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Four Seasons July 2011 Homeowners Association Newsletter

Please visit our website at www.fourseasonshoa.net – pictures of past events! Suggestions welcome!

Also, visit our new Facebook page: at http://tinyurl.com/FSHOA-Pres July 16 Summer BBQ, Clubhouse, 4-6 pm

July 16 Yard Debris Chipping & Collection Wheaton – 10 am – 6 pm

July 23-24 Junk Box Event

Aug 3 Board Meeting 6:00 pm Clubhouse

VOLUNTEERS NEEDED! Please contact George Leitch if you would like to assist with the maintenance activities and operations at Four Seasons. I would like to find one or two individuals who would be willing to volunteer a few hours a month. Duties to include: Placement and collection of yard debris collection signs, quality survey of common area landscaping, common area sidewalk condition/repair survey, assistance planning and running the junk drop box weekend and meeting with contractors during weekdays.

REMINDER! City of Beaverton will be pruning street trees the second and third week of July in Four Seasons. Residents are highly encouraged to park vehicles in their driveways during the day.

The Board would like to begin communicating with each Four Seasons resident on line for the ease and COST SAVINGS of publishing the monthly newsletter, notification of HOA announcements and invitations to social events. Please send your email addresses along with your name and phone number to treasurer.fourseasons@comcast.net. Thank you.

TO ALL PET OWNERS: Please dispose of pet waste IN the garbage can instead of around the garbage can. Your cooperation will be most appreciated.

A compliment was received by IHDE CPA Accountants about our Four Seasons Website. Ryan Ihde, CPA, writes that he found it very helpful in his financial record review as a source of information. He would like to use our website in the future as a best practice model. Thank you Virginia for your contribution as our Website Manager!

Junk Drop Box Event Co-sponsored by Oregon Metro

Saturday, July 23 from 9:00 AM to 6:00 PM Sunday, July 24 from 9:00 AM to 4:00 PM

LOCATION: Village Lane – West entrance of

Four Seasons at the power lines

TO VOLUNTEER or to donate a snack or drink contact: George Leitch 503-848-2855

“No Thanks” Examples of items not accepted:

•hazardous materials •food/kitchen waste •waste and recyclables collected curbside •construction debris

•roofing •vehicle batteries •tires No yard debris (Regular Saturday “chipping” on July 16)

SCRAP METAL? Ken with KD Scrap & Salvage will be collecting scrap metal, large appliances, cars, etc. for the event. If any items are too large for the homeowner to handle themselves, they can reach Ken at 971-998-6594 and he'll pick up the item at their residence.

Please Remember: • one drop off of materials per household •homeowner must be current in payment of association annual assessment •homeowner must present Verification of Residency form from last newsletter or printed from website

CLUBHOUSE DIRECTOR NEEDED Amy Fullwiler, Clubhouse Director, announced her resignation effective immediately. Amy has worked diligently as a HOA Board member with many accomplishments to her name. Thank you Amy for all of your contributions! The Clubhouse Director position is open as a result of Amy’s resignation. She says that this position is fun, flexible and does not require a lot of time. There is a bonus; you get to know your neighbors. Please contact Amy or Ralph Ebbutt, President if you have any interest in this position. The Board is looking to fill this position immediately.

March 2005

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NEED WORK DONE? I'm a high school student out looking for work. I will do odd jobs for flat rate or hourly pay. Call Jason at 503- 644-5151 or email me at woodglue94@yahoo.com

YOGA IN THE NEIGHBORHOOD I’m a neighbor and a registered yoga teacher offering a morning yoga class for beginners at the clubhouse. Just wear comfortable loose clothing and bring your own yoga mat. There is no charge for the class but there will be a jar for donations which will go to a charity of the month that the group selects. The schedule may change month to month so please contact me for details. I have practiced yoga for over 30 years and teach a very gentle beginner’s practice with focus on stretching, releasing stress and tension, and cultivating balance and calmness. If you have limited range of motion, I can show you modified postures that you can practice in a chair. Please let me know you are interested by e-mailing me at dianneperry1966@comcast.net or call 503-887-9999 (my cell). Also, I’m considering offering an evening class in the fall as well. If you would be interested, please let me know as I’m putting together an e-mail list. Thanks and I look forward to meeting you.

FROM THE ARCHITECTURAL COMMITTEE We would like to ask everyone to verify that your house numbers are clearly visible from the street. When we go out to do our inspections we are having some difficulty finding addresses. If you can put your house numbers next to your front door and on your garage, that would be great. If you ever need to call an emergency responder, you want them to be able to find you quickly. To help reduce the risk of vandalism and theft make sure your outdoor lighting is in good working order and you leave at least one outdoor light on all night. A front door light and a lamp post would be ideal. Outdoor lighting is an inexpensive method of adding to your home’s security, also to prevent a couple of car burglaries we have had in Four Seasons this month.

ARCHERY CLUB I want to start an archery club for anyone interested in starting, wanting to improve or just practice. I will offer an introduction class so you can see what to expect with the sport of archery; the equipment, accessories and cost. Next, is a beginning class that covers the equipment and fundamentals of archery. An intermediate class that continues with proper form, successful practice sessions and how to register and shoot in competitions. Please contact Darrin Auckland at 503-866-0674, or send him an email at darrwood_1@hotmail.com. The website address is www.nocryinginarchery.com

FSHOA BOOK CLUB Please join us! We meet once a month, and take turns selecting titles. For more information contact Virginia at virginiascanlon@comcast.net

FOUR SEASONS HOMEOWNER’S BOARD OF DIRECTORS MEETING

July 10, 2011 President, Ralph Ebbutt called the meeting to order at 7:00 pm. Present were: Ralph Ebbutt, (President), Amy Fullwiler, ( Clubhouse), James Henshaw, (Pool), Linda Beachell, (Architectural), Susan Payne, (Treasurer), Lisa Helfrich, (Social Committee), Margo Russell, (Secretary) and one additional homeowner. Amy Fullwiler reported that there were corrections to be made in the Clubhouse report. The Clubhouse was used nine times, not ten. It was used five times by members and four times for FSHOA business. The June 5, 2011 minutes were approved as amended.

Treasurer’s Report Susan Payne, Treasurer

Treasurer's Report Jan-June 2011

Fees Received

HOA Annual Fees 112,500.00

Pool Fees 12,100.00

Club House User Fees 240.00

Lien Fees reimbursed 52.00

Finance charge received 64.63

Interest Income, operating 64.34

Total Fees Received $125,020.97

Expenditures

Architecture Committee 25.40

Clubhouse 2,536.04

Communications 1,429.25

General 2,237.64

Grounds Maintenance 18,978.00

Insurance 8,395.00

Pool 10,928.97

Social 37.00

Total Operating Expense $ 44,567.30

Annual Fees to Reserves 25,000.00

Reserves Interest 68.62

Reserves Account Balance $ 43,724.88

Reserves Expenditures YTD $ 14,799.76

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Assessments as of 6/5/2011

2011 2010 2009 2008

Full (383) 375 379 381 382

Partial 0 0 1 1

Unpaid 8 4 1

An interest rate of 6% is being assessed on all delinquent accounts.

Plus reimbursement of lien fees filed with the county

DIRECTOR REPORTS

Clubhouse Report Amy Fullwiler, Clubhouse Director

This month the clubhouse was used fourteen times; six times by members and eight times for FSHOA business. There is a correction to last month’s clubhouse usage; the clubhouse was used nine times, not ten; five times by members and four times for FSHOA business. I’ve checked into TV/DVD combos for the clubhouse and I’ve found several 32” models for $329-$350 and the bracket to hang the TV is about $100. I’d like to remind everybody that the bathrooms are shared with the pools. Please let your guests know to be careful, that the floors may be wet. Although the monitors clean the bathrooms during the summer pool hours, it is still the responsibility of anyone using the clubhouse to clean up after themselves. All trash must be hauled out and floors swept and mopped. On another note… I’m saddened to say that I must resign from my board positions, effective immediately. In February I took a position working for an investment firm. I had to disclose any outside business activities which included my positions on the Four Seasons Board. I was just notified that I must cease any activities for the Board. My position at work is overseen by Federal Regulators and as policy; I cannot handle cash, have check signing privileges or have monetary discretion (vote). I’ve really enjoyed my time on the Board and serving the community. I would like to continue to volunteer and will help out. I will also assist in the search for my replacement. If you are willing to help or know someone who might help, please call me! Being in charge of the clubhouse is a fun and flexible position, and doesn’t require a lot of time. Plus you get to your neighbors!

Clubhouse Reservations To reserve the clubhouse, a $5 nonrefundable user fee and a $50 refundable deposit is due when picking up the key.

Pool Report James Henshaw, Pool Director

Thanks to all who volunteered this month: Mark and Amy Fullwiler and Lisa Helfrich. Fence was completed in June and will need to be stained sometime during the summer. I have found a few volunteers and will be staining in the next couple of weeks. Pool has been open from 10:00 am to 10:00 pm for a few weeks. I would like to thank everyone for their patience and understanding during the family pool heater problems. All is fixed now and the pools are back to normal. I’ve had some questions about the hot tub use for children under 14. Past rules state non-swimmers and children under 14 years of age shall not use the spa pool unless a responsible adult observer is present. If you feel FSHOA needs to change the ruling on the current standings, please come to the HOA meeting to discuss. Opening the pool at 10:00 am hasn’t been received too well, so the family pool will open at 11:00 am starting July 11. Adult pool will still be opening at 9:00 am. Hot tub pump is leaking water and will need to be fixed soon. Apollo Pool will be called to take care of this issue. Pool Monitors are not hired as Life Guards. They are hired to help watch swimmers and do general duties. Please do not ask them to turn up the heaters on the pools. Heaters are set at 84 degrees. Hot tub is set at 104 degrees. Thanks again and I hope everyone has a nice time at the Four Seasons pool.

Architectural Report Linda Beachell, Architectural Director

Approved Requests

15035 SW Wheaton Paint house with approved colors

15040 SW Wheaton Build covered deck

6035 SW 150th Paint house w/existing color

5930 SW 150th Replace gutters and downspouts

5470 SW Village Place Landscape modifications

5675 SW Glenbrook Add sprinkler system and lawn

14775 SW Village Ln Paint home with approved colors

5987 SW Heights Ln Remove tree from backyard - arborist report submitted

15235 SW Village Ln Remove shrubs and junipers from island in front of home

5675 SW Glenbrook Add retaining wall to front yard

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14820 SW Village Ln Replace backyard fence

5465 SW Village Place Remove tree from backyard

15365 SW Springdale Ct.

Replace 6’ fence. Replace entry with flagstone and stamped concrete

6170 SW Heights Ln Sun room addition

5430 Village Place Replace roof with Pabco Antique Black

15395 SW Village Ln Repair chimney

15640 SW Springfield Ln Remove dead tree from driveway

5987 SW Heights Ln Landscape modification

14990 SW Hickory Ln Paint house with existing color

14625 SW Village Ln Temporary RV parking

15655 SW Village Ln Remove 3 trees/roots growing into foundation/build fence

5600 SW 152nd

Replace existing 6 foot fence

6110 SW 150th Remove dead tree from front yard

15320 SW Village Ln Park RV in driveway for 48 hours

14720 SW Village Ln Landscaping modification

5462 Village Place Paint house in approved color

5460 Village Place Paint house, remove 2 trees from backyard, build fence in front

15035 SW Wheaton Paint house with approved colors

15040 SW Wheaton Build covered deck

6035 SW 150th Paint house w/existing color

Motion to approve the Architectural Report was passed unanimously.

Maintenance Report

George Leitch, Maintenance Director The landscaping company has been distributing bark dust in the common areas throughout the neighborhood this last month. A Letter of Appreciation was received by the Board from a resident who wrote on June 17, 2011 that they appreciate what George Leitch, Maintenance Director, has done with Monahans in maintaining the common areas of our neighborhood. They praised the Monahan’s crew and hoped that they can continue to work for the HOA.

Social Committee Update Lisa Helfrich, Chairperson

The Annual Summertime Picnic will be held July 16

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from 4:00 – 6:00 pm at the Clubhouse. Come and join in on the festivities. UNFINISHED BUSINESS Reserve Study - Ralph Ebbutt, President, reviewed the draft of the 2011 Reserves funding plan. After discussion Replacing Clubhouse Windows in 2012 was added. Four projects currently are listed for funding in 2011: replacement of adult pool fence, renovation of the Clubhouse bathrooms, exterior painting of Clubhouse

and the leveling and reinforcement of the Clubhouse foundation. The adult pool fence is completed. The Board is considering increasing annual HOA dues starting January, 2012 for the purpose of protecting the reserves fund in the future. This will be studied and discussed further. Horseshoe Court Update - Amy Fullwiler reported for Mark that he submitted a request to the Architectural Committee about the proposal for Horseshoe court locations. Shelly Evans, Architectural committee member, reported to the Board that the Committee was ok with the recommended sites and it was ok to proceed. The next step will be to consult the residents in the area of the proposed sites before a final decision is made as to where the court will be. Update on Clubhouse Repairs versus Replacement - Ralph Ebbutt, President, reported that the cost to replace the Clubhouse would be $310,000. That includes $170,000 for materials and $130,000 for labor. Repairs needed to the Clubhouse were estimated at costing $40,000 over the next several years. The Board will proceed with the repairs to the Clubhouse. Neighborhood Garage Sale - Many thanks to Yvonne Morris and her helpers for organizing another successful neighborhood Garage Sale.

NEW BUSINESS CPA Review of Financial Records - Susan Payne, Treasurer, reported that the review has been completed by IHDE CPA Accountants. Two Recommendations were made to the Board which included hiring an independent consultant to prepare a full reserve study of the Association property and for the Board to adapt an investment policy. The Board is taking action on these two recommendations. Roy Dancer Park - President Ralph Ebbutt verified that THPRD has purchased the easement and has been in touch with the Architectural Committee with details regarding the footpath. THPRD will not install the footpath until 2013, but will continue to keep in touch with the neighborhood about other details including the fence design at the entrance/exit which will serve as guidance to pedestrians.

Next Meeting - August 3, 2011 at the Clubhouse starting at 6:00 pm. This will be a short meeting to discuss the renewal of the Directors and Officers Liability Policy due in August. Motion to adjourn the meeting was made at 8:13 pm

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ARCHITECTURE

The parking of boats, campers and recreational vehicles within the confines of Four Seasons is restricted by Article 10 of the covenants. Written requests must be submitted and approved by the Architectural Committee prior to parking the vehicle. City of Beaverton code prohibits the parking of vehicles with “For Sale” signs on any city street. Any architectural changes, such as new roofing, painting, storm windows/doors, landscaping, tree removal, fencing, etc. need prior approval from the Architectural Committee before the project can begin. Mail plans or requests to Director of Architecture, Four Seasons Homeowners’

Association, PO Box 2105, Beaverton, OR 97075. Requests can also be sent via email to fourseasonsarch@msn.com. Please submit requests 3-4 weeks prior to the date work is to begin. All requests will receive a response.

Homeowners in Crystalbrook Homeowners

Association should contact the Architectural Director for Crystalbrook Homeowners Association for architectural approval.

Homeowners in The Villas should contact the

Architectural Director for The Villas Homeowners Association for architectural approval.

Four Seasons Homeowners’ Association * PO Box 2105, Beaverton, OR 97075 * www.fourseasonshoa.net

President (Director) Ralph Ebbutt ralphebbutt@gmail.com 503-482-7253

Vice President (Director)

Architectural (Director) Linda Beachell lbeachell@hotmail.com 503-799-5180

Architectural Committee Wendy Chapman fourseasonsarch@msn.com

Shelly Evans

Bob Nordstrom

Mark Schweitzer

Clubhouse (Director)

Maintenance (Director) George Leitch georgeandjennleitch@comcast.net 503-848-2855

Pool (Director) James Henshaw James_Henshaw@corvel.com 971-732-6695

Secretary Margo Russell mlrgo@comcast.net 503-372-5696

Treasurer Susan Payne treasurer.fourseasons@comcast.net 503-784-1442

Communications Committee Chair Virginia Scanlon virginiascanlon@comcast.net 503-747-7218

Newsletter Editor/Website Manager Virginia Scanlon virginiascanlon@comcast.net 503-747-7218

Newsletter Distributor Carolyn Palmer dollygirlme@msn.com 503-430-1937

Social Committee Chair Lisa Helfrich lhelfrich@verizon.net 503-890-4410

It is the responsibility of the homeowner to notify Four Seasons Homeowners’ Association if the property has been sold. If the homeowner is renting the property, the homeowner’s new address is needed by the Homeowner’s Association. Please send all correspondence to FOUR SEASONS HOMEOWNERS’ ASSOCIATION, PO Box 2105, Beaverton OR 97075

NEW HOMEOWNERS – who have moved into Four Seasons: please complete this registration form so that we may keep our records up to date. Mail to FOUR SEASONS HOMEOWNERS’ ASSOCIATION, PO Box 2105, Beaverton, OR 97075. RENTERS – Please do not respond, but send this notice to the homeowner if there has been a recent change in ownership.

Name____________________________________________________________________________________________ Address__________________________________________________________________________________________

Email __________________________________________________________________________________________ Telephone____________________ Date you moved into Four Seasons__________________________ Prior Owner’s Name______________________________________________________________________________ Did you receive a Four Seasons Homeowners Handbook? Yes_____ No_____

JUNK BOX VERIFICATION OF RESIDENCE *Required when participating August 18 or 19, 2012

Name ________________________

Phone ________________________

Address _________________________________________

Description of “junk” being disposed of today (helps with future planning)

Signature ________________________________________________

Helping a neighbor by dropping off their junk? Please bring their verification form.

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JUNK DROP BOX EVENT

CO-SPONSORED BY OREGON METRO

Saturday, August 18 & Sunday August 19 from 9:00 am to 4:00 pm

LOCATION: CRANBERRY COURT

TO VOLUNTEER OR TO DONATE A SNACK OR DRINK

CONTACT JACK SCANLON @ 503-747-7218 OR jacktscanlon@comcast.net

NO THANKS – examples of items not accepted:

Hazardous materials; Waste and recyclables collected curbside; Construction debris; Roofing;

Televisions/electronics; Vehicle batteries; Tires; Food/kitchen waste; Yard debris

PLEASE REMEMBER:

One drop-off of materials per household; Homeowner must be current in payment of FSHOA

dues; Homeowner must present form above