Scoreboard will be purchase by ISD 544 and donated to City of Fergus Falls

Scoreboard 13,112.00$

5 year Donation will go through 544 Education Foundation and Reimburse ISD 544 for Scoreboard

Security State Bank 5,000.00$ School District Scoreboard

F. F. Power Pump 5,000.00$ School District Scoreboard

Option 2 maybe funded through additional donations

Option 2 Concrete behind backstop 6,000.00$ Likely will be delayed


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Meeting Date: May 18, 2020 – City Council Subject: PI No. 5271 (5956) – 2020 Burlington Avenue Street and Utility Improvement Project SAP 126-144-001 Recommendation:

Set the final cost assessment hearing date for July 6, 2020 Accept Moore Engineering’s professional services agreement for construction

administration, staking, and resident project representatives services in the estimated amount of $68,420.00

Background/Key Points: The bid opening for the above referenced project is scheduled for Thursday, June 18th, 2020 at 2:00 PM. The overall project delivery schedule accounts for holding the Final Assessment Hearing prior to awarding the construction services contract. If favorable bids are received, the lowest responsible bidder’s itemized costs will be utilized to prepare the final assessment roles for each individual property. Final assessment notices along with a publication will be issued prior to this July 6th, 2020 final cost hearing. A recommendation to award the construction contract is contingent on potential objections at the final hearing. Budgetary Impact: General staff time. Originating Department: Engineering Department Respectfully Submitted: Brian Yavarow, P.E. - City Engineer Attachments:


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Meeting Date: June 15, 2020

Subject: Variance extension request

Recommendation: Extend variance V-2019-02, a variance to allow a detached accessory

building to be located within the required front and side yard setbacks of a home located in a R-1 zone at 228 Adolphus Avenue.

Background/Key Points: At the July 1, 2019 City Council meeting, a resolution was passed

to allow a variance for the construction of a detached accessory building (garage) to be

located within the required front and side yard setbacks of a home located in a R-1 zone at 228 Adolphus Avenue. A variance is good for one year unless acted upon, therefore the expiration date is July 1, 2020. The application is requesting an extension of this variance in

order to finalize plans for this new garage. The City Council has the authority to extend the variance. Staff would recommend extending the variance for six months, to expire on

January 1, 2021.

Budgetary Impact: None


Respectfully Submitted: Ryan Miller, Development & Planning Specialist

Attachments: Resolution #143-2019


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Subject: $50,000 ED Loan – Zachmann Properties, LLC

Recommendation: Authorize the Mayor and City Administrator to execute the appropriate documents related to

the Zachmann Properties LLC Economic Development Loan.

Background/Key Points: Fergus Brewing Company LLC and Zachmann Properties LLC (property owner) have asked for the City’s participation in the financing of a Deck, asphalt for their parking lot, and some landscaping for the courtyard area for their business located at 1683 Ottertail Drive. City staff

and BDFF have reviewed financial information submitted by Fergus Brewing Company LLC and Zachmann Properties LLC and are recommending approval of the 12 year $50,000 ED

Loan with an interest rate of 4%. These terms are consistent with other City loans for similar projects.

The collateral for the loan will be a third position on the real estate located at 1683 Ottertail Drive, Fergus Falls, MN.

1) First position, American National Bank 2) Second position, City of Fergus Falls Facade Loan at $10,000

3) Third position, City of Fergus Fall ED & Facade at $50,000

Zachmann Properties LLC owns the building, and leases it to Fergus Brewing Company LLC. Scott Wagnild, Jeff & Deb Zachmann are all partners in these two LLCs and agree to the loan terms, and are willing to sign personal guaranties on the $50,000 loan.

The City will request a 1% application fee on the loan amount. Because the Loan is under

$75,000, a public hearing by the City is not necessary.

Budgetary Impact: The City will be receiving interest on the loan, and these improvements will allow Fergus

Brewing Company LLC & Zachmann Properties LLC to provide an outdoor area for social distancing that will follow the State guidelines. The deck will be able to serve up to 200 to 250

people when the COVID-19 Pandemic restrictions are lifted and will help with the development of the Fergus Falls Riverfront.

Originating Department: Community Development & BDFF

Respectfully Submitted: BDFF Board & Jill Hanson


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Subject: Archery range

Recommendation: The Parks and Recreation Board recommends the city council approve the site and allow construction of an archery range at DeLagoon Park.

Background/Key Points: A request from a citizen group to “site” and construct an archery

park at DeLagoon Park was presented to the Park Board on Monday 6-8-20, the Board passed a unanimous motion to forward the request on the city council. The range would be

between “Farmer’s Field” and the Police Dept.’s shooting range.

Budgetary Impact: Continued mowing (the area has always been mowed) and some minor tree removal would need to be done. Staff time will be used to “chalk” lines and to set up

and take down targets at the beginning and end of the season. Otherwise, private funds and potential grant funds would be used to construct the range and purchase the equipment. Insurance for the range is being investigated.

Originating Department: Public Works-Parks and Recreation Division


Attachments: Proposal, aerial photo

Archery Park Proposal

Recommendation:

Develop an Archery Park in Fergus Falls.

Background/Key Points:

Archery is a popular activity in Fergus Falls. Several years ago, an archery program was developed for students in the Prairie Science Class at the Prairie Wetland Learning Center. This fall a similar program will be available to Kennedy School students. They will have an opportunity to learn archery in PhyEd. Those who want to go to the next level will be able to participate in an after school program. The Salvation Army also teaches archery in their after school program. There are numerous bow hunters and recreational archers of all ages in Fergus Falls. In 2008, a consultant recommended that Fergus Falls develop an archery park, which would provide a safe place to participate in a growing activity.

Location and Layout:

Delagoon Park provides an ideal location for an archery park. It would be located in the northeast area of the park between the baseball field and the Police Department shooting area. Currently, a city ordinance prohibits shooting a bow in the city limits.

Safety is a priority. The background is a densely wooded area that would minimize the risk of an errant arrow. Barriers with signs will be used to prevent inadvertent entry into the shooting area.

There will be three shooting areas:

An area for shooting broadheads.

A youth/beginner area with targets ranging from 5 to 20 yards.

An area with eight shooting lanes with targets ranging from 20 to 70 yards.

There will be a bow rack several yards behind the shooting lanes, and a ground quiver at each shooting lane.

There will be a well-marked entrance to the shooting area. A kiosk near the entrance will include range rules, procedures, and other pertinent information.

Other Information:

The range will be open to the public with hours designated by the city. The range will not be staffed. There will be no user fees.

Budget:

Targets: (5) 3x3 ft. at $213.00 each - $1, 065.00.

(2) 4x4 ft. at $450.00 each - $900.00

Broadhead berm - $400.00

Youth targets – (3) at $100.00 each - $300.00

Frames: (7) at $120.00 each - $840.00

Kiosk: $500

Bow rack: $200

Ground quivers $200

Barriers with signs: $300

Materials for shooting lanes: $300 Total $5005 Equipment funding will be applied for through a Blandin Foundation grant and other sources.

Targets would be maintained by local archers.

City Involvement:

Tree removal

Target storage

Mowing

Chalk marking lanes

Minor earth work

"Farmer's Field" Police Dept. rangeProposed Archery Range

This map has been compiled from informationon file at the City of Fergus Falls Engineering Department. The City of Fergus Falls makes no represenation and assumes no liability for errors, omissions, or inaccuracies contained on this map. This map should not be used for boundary survey information.

/1 inch = 200 feet

Proposed Archery Range

ORDINANCE NO. 4, EIGHTH SERIES

AN ORDINANCE AMENDING CITY CODE SECTION

7.03 (ORIGINALLY ADOPTED AS PART OF ORDINANCE

NO. 324), THEREBY AMENDING THE ZONING MAP

PROVIDED FOR IN SUBDIVISION 2 OF SAID SECTION

BY CHANGING THE BOUNDARY LINES OF CERTAIN

DISTRICTS AND CHANGING THE CLASS OF DISTRICTS

OF CERTAIN LANDS.

THE CITY OF FERGUS FALLS DOES ORDAIN:

Section 1. Hearing. Pursuant to due notice, a hearing was held by the Planning Commission on

May 26, 2020, upon the changes herein described and all parties desiring to be heard thereon were afforded

such opportunity.

Section 2. First Amendment. That the following tract of land located within the corporate limits of

the City of Fergus Falls and described as follows:

TRACT 1:

That part of Sublot 40 of the State Subdivision of the West half of Section 2, Township 132 North,

Range 43 West, West of the Fifth Principal Meridian, Otter Tail County, Minnesota, according to the

plat if file in the office of County Recorder described as follows:

Commencing at the iron monument at the Southwest corner of the Southwest Quarter, said Section 2;

Thence South 89 degrees 44 minutes 01 seconds East, assumed bearing along the South line of the said

Southwest Quarter and along the South line of said Sublot 40 a distance of 869.88 feet to an iron

monument, the Point of Beginning of the tract to be described; Thence North 03 degrees 29 minutes 13

seconds East 305.99 feet to an iron pipe monument; Thence North 00 degrees 10 minutes 40 seconds

West 143.68 feet to an iron monument; Thence North 89 degrees 49 minutes 20 seconds East 431.43

feet to the East line of said Sublot 40; Thence South 227.53 feet along the East line of said Sublot 40;

Thence North 89 degree 44 minutes 01 seconds west 245.13 feet to an iron pipe monument; Thence

South 00 degrees 10 minutes 40 seconds East 225.00’ to an iron pipe monument on the South line of

said Sublot 40; Thence North 89 degrees 44 minutes 01 seconds West 205.17 feet along the South line

of said Sublot 40 to the Point of Beginning.

And the adjacent Pebble Lake Road / C.R. 82 right-of- way. Said Tract contains 3.26 acres more or less.

AND

TRACT 2:

A tract of land 75 feet by 150 feet located in and being a part of Sublot 40 of the State Subdivision of

the West ½ of Section 2, Township 132 North, Range 43 West, Otter Tail County, Minnesota, described

as follows:

Beginning at a point located 94 feet West and 150 North of the Southeast corner of State Sublot 40, said

Point of Beginning being also located 75 feet West of the centerline of the pavement on U.S. Highway

No. 52 and 150 North (measured along said West highway right-of-way) of the South line of State Sublot

40, Thence from said Point of Beginning and running North along said Westerly highway right-of-way

2

a distance of 75 feet; Thence running West and parallel to the South line of said State Sublot 40 a distance

of 150 feet; Thence running South parallel to the West right-of-way line of said Highway No. 52 a

distance of 75 feet; Thence running East parallel to the South line of said State Sublot 40 a distance of

150 feet to the Point of Beginning.

And

A tract of land 150 feet by 150 feet, situated in and a part of State Sublot 40 and State Subdivision of

the West ½ of Section 2 in Township 132 North, Range 43 West, in said County of Otter Tail, described

as follows:

Beginning at a point located 94 feet West of the Southeast corner of said State Sublot 40 (said point of

beginning being also located 75 West of the centerline of the pavement on U.S. Highway 52 as it is now

identified, and being also the point where the West right-of-way line if said U.S. Highway No. 52

intersects the South line of said State Sublot 40 of State Subdivision of Section 2), Thence running North

along said Westerly highway right-of-way a distance of 150 feet; Thence running West parallel to the

South line of said State Sublot40 a distance of 150 feet; Thence running South parallel to the West right-

of-way line of said U.S. Highway No. 52 a distance of 150 feet to the South line of said State Sublot 40,

Thence running East along said South line of State Sublot 40 a distance of 150 feet to the Point of

Beginning.

And

The adjacent Pebble Lake Road / C.R. 82 right-of- way.

should be and are hereby removed from a B-2, Service Business District and placed in an I-2, General

Industrial District.

Section 3. Effective Date. The effective date of this ordinance shall be the __________day

of________________, 2020.

THIS ORDINANCE was introduced on__________________________, 2020, and adopted by the

City Council of the City of Fergus Falls, Minnesota, on the________day of _________________, 2020, by

the following vote:

AYES:

NAYS:

ATTEST: APPROVED:

__________________________ ______________________________

City Administrator Mayor

Published in the Fergus Falls Daily Journal on______________________________, 2020. barb/clients/city/ordncs/eighth series/ord4


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Subject: Request for city support of a tax credit application by management firm D.W. Jones, Inc.

Recommendation: Pass a resolution in support of D.W. Jones, Inc's application to MN Housing for their 2021 Housing Tax Credit program to rehab Cascade Apartments.

Background/Key Points: D.W. Jones, Inc proposes applying to MN Housing for their 2021 Housing Tax Credit program for a rehab of Cascade Apartments. It’s a 24 unit complex made up of 12 town home and 12 apartment units. They estimate the rehab to be somewhere around $50k a unit to bring the units current. Their preliminary scope of work includes cabinets, counter tops, flooring, doors, appliances, surveillance system, painting the building interiors and siding, windows, and other miscellaneous exterior items. The scope will adjust as they firm up the project's critical needs. For their application, D.W. Jones, Inc needs a city resolution in support of the project. This support does not include any type of contribution.

Budgetary Impact: None.



Council Member __________________ introduced the following resolution and moved for its adoption:

RESOLUTION

#_______

A RESOLUTION IN SUPPORT OF A PROPOSAL BY D. W. JONES, INC, DEVELOPER FOR THE REHABILITATION OF

CASCADE APARTMENTS AS AFFORDABLE FAMILY HOUSING IN THE CITY OF FERGUS FALLS

WHEREAS, the City of Fergus Falls has agrees to support the proposal for the

rehabilitation of the thirty-six (36) apartment and townhome affordable family housing units

named CASCADE APARTMENTS in the City of Fergus Falls, MN on _____________,

submitted by D. W. Jones, Inc the Developer; and

WHEREAS, the need to provide affordable family housing in the City of Fergus Falls is

well documented and identified; and the City of Fergus Falls is in favor of this energy efficient

rehabilitation project and subsidized affordable family housing; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

FERGUS FALLS, MINNESOTA: that the City Council of the City of Fergus Falls, County

of Otter Tail, State of Minnesota, adopts this resolution expressing its general support for the

rehabilitation and preservation of the thirty-six (36) apartment and townhome affordable

family housing units named CASCADE APARTMENTS by D. W. Jones, Inc the Developer;

and its commitment to bring the rehabilitation project to completion.

Adopted this _____th day of _______ 2020 Attest:

_____________________________ _____________________________

_______________, City Clerk/Treasurer _________________, Mayor

Council Member _________________ seconded the foregoing resolution and the following

voted in favor thereof: ______________________________________; and the following voted

against same: _____________________, whereby the resolution was declared duly passed

and adopted.


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Meeting Date: June 15, 2020

Subject: Dairy Site Cleanup Revolving Loan from the Minnesota Department of Employment and Economic Development (DEED)

Recommendation: Approve a resolution consenting to the issuance of a $450,000 General

Obligation Taxable Bond, Series 2020B of the Fergus Falls Port Authority

Background/Key Points: The Fergus Falls Port Authority has been awarded a Cleanup Revolving Loan ($1,230,000) for environmental cleanup located on the former Dairy Site. $780,000 of the loan is structured as a grant and will be forgiven. The remaining $450,000

loan is secured by the General Obligation Taxable Bond, Series 2020B.

The Fergus Falls Port Authority (meeting on June 15, 2020) will be requested to accept the offer of DEED to purchase the $450,000 General Obligation Taxable Bond, Series 2020B

and provide for its issuance. The Fergus Falls Port Authority will also be authorizing the execution of a loan agreement to implement the Cleanup Revolving Loan.

Budgetary Impact: This loan program provides funding towards the Dairy Site environmental cleanup. This

loan is a 0% loan and there are no payments due for the first two years (first payment is August 15, 2022). The Port Authority is intending to sell a portion of the dairy property for

development in the future. The sales proceeds could be used to repay the loan. If the sale does not take place prior to the due dates of the payments, a general property tax levy of

$36,346.15 will be required in 2021 for collection in 2022.

Originating Department: Finance

Respectfully Submitted: Bill Sonmor, Finance Director

Attachments: Resolution Approving and Consenting to the Issuance of a $450,000 General Obligation

Taxable Bond, Series 2020B of the Fergus Falls Port Authority, Minnesota

12315296v2

EXTRACT OF MINUTES OF A MEETING OF THE

CITY COUNCIL OF THE

CITY OF FERGUS FALLS, MINNESOTA

HELD: June 15, 2020

Pursuant to due call and notice thereof, a regular or special meeting of the City Council

of the City of Fergus Falls, Otter Tail County, Minnesota, was duly called and held at the City

Hall on June 15, 2020, at 5:30 P.M., for the purpose of approving and consenting to the issuance

of a $450,000 General Obligation Taxable Bond, Series 2020B to be issued by the Fergus Falls

Port Authority, Minnesota.

The following members were present:

and the following were absent:

Member ______________ introduced the following resolution in writing and moved its

adoption:

RESOLUTION NO. _________

RESOLUTION APPROVING AND CONSENTING TO THE ISSUANCE OF A

$450,000 GENERAL OBLIGATION TAXABLE BOND, SERIES 2020B OF THE FERGUS

FALLS PORT AUTHORITY, MINNESOTA

BE IT RESOLVED by the City Council of the City of Fergus Falls, Minnesota (the

"City"), as follows:

1. RECITALS.

(a) At the request of the Fergus Falls Port Authority (the "Port Authority"), on

November 4, 2019, the Council adopted and approved City Ordinance No. 92, Seventh

Series (the "Ordinance"), authorizing the issuance of general obligation bonds of the City

by the Port Authority in an aggregate principal amount not exceeding $2,750,000. The

Ordinance was duly adopted, after following all applicable procedures in relation to its

approval prescribed by the laws of the State of Minnesota and/or the Home Rule Charter

(the "Charter") of the City.

(b) The Ordinance was duly published in the City's official newspaper on

November 8, 2019, to take effect on November 23, 2019, and no petition for initiative or

referendum, or otherwise questioning the validity of the Ordinance or seeking to annul or

contravene its terms or intent, in whole or in part, under the Charter or any other

applicable law, has been received or filed with the City. The Ordinance has not been

repealed, suspended or amended and remains in full force and effect on the date hereof.

(c) It is necessary for the Authority to issue its $450,000 aggregate principal

amount of General Obligation Taxable Bond, Series 2020B, dated July 10, 2020 (the

"Bond") and the Bond is found and determined by the Council to be within the

authorization and limits prescribed by the Ordinance.

12315296v2

(d) The Port Authority is authorizing the issuance of the Bond pursuant to a

resolution (the "Port Authority Resolution"), subject to the approval of the Council, and

the Port Authority Resolution sets the Bond terms, form, other details of the Bond and

provides for revenues needed for the payment of the Bond, including, the imposition of

ad valorem property taxes on all of the taxable property in the City.

(e) Pursuant to Minnesota Statutes, Section 469.060, the Council is required

to set the dated date, denomination, place of payment, form and details of the Bond and

approve its issuance.

(f) The Port Authority Resolution is hereby incorporated into this Resolution

to the same extent as those set forth in full herein.

2. CONSENT AND APPROVAL. The Council hereby consents to and approves the

issuance of the Bond and hereby consents to, ratifies and approves the Port Authority Resolution,

and all of its terms. Without limitation, the Council hereby approves the date of the Bond, being

the date upon which the Bond is to be issued under the Port Authority Resolution, the place of its

payment, its form and other details.

The Council hereby approves all details, pledges, and other matters respecting the Bond,

including the redemption provisions, as provided in the Port Authority Resolution.

The Council hereby determines that the issuance of the Bond by the Port Authority is

proper and that the aggregate amount of the Bond which may be outstanding at any given time,

being $450,000, is appropriate in respect of the purposes for their issuance. Pursuant to the

Ordinance, the Council has heretofore given specific consent to the pledge to the Bond of the

City's full faith, credit and resources, and the Council hereby restates and affirms said consent

and specifically provides that the Bond must and shall be secured by the pledge of the full faith,

credit, and resources of the City, including its taxing powers.

As provided in Minnesota Statutes, Section 469.060, Subdivision 6, the Port Authority

has, in connection with the issuance of the Bonds, levied a tax for each of specified years on the

taxable property within the City for the payment of the Bonds. The Council hereby approves and

ratifies said tax levies, together with the pledge in the Port Authority Resolution to levy

additional ad valorem taxes in the City in the event of any deficiency of funds needed to pay in a

timely and full manner the debt service coming due on the Bonds. As provided in said

Subdivision 6, said tax levies must be used only to pay the debt service on the Bonds, when and

as the same shall come due.

This Resolution shall constitute the City's approval and consent to the issuance of the

Bond provided and described in Minnesota Statutes, Section 469.060, and the City's approval of

the issuance of the Bond required by the Port Authority Resolution.

Adopted this 15th day of June, 2020, by the Fergus Falls City Council.

_______________________________________

Mayor

ATTEST:

12315296v2

___________________________

City Administrator

The motion for the adoption of the foregoing resolution was duly seconded by member

__________________ and, after a full discussion thereof and upon a vote being taken thereon,

the following voted in favor thereof:

and the following voted against the same:

Whereupon the resolution was declared duly passed and adopted.

12315296v2

STATE OF MINNESOTA

COUNTY OF OTTER TAIL

CITY OF FERGUS FALLS

I, the undersigned, being the duly qualified and acting City Administrator of the City of

Fergus Falls, Minnesota, DO HEREBY CERTIFY that I have compared the attached and

foregoing extract of minutes with the original thereof on file in my office, and that the same is a

full, true and complete transcript of the minutes of a meeting of the City Council duly called and

held on the date therein indicated, insofar as the minutes relate to approving and consenting to

the sale of a $450,000 General Obligation Taxable Bond, Series 2020B by the Fergus Falls Port

Authority.

WITNESS my hand on June ___, 2020.

_______________________________________

City Administrator


Page 1 of 1


Subject: Extension of City Loan Deferment & Reversal of interest accrual

Recommendation: Consider extending loan payment deferrals for businesses impacted by the Governor's Executive order closing businesses from June or July 15 to August 15 and reverse Council's initial decision to allow interest to accrue during the life of the deferral.

Background/Key Points: Due to the Governor’s Executive Orders, certain businesses were required to close their doors to the public for a significant amount of time. In an effort to ease the burden on impacted businesses, City Council agreed on March 30, 2020 to defer loan payments for a period of 3 months. Interest has continued to accrue during this time. Staff now recommends reversing the decision to allow interest to accrue and extending the deferrals for another month should a business express interest in an extension through the return of an online form.

Budgetary Impact:Delay in cash flows to the revolving loan funds. Total of payments deferred as of June 11, 2020 is $25,914.00 (including interest). Total of interest deferred is $10,569.13. Total of interest to be deferred through July 2020 is an additional $8,017.60.

Originating Department: Administration, Finance, and Community Development

Respectfully Submitted: Andrew Bremseth, City AdministratorBill Sonmor, Finance DirectorKlara Beck, Community Development Manager

Attached: Deferred City Loans Worksheet

City Loans that have Deferred their Payments - Stating April 1, 2020

Name Loan Project Location

Monthly

Payment

City Amount

Loaned Principle Paid Interest Paid Loan Balance Closing Date Maturity Date Interest

Mar

Payment

Deferred

Apr

Payment

Deferred

May

Payment

Deferred

Jun

Payment

Deferred

Total

Approved

Payments

Deferred

Jul Payment

Deferred

Total

Possible

Payments

Deferred

HOOK LAKE COMPANION ANIMAL HOSPITAL OF FF MIF 1505 West Lincoln Avenue 808.00 75,000.00 15,017.51 7,964.49 59,982.49 1-25-2018 2-01-2023 5.25% - 808.00 808.00 808.00 2,424.00 808.00 3,232.00

-

JK SPORTS INC IRP 1801 West Lincoln Avenue 413.00 21,831.50 18,314.54 2,748.46 3,516.96 12-19-2015 12-01-2020 5% - 413.00 413.00 413.00 1,239.00 413.00 1,652.00

JK SPORTS INC Ec Dev 1801 West Lincoln Avenue 480.00 45,000.00 23,933.88 10,146.12 21,066.12 4-22-2014 4-01-2024 5% - 480.00 480.00 480.00 1,440.00 480.00 1,920.00

JOHN & JACQUELIN KLINNERT (JK SPORTS) 5004 1801 West Lincoln Avenue 263.00 9,153.40 5,290.26 232.74 3,863.14 6-01-2018 6-01-2021 2% - 263.00 263.00 263.00 789.00 263.00 1,052.00

-

LIVVY & RYAN NESS (ATTITUDES FOR HAIR) 938 2007 Tower View Road 205.00 16,000.00 3,439.64 455.36 12,560.36 8-01-2018 8-01-2025 2% - 205.00 205.00 205.00 615.00 205.00 820.00

-

MOLLY NELSON (POPPY SEED MASAGE) 491 214 East Cavour 132.00 15,000.00 1,605.62 902.38 13,394.38 7-01-2018 7-01-2030 4% 132.00 132.00 132.00 132.00 528.00 132.00 660.00

-

OUTSTATE BREWING COMPANY LLC IRP 309 South Vine Street 3,545.00 250,000.00 22,232.86 9,672.14 227,767.14 5-17-2019 6-01-2026 5% - 3,545.00 3,545.00 3,545.00 10,635.00 3,545.00 14,180.00

-

SALON TRU PROPERTIES LLC MIF 2045 East Fir Avenue 510.00 74,000.00 10,372.73 5,437.27 63,627.27 7-07-2017 7-10-2027 3% 510.00 510.00 510.00 510.00 2,040.00 510.00 2,550.00

SALON TRU PROPERTIES LLC 941 2045 East Fir Avenue 256.00 20,000.00 3,379.25 460.75 16,620.75 12-01-2018 12-01-2025 2% - 256.00 256.00 256.00 768.00 256.00 1,024.00

SALON TRU PROPERTIES LLC 942 2045 East Fir Avenue 150.00 6,590.00 1,050.00 0.00 5,540.00 8-01-2019 4-01-2023 0% - 150.00 150.00 150.00 450.00 150.00 600.00

-

UNITED PROPERTIES LLC (WASH N' GO) IRP 1225 North Union Avenue 1,662.00 250,000.00 16,683.38 26,528.62 233,316.62 1-02-2018 1-01-2028 5% - 1,662.00 1,662.00 1,662.00 4,986.00 1,662.00 6,648.00

Totals 8,424.00 782,574.90 121,319.67 64,548.33 661,255.23 642.00 8,424.00 8,424.00 8,424.00 25,914.00 8,424.00 34,338.00

Interest Deferred Summary

Name Loan

Mar

Interest

Deferred

Apr Interest

Deferred

May

Interest

Deferred

Jun Interest

Deferred

Total Interest

Deferred

Jul Interest

Deferred

Total Interest

Deferred

HOOK LAKE COMPANION ANIMAL HOSPITAL OF FF MIF - 268.70 260.09 268.70 797.49 268.70 1,066.19

JK SPORTS INC IRP - 15.14 14.65 15.14 44.93 14.65 59.58

JK SPORTS INC Ec Dev - 90.70 87.78 90.70 269.18 87.78 356.96

JOHN & JACQUELIN KLINNERT (JK SPORTS) 5004 - 6.87 6.87 6.87 20.61 6.87 27.48

LIVVY & RYAN NESS (ATTITUDES FOR HAIR) 938 - 20.93 20.93 20.93 62.79 20.93 83.72

MOLLY NELSON (POPPY SEED MASAGE) 491 44.65 44.65 44.65 44.65 178.60 44.65 223.25

OUTSTATE BREWING COMPANY LLC IRP - 980.66 949.03 980.66 2,910.35 949.03 3,859.38

SALON TRU PROPERTIES LLC MIF 153.77 164.37 159.07 164.37 641.58 159.07 800.65

SALON TRU PROPERTIES LLC 941 27.70 27.70 27.70 27.70 110.80 27.70 138.50

SALON TRU PROPERTIES LLC 942 - - - - - - -

UNITED PROPERTIES LLC (WASH N' GO) IRP - 1,004.56 972.15 1,004.56 2,981.27 972.15 3,953.42

Total Interest Deferred 226.12 2,624.28 2,542.92 2,624.28 8,017.60 2,551.53 10,569.13

Percentage of the payment that is interest 31% 31%

K:\Jill\CDBG HUD\Loan Summary Report\Deferred Payment Info\2020 List of Loans that Had to Defer their Payments 6/10/2020

6/15/2020 R E S O L U T I O N R E C O R D

RESOLUTION ALLOWING CLAIMS & ORDERING PAYMENT THEREOF

WHEREAS, THE CITY ADMINISTRATOR HAS AUDITED AND THE DEPARTMENTS HAVE APPROVEDTHE FOLLOWING CLAIMS AGAINST THE CITY OF FERGUS FALLS, AND HAVE CERTIFIED THATSUCH CLAIMS ARE PROPERLY PAYABLE BY THE SAID CITY, AND THAT THE SAID CITYADMINISTRATOR HAS VERIFIED SUCH CLAIMS TO BE PAID AND HAS SATISFIED HIMSELFTHAT SUCH BILLS AND CLAIMS ARE PROPER CHARGES AGAINST THE CITY OF FERGUS FALLS;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FERGUSFALLS, MINNESOTA, THAT THE FOLLOWING BILLS AND CLAIMS BE AND THEREBY ARE,ORDERED PAID OUT OF THE FOLLOWING FUNDS:

General

ARC DOCUMENT SOLUTIONS LLC CANON HP DESIGNJET MAINTENANCE 199.70AT&T MOBILITY JUNE CELLULAR/DATA PLANS 206.39ADMINISTRATOR'S CONTINGENCY FD PARK SHELTER CANCELLATION 100.00ADMINISTRATOR'S CONTINGENCY FD PLPS CANCELLATION/HASBARGEN 145.00ADMINISTRATOR'S CONTINGENCY FD MCMA MEMBERSHIP 159.84ADMINISTRATOR'S CONTINGENCY FD JUNE/RECORD CUP-PLATTE PROPERT 46.00ADMINISTRATOR'S CONTINGENCY FD 2020 SAFETY BOOT REIMBURSEMENT 100.00ADMINISTRATOR'S CONTINGENCY FD 920 SUMMIT AVE PROPERTY TAXES 128.96AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 1,140.92SEAN ANDERSON CLEANING WEEKS OF MAY 25-JUN 1 428.64AVESIS THIRD PARTY ADMIN INC JULY VISION INSURANCE 11.16BCS GROUP, LLC LICENSE KEY TRANSFER TO PWR 9 1,250.00BANKCARD CENTER APRIL 2020 CREDIT CARDS 12,227.76BEYER BODY SHOP, INC. TOW HONDA CRV/20015699 75.00TODD BJERKLIE 2020 SAFETY BOOT REIMBURSEMENT 112.95BOUND TREE MEDICAL LLC MAY/PPE SUPPLIES FOR KID KAMP 175.82BUSE TOWNSHIP 2020 ANNEX PMT-20 PARCELS 1,674.53CAPITAL IMPROVEMENT FUND WCI RIVER MKT GRANT PI 9768 5,000.00CENTURYLINK JUNE TELEPHONE EXPENSE 64.00CHARTER COMMUNICATIONS JUNE INTERNET ACCESS 84.99CHARTER COMMUNICATIONS 06/02-07/01/20 CABLE 36.41CHARTER COMMUNICATIONS 06/04-07/03/20 CABLE 43.91COMM OF FINANCE, TREAS DIV FORF SHARE/BRUSVEN/19010530 245.60COMM OF FINANCE, TREAS DIV FORF SHARE/BRUSVEN/19012192 40.20COMMISSIONER OF REVENUE 2020 JUNE ESTIMATED SALES TAX 47,868.00COMMISSIONER OF REVENUE 2020 MAY SALES TAX 80,499.00COMMUNITY DESIGN GROUP 05/19-05/31/20 BIKE & PED PLAN 2,362.50DACOTAH PAPER CO DISPOSABLE FACE MASKS 50.28DACOTAH PAPER CO SPRAY BOTTLE,WIPER,CLEANER,DTG 186.88DACOTAH PAPER CO WIPER 10X16 WHT 33.52DACOTAH PAPER CO BOTTLE SPRAY 32 0Z. W/GRAD 7.00


General

DACOTAH PAPER CO URINAL SCR,TOWEL,SPRAYHEAD 293.07DACOTAH PAPER CO SPRAY BOTTLES 33.60DAILY JOURNAL MAY/YARD OF THE WEEK SPONSOR 500.00DAILY JOURNAL MAY/SPECIAL MTG-PLANNING COMM 447.18DAILY JOURNAL MAY/PUBLISH ORDINANCE #2 231.00DAILY JOURNAL MAY/HEARING-TAX ABATEMENT 154.00EMERGENCY RESPONSE SOLUTIONS MAY/P100 FILTERS FOR SCBA 457.02EMERGENCY RESPONSE SOLUTIONS JUNE SCBA REPAIR 14.36EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 79,638.81EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 2,540.84EQUIPMENT FUND MAY FUEL CHARGES #3002 28.51EQUIPMENT FUND MAY FUEL CHARGES #3013 29.31EQUIPMENT FUND MAY FUEL CHARGES #3019 43.53EQUIPMENT FUND MAY REPAIRS/SERVICE #3019 220.00EQUIPMENT FUND MAY REPAIRS/SERVICE #3022 99.78EQUIPMENT FUND MAY FUEL CHARGES #3040 21.39EQUIPMENT FUND MAY FUEL CHARGES #3041 17.74EQUIPMENT FUND MAY FUEL CHARGES #3042 22.34EQUIPMENT FUND MAY REPAIRS/SERVICE #0951 33.26EQUIPMENT FUND 2018 FORFEITURE BALANCE 3,709.404M FUND MAY 2020 SERVICE CHARGE 60.40FASTENAL COMPANY MAY MED SAFETY VESTS (PARK) 53.90FASTENAL COMPANY MAY LARGE SAFETY VEST 21.56FASTENAL COMPANY MAY SDS 1/2"X12" BIT 19.55FASTENAL COMPANY MAY LARGE SAFETY VESTS 58.21FASTENAL COMPANY JUN AIR FILTERS (MICK) 140.56FASTENAL COMPANY JUN HARDWARE FOR SHOP DOORS 202.59FASTENAL COMPANY JUN EAR MUFF TEBERG 21.00FASTENAL COMPANY JUN EAR MUFF LARSON 21.00FASTENAL COMPANY JUN RATCHET HEAD GEAR/SHIELD 39.98FASTENAL COMPANY JUN SAFETY VESTS 66.62CITY OF FERGUS FALLS ABATEMENT/320 WEST ALCOTT 8,486.00FERGUS FALLS CONVENTION & APR 2020 LODGING TAX 2,895.60FERGUS FALLS CONVENTION & APR 2020 LODGING TAX ADMIN 86.87-FERGUS FALLS FLIGHT CENTER INC JULY MANAGEMENT FEES 4,500.00FERGUS FALLS SKATING CLUB INC 2019 ARENA COST RECONCILIATION 4,597.39FERGUS FALLS TOWNSHIP 2020 ANNEX PMT 71003500190000 27.29FERGUS FALLS TOWNSHIP 2020 ANNEX PMT 71002500145000 138.83FERGUS FALLS TOWNSHIP 2020 ANNEX PMT WOODLAND HTS 22,302.17FERGUS FALLS TOWNSHIP 2020 ANNEX PMT-5 PARCELS 862.00FERGUS FALLS HOCKEY ASSN 2019 ARENA COST RECONCILIATION 15,191.37DAN GAINES FIRE INSPECTOR I RECERTIFICATN 150.00GALLS LLC BACKHAUS UNIFORM PURCHASE 859.70


General

GALLS LLC WEST UNIFORM PURCHASE 282.79GALLS LLC BACKHAUS UNIFORM PURCHASE 507.32GALLS LLC FFPD COLLAR BRASS 222.47GENERAL FUND MAY LONG DISTANCE CHARGES 57.02-GENERAL FUND TRANSFER MAY COPIER USE 364.30-GENERAL FUND MAY COPIER USE 185.32GENERAL FUND TRANSFER MAY POSTAGE USE 820.60-GENERAL FUND MAY POSTAGE USE 392.65GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 397,612.30-GRANITE ELECTRONICS SPEAKER MIC/CHARGER 210.88GREAT PLAINS NATURAL GAS CO MAY NATURAL GAS EXPENSE 779.91HIRERIGHT LLC JUN BACKGROUND CHECK SCHLESKE 11.15ISD #544 2019 ARENA COST RECONCILIATION 13,192.51INNOVATIVE OFFICE SOLUTIONS MAY/ARMS-SIT/STAND WORK STATIO 244.98INNOVATIVE OFFICE SOLUTIONS MAY SIT/STAND WORK STATION 615.99INNOVATIVE OFFICE SOLUTIONS MAY/ARMS-SIT/STAND WORK STATIO 122.49-INVISION EYE CARE PRE-EMPLOYMENT VISION EXAM 308.45LAKE REGION ELECTRIC COOP MAY ELECTRICITY EXPENSE 824.68LAKE REGION ELECTRIC COOP MAY/SNOW REMOVAL/EQUIP BLDG 50.72LAKE REGION ELECTRIC COOP MAY ELECTRICITY EXPENSE 658.88LAKE REGION HEALTHCARE CORP RIEPPEL BLOOD DRAW/20011034 79.80LAKE REGION HEALTHCARE CORP HARRISON BLOOD DRAW/20011461 79.80LAKE REGION HEALTHCARE CORP MAY PRE-EMPLOYMENT TESTS 888.25LAKE REGION HEALTHCARE CORP MAY PRE-EMPLOY DRUG SCREEN 825.00LAKELAND MENTAL HEALTH CENTER APRIL/EMPLOYEE ASSIST-854059 97.00LAKELAND MENTAL HEALTH CENTER APRIL/EMPLOYEE ASSIST-870462 97.00LAKELAND MENTAL HEALTH CENTER MAY/EMPLOYEE ASSIST-874669 97.00LAKELAND MENTAL HEALTH CENTER MAY/EMPLOYEE ASSIST-880266 97.00BRIAN LARSON 2020 SAFETY BOOT REIMBURSEMENT 125.00LEAGUE OF MN CITIES INS. TRUST 3RD QTR 2020 WORKERS' COMP 66,844.00LEAGUE OF MN CITIES INS. TRUST RECEIPT 2020 WORKERS' COMP 85,935.69-LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 2,163.94LEAGUE OF MN CITIES INS. TRUST RECEIPT 2020 WORKERS' COMP 181,443.31-LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 181,443.31LEAGUE OF MN CITIES INS. TRUST 3RD QTR 2020 INSURANCE PREMIUM 93,466.00LIBRARY PETTY CASH FUND HAND SANITIZERS 17.48LOCATORS & SUPPLIES INC MAY WHITE MARKING PAINT STREET 40.99LOCATORS & SUPPLIES INC JUN EARMUFF NORGREN/BAKKEN 19.98LOCATORS & SUPPLIES INC JUN 2XL GLOVES DAVE/NEIGEL 44.97VICTOR LUNDEEN COMPANY MAY/STAY SAFE FF SIGNS 60.00VICTOR LUNDEEN COMPANY JUNE LETTER SIZE POUCHES 30.99MARCO-FARGO 05/27-06/27/20 COPIER RENT 1,138.24DARYL J MATTHEW APPRAISAL & PARKING LOT & RIVER FRONTAGE 2,900.00


General

MEDTOX LABORATORIES INC MAY PRE-EMPLOY DRUG SCREENS 659.61MINNESOTA SAFETY COUNCIL, INC. JUNE/SUPPLIES-AED STATION 1,325.49NCPERS GROUP LIFE INS JULY LIFE INSURANCE 16.00NICE THREADS CUSTOM EMBROIDER MAY/SUPPLIES-T SHIRTS 2,444.75NOVA FIRE PROTECTION, LLC JUN ANNUAL INSPECTION 455.00NYCKLEMOE & ELLIG, P.A. JUNE PROSECUTING SERVICES 8,837.50NYCKLEMOE & ELLIG, P.A. APRIL-MAY/LEGAL FEES 869.15NYCKLEMOE & ELLIG, P.A. JUNE/LEGAL FEES-ALCOTT ALLEY 101.65OFFICE OF MN.IT SERVICES MAY INTERNET USAGE 269.79OTTER TAIL COUNTY FIRE 2020 MEMBERSHIP DUES 50.00OTTER TAIL COUNTY TREASURER FORF SHARE/BRUSVEN/19010530 491.19OTTER TAIL COUNTY TREASURER FORF SHARE/BRUSVEN/19012192 80.40OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 22,873.50OTTER TAIL TELCOM JUNE TELEPHONE LINES 196.80OTTER TAIL TELCOM MAY LONG DISTANCE 6.39OTTER TAIL TELCOM JUNE ADDITIONAL LISTING 10.00OTTER TAIL TELCOM JUN. TELEPHONE LINES 2,336.73OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 692.12OVERHEAD DOOR CO SERV.CALL CABLE SPLICE 2 TIPS 109.74PPI CONSULTING LLC PSYCH TEST HARRINGTON 475.00PERRIN MOBILE MEDICAL SERVICES JUNE RANDOM DRUG SCREEN 152.50WILLIAM PETERSEN JUNE JANITORIAL SERVICES 950.00PITNEY BOWES CREDIT CORP 03/30-06/29/20 METER RENTAL 622.83PITNEY BOWES CREDIT CORP POSTAGE MACHINE LEASE 271.38PLUMBERS INC APRIL/HVAC REPAIR 559.65POLICE DEPT CONTINGENCY FUND SILBERNAGEL UNIFORM PURCHASE 108.29POLICE DEPT CONTINGENCY FUND PORTABLE RESTROOMS 170.00POLICE DEPT CONTINGENCY FUND UNIFORM SHIRT EMBROIDERY 120.00POLICE DEPT CONTINGENCY FUND HARRINGTON POST LICENSE 90.00POLICE DEPT CONTINGENCY FUND POSTAGE 400.00PRODUCTIVE ALTERNATIVES INC. JUN NO PARKING SIGNS/LATH 218.15PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 2,698.06SHI INTERNATIONAL CORP COMPUTER & MONITOR 3,650.00SOURCEWELL APRIL PLANNING & ZONING 1,515.00STREICHER'S INC IRRITANT 255.00SUNSET LAW ENFORCEMENT LLC .45 230GR AMMO 221.20SUPERIOR SIGNAL COMPANY INC TRAINING SMOKE MACHINE REPAIR 365.00SWANSTON EQUIPMENT CO JUN BELT/BLADE PER JEFF W 34.98VERIZON WIRELESS CELL/AIR CARDS MAY 2-JUN 1 1,023.12WELLS FARGO - INVESTMENTS PURCHASE OF INVEST/01F022659 156,312.50WELLS FARGO - INVESTMENTS PURCHASE OF INVEST/912828ZQ6 95,048.62WELLS FARGO - INVESTMENTS PURCHASE OF INVEST/3620A7UT0 4.00WIMACTEL INC JUNE TELEPHONE EXPENSE 132.00


General

F U N D T O T A L 313,780.78

P.A. General

COMSTOCK CONSTRUCTION INC REPLACED DOOR STRIKE RM 177 1,153.85EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 741.50EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 7.44GENERAL FUND MAY LONG DISTANCE CHARGES 6.55GENERAL FUND MAY COPIER USE 16.36LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 408.52NATURES GARDEN WORLD START SPRINKLER SYSTEM -CBHH 162.50NOVA FIRE PROTECTION, LLC QUARTERLY SPRINKLER INSPECTION 135.00OTTER TAIL TELCOM JUN. TELEPHONE LINES 6.77BLAIR RAPH JUNE/CBHH SNOW/LAWN CARE 875.00UGSTAD PLUMBING, INC. BOILER/GEN CK 05/20/20 80.00UGSTAD PLUMBING, INC. RESET GENERATOR AFTER LOCKOUT 80.00UGSTAD PLUMBING, INC. BOILER/GEN CK 05/27/20 80.00UGSTAD PLUMBING, INC. BOILER/GEN CK 06/04/20 80.00

F U N D T O T A L 3,833.49

Regional Treatment Center-City Operated

FASTENAL COMPANY MAY 1/4"X 1 1/2" FENDER WASHER 13.35HOME DEPOT CREDIT SERVICES JUN D CELL BATTERIES (JIM N) 16.96OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 152.87

F U N D T O T A L 183.18

Public Library

AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 5.43BAKER & TAYLOR INC ADULT BOOKS 681.77


Public Library

BAKER & TAYLOR INC JUVENILE BOOKS 15.25BAKER & TAYLOR INC OFFICE SUPPLIES 47.54BAKER & TAYLOR INC ADULT BOOKS 261.48BAKER & TAYLOR INC JUVENILE BOOKS 3,659.34BAKER & TAYLOR INC OFFICE SUPPLIES 137.54BAKER & TAYLOR INC ADULT BOOKS 236.52BAKER & TAYLOR INC OFFICE SUPPLIES 20.61DEMCO EDUCATIONAL CORP OFFICE SUPPLIES 85.84831WEB.COM LLC WEB MAINTENANCE-FIX ISSUES 260.00EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 8,207.62EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 49.60GENERAL FUND MAY LONG DISTANCE CHARGES 15.06GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 599.25GREAT PLAINS NATURAL GAS CO MAY NATURAL GAS EXPENSE 30.89HOOPLA DIGITAL MATERIALS 700.21LAKE REGION HEALTHCARE CORP MAY PRE-EMPLOY DRUG SCREEN 112.50LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 3,729.62VICTOR LUNDEEN COMPANY OFFICE SUPPLIES-PAPER, SHARPIE 102.39VICTOR LUNDEEN COMPANY RUBBERBANDS 14.49VICTOR LUNDEEN COMPANY 10-COPIES "MINNESOTA 1918" 152.60VICTOR LUNDEEN COMPANY OFFICE SUPPLIES 90.98MEDTOX LABORATORIES INC MAY PRE-EMPLOY DRUG SCREENS 94.23OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 1,453.15OTTER TAIL TELCOM JUN. TELEPHONE LINES 74.42OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 144.80PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 258.49RECORDED BOOKS INC ADULT BOOKS ON CD 315.37SCHOLASTIC BOOK SERVICES JUVENILE LIBRARY 1,206.30US BANK EQUIPMENT FINANCE 05/21-06/21/20 COPIER LEASE 525.43

F U N D T O T A L 23,288.72

IRP Revolving Loan

GENERAL FUND MAY COPIER USE .10

F U N D T O T A L .10

CDBG/HUD Revolving Loan


CDBG/HUD Revolving Loan

GENERAL FUND MAY COPIER USE 5.78GENERAL FUND MAY POSTAGE USE 2.50

F U N D T O T A L 8.28

Port Authority Bonds, Series 2019A

NORTHLAND TRUST SERVICES, INC. SEMI-ANNUAL PAYMENT/PRINCIPAL 60,000.00NORTHLAND TRUST SERVICES, INC. SEMI-ANNUAL PAYMENT/INTEREST 81,675.71NORTHLAND TRUST SERVICES, INC. SEMI-ANNUAL PAYMENT/FEES 495.00

F U N D T O T A L 142,170.71

Capital Improvement

BERGANKDV, LTD 2019 SINGLE AUDIT - FED 3,350.00BRAUN INTERTEC CORPORATION PROF SERV THROUGH 5/29/20 28,326.75CAPITAL IMPROVEMENT FUND WCI RIVER MKT GRANT PI 9768 5,000.00-DAILY JOURNAL MAY/BIDS-RESURFACE TOWER ROAD 616.00DAILY JOURNAL MAY/BIDS-2020 STREET IMP #1 269.50DAILY JOURNAL MAY/BIDS-REHAB RESERVOIR #2 308.00FORUM COMMUNICATIONS LEGAL ADVERTISEMENT 93.96INTERSTATE ENGINEERING INC. PROF SERV 4/15/2020-5/23/2020 5,654.50INTERSTATE ENGINEERING INC. PROF SERV 4/20/20 TO 5/23/20 866.00INTERSTATE ENGINEERING INC. PROF SERV 4/16/20 TO 5/9/20 3,317.00MOORE ENGINEERING INC PROF SERV. BURLINGTON AVE 18,462.05NATURES GARDEN WORLD 8' X 100' FIBERBLANKET 225.00OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 161.17

F U N D T O T A L 56,649.93

Airport Capital Improvement

SHORT ELLIOTT HENDRICKSON INC PROF SERV TAXIWAY RELOCATION 17,025.00


Airport Capital Improvement

F U N D T O T A L 17,025.00

Liquor Store

ALEXANDRIA FREIGHT SERVICE INC APRIL/FREIGHT 131.20THE AMERICAN BOTTLING COMPANY MAY/MIX 382.78THE AMERICAN BOTTLING COMPANY JUNE/MIX 411.25AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 184.42ARTISAN BEER COMPANY JUNE/BEER 513.35ARTISAN BEER COMPANY MAY/BEER 1,189.80ARTISAN BEER COMPANY MAY/MIX 44.50ARTISAN BEER COMPANY JUNE/BEER 3,218.05BEVERAGE WHOLESALERS INC MAY/BEER 27,379.27BEVERAGE WHOLESALERS INC MAY/WINE 116.40BEVERAGE WHOLESALERS INC MAY/MIX 185.90BEVERAGE WHOLESALERS INC JUNE/BEER 17,858.15BEVERAGE WHOLESALERS INC JUNE/WINE 734.80BEVERAGE WHOLESALERS INC JUNE/MIX 292.55BEVERAGE WHOLESALERS INC JUNE/BEER 14,247.05BEVERAGE WHOLESALERS INC JUNE/WINE 194.00BEVERAGE WHOLESALERS INC JUNE/MIX 115.80BEVERAGE WHOLESALERS INC JUNE/BEER 6,747.33BRAUN VENDING INC MAY WATER COOLER RENT 7.00BRAUN VENDING INC JUNE WATER COOLER RENT 16.00BREAKTHRU BEVERAGE MINNESOTA JUNE/LIQUOR 2,572.79BREAKTHRU BEVERAGE MINNESOTA JUNE/WINE 264.00BREAKTHRU BEVERAGE MINNESOTA JUNE/MIX 31.49BREAKTHRU BEVERAGE MINNESOTA JUNE/FREIGHT 44.15BREAKTHRU BEVERAGE MINNESOTA MAY/LIQUOR 2,976.72BREAKTHRU BEVERAGE MINNESOTA MAY/WINE 2,131.67BREAKTHRU BEVERAGE MINNESOTA MAY/MIX 62.30BREAKTHRU BEVERAGE MINNESOTA MAY/FREIGHT 110.44BREAKTHRU BEVERAGE MINNESOTA JUNE/LIQUOR 3,851.29BREAKTHRU BEVERAGE MINNESOTA JUNE/WINE 122.32BREAKTHRU BEVERAGE MINNESOTA JUNE/FREIGHT 74.00BREAKTHRU BEVERAGE MINNESOTA JUNE/LIQUOR 4,473.40BREAKTHRU BEVERAGE MINNESOTA JUNE/WINE 161.28BREAKTHRU BEVERAGE MINNESOTA JUNE/MIX 597.00BREAKTHRU BEVERAGE MINNESOTA JUNE/FREIGHT 131.97


Liquor Store

BREAKTHRU BEVERAGE MINNESOTA JUNE/LIQUOR 4,790.11BREAKTHRU BEVERAGE MINNESOTA JUNE/WINE 241.92BREAKTHRU BEVERAGE MINNESOTA JUNE/MIX 122.50BREAKTHRU BEVERAGE MINNESOTA JUNE/FREIGHT 87.24CARLOS CREEK WINERY JUNE/WINE 2,178.00CAYAN MAY 2020 CR CD FEES 14,141.39VIKING COCA-COLA BOTTLING CO MAY/MIX 1,030.25COMMISSIONER OF REVENUE 2020 MAY SALES TAX 88.55COPPER TRAIL BREWING CO MAY/BEER 294.40COPPER TRAIL BREWING CO JUNE/BEER 73.60DISGRUNTLED BREWERY LLC MAY/BEER 700.80DRUMCONRATH BREWING COMPANY MAY/BEER 389.00EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 9,544.78EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 21.39GENERAL FUND MAY LONG DISTANCE CHARGES .71GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 148,757.50GREAT PLAINS NATURAL GAS CO MAY NATURAL GAS EXPENSE 104.47H BOYD NELSON INC MAY/BEER 5,979.85H BOYD NELSON INC MAY/MIX 107.00H BOYD NELSON INC MAY/BEER 23,091.59H BOYD NELSON INC MAY/MIX 44.90H BOYD NELSON INC JUNE/BEER 24,308.35H BOYD NELSON INC JUNE/MIX 595.05H BOYD NELSON INC JUNE/BEER 25,571.70H BOYD NELSON INC JUNE/MIX 236.05H BOYD NELSON INC JUNE/BEER 5,929.60H BOYD NELSON INC JUNE/MIX 109.50JOHNSON BROTHERS LIQUOR CO JUNE/LIQUOR 3,017.90JOHNSON BROTHERS LIQUOR CO JUNE/WINE 5,179.85JOHNSON BROTHERS LIQUOR CO JUNE/FREIGHT 268.17JOHNSON BROTHERS LIQUOR CO MAY/LIQUOR 9,107.62JOHNSON BROTHERS LIQUOR CO MAY/WINE 19,969.90JOHNSON BROTHERS LIQUOR CO MAY/MIX 172.95JOHNSON BROTHERS LIQUOR CO MAY/FREIGHT 679.33JOHNSON BROTHERS LIQUOR CO JUNE/LIQUOR 228.39JOHNSON BROTHERS LIQUOR CO JUNE/WINE 183.01JOHNSON BROTHERS LIQUOR CO JUNE/MIX 29.61-JOHNSON BROTHERS LIQUOR CO JUNE/FREIGHT 11.92JOHNSON BROTHERS LIQUOR CO JUNE/LIQUOR 3,531.93JOHNSON BROTHERS LIQUOR CO JUNE/WINE 3,775.85JOHNSON BROTHERS LIQUOR CO JUNE/MIX 575.45JOHNSON BROTHERS LIQUOR CO JUNE/FREIGHT 202.47JOHNSON BROTHERS LIQUOR CO JUNE/LIQUOR 1,432.10


Liquor Store

JOHNSON BROTHERS LIQUOR CO JUNE/WINE 1,604.00JOHNSON BROTHERS LIQUOR CO JUNE/MIX 71.20JOHNSON BROTHERS LIQUOR CO JUNE/FREIGHT 88.06LAKE REGION HEALTHCARE CORP MAY PRE-EMPLOY DRUG SCREEN 112.50LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 17,673.85LIQUOR STORE RECEIPT JUNE RENT 358.00-THE MCKINNON COMPANY INC JUNE/MIX 35.90MEDTOX LABORATORIES INC MAY PRE-EMPLOY DRUG SCREENS 94.23MID-CENTRAL ICE LLC MAY/ICE 144.40MID-CENTRAL ICE LLC JUNE/ICE 250.80MID-CENTRAL ICE LLC MAY/ICE 234.00MID-CENTRAL ICE LLC JUNE/ICE 283.60NATURES GARDEN WORLD MAY/LIQUOR STORE SUPPLIES 458.60OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 3,232.06OTTER TAIL TELCOM JUN. TELEPHONE LINES 77.66OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 292.10OUTSTATE BREWING COMPANY JUNE/BEER 1,421.20PHILLIPS WINE AND SPIRITS CO MAY/LIQUOR 2,214.72PHILLIPS WINE AND SPIRITS CO MAY/WINE 28.25PHILLIPS WINE AND SPIRITS CO MAY/FREIGHT 18.38PHILLIPS WINE AND SPIRITS CO JUNE/LIQUOR 465.30PHILLIPS WINE AND SPIRITS CO JUNE/WINE 56.50PHILLIPS WINE AND SPIRITS CO JUNE/MIX 92.00PHILLIPS WINE AND SPIRITS CO JUNE/FREIGHT 13.41PHILLIPS WINE AND SPIRITS CO MAY/LIQUOR 2,614.30PHILLIPS WINE AND SPIRITS CO MAY/WINE 428.00PHILLIPS WINE AND SPIRITS CO MAY/MIX 364.00PHILLIPS WINE AND SPIRITS CO MAY/FREIGHT 64.15PHILLIPS WINE AND SPIRITS CO JUNE/LIQUOR 2,290.56PHILLIPS WINE AND SPIRITS CO JUNE/WINE 1,084.67PHILLIPS WINE AND SPIRITS CO JUNE/MIX 95.00PHILLIPS WINE AND SPIRITS CO JUNE/FREIGHT 69.41PHILLIPS WINE AND SPIRITS CO JUNE/LIQUOR 2,923.27PHILLIPS WINE AND SPIRITS CO JUNE/WINE 1,944.00PHILLIPS WINE AND SPIRITS CO JUNE/MIX 139.00PHILLIPS WINE AND SPIRITS CO JUNE/FREIGHT 99.82PHILLIPS WINE AND SPIRITS CO JUNE/LIQUOR 710.75PHILLIPS WINE AND SPIRITS CO JUNE/WINE 304.25PHILLIPS WINE AND SPIRITS CO JUNE/FREIGHT 16.39PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 448.34SOUTHERN GLAZER'S OF MN MAY/FREIGHT 16.65SOUTHERN GLAZER'S OF MN MAY/LIQUOR 8.40-SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 116.95


Liquor Store

SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 1.85SOUTHERN GLAZER'S OF MN JUNE/MIX 26.00SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 1.85SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 6,093.75SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 138.75SOUTHERN GLAZER'S OF MN JUNE/WINE 860.00SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 24.05SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 9,646.58SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 118.71SOUTHERN GLAZER'S OF MN JUNE/WINE 356.00SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 12.95SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 12,187.50SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 277.50SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 1,763.51SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 24.05SOUTHERN GLAZER'S OF MN JUNE/WINE 1,048.00SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 40.70SOUTHERN GLAZER'S OF MN JUNE/MIX 213.80SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 18.50SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 9,024.28SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 153.92SOUTHERN GLAZER'S OF MN JUNE/LIQUOR 770.56SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 12.95SOUTHERN GLAZER'S OF MN JUNE/WINE 252.00SOUTHERN GLAZER'S OF MN JUNE/FREIGHT 11.10VINOCOPIA INC JUNE/LIQUOR 504.09VINOCOPIA INC JUNE/WINE 1,048.00VINOCOPIA INC JUNE/MIX 480.00VINOCOPIA INC JUNE/FREIGHT 46.25VINOCOPIA INC JUNE/LIQUOR 1,380.00VINOCOPIA INC JUNE/MIX 120.00VINOCOPIA INC JUNE/FREIGHT 26.25WINE MERCHANTS INC MAY/WINE 880.00WINE MERCHANTS INC MAY/FREIGHT 8.94

F U N D T O T A L 498,320.07

Refuse Disposal

ADMINISTRATOR'S CONTINGENCY FD MAY MPCA RENEWAL/SHOL 15.00


Refuse Disposal

ALBANY RECYCLING CENTER MAY RECYCLING TV,LAPTOP,CONSOL 2,083.74AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 357.76BERGANKDV, LTD 2019 AUDIT EXPENSE 2,815.00COMMISSIONER OF REVENUE 2020 JUNE ESTIMATED SWMT 24,697.00COMMISSIONER OF REVENUE 2020 MAY SWMT 27,293.00COMMISSIONER OF REVENUE 2020 MAY SALES TAX 28.41COUNTRY STORE JUN GRASS SEED (SCOTT) 197.50EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 12,255.22EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 58.90FASTENAL COMPANY JUN SAFETY VESTS 33.30CITY OF FERGUS FALLS ABATEMENT/320 WEST ALCOTT 8,486.00-GENERAL FUND MAY LONG DISTANCE CHARGES .30GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 61,576.50HOUSTON ENGINEERING INC JUNE SW-184 PCA RESPONSE 1,884.00HOUSTON ENGINEERING INC JUNE SPRING WATER SAMPLING 19,609.50HOUSTON ENGINEERING INC JUNE 3A ANNUAL REPORTING 1,543.25LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 30,529.22LIBERTY TIRE SERVICES LLC JUNE CAR TIRES/OFF RIM 1,226.40MARCO-FARGO 05/27-06/27/20 COPIER RENT 242.89OTTER TAIL COUNTY TREASURER MAY TIPPING FEES 85,441.79OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 137.33OTTER TAIL TELCOM JUN. TELEPHONE LINES 27.06OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 141.95U.S. POSTMASTER JUNE POSTAGE 1,500.00PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 3,429.93REVTRAK INC MAY 2020 CR CD FEES 2,343.84

F U N D T O T A L 270,982.79

Sewage Treatment

AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 908.15ANDERSON LAND SURVEYING, INC MAR PROF SERV SPIDAHL PROP. 1,425.00BERGANKDV, LTD 2019 AUDIT EXPENSE 7,965.00CENTURYLINK JUNE TELEPHONE EXPENSE 64.00EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 10,818.20EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 40.30FASTENAL COMPANY MAY LARGE SAFETY VEST 10.78FASTENAL COMPANY JUN SAFETY VESTS 33.30FERGUS POWER PUMP, INC. APRIL DUST CONTROL 4/27/20 287.50


Sewage Treatment

GENERAL FUND MAY LONG DISTANCE CHARGES 1.57GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 69,163.80GOPHER STATE ONE CALL MAY BILLABLE TICKETS 139.95GREAT PLAINS NATURAL GAS CO MAY NATURAL GAS EXPENSE 458.58LAKE REGION ELECTRIC COOP MAY ELECTRICITY EXPENSE 213.41LAKE REGION HEALTHCARE CORP MAY SPIROMETRY TESTING 457.50LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 12,731.27LOBEPRO ROTARY PUMPS INC MAY REPL.LOBES & WATER PLATES 4,055.36VICTOR LUNDEEN COMPANY MAY/AUDITING EXPENSE 71.85MARCO-FARGO 05/27-06/27/20 COPIER RENT 242.89MARK SAND AND GRAVEL COMPANY JUN MIX SAND (ROB) 80.95MOTION INDUSTRIES INC MAY ANG.CON.BALL BEARINGS 72.11OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 8,703.77OTTER TAIL TELCOM JUN. TELEPHONE LINES 27.06OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 191.47PERRIN MOBILE MEDICAL SERVICES JUNE RANDOM DRUG SCREEN 75.00PERRIN MOBILE MEDICAL SERVICES JUNE RANDOM DRUG/ALCOHOL SCRN 80.75U.S. POSTMASTER JUNE POSTAGE 1,500.00PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 2,565.14REVTRAK INC MAY 2020 CR CD FEES 2,343.84SPEE DEE DELIVERY SERVICE INC MAY SHIPPING FEES 26.39VIKING INDUSTRIAL CENTER APR REPL 02 SENSOR 196.17

F U N D T O T A L 124,951.06

Water

AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 265.72AMERICAN PAYMENT CENTERS QUARTERLY BOX RENTAL 93.00BERGANKDV, LTD 2019 AUDIT EXPENSE 2,595.00BUILDERS FIRSTSOURCE INC JUNE E. DOOR HINGE 20.00CENTURYLINK JUNE TELEPHONE EXPENSE 186.00EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 7,848.64EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 65.10FASTENAL COMPANY MAY MED SAFETY VESTS 53.89FASTENAL COMPANY JUN 10-24 NYLOK NUTS (WTP) 4.23FASTENAL COMPANY JUN SAFETY VESTS 33.30FERGUSON WATERWORKS #2516 MAY CREDIT ON RETURNED REGISTE 192.52-FERGUSON WATERWORKS #2516 MAY 3/4" K SOFT COPPER 407.94FERGUSON WATERWORKS #2516 MAY 8X3/4" SS BAND TAP SADDLE 88.80


Water

FERGUSON WATERWORKS #2516 JUN 1X3/4" METER ANGLE VALVE 218.78FERGUSON WATERWORKS #2516 JUN STOCK ORDER PER TRAVIS 648.82FERGUSON WATERWORKS #2516 JUN FLANGE AND GASKET (TRAVIS) 299.30FERGUSON WATERWORKS #2516 APRIL EXTERNAL VEHICLE ANTENNA 124.15GENERAL FUND MAY LONG DISTANCE CHARGES 8.05GENERAL FUND MAY COPIER USE 134.34GENERAL FUND MAY POSTAGE USE 201.35GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 61,209.80GOPHER STATE ONE CALL MAY BILLABLE TICKETS 139.95HAWKINS INC MAY ACTIVATED CARBON 1,100.00HAWKINS INC MAY FERRIC SULFATE 1,249.06HAWKINS INC MAY HYDROFLUOSILICIC ACID 750.60HAWKINS INC MAY LPC-5 1,548.35HOME DEPOT CREDIT SERVICES MAY WHITE SILICONE (MARCIA) 25.44HOME DEPOT CREDIT SERVICES JUNE PAINT,LED 36.37HOME DEPOT CREDIT SERVICES MAY 36"COMM DR,HINGE,MURIATIC 141.24LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 10,868.27MARCO-FARGO 05/27-06/27/20 COPIER RENT 242.89MARK SAND AND GRAVEL COMPANY JUN MIX SAND (ROB) 80.95MIDWEST PRINTING COMPANY MAY/35,000 PRE-SORT ENVELOPES 1,920.00OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 5,175.38OTTER TAIL TELCOM JUN. TELEPHONE LINES 27.06OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 159.74PERRIN MOBILE MEDICAL SERVICES JUNE RANDOM DRUG/ALCOHOL SCRN 80.75U.S. POSTMASTER JUNE POSTAGE 1,500.00PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 164.58RMB ENVIRONMENTAL LABORATORIES JUNE 1ST HALF BACT.MONITORING 125.00REVTRAK INC MAY 2020 CR CD FEES 2,343.83STENERSON BROTHERS LUMBER CO JUN 1/2" REBAR 928 N UNION SER 109.60

F U N D T O T A L 102,102.75

Storm Water

FASTENAL COMPANY JUN SAFETY VESTS 33.31GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 22,282.20GOPHER STATE ONE CALL MAY BILLABLE TICKETS 139.95LANDTEAM INCORPORATED FERGUS WETLAND DELINEATION 1,700.00LEADERS DISTRIBUTING JUN STORM SEWER PLUG HOSES 280.70MARK SAND AND GRAVEL COMPANY JUN MIX SAND (ROB) 80.96


Storm Water

OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 203.68

F U N D T O T A L 24,720.80

Equipment

AMERIPRIDE SERVICES, INC. MAY LINEN SUPPLY 314.40AUTO VALUE - FERGUS FALLS MAY HYD FITTINGS 23.48AUTO VALUE - FERGUS FALLS MAY MALE METRIC HYD FITTING 21.58AUTO VALUE - FERGUS FALLS MAY FEMALE AIR COUPLER (SHOP) 35.98AUTO VALUE - FERGUS FALLS MAY FRONT/REAR PADS AND ROTORS 360.94AUTO VALUE - FERGUS FALLS MAY ATM TAP-A-CIRCUIT 9.99AUTO VALUE - FERGUS FALLS MAY INTERIOR DOOR HANDLE U-26 17.99AUTO VALUE - FERGUS FALLS JUN STOP&TAIL LIGHTS (STOCK) 26.98AUTO VALUE - FERGUS FALLS JUN STOCK AIR FILTER 47.80AUTO VALUE - FERGUS FALLS JUN TIE ROD SEPARATOR (SHOP) 23.99AUTO VALUE - FERGUS FALLS JUN V-BELT UNIT 278 14.99AUTO VALUE - FERGUS FALLS JUN TRAILER ADAPTER 9.79AUTO VALUE - FERGUS FALLS JUN AEROKROIL PENETRATING OIL 19.99AUTO VALUE - FERGUS FALLS JUN AIR FILTER/TRAILER CONNECT 31.89AUTO VALUE - FERGUS FALLS JUN 3/8" FROST PLUGS .74AUTO VALUE - FERGUS FALLS JUN IGN SWITCH UNIT 615 18.99AUTO VALUE - FERGUS FALLS JUN GREASE SEALS UNIT 259 25.98AUTO VALUE - FERGUS FALLS JUN LED CLEARANCE LIGHT U-812 8.49AUTO VALUE - FERGUS FALLS JUN STOCK AIR FILTERS 52.40AUTO VALUE - FERGUS FALLS JUN STOCK FILTER ORDER 41.90AUTO VALUE - FERGUS FALLS JUN M8 HEX NUT (SHOP) 2.18AUTO VALUE - FERGUS FALLS JUN AIR FILTERS UNIT 280 62.20AUTO VALUE - FERGUS FALLS JUN H1 HEADLIGHT BULBS 14.98AUTO VALUE - FERGUS FALLS JUN FRONT QUICK STRUTS U-2077 303.98AUTO VALUE - FERGUS FALLS JUN BRASS FITTINGS (SHOP) 4.28AUTO VALUE - FERGUS FALLS JUN WINDOW WASH/PWR STEERING F 32.91AUTO VALUE - FERGUS FALLS JUN STOCK ORDER 102.95AUTO VALUE - FERGUS FALLS JUN FUEL FILTER UNIT 949 8.95AUTO VALUE - FERGUS FALLS JUN RETURN UNUSED FITTINGS 4.28-AUTO VALUE - FERGUS FALLS JUN FEMALE FLAT-FACE HYD FITTI 9.99AUTO VALUE - FERGUS FALLS JUN H1 LAMP BULBS (STOCK) 14.98AUTO VALUE - FERGUS FALLS JUN OIL FILTER UNIT 278 5.15AUTO VALUE - FERGUS FALLS JUN TIRE REPAIR PATCH (SHOP) 36.99AUTO VALUE - FERGUS FALLS JUN ATF TYPE F TRANS FLUID 38.94


Equipment

AUTO VALUE - FERGUS FALLS JUN PARTS RETURN CREDIT 77.18-AUTO VALUE - FERGUS FALLS JUN BATTERY CABLE/TERMINALS 65.92BUY-MOR PARTS & SERVICE LLC JUN COMPUTER READ CODES U-226 100.00CENTURYLINK JUNE TELEPHONE EXPENSE 194.00COMMISSIONER OF REVENUE 2020 MAY SPECIAL FUEL TAX 948.20COMMISSIONER OF REVENUE 2020 MAY SALES TAX 69.04EMPLOYEES INSURANCE TRUST FUND JUNE HEALTH INSURANCE 4,878.91EMPLOYEES INSURANCE TRUST FUND JUNE LIFE INSURANCE 25.11EQUIPMENT FUND MAY REPAIRS/SERVICE 353.04-EQUIPMENT FUND MAY FUEL USAGE 162.82-EQUIPMENT FUND 2018 FORFEITURE BALANCE 3,709.40-JOHN DEERE FINANCIAL MAY SEALS/BUSHINGS UNIT 627 55.83JOHN DEERE FINANCIAL MAY CLAMP UNIT 280 61.86JOHN DEERE FINANCIAL JUN TEE FITTING UNIT 953 42.52JOHN DEERE FINANCIAL JUN SOLENOID VALVE UNIT 949 295.01JOHN DEERE FINANCIAL JUN SWITCH UNIT 949 34.68JOHN DEERE FINANCIAL JUN LIFTING HOSES UNIT 280 1,580.98JOHN DEERE FINANCIAL JUN CREDIT ON RETURNED PARTS 62.38-JOHN DEERE FINANCIAL JUN STOCK WHEEL GUARD/LOCKS 40.48JOHN DEERE FINANCIAL JUN INJECTOR SEAL/SHIELD U-949 47.92JOHN DEERE FINANCIAL JUN HYD ADAPTER FITTING U-280 44.80JOHN DEERE FINANCIAL JUN IGN SWITCH UNIT 615 12.78JOHN DEERE FINANCIAL JUN SEALING WASHER 6.23FASTENAL COMPANY MAY BLACK FINE MARKER 4.12FASTENAL COMPANY JUN HEARING WARNING LABELS 13.87FASTENAL COMPANY JUN SAFETY VESTS 33.32FASTENAL COMPANY JUN SHOP SUPPLY HARDWARE ORDER 78.58GENERAL FUND MAY LONG DISTANCE CHARGES 18.22GENERAL FUND 2ND QTR 2020 FIXED EXPENDITURE 34,023.25NAPA AUTO PARTS - FERGUS FALLS JUN CREDIT FOR RETURNED ROTORS 159.98-NAPA AUTO PARTS - FERGUS FALLS REAR PADS/ROTORS UNIT 2077 235.97NAPA AUTO PARTS - FERGUS FALLS JUN PRIMARY WIRE (RED) 8.97GRANITE ELECTRONICS MAY VEHICLE RADIO CHARGER 329.75GREAT PLAINS NATURAL GAS CO MAY NATURAL GAS EXPENSE 429.00HOME DEPOT CREDIT SERVICES MAY CLEAR SILICONE (SHOP) 76.32HOME DEPOT CREDIT SERVICES JUN PAINT ROLLERS 24.96HOME DEPOT CREDIT SERVICES JUN BATTERIES/TOOLBOX CHAIN 22.78INLAND TRUCK PARTS COMPANY JUN TEST HYD PUMP UNIT 223 534.99LAKEWAY EXPRESS LLC JUN NON OXYGEN FUEL (JEFF) 56.59LEADERS DISTRIBUTING JUN AIR HOSE UNIT 455 227.05LEAGUE OF MN CITIES INS. TRUST 2020 WORKERS' COMP INSURANCE 7,831.00LOCATORS & SUPPLIES INC JUN 5/16" CHAIN CLEVIS W/LATCH 15.98MTI DISTRIBUTING INC MAY ACCELERATOR CABLE U-1190 77.00


Equipment

MTI DISTRIBUTING INC MAY REBUILD PARTS U-957 (KEN) 399.03MTI DISTRIBUTING INC JUN PARTS ORDER UNIT 957 283.36MTI DISTRIBUTING INC JUN BUSHING UNIT 957 24.74MTI DISTRIBUTING INC JUN PROXIMITY SWITCH U-957 180.44MARCO-FARGO 05/27-06/27/20 COPIER RENT 114.27MIDLAND DIESEL SERVICE INC. JUN REBUILD 3 INJECTORS U-949 540.70MINNESOTA MOTOR COMPANY MAY CAR WASHES 30.00NELSON AUTO CENTER MAY REAR UPPER CONTROL ARMS 218.95NELSON AUTO CENTER JUN TAIL LAMP UNIT 61 186.10OLSON OIL COMPANY INC JUN RED PREM DSL FUEL (SHOP) 8,350.80OLSON OIL COMPANY INC JUN FILL 33# FORKLIFT CYLINDER 64.70OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 1,175.04OTTER TAIL TELCOM JUN. TELEPHONE LINES 60.89OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 35.40PRODUCTIVE ALTERNATIVES INC. JUN 13.5" DOOR DECALS 231.25PRODUCTIVE ALTERNATIVES INC. JUN 10" DOOR DECALS 175.00PRODUCTIVITY PLUS ACCOUNT JUN O-RINGS UNIT 278 8.70PUBLIC UTILITIES DEPARTMENT JUNE PUBLIC UTILITIES 585.86SHERWIN WILLIAMS CO JUN 20" EXTENSION TIP U-495 44.21SHERWIN WILLIAMS CO JUN GASKET UNIT 495 22.83SIGNWORKS SIGNS & BANNERS INC 2073 AND 2092 SIGNAGE 70.00SPARKS SALES LLC MAY SPRING/DOOR CABLES U-812 130.00SWANSTON EQUIPMENT CO MAY STOCK FILTERS UNIT 239 553.17SYN-TECH SYSTEMS INC MAY AIM 2.4 MODULE/WAKE UP WIR 843.00TWIN STAR EQUIPMENT & MFG CO JUN SNOW PUSHER UNIT 521 10,645.00ULTIMATE AUTO SAFETY MAY CHECK SHAKE IN FRONT END 81.38WALLWORK TRUCK CENTER JUN DRAIN PLUGS FOR OIL TANK 53.35WALLWORK TRUCK CENTER JUN OIL PAN UNIT 223 564.35WALLWORK TRUCK CENTER MAY R-134 FREON 89.99ZIEGLER INC. JUN PRIMER PUMP UNIT 275 115.62ZIEGLER INC. JUN RUBBER SCRAPER UNIT 476 48.42

F U N D T O T A L 75,690.23

Employees Insurance

EMPLOYEES INSURANCE TRUST FUND RECEIPT JUNE HEALTH INSURANCE 133,933.68-EMPLOYEES INSURANCE TRUST FUND RECEIPT JUNE LIFE INSURANCE 275.90-EMPLOYEES INSURANCE TRUST FUND RECEIPT JUNE LIFE INS 2,532.78-

F U N D T O T A L 136,742.36-


Flexible Benefit Agency

MII LIFE INCORPORATED 2020 FLEX PLAN REIMB 1,502.57

F U N D T O T A L 1,502.57

PEG Access

BERGANKDV, LTD 2019 AUDIT EXPENSE 1,875.00BCBS OF MN & BLUE PLUS JUNE HEALTH INSURANCE 428.67BCBS OF MN & BLUE PLUS JULY HEALTH INSURANCE 428.67BCBS OF MN & BLUE PLUS AUGUST HEALTH INSURANCE 428.67LIQUOR STORE JUNE RENT 358.00OTTER TAIL POWER COMPANY MAY ELECTRICITY EXPENSE 100.40OTTER TAIL TELCOM JUNE TELEPHONE EXPENSE 137.68

F U N D T O T A L 3,757.09

Fergus Falls Convention and Visitor's Bureau, Inc.

FERGUS FALLS CONVENTION & APR 2020 LODGING TAX 2,895.60-FERGUS FALLS CONVENTION & APR 2020 LODGING TAX ADMIN 86.87GENERAL FUND MAY LONG DISTANCE CHARGES 6.56GENERAL FUND MAY COPIER USE 22.40GENERAL FUND MAY POSTAGE USE 224.10OTTER TAIL TELCOM JUN. TELEPHONE LINES 20.30

F U N D T O T A L 2,535.37-

T O T A L A L L F U N D S 1,519,689.82

BE IT FURTHER RESOLVED, THAT THE CITY ADMINISTRATOR BE, AND HE HEREBY ISAUTHORIZED AND DIRECTED TO DRAW WARRANTS FOR THE ABOVE CLAIMS FROM THERESPECTIVE FUNDS AS HEREIN INDICATED, AND THAT THE MAYOR AND CITY ADMINISTRATORBE, AND THEY HEREBY ARE, AUTHORIZED TO EXECUTE AND DELIVER SUCH WARRANTS.

THE ABOVE AND FOREGOING RESOLUTION WAS OFFERED AT A REGULAR MEETING OF THECITY COUNCIL HELD ON THE 15 DAY OF JUNE BY ALDERMANWHO MOVED ITS ADOPTION, WAS SECONDED BY ALDERMANAND ADOPTED BY THE FOLLOWING VOTE:

AYES:

NAYS:

ABSTAIN:

ABSENT:

WHEREUPON THE ABOVE RESOLUTION WAS DULY DECLARED ADOPTED.

ATTEST: APPROVED:

-------------------------------- -----------------------------------CITY ADMINISTRATOR MAYOR

6/15/2020 R E S O L U T I O N R E C O R DBUSE TOWNSHIP 1,674.53COMM OF FINANCE, TREAS DIV 285.80COMMISSIONER OF REVENUE 181,491.204M FUND 60.40FERGUS FALLS TOWNSHIP 23,330.29OTTER TAIL COUNTY TREASURER 86,013.38ARC DOCUMENT SOLUTIONS LLC 199.70AT&T MOBILITY 206.39ADMINISTRATOR'S CONTINGENCY FD 694.80ALBANY RECYCLING CENTER 2,083.74ALEXANDRIA FREIGHT SERVICE INC 131.20THE AMERICAN BOTTLING COMPANY 794.03AMERIPRIDE SERVICES, INC. 3,176.80AMERICAN PAYMENT CENTERS 93.00ANDERSON LAND SURVEYING, INC 1,425.00SEAN ANDERSON 428.64ARTISAN BEER COMPANY 4,965.70AUTO VALUE - FERGUS FALLS 1,416.83AVESIS THIRD PARTY ADMIN INC 11.16BCS GROUP, LLC 1,250.00BAKER & TAYLOR INC 5,060.05BUY-MOR PARTS & SERVICE LLC 100.00BANKCARD CENTER 12,227.76BERGANKDV, LTD 18,600.00BEVERAGE WHOLESALERS INC 67,871.25BEYER BODY SHOP, INC. 75.00TODD BJERKLIE 112.95BCBS OF MN & BLUE PLUS 1,286.01BOUND TREE MEDICAL LLC 175.82BRAUN VENDING INC 23.00BRAUN INTERTEC CORPORATION 28,326.75BREAKTHRU BEVERAGE MINNESOTA 22,846.59BUILDERS FIRSTSOURCE INC 20.00CARLOS CREEK WINERY 2,178.00CAYAN 14,141.39CENTURYLINK 508.00CHARTER COMMUNICATIONS 165.31VIKING COCA-COLA BOTTLING CO 1,030.25COMMUNITY DESIGN GROUP 2,362.50COMSTOCK CONSTRUCTION INC 1,153.85COPPER TRAIL BREWING CO 368.00COUNTRY STORE 197.50DACOTAH PAPER CO 604.35DAILY JOURNAL 2,525.68DEMCO EDUCATIONAL CORP 85.84DISGRUNTLED BREWERY LLC 700.80DRUMCONRATH BREWING COMPANY 389.00

6/15/2020 R E S O L U T I O N R E C O R D831WEB.COM LLC 260.00EMERGENCY RESPONSE SOLUTIONS 471.38JOHN DEERE FINANCIAL 2,160.71FASTENAL COMPANY 990.32FERGUS POWER PUMP, INC. 287.50FERGUS FALLS FLIGHT CENTER INC 4,500.00FERGUS FALLS SKATING CLUB INC 4,597.39FERGUS FALLS HOCKEY ASSN 15,191.37FERGUSON WATERWORKS #2516 1,595.27FORUM COMMUNICATIONS 93.96DAN GAINES 150.00GALLS LLC 1,872.28NAPA AUTO PARTS - FERGUS FALLS 84.96GOPHER STATE ONE CALL 419.85GRANITE ELECTRONICS 540.63GREAT PLAINS NATURAL GAS CO 1,802.85H BOYD NELSON INC 85,973.59HAWKINS INC 4,648.01HIRERIGHT LLC 11.15HOME DEPOT CREDIT SERVICES 344.07HOOPLA 700.21HOUSTON ENGINEERING INC 23,036.75ISD #544 13,192.51INLAND TRUCK PARTS COMPANY 534.99INNOVATIVE OFFICE SOLUTIONS 738.48INTERSTATE ENGINEERING INC. 9,837.50INVISION EYE CARE 308.45JOHNSON BROTHERS LIQUOR CO 50,070.49LAKE REGION ELECTRIC COOP 1,747.69LAKE REGION HEALTHCARE CORP 2,555.35LAKELAND MENTAL HEALTH CENTER 388.00LAKEWAY EXPRESS LLC 56.59LANDTEAM INCORPORATED 1,700.00BRIAN LARSON 125.00LEADERS DISTRIBUTING 507.75LEAGUE OF MN CITIES INS. TRUST 160,310.00LIBERTY TIRE SERVICES LLC 1,226.40LIBRARY PETTY CASH FUND 17.48LOBEPRO ROTARY PUMPS INC 4,055.36LOCATORS & SUPPLIES INC 121.92VICTOR LUNDEEN COMPANY 523.30MII LIFE INCORPORATED 1,502.57MTI DISTRIBUTING INC 964.57MARCO-FARGO 1,981.18MARK SAND AND GRAVEL COMPANY 242.86DARYL J MATTHEW APPRAISAL & 2,900.00THE MCKINNON COMPANY INC 35.90

6/15/2020 R E S O L U T I O N R E C O R DMEDTOX LABORATORIES INC 848.07MID-CENTRAL ICE LLC 912.80MIDLAND DIESEL SERVICE INC. 540.70MIDWEST PRINTING COMPANY 1,920.00MINNESOTA MOTOR COMPANY 30.00MINNESOTA SAFETY COUNCIL, INC. 1,325.49MOORE ENGINEERING INC 18,462.05MOTION INDUSTRIES INC 72.11NCPERS GROUP LIFE INS 16.00NATURES GARDEN WORLD 846.10NELSON AUTO CENTER 405.05NICE THREADS CUSTOM EMBROIDER 2,444.75NORTHLAND TRUST SERVICES, INC. 142,170.71NOVA FIRE PROTECTION, LLC 590.00NYCKLEMOE & ELLIG, P.A. 9,808.30OFFICE OF MN.IT SERVICES 269.79OLSON OIL COMPANY INC 8,415.50OTTER TAIL COUNTY FIRE 50.00OTTER TAIL POWER COMPANY 43,368.35OTTER TAIL TELCOM 4,666.40OUTSTATE BREWING COMPANY 1,421.20OVERHEAD DOOR CO 109.74PPI CONSULTING LLC 475.00PERRIN MOBILE MEDICAL SERVICES 389.00WILLIAM PETERSEN 950.00PHILLIPS WINE AND SPIRITS CO 16,036.13PITNEY BOWES CREDIT CORP 894.21PLUMBERS INC 559.65POLICE DEPT CONTINGENCY FUND 888.29U.S. POSTMASTER 4,500.00PRODUCTIVE ALTERNATIVES INC. 624.40PRODUCTIVITY PLUS ACCOUNT 8.70PUBLIC UTILITIES DEPARTMENT 10,150.40RMB ENVIRONMENTAL LABORATORIES 125.00BLAIR RAPH 875.00RECORDED BOOKS INC 315.37REVTRAK INC 7,031.51SHI INTERNATIONAL CORP 3,650.00SCHOLASTIC BOOK SERVICES 1,206.30SHERWIN WILLIAMS CO 67.04SHORT ELLIOTT HENDRICKSON INC 17,025.00SIGNWORKS SIGNS & BANNERS INC 70.00SOURCEWELL 1,515.00SOUTHERN GLAZER'S OF MN 43,204.06SPARKS SALES LLC 130.00SPEE DEE DELIVERY SERVICE INC 26.39STENERSON BROTHERS LUMBER CO 109.60

6/15/2020 R E S O L U T I O N R E C O R DSTREICHER'S INC 255.00SUNSET LAW ENFORCEMENT LLC 221.20SUPERIOR SIGNAL COMPANY INC 365.00SWANSTON EQUIPMENT CO 588.15SYN-TECH SYSTEMS INC 843.00TWIN STAR EQUIPMENT & MFG CO 10,645.00UGSTAD PLUMBING, INC. 320.00ULTIMATE AUTO SAFETY 81.38US BANK EQUIPMENT FINANCE 525.43VERIZON WIRELESS 1,023.12VIKING INDUSTRIAL CENTER 196.17VINOCOPIA INC 3,604.59WALLWORK TRUCK CENTER 707.69WELLS FARGO - INVESTMENTS 251,365.12WIMACTEL INC 132.00WINE MERCHANTS INC 888.94ZIEGLER INC. 164.04

TOTAL OTHER VENDORS 1,519,689.82

TOTAL ALL VENDORS 1,519,689.82

Fergus Falls

Regional

Treatment

Center

Reuse Plan

Summary of

Survey

Responses

March 19, 2020

Fergus Falls Regional Treatment Center Reuse Plan

Summary of Survey Responses

Page i

Fergus Falls Regional Treatment Center

Reuse Plan


Prepared for:

City of Fergus Falls

112 W Washington Avenue

Fergus Falls, Minnesota 56537

Prepared by:

Biko Associates, Inc.

79 13th

Avenue Northeast

Suite 107

Minneapolis, Minnesota 55413

March 19, 2020



Page ii

Table of Contents

Introduction .................................................................................................................................................. 1

Survey Questions ................................................................................................................................................. 2

Survey Results ............................................................................................................................................... 3

Community Perspectives on the Feasibility of Reuse .......................................................................................... 3

Community-Identified Concerns to Guide the Development and Analysis of Reuse Options ............................ 8

Specific Reuse Ideas ............................................................................................................................................. 9

Conclusions ................................................................................................................................................. 13

List of Figures

Figure 1: Overall Responses to Question 1 ................................................................................................................ 3

Figure 2: Fergus Falls Area Responses to Question 1................................................................................................. 4






Figure 8: Fergus Falls Area Responses to Question 5............................................................................................... 11



Page 1

Introduction

The City of Fergus Falls initiated a study in January 2020 to investigate optional reuses for the Fergus Falls

Regional Treatment Center (RTC) and make recommendations on the implementation of those options found

to be the most feasible. An important element of the study is outreach to members of the Fergus Falls

community, and, as a result, the study process includes a number of activities designed to: a) keep community

members informed and b) gather input on community opinions and preferences at various milestones in the

process.

This report summarizes findings from a survey that was administered early in the study process, between

February 7 and March 6, to gather information from the Fergus Falls community on:

• Overall level of support for reusing the RTC

• Goals and principles to guide any future reuse of the RTC

• Ideas for possible reuses

The survey was administered both with hardcopies and online. Hardcopies of the survey could be completed

and submitted at the Fergus Falls City Hall. The online version of the survey was available via “Survey

Monkey.” In total, 1,403 responses to the survey were received; 17 were submitted as hardcopies, and 1,386

were submitted electronically.

The survey was intended to only be administered to Fergus Falls' residents and community members. Analysis

of the Internet Protocol (IP) addresses associated with the electronic responses made it clear that 417 of the

1,386 individuals completing and submitting surveys (30 percent) did not reside in Fergus Falls. While it is

recognized that the RTC is a designated as a National Historic Site (NHS) and its potential reuse is of concern to

people beyond the borders of Fergus Falls and Otter Tail County, the primary purpose of the study’s

community outreach program is to gather input from the Fergus Falls community, the people who potentially

will be most directly affected by the reuse study’s recommendations.

In order to account for this situation, two sets of survey data were developed and analyzed. The first set

represented the OVERALL total of 1,403 surveys received from all individuals. The second set of data excluded

the 417 electronic surveys that were submitted from computers outside the Fergus Falls and Otter Tail County

areas and only included 986 surveys that comprise:

• 17 surveys submitted in-person at the Fergus Falls City Hall

• 969 surveys submitted electronically from computers where the IP addresses match those assigned in

the Fergus Falls and Otter Tail County areas of Minnesota.

The survey that was administered both electronically and in hardcopy is reproduced on page 2. As shown, the

survey only included five questions.



Page 2

Survey Questions

The City of Fergus Falls has recently contracted Collaborative Design Group (CDG) to work with a Council-

appointed Steering Committee and lead a study to examine the feasibility of reusing the Regional Treatment

Center (RTC). The study, as required by the State Historic Preservation Office (SHPO), will consider:

• Architectural character and design and potential for the RTC to be restored/rehabilitated to

accommodate future adaptive reuses while maintaining its designation as a National Historic Site

• Market and financial feasibility of adaptive reuses.

• Community support for reusing the RTC.

This survey has been designed to serve as one of the study’s ways of gathering community insights and

opinions. Other opportunities for community engagement will be available at key milestones in the study.

Please take a few minutes to complete the survey.

1. The Regional Treatment Center has not been in use for several years. Do you think reuse(s) are feasible?

Yes____ No____ Not sure____

2. If you answered Yes to Question 1, explain why you feel reuses are or may be feasible. Select all that apply.

a) The building(s) are a historic treasure.

b) Retrofitting the building(s) is within the realm of possibility.

c) Reusing the RTC could present benefits to the City.

d) Other (please specify)__________________________________

3. If you answered "No" to Question 1, explain why you feel reuses are not feasible. Select all that apply.

a) The building(s) are too old.

b) The building(s) are obsolete and can't be retrofitted to accommodate today's needs.

c) The cost to retrofit the building(s) would be too high.

d) It would take too much time to find a market-worthy reuse.

e) Other (please specify)__________________________________

4. City staff and members of the Steering Committee are very interested in your opinions. What are concerns

you feel should be considered as the study moves forward? Select all that are important to you.

a) Build on our community's history and cultural traditions.

b) Build on the history of the RTC.

c) Bring new economic activity to the community.

d) Reuse strategy should be adaptable to other uses if needed in the future.

e) Be a catalyst, provide other community or economic benefits.

f) Be financially sustainable.

g) Balance costs and benefits over the long term.

h) Avoid competition with existing businesses in the downtown and along the highway strip.

i) Avoid negative impacts to the environment.

j) Bring customers to Fergus Falls.

k) Creative a positive image for Fergus Falls.

l) Grow the tax base.

m) Avoid additional tax burden.

n) Restore and rehabilitate the historic campus.

o) Look forward to the future, not backward to the past.

p) Other (please specify)_________________________________

5. List the reuses that you feel might be feasible for the RTC.



Page 3

Survey Results

The survey’s results were categorized into three sections:

1) Community Perspectives on the Feasibility of Reuse

2) Community-Identified Concerns to Guide the Development and Analysis of Reuse Options

3) Specific Reuse Ideas

Community Perspectives on the Feasibility of Reuse

Answers to Question 1 indicated that most respondents believe it is feasible to reuse the RTC. Approximately

74 percent of the 1,403 overall respondents believe it is feasible to re-use the RTC. 10 percent (143 of the

1,403 respondents) reported to be undecided, and 16 percent (220 respondents) believe any re-use of the RTC

is unfeasible.

FIGURE 1:

Overall Response to Question 1

The percentages found for the Overall responses are similar to those found for responses from Fergus Falls and

Otter Tail County residents. As shown in the chart below, 72 percent of the 987 responses from Fergus Falls'

residents indicated a belief that reusing the RTC is feasible. Similarly, 10 percent were not sure or are

undecided, and 18 percent felt reusing the RTC is not feasible.



Page 4

FIGURE 2:

Fergus Falls Area Responses to Question 1

Question 2 was designed to learn about the reasons respondents gave to explain their belief that the RTC’s

reuse is feasible. Both the Overall survey respondents and the Fergus Falls most frequently cited the following

three reasons for reusing the RTC:

• The building(s) are a historic treasure

• Reusing the RTC could present benefits to the City

• Retrofitting the building(s) is within the realm of possibility

See Figures 3 and 4 on the following page.



Page 5

FIGURE 3:

Overall Responses to Question 2

FIGURE 4:




Page 6

Written Responses to Question 2:

Analysis of the Fergus Falls data showed that those who selected “Other” as a response to Question 2 provided

the following comments:

• Economic Potential

64 percent of the Fergus Falls respondents who believe reusing the RTC is feasible, placed a strong

emphasis on potential economic benefits that the RTC could present.

• History

31 percent of Fergus Falls respondents who believe reusing the RTC is feasible, expressed appreciation

of the historical and aesthetic value of the RTC and believe that these qualities make the RTC an asset

worth reusing for Fergus Falls.

• Social Need

18 percent felt reuses at the RTC could address social needs in the community. Examples were cited,

including veteran and senior care, addiction and PTSD treatment, affordable housing, and child care.

• Sunk Cost

16 percent of respondents noted that the investment in the physical infrastructure of the RTC would

be impossible to replicate today and the scale and regional uniqueness of the structure is an asset to

Fergus falls that should not be destroyed.

Question 3 was asked so that respondents who believe reusing the RTC is not feasible would have an

opportunity to explain their feelings. By far the most popular reasons not to reuse the RTC were:

• The costs to retrofit the building(s) would be too high.

• The building(s) are obsolete and can't be retrofitted to accommodate today's needs.

• The building(s) are too old.

• Too much time and money would be required to find a market-worthy reuse.

See Figures 5 and 6 on the following pages.



Page 7

FIGURE 5:

Overall Responses to Question 3

FIGURE 6:




Page 8

Written Responses to Question 3:

Respondents who chose “Other” as one of their responses to Question 3 expounded on their opposition to

reuse of the RTC. In total there were 41 responses from Fergus Falls residents that fell into this category.

Individual responses expressed unique ideas, but the underlying sentiment of responses can be described in

three broad categories for opposing reuse:

• Lost Time and Money

61 percent of responses fell in this category. These respondents cited the RTC’s closure in 2005 and

the many redevelopment plans that have been proposed only to fail before coming to fruition.

Respondents in this group believe that these setbacks have resulted in too much time being taken and

too much money being spent. They further cited that the passage of time has likely weakened the

structural integrity of the building and has made reuse even less of a viable option.

• Limited Resources/Economy

Approximately 34 percent of respondents who do not support the RTC’s reuse fell into this group.

These respondents emphasized that Fergus Falls is declining in population and a general slowing of

downtown business activity in recent years. They questioned the relative importance and need to

highly prioritize the RTC’s reuse while other community needs are more pressing.

• Building Condition and Location and Fergus Falls Demographics

24 percent of those who do not support reuse of the RTC cited the physical state of the RTC as a

primary concern. They further indicated that, investing in the RTC was not feasible because of its

location outside the downtown area and away from I-94. Finally this group cited Fergus Falls’ (and

Otter Tails County’s) demographics, with a comparatively low population and market area that

competes with larger market areas that are attracted to Fargo, Alexandria, etc.

Community-Identified Concerns to Guide the Development and Analysis of Reuse

Options

Question 4 was included in the survey to identify concerns (civic and cultural values and socio-political

perspectives) that are important to community members and, moreover, how these might be defined as goals

and principles that could guide the development and analysis of reuse options. Question 4 was presented as a

multiple choice question with 15 optional responses and an additional opportunity for respondents to suggest

their own choices.

The analysis of responses to Question 4 did not include the Overall data set of 1,404 responses. Instead, it only

considered responses from known to have been submitted by Fergus Falls community members.

As shown on Figure 7, the most widely supported concerns are that the RTC should be reused to ensure:

• New economic activity is brought to Fergus Falls

• A positive image is created for Fergus Falls

• Customers are brought to Fergus Falls

• The RTC’s buildings and historic campus are restored and rehabilitated

• The RTC’s history is built upon

• The historical and cultural traditions of Fergus Falls are built upon

• The RTC is financially sustainable.



Page 9

FIGURE 7:


Written responses to Question 4:

A total of 56 respondents chose “Other” as one of their responses to Question 4. All 56 responses analyzed

were only from the Fergus Falls data set of responses. The underlying sentiment of the responses was

grouped into six broad categories

• Economically Beneficial Uses

19 (34 percent) of these respondents expressed a desire to see the RTC reused in a manner that is a

catalyst for reviving the broader local economy.

• Tourism, Outdoor Recreation, and Community Asset for Fergus Falls

18 (32 percent) of the respondents expressed hope that the RTC can be a point of community pride,

provide a boost to regional tourism, and that the grounds can be developed further for outdoor

recreation.

• Vague Negative

12 (21 percent) of the respondents expressed a desire to limit reuse and study of the RTC and

expressed frustrations with local government and the history of attempts to reuse the RTC. Their

responses included statements such as “no more studies” and “no more expenses.”

• Vague Positive

5 (9 percent) of respondents offered unspecific support for the study and reusing the RT, such as

“Don't be so quick to be negative to options for the RTC.” or “Multi use”.



Page 10

• No New Financial/Tax Burden

4 (5 percent) of the respondents expressed concerns about the possibility that reusing the RTC would

be a financial burden for the city and would ultimately be a tax burden for residents.

• Focus on Downtown and Social Needs

3 of the respondents (4 percent) expressed concerns that investing in reusing the RTC presents an

opportunity for supporting downtown businesses and the vibrancy of Fergus Falls’ economy.

Specific Reuse Ideas

Question 5 was presented as a short-answer question intended to give community members an opportunity

to identify reuse options for the RTC. As with the analysis of Question 4, the analysis of Question 5 only

included the data set from the Fergus Falls community. 526 people responded to this question.

Responses to Question 5 were categorized by North American Industry Classification System (NAICS), a system

used by the United States, Canada, and Mexico to classify businesses by industry. The classifications are

discussed below and presented in a chart on Figure 8.

• Real Estate and Rental and Leasing (50.7%)

Responses included terms and phrases suggesting “apartment, housing, residential, condo, home,

living, and tenant. “ It is noteworthy that not only did respondents suggest reusing the RTC for various

types of housing, but there were multiple suggestions for complementary mixed uses such as senior

housing and visitor hotel space.

• Arts, Entertainment, and Recreation (39.2%)

Commonly mentioned terms that correspond to this category were: “wedding center, event center,

park, theater, waterpark, concert, artist lofts.” Many respondents pointed out that there is an

opportunity to expand upon existing uses of the RTC such as wedding events and artist space.

• Retail Trade (36.4%)

This category included “shop, restaurant, coffee, store, commercial, shopping, farmers.” Several

respondents drew their retail suggestions from unmet needs in Fergus falls.

• Educational Services (30.3%)

Terms that correspond to this category were: “college, school, training, childcare, and preschool.”

Some respondents pointed out that an educational reuse could meet unaddressed needs including

overcrowding in local schools.

• Accommodation and Food Services (29.9%)

Commonly mentioned terms that correspond to this category were: Hotel, lodging. Many residents

who expressed a desire to reuse the RTC as a hotel also expressed a broader desire to bring visitors to

Fergus Falls.

• Professional, Scientific, and Technical Services (26.9%)

Commonly mentioned terms that correspond to this category were: office, conference, business,

convention. Most respondents who mentioned this use category tied it to expanding office space for

Fergus falls and gaining a space that could hold professional and business-oriented events.



Page 11

• Information (25.1%)

The only commonly mentioned term corresponding to this category was museum. Specifically

respondents mentioned moving the Otter Tail County Museum to the RTC or creating a museum

focusing on the historical use of the hospital for psychiatric care.

• Health Care and Social Assistance (24.2%)

Ideas expressed for this category included: “rehab, assisted living, treatment, adult care, victim, refuge,

veterans, seniors, treatment, daycare, homeless, and mental care.”

• No Reuse (8.6%)

Commonly mentioned terms that correspond to this category were: “tear it down, demolish it, and too

expensive.” These respondents were opposed outright to the reuse of the RTC.

• Administrative and Support and Waste Management and Remediation Services (1.5%)

Some respondents felt that RTC reuse could present an opportunity to centralize local government

services in one location.

FIGURE 8:




Page 12



Page 13

Conclusions

The analysis of survey results showed the following:

1) A majority of survey respondents support the reuse of the Regional Treatment Center.

2) Rationales for supporting reuse of the RTC include:

• A desire to see the community grow and prosper economically

• A desire to present a positive image of Fergus Falls

• A desire to bring new business to the community

• An appreciation of the RTC’s historical heritage and the beauty and architectural integrity of the

property, which fuels an interest in wanting to see the building and campus reused.

• A desire for the culture and values of Fergus Falls to serve as a foundation for reusing the RTC

• A desire for the RTC to be financially sustainable.

3) Those who oppose reusing the RTC are in a clear minority. Nevertheless, they raise points that should

be considered when future planning and strategizing are conducted. They too, like the supporters of

reusing the RTC, have genuine concerns about the future of Fergus Falls. Their concerns are centered

on the economic health of the community and the need to balance the costs of preserving/reusing the

RTC and the costs of addressing unmet local and regional needs.

4) Notably, economic vitality is at the core of both support and opposition to reuse of the RTC.

Alternatives for reuse that have the highest chances of gaining broad community support are those

that:

• are economically sustainable,

• can increase Fergus Falls’ regional draw,

• do not create an unreasonably high tax burden

• result in a positive economic impact where there are benefits the community can realize

• balance costs and benefits over the long term

5) Community members largely see the RTC as an underutilized asset and recognize it is something that

makes Fergus Falls unique in the region and state. Respondents are aware that there are intercom-

nected physical and economic challenges with reusing the RTC. It appears from the survey results that

they are open to a wide variety of complementary mixed uses.

Fergus Falls Regional Treatment Center

Historic Campus Reuse Study

Community Presentation

INTRODUCTION

Fergus Falls Regional Treatment Center Historic Campus Reuse Study

AfterBefore


Photo: Friends of Kirkbride Facebook page


AGENDACOMMUNITY MEETING

➢ Welcome & Introduction

➢ Overview of Reuse Study Process

➢ Findings to Date

▪ Survey

▪ Building/campus conditions

▪ Economic/market context

➢ Next Steps


REUSE STUDY PROCESSBackground research; Imagine alternatives


Refine alternatives & guiding principles

Analysis of preferred alternatives

Finance and implementation strategy

PHASE 1

PHASE 2

PHASE 3

PHASE 4

PHASE 5 Final reportwith refined reuses

Fergus Falls Regional Treatment Center Historic Campus Reuse StudyFergus Falls Regional Treatment Center Historic Campus Reuse Study

AfterBefore

SCOPE OF REPORT

• Site Analysis and Description

• Building Assessment

• Demographic & Economic Context

• Market Assessment

• Community engagement summary

• Guiding principles

▪ High level analysis of possible reuse alternatives

✓ Historic preservation

✓ Consistent with guiding principles

✓ Market and economic factors

▪ Detailed analysis of two preferred alternatives

✓ Market opportunities and constraints

✓ Conceptual floor plans & costs

✓ Proforma projections and potential funding sources

REGIONAL TREATMENT CENTER REUSE STUDY

Building ConditionBill Hickey, Collaborative Design Group



BUILDING CONDITION

• Building structure is sound• Roofing is generally in good shape, but needs maintenance • Grounds will need improvements• Some mold starting in lower levels due to lack of HVAC• Building will need full new electrical and HVAC systems


BUILDING CONDITION

Fergus Falls Regional Treatment Center Historic Campus Reuse StudyHouston County Jail Reuse Study and Courthouse Restoration

BUILDING CONDITION


ITEMS TO CONSIDERCONDITIONS FOR ALL REUSE OPTIONS

▪ Accessibility ▪ Building access

▪ Elevator needs

▪ Bathroom needs

▪ Building systems ▪ Mechanical

▪ Electrical

▪ Plumbing

▪ Parking

▪Maximum Occupancy (code)


Community Engagement & Survey Findings

William Smith, Biko Associates


Survey

Findings:

How people feel

about the RTC

Reuse Study Community Engagement

Three Issue Areas to address in Historic Property Reuse Studies

1. Design Issues

2. Economic Issues

3. Community/Political Issues


Survey

Findings:

How people feel

about the RTC

Community Engagement is Required andCreates More Successful Outcomes

Fergus Falls Community Engagement Activities

▪ Stakeholder Interviews

▪ Community Survey

▪ Community Meeting #1

▪ Pop-Up Community Events

▪ Community Meeting #2


Reuse Study Survey Findings

Background:

▪ Survey took place February 7 to March 6, 2020

▪ Electronic and hard copy

▪ 1,403 responses:

• 417 from people outside the Fergus Falls/Otter Tail County area

• 986 from the Fergus Falls/Otter Tail County area

▪ Five questions to learn about:

• perspectives on the feasibility of reusing the RTC

• community-identified concerns to guide development and analysis of reuse options

• specific reuse ideas


Those who believe reuse IS feasible feel that:

▪ The buildings are a historic treasure

▪ Reusing the RTC could present benefits to the City

▪ Retrofitting the building(s) is within the realm of possibility

▪ 72 % of respondents believe reusing the RTC is feasible

▪ 10 % are not sure

▪ 18 % feel reusing the RTC is not feasible

Those who believe reuse is NOT feasible feel that:

▪ The costs to retrofit the RTC would be too high

▪ The building(s) are too old and obsolete and can't be retrofitted to accommodate today's needs

▪ Too much time and money would be required to find a market-worthy reuse

On Feasibility of Reusing the RTC:


On Community-Identified Concerns

to Guide Reuse Options

What factors should be considered?

▪ New economic activity is brought to Fergus Falls

▪ A positive image is created for Fergus Falls

▪ New customers are brought to Fergus Falls

▪ The RTC’s buildings and historic campus are restored and rehabilitated

▪ The RTC’s history is built upon

▪ The historical and cultural traditions of Fergus Falls are built upon

▪ The RTC is financially sustainable and not a tax burden


Community-Identified Reuse Options

▪ Real Estate and Rental and Leasing (50.7%)

▪ Arts, Entertainment, and Recreation (39.2%)

▪ Retail Trade (36.4%)

▪ Educational Services (30.3%)

▪ Accommodation and Food Services (29.9%)

▪ Professional, Scientific, and Technical Services (26.9%)

▪ Information (25.1%)

▪ Health Care and Social Assistance (24.2%)

▪ Administrative and Support and Waste Management and Remediation Services (1.5%)

▪ No Reuse (8.6%)


Conclusions

1. A majority of survey respondents support reuse of the Regional Treatment Center.

2. Those who oppose reusing the RTC are in a minority. Nevertheless, they raise points that should be considered when future planning and strategizing are conducted. Their concerns are centered on the economic health of the community and the need to balance the costs of preserving/reusing the RTC and the costs of addressing unmet local and regional needs.

3. Economic vitality is at the core of both support and opposition, and alternatives for reuse that have the highest chances of gaining broad community support are those that:

▪ are economically sustainable,

▪ can increase Fergus Falls’ regional draw,

▪ do not create an unreasonably high tax burden

▪ result in a positive economic impact where there are benefits the community can realize

▪ balance costs and benefits over the long term


Demographic & Market Considerations

Janna King, Economic Development Services, Inc.


Demographic ContextSlow growth and an aging population in Ottertail County is typical of many rural counties in Greater Minnesota.

Significant senior market emerging, but will decline significantly in

25-30 years

Implications:Attracting young people to the

community could preserve housing values and community investments in

schools and other public infrastructure.

12,444 12,656 10,952 11,505 12,101 12,950 12,000

48,960 46,097

51,937 50,714

57,159 57,303 58,812

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

1960 1970 1980 1990 2000 2010 2018 Est

Population Change 1960-2018

Fergus Falls Ottertail County Minnesota


Strengths


✓ I-94

✓ Highly rated independent hospital

✓ Diverse economic base

✓ Ottertail Power

✓ Local, independent business owners

✓ Stable manufacturing base

✓ Quick access to Fargo and Fargo air service

✓ Fleet Farm, Home Depot, Walmart, Dunham’s Sports

✓ Ag traditionally strong (struggling now)

Economic✓ Vibrant arts community

✓ Beautiful community – Tree City

✓ School district & M State

✓ Prairie, woods and river

✓ Artspace & Springboard for the Arts

✓ Young people moving back

✓ Local/regional revolving loan funds

✓ Historic downtown

✓ Library

✓ County & regional talent attraction initiatives

✓ Bicycle infrastructure

Community

Challenges identified in interviews & focus groups


▪ Impact of national trends on big box retail in Fergus Falls

▪ Demographic change

▪ Economic challenges to new housing development in rural communities

▪ Retail/entertainment draw of Fargo/Alexandria

▪ Lack of workforce – especially health care and service industries

▪ Lack shared vision, no comprehensive plan

▪ Controversy over Regional Treatment Center campus

Opportunities and Needs in the Community – from interviews and focus groups


▪ Downtown and riverfront revitalization

▪ Revitalization of the RTC campus

Other models: MinnWestTechnology Campus – Willmar

• In 2006, private technology and bioscience businesses purchased the 37-building, 100-acre historic state hospital campus in Willmar with support from city, county & state government

• Focus on bioscience, technology, agribusiness & bioenergy companies

• Campus includes manufacturing, engineering, corporate headquarters, research & development


Other models: Owatonna Reuse of Historic Orphanage

▪West Hills Campus purchased by the City of Owatonna in 1974

▪Community-focused campusoArtso Social servicesoChildcareo Sports and

recreationoMuseumoCounty & regional

non-profits


Other models: Owatonna Reuse of Historic Orphanage ▪ Steele County Public

Health▪ West Hills Social

Commons (seniors)▪ Orphanage Museum▪ Regional Community

Action Agency offices

▪West Hills Campus purchased by the City of Owatonna in 1974

▪ Community-focused campusoArts

o Social services

oChildcare

o Sports and recreation

oMuseum

oCounty & regional non-profits


Owatonna Tennis & Fitness Center

Owatonna Arts Center

▪ Little Theater▪ Childcare▪ Transitional Housing of Steele Co.▪ Tri-county mental health services


Other models: Traverse City, MI

The Village at Grand Traverse Commons• Mixed uses

• Phased development – ongoing, starting in 2002

• Complex is approximately 50% renovated

• Multigenerational housing

• Retail (tourism oriented)

• 42 Service / office tenants

• Event center

• Arboretum and trail system on grounds• All images Wikipedia Commons


Other models: Traverse City, MI

Reuse options suggested by community members


▪ Healing for traumatic brain injury & PTSD (residential, arts, outdoor spaces)

▪ Prairie “folk school” – similar to Grand Marais

▪ Childcare

▪ Housing – senior, veterans, low-income, market-rate

▪ Office – possibly to complement senior housing (e.g. senior services, social services)

▪ Retail businesses

▪ Boutique hotel/dining (tower)

▪ Education


ANALYSIS: Scale & Synergy

▪ 650,000+ square feet

▪ Developed in phases for a statewide market, the campus can’t be dependent on the local market, it needs to draw from external markets

▪ Successful redevelopment of large complexes typically involves phasing and multiple uses/tenants

▪ Synergy between tenants is important


After


ANALYSIS: Retail

Retail does not show strong potential because

▪ Building layout not well suited to retail

▪ Dramatic retail contraction nationally

▪ Commercial draw of ▪ local downtown & highway areas

▪ Alexandria & Fargo

▪ Limited population growth with a concentration of older residents

▪ Potential for a small amount of retail –e.g. gift shop, coffee shop, gallery based onanchor tenant(s)


After


ANALYSIS: Office

▪ Not likely for a major office user - scale of the building is too large relative to size of community, available workforce, housing, etc.

▪ Potential to use a small portion of the building for offices

▪ Attractive campus setting; building could be retrofitted for office

▪ Offices to support anchor tenants, government and non-profits, possible co-working


After


ANALYSIS: Housing

▪ Attractive campus setting

▪ Building layout well suited to housing

▪ “East and West Detached” offer opportunities to phase development or segment markets

▪ Could complement other uses

▪ Viable project for state housing finance programs


After


ANALYSIS:Restoring health

▪ Building and campus designed to restore health

▪ Significant markets –post-traumatic stress disorder (veterans, first responders),

adolescent mental health, addiction

▪ Could build on expertise in the community

▪ Could bring revenue and jobs to the community


After


ANALYSIS:Arts

▪ Active and engaged arts community

▪ North House Folk School in Grand Marais as model for Prairie Folk School

▪ Building design & campus layout could work well

▪ Ability to provide housing on campus

▪ Positive complementary use ▪ Attract visitors & enhance experience

▪ Enhance campus for residents, seniors, childcare, veterans and others focused on restoring health


After


ANALYSIS:Other potential uses

Lodging & hospitality▪ Type of lodging, dining and food service depends on

anchor tenants

▪ Range of options

Childcare▪ Complementary small space; would need to assure

safe space

Education▪ Architecturally possible, local political decision more

than market


After


ANALYSIS:Complementary Uses

The scale of the building and the campus call for phased development

and multiple uses that complement and support each other


After


Share your feedback

Take the survey at:

Or

Fergus Falls RTC Reuse Master Plan Guiding Principles and Approach to Reuse Analysis

Status - DRAFT June 10, 2020

Process Guiding principles and the approach to analyzing reuse options for the Fergus Falls RTC were developed following the completion of two activities. The first activity consisted of widespread community outreach through: a.) a community survey and b.) a virtual community meeting. The second activity included a virtual RTC Master Plan Advisory Committee meeting. 1. Widespread Community Outreach

a. Community survey administered between February 7 and March, 2020 The community survey was administered to two groups of people: 1) residents of the City of Fergus Falls and Otter Tail County and 2) people who do not reside in the immediate area but are nonetheless interested the future of the RTC. The survey’s findings are documented in “Fergus Falls Regional Treatment Center Reuse Plan: Summary of Survey Responses,” March 19, 2020, and are available for review on the city’s web site.

b. Virtual community meeting held between April 9 and May 1, 2020

The virtual meeting was developed to allow electronic access from computers and other devices and by viewing PEG Access TV at scheduled times. The meeting included a survey where participants could express their opinions on topics that were addressed including reports from the consultant team on:

Building/campus conditions and

Economic/market context 2. Virtual RTC Master Plan Advisory Committee meeting held on May 14 Prior to this meeting, the consultant team analyzed and summarized input received from the community survey and virtual community meeting. During the meeting findings from the analyses of data received from the survey and community meeting were reviewed, and Committee members, divided into four work groups, discussed the findings and recommended language that should be considered in the development of the guiding principles and the analysis approach.

Draft Guiding Principles Input received at the May 14 Advisory Committee meeting was summarized to develop the following draft guiding principles, which broadly fall into five categories.

Historic preservation: Preserve key characteristics of the Kirkbride campus. Maintain National Register status to the greatest extent possible, for the financial advantages, attention and visibility that it brings. Develop design guidelines for new construction, including location, design, appearance and compatible uses.

Economic catalyst: Bring new customers and sources of revenue to Fergus Falls creating economic vitality and a positive image for the community.

Financially sustainable: Create long term economic viability through a phased approach of compatible and well-integrated uses. Anchor uses should generate reliable cash flow, to enable the facility to operate in a financially sustainable manner. Over time, transfer ownership and maintenance from the city to other non-city entities - public, private or non-profit.

Attractive and accessible to the community and visitors: Create green space accessible to the community and visitors, building on the history, culture and environment of the community and region.

Transparency: Continue to engage the community and maintain a transparent process, including financial planning.

Draft Approach to Reuse Analysis Likewise, the Committee’s input from the May 14 virtual meeting contributed to the development of an approach to the analysis of reuse options for the RTC. The Committee’s input, coupled with findings from the consultant team’s preliminary research, indicated that:

The Fergus Falls Regional Treatment Center Campus is 11 acres, with an estimated 378,580 square feet of reusable building space. It is located in a rural regional center market where the population of Otter Tail County is approximately 58,000. The scale of the campus and buildings is massive compared to the size of the market and the labor force. Mixed use development and a phased approach to reuse will be necessary. The types of uses brought onto the campus should be compatible at a minimum and wherever possible should serve to enhance each other.

The Advisory Committee identified two compatible anchor tenants that can provide reliable cash flow and create a foundation to attract complementary uses.

Residential uses – including a mix of incomes and specialized housing serving veterans and seniors.

Residential Healing – examples would be residential facilities that provide people with treatment and healing for people for PTSD, brain trauma or addiction.

The Advisory Committee identified a number of uses which are compatible and could support the anchor tenants. The focus is on uses that make the facility more attractive and accessible to the community and visitors and provide an additional source of revenue.

Small scale retail that supports anchor tenants (e.g. coffee shop, gallery, gift shop) Food and lodging for families of treatment participants Arts, including culinary arts, in the form of a food hub or folk school, drawing on the campus’s

history with an orchard and gardens Offices for small businesses, government or non-profits organization

Advisory Committee’s Review of Draft Guiding Principles and Approach The Advisory Committee’s review of the draft guiding principles and the approach to the analysis of reuse options included the following.

1. Sentiment was expressed by five Advisory Committee members that the language developed by the consultant team for historic preservation does not conclusively state that the entire RTC should be preserved and that the primary goal should be maintenance of all currently existing structures. Further these five Committee members felt that “maintaining National Register status to the extent possible” provides an opening to further demolition and that there is a fear that further demolition will jeopardize National Register status. There was concern that the historic preservation guiding principle does not emphatically state that the goal of the master plan study is to try to save the whole building and that the master planning process should outline and analyze thoughtful reuse of the entire Kirkbride structure. Finally under the principle of historic preservation, it was suggested that language should be included that all developers with reuse proposals should be willing (required) to maintain the mass of the complex whether they will pursue historic tax credits, or not.

2. Two Committee members felt that the language on accessibility should be broadened to include interior building spaces.

3. Two Committee members indicated that they are generally supportive of the guiding principles as written. One appreciated the language, because it isn’t prescriptive and allows for creativity and would not serve to stifle or prevent redevelopment from occurring.

4. One Committee member felt that the language on the approach to analyzing reuse options should include attributes of the Kirkbride and characteristics of the Fergus Falls region that would serve to attract newcomers to the community and developers.

5. Another Committee member commented on residential healing as a feasible reuse and discussed distinctions between two different areas of treatment – PTSD vs. alcohol addiction.

6. It was recommended by one Committee member that the Advisory Committee should be able to meet with a representative from the State Historic Preservation Office (SHPO), as they have requested the master plan.

Consultant’s Response to Advisory Committee Comments

1. While guiding principles can reflect established and/or adopted policy directions, they are not typically specific or prescriptive. By their nature in design studies, they provide guidance but also leave room for decision makers to respond to both foreseen and unforeseen challenges and opportunities. The language on historic preservation does not preclude preservation of the entire Kirkbride facility, neither the buildings nor the grounds. At the same time, the language does not prevent

consideration of reuse options that might not result in total preservation. This is in keeping with the Secretary of the Interior’s Standards for Historic Preservation, and leaves room for consideration of economic viability in the study process. The language does state that key (historically significant) characteristics of the Kirkbride should be preserved. This language calls for recognition and understanding of those characteristics that make the Kirkbride worthy of National Register status and awareness and sensitivity in how they are treated under any and all reuse proposals, in order that National Register status can be retained to the extent most advantageous and appropriate. It is important to note that the word “preservation” has specific meaning in the context of the Secretary’s Standards, somewhat differing for our casual, everyday use of the term. In most situations what are being discussed as potential options for the campus are in fact better characterized as “adaptive reuse”. In the Standards, this is understood and presumed to include sympathetic and appropriate alteration work.

2. It is the consultant team’s understanding that preserving the entire facility is not a foregone conclusion, i.e., the entire facility’s preservation is not a formally adopted policy serving as the foundation of the reuse master plan. Instead the consultant’s understanding is that the master plan is being prepared to define the highest possible extent of realistic, feasible, and sustainable adaptive reuse, based on analysis of: a) the historic integrity and architectural condition of the entire facility and b) market and economic conditions that can support viable reuses that utilize as much of the facility as possible and maintain National Register status so that historic tax credits can be used to facilitate redevelopment.

3. The notion that careful and appropriate alterations to the Kirkbride will impact National Register status is not a certainty at this point. Experience gained from other similar projects in Minnesota would indicate the opposite, providing that an adequate mass and form of original structures and grounds remain intact. Adequacy in these cases is determined by SHPO.

4. The consultant team is coordinating with SHPO during the course of the master plan study and supports the idea of an Advisory Committee meeting with SHPO to define the extent to which alterations (and even possible demolition) can be made to accommodate/facilitate future redevelopment, while at the same time maintaining National Register status. Getting clarification from SHPO should not be misinterpreted as the consultant’s intention to recommend alterations to or demolition of remaining structures and grounds. This information will give the consultants, the Advisory Committee, and the community parameters within which to work.

5. The language on accessibility can be broadened to ensure public access to the interior of buildings.

Fergus Falls Regional Treatment Center Historic Campus Reuse Plan

Advisory Committee Meeting

March 27, 2020

Please wait to be admitted to the meeting

AGENDASTEERING COMMITTEE MEETING

Welcome and introductions

Brief overview of reuse study process

Brief questions & discussion re: videos on City’s RTC webpage

Review of survey results

Guiding Principles – small group breakouts & reconvene for discussion

ID two preferred reuse options – small group breakouts & reconvene for discussion

Wrap-up/Next Steps


REUSE STUDY PROCESSBackground research; Imagine alternatives


Refine alternatives & guiding principles

Analysis of preferred alternatives

Finance and implementation strategy

PHASE 1

PHASE 2

PHASE 3

PHASE 4

PHASE 5 Final reportwith refined reuses

Guiding Principles Small Group Discussion should answer the question

What guiding principles would you like to see in place as this project moves

forward?

Take the following into consideration Advisory committee suggestions

incorporated into the survey Survey results The insights and perspectives of

Advisory Committee members

Over the course of a complex redevelopment and revitalization process, numerous decisions that can’t be anticipated will emerge.

The guiding principles will shape the campus reuse plan.

In the future, guiding principles can provide decision-makers with a point of reference about community goals and priorities as they evaluate choices.

Houston County Jail Reuse Study and Courthouse Restoration

Survey Results

Maintain a transparent planning process

Bring new economic activity to Fergus Falls

Make sure that portions of the building and grounds are accessible to the public

The campus operates in a financially sustainable manner

A positive image is created for Fergus Falls

Bring new customers to Fergus Falls

Balance costs and benefits over the long term

Maintain National Historic Register status in order to secure historic tax credits

Long-term maintenance costs are taken into consideration

Include elements that attract and serve tourists

Be a catalyst, providing other community or economic benefits


GUIDING PRINCIPLES – Strong Consensus– Weighted Average 3.68 – 3.0 (in priority order)

Survey Results

Incorporate environmental sustainability

Maintain National Historic Register status to attract attention and visitors

The RTC buildings and historic campus are restored and rehabilitated

Preserve and enhance access to green space & nature

Honor building and campus design (e.g. local materials, green space, fresh air, gardens, active farm)

Build on the history, culture and environment of the community and region

Avoid sensationalizing mental illness

Provide space to honor the buildings history of mental health and wellness treatment

Consider the possibility of new construction designed to be compatible with existing structures

Provide space to memorialize the individuals who were hospitalized there

Be open to the possibility of additional demolition, if needed, to create a financially sustainable reuse plan

Connect to regional parks and trails

Include the arts in ongoing activities at the campus

Include the arts in the reuse design

Be open to the possibility of building modifications, like separation of East/West detached, to facilitate reuse


GUIDING PRINCIPLES – Weighted Average 2.94 – 2.03 (in priority order)

Survey Results – Three for deeper conversation in your small group

1. Consider the possibility of new construction designed to be compatible with existing structures

2. Be open to the possibility of additional demolition, if needed, to create a financially sustainable reuse plan

3. Be open to the possibility of building modifications, like separation of East/West detached, to facilitate reuse

The potential guiding principles to the right were most controversial.

Out of 31 respondents 5-9 responded that those principles were “NOT AT ALL IMPORTANT” or low importance. Those principles also recorded the strongest neutrals (8-12) . Overall they were ranked “important or very important” by a majority (11-14)

These three have a critical impact on the next phase of design and financial analysis


Guiding Principle Notes from Small Group Report-OutsWhat guiding principles would you like to see in place as this project moves forward?

1- Preservation of existing structure (exterior), campus, maintain designation and tax credi1-

1- Maintain transparent process, including financial planning, continue community involvement in planning process

1-To honor the historic character, but not encumber future opportunities – historic designation is important, but not a limiting factor (make sure there are design guidelines)

2- Be a catalyst for new economic activity – bring community and economic benefits

2- Ensure that portions of the building and grounds are accessible, including unstructured, opportunities to interact with history

2- Ensure economic self sufficiency. Reuses that have reliable cash flow

3- operate in a financially sustainable manner

3- create green space accessible to the community, regional hub for arts, culture, trails, museums, tourists, memorial

3-Provide design guidelines for future construction, including location, design, appearance, use (zoning overlay possible)

4- Maintain National register status for financial advantage and visibility and attention that brings

4- innovative/green design. Build on history, culture and environment of the community and region, positive image

4- Maintain public access to the buildings and grounds

Guiding Principles Notes from Small Group Report-Outs5 – Process should conclude with transition of ownership and maint from city to non-city entities

5- Bring customers to Fergus, economic vitality, positive image, tapping local and regional customer bases

5- Long term economic sustainability and feasibility through a phased approach of compatible and well-integrated uses


In priority order

Survey Results

1. Residential healing from traumatic brain injury and post traumatic stress disorder

2. Small scale retail that supports anchor tenants (e.g. coffee shop, gallery, gift shop)

3. Veterans housing

4. Senior housing

5. Specialty post-secondary education (e.g. international, professional)

6. Food and lodging for families of treatment participants

7. "Prairie Folk School" similar to North House Folk School in Grand Marais

8. Food and lodging for folk school participants

9. Boutique hotel and high-end dining

10. Offices for small businesses

11. Residential treatment for food addiction

12. Government and non-profit offices

13. Mixed income housing

14. Residential treatment for drug and alcohol addiction

15. Food hub for local growers and small batch processors

16. Childcare (pre-K)

17. Low income housing

18. Primary education (Grades K - 6)

19. Secondary education (Grades 7-12)


Reuse Option Notes from Small Group Report-OutsWhat 2 reuse options are the highest priority for deeper analysis as the project moves forward?

1- Housing continuum – mixed income, market rate, veterans and seniors

1- Residential treatment from PTSD, brain injury

1- Health related – research, treatment (not a hospital) complement the existing health care in the community

2- Folk school, with emphasis on food. Incubator, school for food processors, build on history of orchard. Art/food/ artisan, work space, market space

2- Boutique hotel and fine dining + supporting small scale retail (support to anchor)

2- Mixed use, to include Prairie Folk School, and other arts incubator, hotel, supportive retail (arts and culture can support healing)



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Subject: Establish a Honeycutt Memorial Drive in Fergus Falls

Recommendation: Direct staff to take necessary steps to designate E Summit Ave as Honeycutt Memorial Drive

Background/Key Points: In light of the historic importance of the Prince Honeycutt House at 612 E. Summit Ave, the Historic Preservation Commission requests city staff take steps necessary to designate E Summit Ave between Friberg Ave and Concord St as Honeycutt Memorial Drive. By designating a memorial drive, E Summit Ave addresses may remain usable by the post office while a notable figure in the history of Fergus Falls receives recognition.

Budgetary Impact:Cost of signage, approx. $85.00- $150 from Community Development budget

Originating Department: Historic Preservation Commission

Respectfully Submitted: Chris Schuelke, Historic Preservation Commission ChairKlara Beck, Community Development Manager

JUNE 15, 2020 CITY COUNCIL MEETING...2020/06/15 · Council Action Recommendation Page 1 of 1...

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