JOULES CODE OF VALUES, BEHAVIOURS AND ETHICS
Transcript of JOULES CODE OF VALUES, BEHAVIOURS AND ETHICS
JOULES CODE OF VALUES,BEHAVIOURS AND ETHICS
THE “JOULES CODE”
Here at Joules we have a strong set of values and beliefs,
governing our employee and corporate behaviours. At the
core of our business are our values of respect, responsibility,
fairness and trust. We work hard to make sure that what we
do is right - not just for us, but also for the people we work
with, the communities we’re based in and the world around
us.
Our values define us as an organisation and are integral to
the way we do business and to how we build and manage our
relationships with our customers, colleagues, suppliers and
wider stakeholders. Demonstrating and living up to these
values by adhering to the standards set out in the Joules
Code, and related documents, is the responsibility of every
Joules employee. We continuously review these standards to
ensure they remain appropriate for our business.
This Joules Code is intended to give a high level summary
of core values and behaviours which are then underpinned
by more detailed policies and procedures, all of which are
available on the Joules intranet and accessible via the links
in this document.
The Joules Code applies to every employee of Joules,
anywhere in the world. All employees are required to read
the Joules Code and the policies referred to in it. Failure to
comply with the Code and associated policies is a serious
matter.
JOULES CODE OF VALUES, BEHAVIOURS AND E THICSTHE “JOULES CODE”
REPORTING CONCERNS
It is essential that we foster an environment where
employees feel able to speak up if they come across
something which does not feel right, without fear of reprisal.
If you have any concerns, in the first instance please discuss
this with your with your line manager. If you feel that you
cannot raise the matter with your line manager then please
speak with your head of department.
If you feel that you need to raise the matter outside of
Joules, or if you have raised a matter internally which you
feel has not been resolved, we have a whistleblowing hotline
in place, managed by an external provider. More detail is set
out in the Joules Whistleblowing Policy which is available
on the
Joules intranet.
Any price sensitive matters (i.e. matters which could impact
on Joules’ share price), or which may have implications for
• We do not accept or offer bribes or other inducements
• We do not give or accept gifts or hospitality that are
intended to influence, or appear to influence, business
decisions
• We seek to avoid conflicts of interest between employees
and Joules, and if there are conflicts we ensure these
are properly documented
• We respect confidentiality and protect personal data at
all times
• We do everything we can to protect Joules’ intellectual
property and we do not infringe the intellectual property
rights of others
• We keep IT equipment secure
• We use the internet and work email in an appropriate
manner with due consideration to how what we say
online may impact on ourselves and Joules
• We look after our colleagues and provide a supportive
and safe place to work
• We obey the law and ethical standards in all countries
in which we do business
• We treat fellow employees, customers, suppliers,
investors and other third parties fairly and honestly
• We consider our impact on the wider world with
due regard to human rights, animal welfare and the
environment
KEY PRINCIPLES
the reputational risk of the Company, should be referred
to the Chief Executive Office, CFO, Company Secretary or
General Counsel without delay.
CONTENTS
A. Our Business Behaviours and Legal Compliance
1. Bribery and Corruption
2. Fraud and Improper Payments
3. Conflicts of Interest
4. Data Protection and Privacy
5. Intellectual Property
6. Confidentiality
7. Use of Information Technology
8. Competition Law
9. Share dealing and Inside Information
10. Media and Investor Relations
B. Working Relationships
1. Equal Opportunities
2. Bullying and Harassment
3. Health and Safety
C. Our Wider Impact
1. Sourcing with Integrity
2. Human Rights
3. Animal Welfare
4. The Environment
D. Conclusion and key contacts
We do not give or accept improper payments in order to
conduct business. We operate a zero tolerance approach to
the making or receiving of bribes or corrupt payments, in any
form. This type of conduct is absolutely prohibited whether
committed by employees or anyone else acting on Joules’
behalf.
No Joules employee should get involved in any business
transactions that could result in personal benefit. This
includes using their position to obtain discounts from
contractors or suppliers unless they are agreed discounts
notified and made available to all employees. Our Employee
Anti-Bribery Policy contains more detail and training will be
provided each year.
When setting up arrangements with new suppliers or other
business partners it is important that we ensure that such
partners are aware of our stance on bribery & corruption
and agree to adhere to our principles. We have a Supplier
Anti-Bribery Policy which all of our suppliers and business
partners are required to sign up to and comply with.
Employees must also be careful when giving or receiving gifts
and hospitality from third parties. We acknowledge that this
can be a normal way of doing business, however any gifts
or hospitality must be proportionate and we have a register
which we maintain to document the gifts or hospitality we
give or receive above a certain financial value.
Our Gifts and Hospitality Policy sets this out in more detail
the online form you must complete and submit when giving
or receiving gifts or hospitality is located on the intranet.
Fraud is deemed to be gross misconduct. Fraud includes any
deliberate act to falsify, destroy or create any information,
document, record or account, or to obtain money or property
dishonestly.
Joules’ policies and procedures must be followed when
handling money, handling transactions or claiming expenses.
Please see our Expenses Policy and Card Data Security
A .OUR BUSINESS BEHAVIOURS AND LEGAL COMPLIANCE1.BRIBERY AND CORRUP TION
2.FRAUD & IMPROPER PAYMENTS
Policy for those of you who work in customer services
handling credit card payments.
We also need to protect ourselves from misappropriation
of funds and unscrupulous appeals. So, to ensure that we
properly record our charitable activity, this is all managed
via our Charitably Joules arrangements.
Conflicts of interest arise when there is opportunity for
personal gain beyond the usual rewards of employment, or
when an employee’s interests conflict with Joules’ interests.
Each employee must avoid doing anything that compromises,
or appears to compromise their judgment, or that places
or appears to place their personal interests and Joules’
interests at odds.
Conflicts of interest can arise whenever an employee holds a
significant interest in, engage in outside work for, or receive
any personal benefit or gift from any of Joules’ vendors,
suppliers, contractors, customers, or competitors. Conflicts
also arise when an employee competes with Joules or when
they are presented with an opportunity that is received
due to their position with Joules and in which Joules may
be interested. When in doubt, ask your line manager or a
director.
3.CONFLIC TS OF INTEREST
Data protection is taken very seriously at Joules and we need
to ensure that all personal data relating to our customers,
our employees and our suppliers is treated correctly and
lawfully.
Personal data means any data from which an individual can
be identified or is identifiable and includes details such as
name, postal address, email address, telephone numbers,
bank or payment card details and physical appearance such
as images captured on CCTV.
4.DATA PROTEC TION & PRIVACY
Joules is an incredibly creative place, and we generate
valuable intellectual property (IP) on a daily basis, whether
it be hand drawn prints, product designs, photographs, new
trade marks or marketing slogans or website content and
code. This IP belongs to Joules and it is important that each
and every one of us protects it carefully.
This means being careful not to disclose IP outside the
business unless this is strictly necessary and authorised,
and, where we do need to disclose it, ensuring that correct
contractual protections are in place with our partners to
clearly set out how the IP may be used and to guard against
unauthorised use.
As well as protecting our own IP we must also be considerate
of third party IP rights and ensure that we never make
unauthorised use of a third’s party’s IP. Unauthorised use
of third party IP whether it be a name, a photograph, a
design or a print can often lead to a dispute, which can be
very costly and time consuming to resolve, and potentially
embarrassing for Joules, so always think twice. If in doubt,
please speak with Joules’ legal team who will guide you.
More detail is also set out in our Intellectual Property
Guiding Principles.
5. INTELLEC TUAL PROPERT Y
All personal data must be kept secure and confidential,
only disclosed to those individuals within the business who
have a need to know it, must not be retained for longer than
necessary and must not be used for any purpose which has
not been expressly authorised in writing by the person to
whom the data relates. Further detail is contained in our
Privacy Statements and Data Management and Retention
Policy.
Any breach or suspected breach of data security must be
dealt with in accordance with our Data Breach Policy.
You will be entrusted with confidential information whilst
working at Joules. This may include, amongst other
things, financial information, details of business plans and
strategy, pricing information and information about our
commercial relationships. You are under an obligation to
keep confidential information confidential and not make use
of it except as is necessary for the proper performance of your
duties or as required by law. This obligation remains in place
both during your employment with Joules and afterwards.
Our Confidentiality Guiding Principles contain more details.
6.CONFIDENTIALIT Y
All IT equipment provided to you belongs to Joules and it is
important that it is used in an appropriate way. You must
ensure that any IT equipment given to you by Joules is kept
safe and secure and that it is not used for personal reasons
beyond that permitted in our IT Guiding Principles and
Company Mobile Phone Guiding Principles.
Please bear in mind the way that you use the internet, email
and social media may impact both on your own reputation
and that of Joules. Always think very carefully before posting
comments or pictures online, before sending personal emails
from your Joules email account and before downloading
anything from the internet.
Joules takes information security very seriously. And
protects all points of entry to our systems, both physically
and electronically,. It is every employee’s responsibility to
ensure that security policies and procedures are adhered to
without fail. With the changing electronic landscape that
we trade in today, we expect employees to be observant and
report any concerns.
Our IT Guiding Principles set out our detailed policy on such
use. It is important that you familiarise yourself with this
policy and ensure that you comply with it. Our Data Security
Breach Policy sets out how a breach or suspected breach of
data security must be dealt with.
7.USE OF INFORMATION TECHNOLOGY
The main purpose of Competition law is to maintain market
competition by regulating anti-competitive conduct by
companies, with the ultimate aim of protecting consumers.
Although Competition Law will not impact on many of you in
your day to day working life, this will impact on some of you,
particularly those of you who work in sales and marketing,
where behaviour which could be deemed price fixing must be
avoided. Any conversations with stockists or our competitors
regarding pricing or promotions must be very carefully
considered.
There are severe consequences for breaking the law with
penalties for companies including fines of up to 10% of group
turnover and personal liability including prison sentences
and fines. The Joules legal team will provide regular training
to those of you in high risk areas of the business.
8.COMPE TIT ION L AW
As shares in Joules Group Plc are publically traded on AIM
(a market of the London Stock Exchange), all employees
must be aware that it is a criminal offence for anyone to
deal in Joules’ shares whilst in possession of price-sensitive
information. Certain individuals are classed as “insiders”
with additional obligations of these people (you will be
informed in writing if you are an insider).
Joules’ Share Dealing Code sets out the detailed obligations
and the forms which insiders must completed prior to dealing
in Joules’ shares. There will be closed periods throughout
each year when insiders may not deal in Joules’ shares and
regular reminders will be sent to insiders.
As we are a public company, we must be very careful about
any information we are putting into the public domain.
Dealing with the media and investors requires a specific
set of skills, and our PR, legal and finance teams are
responsible for managing and supporting any such dealings,
particularly if it relates to the Group’s financials, corporate
announcements or legal issues. Please see our Media Policy
for more detail.
9.SHARE DEALING & INSIDE INFORMATION
10.MEDIA AND INVESTOR REL ATIONSHIPS
It is important to all at Joules than our employees are
treated fairly, in accordance with the law and best practice.
All employees are paid at least the living wage, we have no
zero-hours contracts and the vast majority of our employees
are employed on a permanent basis. The wellbeing of our
employees is important to us and we have arrangements
with the Retail Trust to provide all employees with external
support and advice when they need it.
WORKING REL ATIONSHIPSINTRO
Joules is committed to being an equal opportunities employer
and will always make decisions regarding both existing
employees and potential employees on the basis of their
qualifications and competencies without regard to race,
colour, ancestry, national origin, religion, gender, marital
status, age, sexual orientation, legally protected disability,
status in the UK for non-UK citizens, or on any other basis
protected under applicable law. Further detail is provided in
our Equality Guiding Principles.
Joules will not tolerate harassment in the workplace in any
form or in any manner including, but not limited to, sexual
harassment. Joules believes that all employees should
enjoy a work environment that is free from discrimination,
harassment, and intimidation. This applies to all employees,
applicants, contractors, visitors, or guests. Further detail is
provided in our Bullying and Harassment Guiding Principles.
Ensuring the continued health and safety of Joules employees,
contractors and customers is one of our highest priorities.
We expect all Joules employees to support us in this objective,
complying with safety rules and procedures and taking
reasonable care of their own health and safety and the health
and safety of others who may be affected by their actions
or omissions such as customers, colleagues, visitors and
suppliers. Each of us has a responsibility for safety in the
workplace and to correctly report any incidents, including
“near misses”. Further detail is provided in our Health and
Safety policy.
1.AN EQUAL OPPORTUNITIES EMPLOYER
2.BULLYING OR WORKPL ACE HARASSMENT
3.HEALTH & SAFE T Y
B
To ensure our products are of the high quality that our
customers expect from us we manufacture all over the world.
By working closely with all of our suppliers we ensure that
they not only meet our quality expectations but they also
understand, meet and embrace our strong internal values.
We have ethical standards in place, which our suppliers
comply with and undertake to ensure that their suppliers
will also comply with. This ensures that their workforce,
working conditions, material selection and management and
production processes are not just legally compliant but are
also fair, responsible and sustainable, with due regard to
human rights, animal welfare and the environment.
We have a dedicated sourcing office in Shanghai that allows
us to maintain close working relationships with our suppliers,
alongside this we have a programme to visit and audit
suppliers and work in partnership with them to deliver on our
ethical standards.
OUR WIDER IMPACT1.SOURCING WITH INTEGRIT Y
We will not tolerate any form of human rights violation
within our business or supply chain.
As a minimum we expect in our supply chain that
employment is freely chosen; freedom of association and
the right to collective bargaining are respected; working
conditions are safe and hygienic; child labour is not used;
living wages are paid; working hours are not excessive; no
discrimination is practised; regular employment is provided
and no harsh or inhumane treatment is allowed.
We publish an annual statement to set out the steps we
have taken each year to combat modern slavery and human
trafficking within our supply chain and we are committed to
continually improving our practices.
If you see or hear anything which raises any concerns in
respect of our supply chain, you must raise this immediately
with your line manager or via our whistleblowing helpline.
As a business, Joules is committed in ensuring its suppliers
source any raw materials derived from animals from sources
that adhere to best animal welfare practices. We have a
detailed Animal Welfare Policy which suppliers are required
to sign and comply with.
If you see or hear anything which raises a concern in respect
of animal welfare then please inform your line manager or
head of department.
2.HUMAN RIGHTS
3.ANIMAL WELFARE
Joules was born in the British countryside, so caring about
our environment is second nature to us. As a growing
business we are continually striving to minimise our own
environmental impact on the planet and we want to create a
culture of innovation in sustainability whether that be in our
stores and head office or throughout our supply chain and
distribution network.
4.THE ENVIRONMENT
C
We appreciate there is a lot to take in, so please take the
time to familiarise yourself with all of Joules’ policies and
procedures. Ongoing reminders and updates will be provided
across the business and more detailed training on the topics
covered by this presentation will take place during each year.
If you have any queries about specific elements, or need
assistance, please contact the Joules Legal
Team or your HR representative.
CONCLUSION
D