JOHN WILLIAMS SCHOOL NO. 5 BOBCATS

“We are the bobcats the mighty, mighty bobcats when we want some knowledge we roar, we roar.”

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Staff Handbook

JOHN WILLIAMS SCHOOL NO. 5

TABLE OF CONTENTS

I. GENERAL INFORMATION Welcome Urgency What is a School? Dress for Respect Mission/Vision Statement School Climate (C-Food Cuisine) School Time Schedules

II. STAFFING / ORGANIZATION Staff Roster School Time Periods Teacher reporting time Calendar at glance Administrative Team Main Office and Other Personnel School Schedule Lunch Periods

III. GENERAL POLICIES Bulletin Boards Child Abuse Reporting Procedures Communication to Staff / Parents Conference Days Copying Services Crisis Incidents Custodial Request Procedure and Form Dining Hall Procedures

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Dining Hall Services Staff Absences Fire Alarm Procedures Fund Raising / Student Activity Accounts Special Events School Activities/Fieldtrips Induction (New Staff) Student / Employee Injuries Keys, Lost & Found and Mailboxes Lost and Found, Keys and Mailboxes Office Staff Form & Other Request Forms Parent Involvement 911 Procedure School Committees Signs and Posters Smoking Staff Identification Badges Telephone Usage

IV. SCHOOL-WIDE COMMON LANGUAGE POLICIES School Creed School-wide Agenda Adoption School-wide Discipline Policy/ Second Chance Room School-wide Bi-monthly Parent Newsletter School-wide Student Announcements School-wide Weekly Bulletin School-wide Student Supervision

V. ADDITIONAL SCHOOL SAFETY PLAN INSERTS Exit Standards Grading Policy Homework Policy Intervention Letters Parent-Teacher Conferences School Safety Response Team School Uniform Policy and %100 Uniform Challenge TEAM Mediation Request Form Standards for Recognition Extra-Curricular Activities (Board Policy)

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7th/8th Grade Intermediate Sports Six Shifts Common Core Shift in Math and ELA Teach Like a Champion Protocol

Teacher Evaluation Process

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Dear Staff,

This year we will experience several changes and challenges. We are temporarily located on the Jefferson Campus. However, we will be moving into a newly renovated space in the 2014-2015 school year. We have lost several significant members of our school community. They will be greatly missed. On another note we are welcoming several new members to our staff and look forward to establishing collegial relationships with them.

We continue to focus on increasing student achievement. This will be K-6 second year using the New York State Common Core. Members of our 7th and 8th grade team will begin to incorporate the Common Core in ELA and Math. We no longer have short Wednesdays and will need to begin to seek alternatives ways to grow professionally.

With so many challenges facing us it is important to take care of ourselves and to be kind to one another. You are a phenomenal staff and we feel you have the capacity to help are students achieve academic success.

Fondly,

Joanne Wideman LoWan Brown Dave Gizzi

Principal Assistant Principal Assistant Principal

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CHANGE

Progress is impossible without change, and those who cannot change their minds cannot

change anything.George Bernard Shaw

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WHAT IS A SCHOOL?

What is the teacher?A guide, not a guard.

What is learning?A journey, not a destination.

What is discovery?Questioning the answers, not answering the questions.

What is the process?Discovering ideas, not covering content.

What is the goal?Open minds, not closed issues.

What is the test?Being and becoming, not remembering and answering.

What is the school?Whatever we choose to make it!!!

Alan Glatthorn

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DRESS FOR RESPECT

Let your professionalism speak for you!

Clothing may not make a person, but it can be a contributing factor in unmaking a person.

Whether we want to admit it, our appearance affects how we are perceived and received in definite ways. Clothing has nothing to do with students liking a teacher. But clothing definitely has an affect on students’ respect for a teacher, and respect is what a teacher must have if learning is to take place.

Harry Wong, 1991

I Could Not Believe What I Saw

After Christmas Vacation, one of my students left some pictures of the class holiday party on my desk. I took a look at myself and I could not believe how I looked. I looked like I didn’t care about myself.

The next day I came to school more appropriately dressed and they all noticed and commented on how nice I looked. I was so happy and they made me feel so good.

I now spend more time caring about who I am. The students care about me. I am proud of who I am. And they are also so much better behaved now as a result of who I represent.

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VISION STATEMENT

Through rigorous and relevant instruction, students will develop critical thinking skills and become masters of their own learning. Teachers will present content and concepts to students; and, coach and guide students throughout their learning.

MISSION STATEMENT

Students at John Williams School #5 learn best when instruction is varied in its practice and is individualized to student learning styles. Teachers, students and parents will collaborate to ensure student academic success as they learn to apply knowledge and skills to new situations.

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C-FOOD CUISINE

The C-Food cuisine contains the nutrients and vitamins needed for healthy growth in any organization. It contains few calories and can only nurture school excellence:

Confidence in oneself, in one’s decisions, and in one’s teaching. Courage to take risks and to break new ground. Compassion for children and others. Character to always do one’s personal best. Competence within one’s field and in current trends. Capacity to learn new things. Commitment to our mission. Clarity in one’s focus and on developmentally appropriate ways to get there. Consciousness in bringing one’s thinking to a higher level. Communication to open lines of dialogue. Collaboration to share one’s expertise toward the betterment of all. Connectedness in bonding to each other and our mission. Collegiality in one’s interactions. Challenge to keep oneself on a personal cutting edge. Critical thinking and thoughtfulness in planning and preparation. Creativity to implement innovations Curiosity to actively seek better ways. Contentment so that everyone feels accepted and an important part of our

team.Sigmund Boloz

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TIME SCHEDULE

GRADES K-8 MON. THROUGH FRI.

Breakfast 9:00 a.m.Instruction Begins 9:15 a.m.Dismissal 3:35 p.m.

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Teacher Reporting Time

a.m. 9:00 a.m.p.m. When buses have departed school grounds

and homeroom teacher’s students are accounted for!!

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2013-2014 Calendar at a Glance Sept. 2 Labor Day Holiday

Sept. 3 Superintendent’s Conference Day (Superintendent’s Initiatives)

Sept. 3 Teachers Report/Teacher Prep

Sept. 4 School Opens (Full day for K-12 students)

Oct. 14 Columbus Day Holiday

Oct. 15 Parent/Teacher Conferences/Elementary

Oct. 17 Parent/Teacher Conferences/Secondary

Nov. 11 Veterans Day Holiday

Nov. 27-29 Thanksgiving Recess (28 – 29 All Facilities Closed)

Dec. 23-31 Jan. 1 Winter Recess (24 – 25 All Facilities Closed) New Year’s Day Holiday

Jan. 2-3 Winter Recess Continues

Jan. 6 School Resumes

Jan. 20 Martin Luther King Day Holiday

Jan. 27-30 Regents Exams

Feb. 17 Presidents Day Holiday

Feb. 18-21 Mid-Winter Recess Parent/Teacher Conferences/Elementary Parent/Teacher

March 4 Parent/Teacher conferences elementary

March 6 Parent/Teacher conferences secondary

March 14 Superintendent’s Conference Day

April 14-18 Spring Recess Good Friday Holiday Recess (26-All Facilities Closed)

May 26 Memorial Day Holiday

June 3 Regents exams

June 17 Regents Exams Regents Exams

June 26 Last Day of School for K-12 Students/Teachers/Rating Day

June 27 & 30 Make-Up Days for Emergency Closings

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ADMINISTRATION

Principal Joanne Wideman Pre-K -1

Assistant Principal LoWan Brown 6th - 8th

Assistant Principal Dave Gizzi 2nd - Grade - 5

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MAIN OFFICE AND OTHER PERSONNEL

School Secretary Berdell Chisholm

Clerk III w/Typing Nancy Bauman

Bilingual Clerk Typist Ivin Pantojas

Custodial Engineer Ron C. Johnson

Assistant Custodian Joe Jackson

Custodial Assistant Kijana Perry

Custodial Assistant Ricky Miller Sr.

Cleaner Pending

Sunshine Café Supervisors Kim Bush & Aida Vazquez

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School Time Periods

PLEASE FOLLOW SCHEDULE GIVEN IN THE BEGINNING OF THE SCHOOL YEAR.

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Lunch Periods

First Lunch 10:55 -11:0 40

Second Lunch 11:42 – 12:27

Third Lunch 12:29 – 1:14

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BULLETIN BOARD DISPLAYS

Hallway bulletin boards are displays that serve as an excellent means of communication for our students, parents and visitors who enter our school by highlighting things that are happening in our classrooms. The displays and/or boards are an outgrowth of lessons being taught in classrooms.

ALL DISPLAYS AND BULLETIN BOARDS ARE TO BE NEAT, ORGANIZED, AESTHETICALLY PLEASING TO LOOK UPON, LABELED BY CLASS, AND CONTAIN NOTATION IF GRAMMAR, PUNCTUATION AND GRAMMAR ARE INCORRECT.

For Example: Work in Progress, Transitional Speller, On the Right Road.

Each grade level will be assigned specific bulletin boards in hallways to display student work, based on standards. Please record the common core standards on the bulletin boards.

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CHILD ABUSE REPORTING PROCEDURES

We are all required by law to report students who were suspect may be being abused to Social Services Protective Unit.

At #5 the procedure we would like you to follow is:

1. If you see or hear a child say something that makes you think that they may have been injured or abused by someone talk to the child to see if they tell you how they got injured. Once you have talked to the child and if the events don’t appear to match with the injury you take the child to the School Nurse.

2. The Nurse then will take a look at the injury and determine whether it looks like something that needs to be investigated.

3. If it needs to be reported, you may contact CPS yourself, but please inform administration, the social worker, or nurse immediately following the call. If you do not wish to make the phone call, please ask the people listed below.

A. Ms. Wideman, PrincipalB. Ms. Brown, Assistant PrincipalC. Dave Gizzi, Assistant PrincipalD. Mrs. Prusak, School Social WorkerE. Ms. Bliss-Joyner, School Nurse

By doing referrals in this way, a consistent process can be maintained within the building.

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COMMUNICATION TO PARENTS / STAFF

The principal produces a Weekly Bulletin for staff, parent handbook and seasonal newsletters for parents. In addition, other communications will be distributed when the need arises in the form of memos, letters, etc.

Also, if anyone is interested in coordinating a No. 5 School yearbook and/or student newspaper, please see the principal.

Public Address System Business announcements will be made at 9:00 a.m. and at 3:25 p.m. by the

administrative and/or office staff.

The Pledge of Allegiance, School Creed, Vision statement, and student announcements will be done over the P.A. system promptly at 9:20 a.m. All staff/faculty, students and visitors are to participate, unless due to religious convictions. However, all activities and movement comes to a halt during this time.

All other P.A. announcements are given to the Principal, in writing, for approval.

Emergency announcements will be made at the discretion of the Principal, or case of absence, the substitute administrator and/or the Asst. Principal.

Visitors All visitors to the building must register at the Main Office and ask the

receptionist for a visitor’s tag. Visitors are encouraged to have advanced scheduled appointments, unless it

is an emergency.

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CONFERENCE DAYS

Through an agreement between the Rochester Teachers Association and the Board of Education, schools are allocated some RTA conference days and money for use each year by full-time classroom teachers. The administration of this allocation is handled jointly by the Building Committee.

A special conference day request form is used and available in the school office. Care should be taken in completing the request form and travel voucher if reimbursement is to occur.

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Copying ServicesCopying Services The copy machine is for use of all staff members for copying related to

education. It is located in the faculty lounge. City School District owned copiers should not be used to copy personal

documents. The copy machine is in great demand on a daily basis. Every individual is responsible for making their own copies.

Procedures may change, based upon operational needs.

Please be mindful that there is only one large copier for the building. This will require extreme courtesy and efficiency on everyone’s part. Limit your copying to 5 minutes or less each time you copy.

Please follow carefully the instructions for copier use.Repair charges are astronomical and can be prevented if you read directions!

STAFF WILL NOTIFY THE MAIN OFFICE WHEN NEW TONER IS NEEDED!

The purchase of copy paper is the single largest expenditure in the school’s yearly supply budget.

THANKS IN ADVANCE FOR KEEPING THE COST DOWN!

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CRISIS INCIDENT

A CRISIS INCIDENT IS DEFINED AS:

A SITUATION THAT CAN NOT BE HANDLED SAFELY BY THE TEACHER IN THE CLASSROOM

WHEN A CHILD IS IN DANGER OF HURTING HIMSELF OR OTHERS IN THE CLASSROOM!

Please contact administration immediately when a crisis occurs.

Adult behaviors that can escalate a crisis are: Sarcasm Negative tone of voice Inconsistency Favoritism Negative body language Put-downs Outbursts Public reprimands Unfairness Apathy Inflexibility Lack of humor

Custodial Request Procedure and FormCustodial Request Procedure and Form- 24 - 24

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Request for custodial assistance will be responded to in a timely manner. Please complete the “Custodial Request Form” and submit to Head Custodian via the mailbox.

NOTE: The custodial staff will make every effort to respond as quickly as possible. There will be times that a particular request occurs during an emergency, which will hamper an immediate response. For example, a vomit or blood spill, electrical problem, or a flooded restroom.

---------------------------------------------------------------------------------------------------------------------REQUEST FOR CUSTODIAL ASSISTANCE

SCHOOL NO. 5

Name: ___________________________ Location: ____________________________

Date Requested: _________________ Date Completed: ____________________

Type of Request:

Additional Comments:

******************************************************************************CUSTODIAL RESPONSE

SCHOOL NO. 5

Date Action Taken: ________________________ Date Completed: ______________

Type of Action Taken: ________________________________________________________

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Sunshine Cafe Dining Procedures

1. Enter one behind the other.2. Use indoor voices when speaking.3. Use proper dining etiquette.4. Clean your space when done.5. Keep your hands, feet and objects to yourself.6. Use your social time to study, say kind words, be thoughtful and enjoy each

other.

“The students are wild in the cafeteria”.

It is the responsibility of every adult in the school to improve student behavior. If students are wild in the cafeteria, then it has been allowed.

Principal and Support Staff: high visibility in the dining hall, enforcing all dining hall procedures.

Dining Hall Staff: enforcing dining hall procedures in a firm and consistent manner.

Teachers: modeling and showing students how to enter and dine prior to bringing students to dining hall. Practice and reinforcement is critical to success!

Students: following the procedures and adults showing appreciation.

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DINING HALL SERVICES

MEALS

The student-dining hall serves breakfast and lunch each full-day session of school. Students who received free or reduced lunch last year will again be eligible during the first two weeks of September. Once new guidelines and applications are available, students must reapply.

Faculty and staff, we need your help in making sure that every application is returned. It is very important because we (School 5) receive funding based on those applications.

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STAFF ABSENCE

It is imperative to contact the appropriate personnel when you are going to be absent from school.

Make every effort to notify Ms. Brown or Mr.Gizzi by 9:00 p.m. the evening before or the following morning by 7:00 a.m.

Occasionally, emergencies do come up. However, early notification enhances our ability to receive a suitable

substitute teacher. Berdell Chisholm will handle advanced notice substitute requests.

*All staff members must notify the office as to their return and extended absence by 2:30 p.m. – each day – so that a substitute can be obtained.

PERSON TO CONTACT

LoWan Brown – 764-12656th – 8 Teachers, Special Subject

Teachers, Liz Garcia, Carmen Torres and Willie Howard

Dave Gizzi - 727-8170K- 5 Teachers, Student Support

Staff, Diane LoVullo, Evelyn Vazquez, Lauren Breedy, Vivian

Haynes Georgia Owens and Dian Leone

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Absence During the School Day

Any member of the staff who must leave the building for any reason; illness, family emergency, duties requiring any coverage during the school day must follow procedures listed below.

For Lunch: (Sign-out book in main office)

For Planning Time: Request and receive approval; sign-out.

It is imperative that the Administrative Staff knows when you are leaving the building and there is the potential that you may not return.

It is extremely important that the Administrative Staff be aware when staff takes students out of the building, even for impromptu neighborhood excursions.

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On-Going Professional Development

Special Subject and Special Related Services Teachers will meet with administration to outline initiatives, discuss solutions and receive feedback from teachers especially with the new schedule.

Grade Level Meetings will be held once a week. The purpose of these meetings is to meet as a grade level w/administration, coaches and each other to discuss scaffold instruction, best practices, and looking at student work.

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FIRE ALARM PROCEDURES

1. Each classroom should have directions for evacuation posted. Advise the main office

if such directions are not displayed in each classroom in which you teach.

2. Teachers should periodically inform and remind students in each class of the fire drill

directions posted for the particular room.

3. Once the fire alarm is sounded, evacuation of the building must be carried through

to completion.

4. Students and staff should begin evacuation at the first sound of the fire alarm bell.

Directions posted in the room are to be followed.

5. Books and other materials should be left in the classroom. Purses should be carried

out of the building. Teachers must carry their red fire drill folder with class list and

student sheet inside.

6. The evacuation will be in an orderly fashion with the teacher leading his/her class

and proceeding to their designated location outside the building. Everyone must

remain in his or her designated area.

7. Each teacher should stay with his/her class when outside and take attendance to

determine that all of his/her students have left the building, and are safe.

Accountability sheets are to be sent to front door for each class.

8. When a prescribed exit is blocked, the teacher must select an alternate route for

evacuation.

9. Teachers who are not on duty or who are expecting a class should go to the area

outside the building that they normally would if they were in class. Such teachers

should provide supervision for students and help to move students away from the

building.

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10. If the fire alarm sounds during lunch, teachers in the faculty lounge should go to the

student-dining hall and assist in the evacuation of and supervision of students on the

outside. Teachers not on duty and not in the dining hall proceed to the nearest exit.

11. Specific staff assignments during evacuation:

Teachers lead class to safety, quickly and quietly

Leave light on

Carry your red attendance folder

Close corridor door (do not lock)

When a prescribed exit is blocked, the teacher must select an alternate route for

evacuation.

EVERYONE ELSE MUST EXIT THE BUILDING.

A. The school secretary telephones the fire dispatcher when a fire alarm initially

sounds and maintains an open line to the dispatcher until the emergency has

ended. The open line provides for the immediate transfer of information and

directions between the school and fire department.

B. When the building is declared safe, only yellow flags will signal the all clear to re-

enter the building.

C. We must walk to the sidewalks surrounding the building as quickly as possible.

Be sure to provide a clear path for the Rochester Fire Department to arrive, park

and enter the building. Safety for all is paramount.

REPORT ANY IMPROPER CONDUCT DURING A FIRE DRILL TO ADMINISTRATION.

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Fund Raising / Student Activity Account

Fund-Raising

Staff members must have the approval of the Principal before sponsoring a sale or fund-raiser and before signing a contract or agreement for the school or school organization. New contracts or agreements will be sent by the Principal, to the legal department for recommendation of action, before they are signed. Taxes must be paid on any items sold; sale and fund-raisers are not tax exempt activities. You are personally liable for any uncollected taxes and penalties.

A chairperson must be designated for each fundraiser event and work under the guidance of the School Secretary.

All funds collected through fees, donations, sales or fund-raisers for projects, trips, etc., must be deposited with the School Secretary in the Main Office by the end of each day. Under no circumstances should staff leave cash or valuables in their room overnight. This requirement protects you. Loss of cash or valuables from classrooms is in no way covered by the City School District. You will be held personally liable for such losses.

All bills and receipts for supplies from vendors must be submitted to the School Secretary upon receipt.

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John Williams School #5 Fundraiser Protocol and Procedures

1. Check the School Calendar in the main office to select a date.

2. When choosing fundraisers, school personnel should give priority to projects that are not conducted through door-to-door soliciting.

3. All fundraising projects must follow the Board of Education guidelines. Information needed on each fundraiser is to include a description of the fundraising project which includes selling techniques to be used, name of business involved (if any), expected income, percentage of profit to be earned by the students, amount of funds currently available in the organization’s account and planned use of the income. No fundraising project can occur until a principal gives final approval.

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John Williams School #5 FUNDRAISING FORM

THIS FORM (WHEN COMPLETED) IS DUE TO THE PRINCIPAL TWO WEEKS BEFORE THE FUNDRAISER BEGINS. NO EXCEPTIONS

Date submitted: ____________________ Group/Club: _________________________

Submitted by: ____________________________________________

Beginning of Fundraiser: _____________ End of Fundraiser: __________

Proposed Fundraiser: ____________________________________________________________

Fundraiser will occur:During School________ After School_______ During School Event_______

Items to be sold by group/club (specific):___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Purchase costs ___________________________ Number items to sell _______________________ Selling Price _____________________________ Potential Income __________________________ Advisor signature: _________________________________

Food items must meet district guidelines. Please refer to the Board of Education Guidelines

Principal: _______________________________________________________________

Date: _________________________

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SSCHOOLCHOOL E EVENTSVENTS & F & FIELDIELD T TRIPSRIPS

School Events/Activities must have the approval of the Principal.

Check the School Calendar in the main office to select a date.

Fieldtrips must be approved by the Principal. All necessary documentation can be found in the main office. Forms must be completed prior to the trip.

Fieldtrips dates must be placed in the School Calendar located in the main office.

Cafeteria staff must be alerted if a fieldtrip will require lunch and if students will be absent from a lunch period at least two weeks prior to the trip.

Remember the Superintendent is not supporting field trips to Seabreeze and Darien Lake during regular school hours.

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IINDUCTIONNDUCTION (N (NEWEW S STAFFTAFF))

What is induction? Induction is the process of systematically training and supporting new personnel, hopefully, beginning before the first day of school and continuing throughout the first year and beyond. Its’ purpose includes, but is not limited to:

Easing the transition into new work situation Improving job effectiveness through training of performance

expectations Promoting the district’s and school’s culture – its philosophies, missions,

policies, procedures, and goals Increasing the retention of quality employees at School No. 5

What can a new employee expect? An informational meeting and tour of the building by the Principal and/or

Assistant Principal if requested.

A formal induction to the entire staff during a full staff meeting.

Special designated time with the Administration to hear and address concerns.

Assignment of a buddy that will focus on helping you adjust to your new work situation.

The induction sends a message to employees that they are valued ---- that we want you to succeed, grow, and thrive. It is an invitational message of care and concern.

An orientation of office procedures, forms and related information with the school secretary. Please schedule with the ladies.

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STUDENT INJURIES

If a student suffers a minor injury, send or bring the student to the Nurse’s Office (if closed, to Main Office). If there is evidence of seizure or if any injury appears to be serious (involving head, back, serious bleeding), THE STUDENT SHOULD NOT BE MOVED; but made comfortable where he/she is. Hallway or area where the injury occurred should be cleared of unnecessary persons. CONTACT THE MAIN OFFICE IMMEDIATELY. A staff member involved with the incident is to notify the Nurse’s Office of the injury along with a brief verbal description of the incident.

If an injury is such that speedy intervention is needed, the Nurse will confer with the Principal and she will make the necessary phone call to summon help. If the Principal is not in the building, the Administrator-in-Charge will act on her behalf.

Any staff member witnessing a student injury must provide the Nurse information for the Student Accident Report. The Nurse should forward the white Pupil Injury Data form to the office for typing of the Student Accident Report. Copies of this report are forwarded to the parent, Blue Cross/Blue Shield, and the district’s Student Data Department.

If inquiry is made concerning an accident by anyone not connected with the Board of Education or the Corporation Counsel’s Office, the person should be referred immediately to the Principal or Administrator-in-Charge.

EMPLOYEE INJURIES

If an employee of the City School District sustains injuries, immediate treatment should follow the guidelines for students noted above.

A Worker’s Compensation Worksheet should be filled out immediately by the employee. The worksheet is then returned to the Main Office for the Principal’s signature and processing.

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KKEYSEYS

All staff keys are TO BE left in the key case in the office at the END OF EACH DAY. NEVER GIVE KEYS TO STUDENTS. The School secretary is the coordinator of all keys. If you find it difficult to remember where your keys are please make a copy.

LLOSTOST & F & FOUNDOUND

A lost and found department is maintained in the main office. Please send all found articles, to the main office. Articles will be kept for a 2-week period before being disposed of. Please inform students of this policy and encourage them to check promptly for lost article(s). ALL BOOKS SHOULD BE SENT TO THE LIBRARY.

MMAILBOXESAILBOXES

Please check your mailbox every day before school, after school and, if possible, during lunch period. Also, important information will be posted on the bulletin board in the main office and faculty lounge.

Students are NOT permitted to get mail from your mailbox. In case of EMERGENCY, you may call the office to notify a secretary that you will be sending a student, with a pass, to be given your morning mail.

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Nurse’s Office Hours

Office Hours:9:30 - 11:00 and 12:30 - 3:30.We have to ensure that the school health office completes the following services mandated by the law:1. Vision, Hearing, Scoliosis Screening2. Exclusion of students from school for infectious diseases (and return to school)3. Maintenance of a health record as part of cumulative school record.4. Review of records to ensure that immunizations meet state guidelines.5. Care of students with special health needs including health assessments for

CSE and developing Individualized Health Plan.6. If medications are given in school, a licensed professional must administer

them (unless the student is self-directed).7. Skilled nursing procedures (ex: blood glucose, self-catherization)

The following services are non-mandated by law. Since these are often the services that our customers consider to be the most important, we try to make time to meet them to the best of our ability.

1. Assessment and care for acute and minor illness and injury care.2. Administration of medication3. Referrals for health and mental health issues when appropriate.4. Tracking, counseling and follow-up for vision, hearing, scoliosis failures, immunizations, and pregnant students.

For the 2013-2014 school year, the health office will be responsible for these activities at School #5. We may also occasionally be required to cover other schools to administer medications or do skilled nursing procedures when substitutes are not available. In order to safely administer medication to a highly distractible population and to perform other necessary skilled nursing procedures,

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we appreciate your cooperation in not sending children to the health office during this time except in an extreme emergency.

Self-Directed Medication Policy

A licensed nurse will give medication to all children, unless the child is determined by the licensed professional nurse to be self-directed. The nurse will be working with all children who receive medication to be self-directed. A child is considered to be self-directed by the licensed nurse if, considering the child’s emotional and/or reasoning abilities rather than age or grade level, the child is consistently able to do all of the following: Identify the correct medication (example: such as color, shape). Identify the purpose of the medication (example: why take this medication). Determine the correct dosage is being given (example: number of pills). Know the time the medication is needed during the day (example: before/after

lunch). Able to describe what will happen if the medication is not taken (example:

unable to complete schoolwork, trouble breathing). Refuses to take medication, if child thinks something listed above is not correct.

If the child is determined to be self-directed, the school health aide or principal (or his/her designee) may give the child medication. A licensed nurse will instruct the school health aide and principal (or his/her designee) about the child’s medication, the proper dose, and when it is to be taken and possible effects.

Administration of Medication on Field Trips

Please adhere to the following procedure when planning for any student receiving medications to participate in a school sponsored activity off-school grounds:

1. Self-directed students: The nurse will instruct teacher or appropriate school staff accompanying

students regarding the administration schedule, action, and possible side effects of the medication.

Place medication in a single dose medication envelope properly labeled with:- Student’s name- Name of medication and dosage- Date and time to be given

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- Special instructions- Possible side effects

Record information appropriately on student’s medication and health record.2. Not Self-directed students: The parent or guardian may attend the activity and administer the medication.

The parent may personally request another adult who is employed by the school to voluntarily administer the medication on the field trip. In this case, a written request needs to be submitted from the parent to the CSD.

The student’s health care provider can be consulted and may order the medication time to be adjusted or the dose eliminated. If no other alternative can be found, a licensed professional (i.e. RN, LPN, or MD) must administer the medication. A child may not be prevented from participating in an educational activity, such as a field trip, solely on the basis of a special health need.

For the most efficient use of the Health Office Staff, please continue to handle minor problems. The health office does want to be involved in situations requiring nursing intervention (new medications, suspected serious injuries, new medical problems, seizures, and medical transportation).

If you have any questions about what is an appropriate referral, please talk to the health office.

HEALTH SERVICES TO SCHOOL STAFF:

With the limited resources the health office is unable to provide health services for school staff.

School staff should consult with their personal physician regarding any health concerns.

If a staff member is injured at school, they should complete an incident report. These forms are available in the Main Office. Please consult with your physician regarding medical follow-up if needed.

In the case of a medical emergency, health office staff will assist with emergency care until an ambulance arrives.

The following procedures should be followed if a staff member is exposed to blood or body fluids.

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Staff Handbook

CONTACT WITH BODY FLUIDS

Urine, feces, and vomit should be cleaned up safely by the custodian to prevent the spread of disease. Gloves should be worn when having contact with urine, feces, or vomit.

THOROUGH HANDWASHING WITH LIQUID SOAP (found in designated areas) AND WARM WATER AFTER HANDLING BODY FLUIDS IS ESSENTIAL.

DO NOT USE BAR SOAP, IT BREEDS GERMS.

MAINTENANCE OF BATHROOMS IS DONE BY THE CUSTODIAL STAFF.

The custodial staff cleans spills of any type.

Clothing soaked in blood should be handled as little as possible. Refer student with blood on their clothing to the Health Office. Their clothing will be placed in a sealable, leak proof plastic bag, labeled “biohazard precautions” and given to them to take home for laundering.

CONTACT WITH BLOOD EXPOSURE Definition: contact with blood or other body fluids in an open area of your skin

or in a mucous membrane.

Immediate follow-up:1. Wash the affected area immediately with soap and water after direct contact

has ended. Notify the Principal/Assistant-Principal immediately.2. The Principal/Assistant-Principal will complete the “Blood and Body Fluids

Incident Form” with you.3. Contact CoMed (Wilson Medical Center) for follow-up. They will evaluate

your exposure with you and provide treatment and follow-up. They are aware of the most recent recommendations from the US Public Health Service. It is very important that you report any blood exposure immediately in order to receive immediate and thorough counseling and treatment.

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Staff Handbook

Weekly Bulletin Request

Weekly Bulletin Announcement

Topic: ________________________________________________Requested by: _________________________________________For week of: ___________________________________________

Message: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Date of Request: _______________________

Place in Joanne’s mailbox at least a week in advance. Thank you.

Weekly Bulletin Announcement

Topic: ________________________________________________Requested by: _________________________________________For week of: ___________________________________________

Message: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Date of Request: _______________________

Place in Joanne’s mailbox at least a week in advance.

School-Wide Bi-Monthly Parent NewsletterEvery quarter a parent newsletter goes home. Educators are strongly encouraged to submit classroom information as often as possible. Parents do like to read the newsletter. The Principal has received positive feedback from a number of parents regarding the bi-monthly newsletter.

School-Wide Student Announcements- 44 - 44

Staff Handbook

Students from all grade levels will be responsible for leading the school in pledge, school creed, and vision statement at 9:20 a.m. The students will change weekly to give all students a chance to be a part of the morning announcements.

School-Wide Weekly BulletinThe Weekly Bulletin will be displayed in the Main Office. She will send it via email or SharePoint.

Information to be shared in the bulletin must be submitted to the Principal by Wednesday of each week. Please use the appropriate form located in the main office.

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Staff Handbook

Date to announce: ______________________________Topic of announcement: ______________________________

Person requesting announcement: ______________________________

Announcement: __________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Date to announce: ______________________________Topic of announcement: ______________________________

Person requesting announcement: ______________________________

Announcement: __________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

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Staff Handbook

OFFICE REQUEST FORMTo:

______________________

Ms. Joanne WidemanLoWan Brown

___________

Mr. Dave Gizzi

___________

Ms. Berdel Chisholm

___________

Ms. Nancy Bauman

___________

Mrs. Ivin Pantojas

Request: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

From: ______________________________________Date: _________________________

Time: _____________

OFFICE REQUEST FORM

To:______________________

Ms. Joanne WidemanLoWan Brown

___________

Mr. Dave Gizzi

___________

Ms. Berdell Chisholm

___________

Ms. Nancy Bauman

___________

Mrs. Ivin Pantojas

Request: ____________________________________________________________________________________________________________________________________________________________

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Staff Handbook

_____________________________________________________________________________________________

From: ______________________________________Date: _________________________

Time: _____________

Date: _________________________Time: _____________

Instructional Support

To: (Circle one)

TEACHER_____________________________________________I need the following:

Response:

We will make every attempt to fill your request within 24 hours!

Instructional Support Request Form

To: (Circle one)

TEACHER_____________________________________________

I need the following:

Response:

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Staff Handbook

We will make every attempt to fill your request within 24 hours!

PERSONAL INFORMATION FORM

Name: ______________________________ Employee ID#: _______________________

Room #: ____________________________ Extension: ___________________________

Position at School No. 5: _____________________________________________________

Home Address: _____________________________________________________________

_____________________________________________________________

Home Phone #: _____________________ Cell Phone #: _______________________

Date of Birth: ________________________

Person to Contact in Case of Emergency

Name: ______________________________________________________________________

Relationship: ________________________________________________________________

Home Phone: _______________________ Work Phone: ________________________

Cell Phone: _________________________

Doctor’s Name: _____________________________________________________________

Doctor’s Phone #: ___________________________________________________________

(OPTIONAL) Any medical condition or medication that would be helpful to medical staff in an

emergency: _______________________________________________

______________________________________________________________________________

______________________________________________________________________________

Vehicle Information

1. Year and Make of Car: ___________________________________________________

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Staff Handbook

License Number: __________________ Color: _______________________________

2. Year and Make of Car: ___________________________________________________

License Number: _________________ Color: _______________________________

Parent InvolvementParent-Teacher Organization

We need to establish parent representatives as well as teacher representatives in addition to the principal to form a functional PTO.

PARENTS ON OUR SIDE

An effective school community has “PARENTS ON THEIR SIDE”. All staff can assist in this endeavor by doing the following:

1. All staff greeting parents with genuine warmth and friendliness.2. Teachers communicating with parents through telephone calls and positive

notes at the very beginning of the year.3. All staff taking advantage of every opportunity to show that we care.4. Clearly articulating the importance of being on time for arrival and dismissal of

students.5. Having a Back-to-School Night for parents. It’s one the most important event

of the school year. It’s our opportunity to meet parents, explain policies and program in detail, answer any questions about their child’s class, and, most important, assure parents of your commitment to their children.

PARENT PARTICIPATION

There will be a variety of opportunities for parents to participate at John Williams School No. 5. These initiatives are, but not limited to: auditorium and classroom achievement ceremonies, curriculum fair open house, school based planning team and special events (with information to

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Staff Handbook

follow).

ADMINISTRATIVE POLICY REGARDING USE OF “911” EMERGENCY SYSTEM

The following administrative policy shall be observed in school buildings in the use of the “911” system to summon police, fire or medical assistance in emergency situations.

1. A staff member may use internal school telephones to summon police, fire or medical assistance by dialing “911”, ONLY when the staff member observes circumstances which present clear, immediate and substantial danger to the life, safety or health of one or more persons in the school building or on school grounds, which requires the assistance of such emergency personnel in order to be contained or treated.

2. The School Principal or his/her designee shall be notified BEFORE a “911” telephone is placed or, if that is not practical under the circumstances, as soon as practical immediately after the call has been placed. Notification of the placement of a “911” telephone call shall be made by the staff member who made the call or his/her designee.

3. Internal school telephones shall not be blocked or locked so as to be incapable of making telephone calls to “911” emergency services.

4. Use of internal school telephones to call “911” emergency services in violation of this policy may result in discipline subject to the provisions of the applicable bargaining unit’s collective bargaining agreement.

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Staff Handbook

School CommitteesSchool Committees are teams of adults who collaborate to establish expectations and goals that align with the School Mission Statement.

These committees solicit, consider, and value the input of each team member. No individual will be allowed to dominate the discussion, nor will one individual be expected to carry the workload of the team. A facilitator who will meet with administrators to share ideas, concerns, and gain support for initiatives will lead each committee.

The committees work towards consensus. Committee members will support a decision once it is clear that there is a consensus.

The committees will articulate specific commitments to the team and fulfill those commitments.

The committee members will attend all meetings.

School Committees Need Active Support and Involvement of Its School Community

School Committees are grouped under District Design Tasks.

They are as follows:Learning Environment/Student Achievement

Grade Level Team Facilitators Meeting (Monthly Meetings) School-Based Planning Committee (Monthly Meetings) Professional Development Committee (Monthly Meetings) Technology Committee (Monthly Meetings) Strategic Intervention Team (Meets weekly) Breakfast Club (Every Two Weeks and summer) Student Assessment For Learning Team (Monthly and summer)

Safe and Supportive Schools Building/Committee (monthly Meetings) Social Committee/Adult Events (Monthly Meetings) School Climate Committee (Peace-Makers) (Meetings regularly) School Climate Committee (Monthly Meetings)

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Community Services and Support Parent/Community Outreach Committee (Monthly Meetings)

- 53 - 53

Signs and posters may be used to advertise school-related activities of students at School No. 5. They may be displayed in the lunchroom and corridor doors by using masking tape. Under no circumstances should they be attached to painted surfaces. A representative

Staff Handbook

Smoking Regulations

Due to the New York State “Smoke Free Schools”

law, effective December 1994, NO SMOKING is

allowed neither in school buildings nor on school

grounds.

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Staff Handbook

STAFF IDENTIFICATION CARDS

All staff are required to wear the Rochester City School District identification badge while on work time. This procedure is mandatory and it is your “keyless” entry to the building. In addition, the ID badge helps to identify school employees to visitors in our building.

All lost or stolen cards must be reported immediately.

ID badges can be obtained at Central Office from 8:00am to noon and from 1:30pm to 3:30pm. The guard at the front desk will direct you on where to go once you arrive. They can also be obtained at The Service Center at 835 Hudson Avenue from 5:30am to 8:30am, building #2, third awning on the right. There is a security operations center sign at the door. If the badge is not working or damaged then please bring badge with you, if the badge was lost more than once then there will be a $5 charge.

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Staff Handbook

Telephone UsageIn an effort to meet the most essential needs of our school, the following procedures are expected to be followed. Assistance and cooperation from all staff is requested.

1. Messages will be directed to voicemail during the instructional day. No phone calls should be sent directly to classrooms during instructional time unless the office has been previously notified.

2. EMERGENCY CALLS from family members or Dr.’s offices, etc., will be put through to the classroom. If there is no answer, every effort will be made to locate you by acquiring the assistance of an administrator.

3. Current phone books will be available in the following locations for your use: faculty lounge, main office and library.

4. Important district and school extension numbers will be provided yearly for all staff please refer to this information for making calls.

5. Cell phones usage is prohibited unless an emergency or school related in the school building.

DO NOT CALL THE OFFICE FOR LISTED PHONE NUMBERS!

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Staff Handbook

SCHOOL CREED

We are a family

We will respect and listen to each other.

We will work hard, share and have fun.

We will conduct ourselves in courteous and caring manner.

We will make good choices.

We will remember that we are special and loved.

We are a family.

We are School Number 5.

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Staff Handbook

School-Wide Agenda AdoptionSchool No. 5 has invested in a study skills program in order to help students as well as adults organize their instructional program.

Benefits for students Enhances student organization and study skills

Develops a standard for organization and study skills building-wide.

Helps student take responsibility for schoolwork.

Benefits for educators Provides study skill organization from grade level to grade level.

Lesson plan format and grade books are part of the organizer.

Great ideas on how to teach students become better organizers.

Builds a school-wide common language to minimize confusion and supports continuity of learning from grade level to grade level.

Success will depend upon the consistent effective implementation by the educators.

Benefit for parents A continuous tool for communication to the teacher.

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Staff Handbook

School-Wide Discipline Policy

EVERY adult is responsible for general supervision of students at any and all times and in all parts of the building.

UNSAFE AND UNDESIRABLE BEHAVIOR ON SCHOOL PROPERTYSHOULD BE STOPPED IMMEDIATELY BY ANY ADULT.

JOHN WILLIAMS SCHOOL NO. 5 DISCIPLINE POLICY

The purpose of this school policy is to establish and enforce discipline at School No. 5 in order to ensure a pleasant and safe environment. This policy will ensure consistency. Students will know that appropriate behaviors are expected in all areas of our school.

This policy is to be enforced by all adults in the building.

Parent involvement remains vital to ensuring safe schools. Parents must find no excuse for children solving problems with abusive language or physical force. As primary role models, parents must demonstrate respect for each other; use reasoned discourse, and honor legitimate, non-violent authority.

PARENTS ARE EXPECTED TO SIGN A WRITTEN STATEMENT, ACKNOWLEDGING THAT THEY HAVE READ, UNDERSTAND AND WILL ENFORCE THIS POLICY.

With this in mind, we pledge ourselves to the following....STUDENT CONDUCT RULES

Students leave all toys, headphones, video games, and cards at home.

Students are properly attired for school. Coats, hats, bandanas and sunglasses

are to be worn outside the school building.

Students are to walk quietly in the hallways. Hallway passes are required

when appropriate.

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Staff Handbook

Students are to respect each other and school property at all times.

Students will listen and follow directions of school personnel and safety patrol.

The Classroom Management of Discipline Problems

Behavior problems that occur in classrooms/on school grounds are handled by staff members present and in charge of students at that time. Collaborative effort among school staff will be used to ensure consistent resolution of problems. Problems will be identified and consequences will be clearly explained to students.

The following steps will be taken to address behavior problems:STEP 1 & 2 Disciplinary Referral - Minor

a) Incident/behavior is discussed.b) Teacher/staff gives verbal reprimand.c) Teacher/staff gives consequences.d) Behavior Contract is completed with student. Note: Each participant

receives a copy of the Behavior Contract. Teacher requires the student to post in a visible, but private location for the student to review. Encourage the parent to review at home, as well.

e) Parent is contacted and a conference is encouraged.

STEP 3 Disciplinary Referral - Majora. All majors will require intervention, possible administrative

consequences and parent/guardian contact. (Use triplicate disciplinary referral form.)

At most times during the school day, the Second Chance Team (School Security and Ms. Garcia) will be available for adult/student consultation.

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JOHN WILLIAMS SCHOOL NO. 5BEHAVIOR CONTRACT

Date: ___________________________________

This is an agreement between ___________________________________________ and(Teacher)

_____________________________________.(Student)

In this agreement, the above mentioned student ______________________________ will be

responsible for the following:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If he/she can follow these requirements, he/she will be entitled to:______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If the above mentioned student cannot meet these requirements, he/she will be subject to the following consequences:______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

I hereby agree and understand all parts of this contract.

Signed,

_____________________________________ ____________________________________

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Teacher Signature Student Signature

BOBCAT 5

Positive Behavior Intervention Support Matrix- School No. 5

BeRespectful

Be Helpful

BeSafe

BeResponsible

CLASSROOMLISTEN, FOCUS, FOLLOW DIRECTIONS

HALLWAYS Move quietly

through thehalls

Pick up trashwhen you

see it

Walk on the

In an orderly fashion with your hands at

your side

Get a passand

go promptly

BATHROOMS Respect others’privacy

Keep it

clean

Use theBathroom

appropriately

Reportproblems

CAFE Listen,focus and

follow directions

Keepyour area

clean

Respect the Personal space

ofothers by staying

in your seat

Use appropriate

table manners

PLAYGROUND Be patientand wait for

your turn

Be a goodsport

Follow the directions of

an adult

Use equipmentproperly

Bus- Arrival/

Dismissal

Listen toall

adults

Use quiet voices

Stay in yourseat with your

seatbelt fastened

Follow thebus

rules

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Staff Handbook

John Williams Elementary School, School No. 5555 North Plymouth AvenueRochester, New York 14608

(585) 325-2255 Fax: (585) 935-7405

In School Suspension

September 2013

Dear Staff,

The purpose of this letter is to formalize in writing the procedures as they relate to our new alternative to suspension room. Listed below are the operational details of how the program will work:

If the Principal determines that a students behavior, would have in previous years, resulted in a suspension then that student will be considered for the ISS.

An administrator will contact the family and discuss the behavior as well as our alternative to suspension program as a consequence.

Once the parent has been notified, the student will be assigned to the ISS and the classroom teacher will be notified of the number of days.

When a student is assigned to the ISS it is the responsibility of the teacher to provide the ISS staff with a copy of the assignments for the day prior to the start of school.

The ISS staff will call the classroom teacher and report attendance on a daily basis. Classroom teachers remain responsible for recording attendance.

The ISS staff will communicate with each classroom teacher prior to the student re-entering the classroom.

The Principal is the only person who is able to make a referral to the ISS.

I will serve as the administrative liaison to the ISS this year. If you have questions or concerns I ask that you speak with me directly.

Respectfully,

Joanne Wideman

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SECOND CHANCE INTERVENTION ROOM

The Second Chance Intervention Room is a location to provide students with a safe place to analyze their feelings with appropriate adult engagement. Students should remain in the room for 20 minutes or less.

Guidelines are as follows:

Teachers should send the student to the room with a referral/fast pass ONLY AFTER EXHAUSTING ALL OTHER APPROPRIATE STRATEGIES TO MAINTAIN THE STUDENT IN THE CLASS.

Stage 1: Handle in the classStage 2: Send to another class for support (Buddy Class)Stage 3: Second Chance Intervention Room

Each Grade Level will provide a file folder of meaningful student work quarterly to be housed in the Second Chance Intervention Room.

Students are encouraged to arrive in the room under their own power.

Teachers will call to let the Second Chance Intervention staff know that a student is on his/her way.

Calling home should not be the responsibility of the Second Chance Intervention staff. The classroom teacher will have the background on interactions with the various parents/guardians regarding the specific situation. The Second Chance Intervention staff will call if the behavior escalates while in the Second Chance Room.

A record log will be maintained on student, situation, and number of times student is sent to the room. It is not the intention of the Second Chance Intervention Room to be used as a regular form of classroom discipline.

The school wide disciplinary referral process will also be implemented.

There are designated students who will be able to use the alternative to the disciplinary referral process. The students are chosen based on teacher

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requests. A student may choose to use the FAST PASS to avoid a crisis for a 15-minute break.

The FAST PASS is a pass that a student chooses as an alternative problem-solving strategy.

It is understood that situations arise in which students (and teachers) need to be apart from the group or individual to prevent a problem. This is where a student would use a FAST PASS. The Second Chance Intervention Room can be used in this way. It does not need to be a written referral. However, a teacher will need to call first to ensure that there are not already several other students in the Second Chance Room in crisis. The time for separation will need to be specific and limited (15 minutes).

The FAST PASS may be used for additional reasons such as:

DISRUPTION OF THE EDUCATIONAL PROCESS

WHEN A CHILD NEEDS A 10-15 MINUTE TIME-OUT

STUDENT NEEDS A QUIET PLACE TO DO HIS/HER WORK.

CHILD IS UPSET OR ANGRY AND NEEDS TO GET OUT OF THE ROOM.

STUDENT NEEDS TO TALK TO SOMEONE.

The FAST PASS is different from a referral because it encourages students to use their own problem-solving skills and to make good choices, even if you have to suggest using the FAST PASS. This gives the child ownership of problem.

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OFFENSES WHICH MAY RESULT IN LONG TERM SUSPENSION

1. WEAPONS POSSESSION, District policy will be followed with immediate suspension, referral to CSE when necessary and the police will be called. Students engaged in such criminal acts can expect to be referred for long-term suspension.

2. ARSON3. SALE OR DISTRIBUTION OF ANY CONTROLLED SUBSTANCE4. WILLFUL ASSAULT5. BEHAVIOR ENDANGERING THE WELFARE OF SELF OR OTHERS6. CONTINUED DISRUPTION OF THE LEARNING PROCESS7. DAMAGING SCHOOL PROPERTY

==========================================================================================

I have read and understand the School No. 5 Discipline Policy.

Parent Signature__________________________________________________

Date___________________________

Teacher/Administrator_____________________________________________

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School-Wide Classroom Organization

CLASSROOM DISCIPLINE POLICYIn order to further a more extensive common language in our school, there is a recommendation that every classroom teacher post the same basic classroom rules. These rules are aligned with the #5 School Creed. Each class can define the specifically. They are as follows:

Rules and/or Procedures1. We will respect each other by using kind words and actions.2. We will listen to one another.3. We will follow directions first time given.4. We will conduct ourselves in a positive manner at all times by keeping our

hands, feet and objects where they belong.

Each teacher will create a visual representation to reinforce appropriate classroom behavior. Below is one example that is effectively used in the primary grades.

At the intermediate level, an interactive designated bulletin board works well.

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School-Wide Student SupervisionThe way our students enter and exit the building and how they are supervised while in the hallways is critical for maintaining an orderly, productive school environment.

This is the responsibility of all employees who work at #5 school. To ensure that student safety is apparent, high visibility of all adults at the beginning and end of the day is required. Special subject staff and support staff will be assigned to support students during the beginning and end of each day.

Classroom teachers are required to stand at the door and/or hallway to greet students EVERY MORNING!

In addition, the monitoring of students during the day helps to enhance the school climate.

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GRADING POLICY

The Rochester City School District has determined the grading policy. It is imperative that every teacher read the handbook and follow the grading system designated by the District.

In doing so, minimal misunderstandings can arise from students and parents.

Send a copy of the grading policy home with students during the first week of school.

DO NOT LET GRADING BE A MYSTERY TO YOUR STUDENTS!BE VERY CLEAR AS TO WHAT THE LETTER GRADE WILL MEAN!

USING A RUBRIC FOR THIS IS AN EXCELLENT VEHICLE TO HELP STUDENTS BETTER UNDERSTAND THE GRADING SYSTEM IN RELATION TO THEIR OUTPUT OF WORK!

PLEASE NOTE: REPORT CARDS - The performance level on report cards is indicative of the work the student is producing, not the grade level of the textbook student is working in! 7th and 8th grade marking periods are now four instead of six!

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Staff Handbook

HOMEWORK POLICY

The purpose of homework is to provide meaningful practice for students, reinforce what they learned in school, and/or to use time at home for long-term projects.

Please get to know your students and their home environments. EQUAL DOES NOT MEAN SAMENESS!

Keep the end goal in mind for why you are giving homework!

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Staff Handbook

INTERVENTION LETTERS

In the ASAP handbook there are sample intervention letters that are to be sent home as soon as it is determined a student is having difficulty with schoolwork.

Keep in mind that documentation is critical, especially in instances, where retention might be a possible outcome.

Teachers are required to use different instructional approaches to meet student’s special challenges.

Seek out the assistance of colleagues and administration when you hit a roadblock to advance a student forward.

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Staff Handbook

PARENT-TEACHER CONFERENCES

The District schedules Parent-Teacher Conferences twice a year.

Our first parent-teacher conference will be held during report card week in hopes of getting more parents in to review the report cards. The second parent-teacher conference is in May. Feel free to meet with parents as often as you think is necessary to keep them informed of the child’s school progress.

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Staff Handbook

JOHN WILLIAMS SCHOOL NO. 5SAFETY RESPONSE TEAM

PROJECT SAVE

Joanne Wideman, Principal

LoWan Brown, Assistant Principal

Dave Gizzi, Assistant Principal

Berdell Chishlom, School Secretary

Ron C. Johnson, Custodial Engineer

Patricia Prusak, Social Worker

Hellen Boehm-Morelli, Psychologist

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Staff Handbook

School Uniform Policy

PURPOSE:The purpose of the School Uniform Policy is to provide additional opportunities for increased school safety, to encourage our students to experience a greater sense of school identity and belonging, to encourage an improvement in student behavior, to reduce school clothing costs, to encourage a high level of program participation and to improve and expand academic excellence.

School Uniform Policy K-5 Khaki or navy blue pants, skirts or shorts (jeans are not

permitted). Dark Blue Navy Polo Shirt.

(If a K-5 student happens to wear a 6th- 8th color we will not reprimand them for doing so.)

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Staff Handbook

School Uniform Policy 6th, 7th and 8th Grade

Students may wear khaki, navy blue or black pants, skirts, jumpers or shorts (jeans are not permitted).

Students may wear navy blue, white or light blue shirts.

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100% Uniform Challenge

Staff Handbook

1. The Uniform Committee will select days to have the 100% Uniform Challenge. During morning announcement the principal will announce that it is “Uniform Challenge Day”. If a class has 100% of the students in uniform the teacher will send a notification slip to the main office indicating that all students in the class are in their school uniform.

2. All classes who win the challenge will receive an award that could include a snack, token, lunch with principal/assistant principal in the classroom or free time in the gym.

3. Classes with a 100% uniform challenge will be placed in a drawing to win a free pizza party, Ice Cream or doughnuts. This drawing will take place once a month.

100% Uniform Class Participation

Date _________

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Staff Handbook

Teacher ______________ Rm. __________

100% Uniform Class Participation

Date _________

Teacher ______________ Rm. __________

100% Uniform Class Participation

Date _________

Teacher ______________ Rm. __________

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Staff Handbook

School #5 Peer Mediation Request

TEAM

Date: ___________

Name of Students in conflict:

_________________________________ Grade _________________________________________________ Grade _________________________________________________ Grade _________________________________________________ Grade ________________

Where did the conflict occur (check one)

BusCafeteriaHallwayOutdoorsGymBathroomOther (specify) ________________________

Briefly describe the problem:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Mediation requested by (check one)

__ Student __Teacher __ Counselor __Social worker

__ Principal __ Assistant Principal __ Other (Specify) _____________

Signature of person requesting mediation: ______________________________________

To Be Completed By a Program Coordinator

What was conflict about? (check one)

__ Rumors __ Harassment __ Threats __ Fighting or hitting

__ Bias or Prejudice __ Relationships __ Property loss

__ Other (specify)

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Staff Handbook

SSTANDARDSTANDARDS FORFOR R RECOGNITIONECOGNITION

School #5 classrooms will CONTINUE to recognize individual and collective efforts of excellence.

1. Faculty/Staff Attendance

2. Frequent Overtime and/or Volunteerism # of participation in after school family/school events assist and help others through self-motivation model belief in maintaining school building conditions spontaneous actions that are extremely beneficial to school with visible

outcomes

3. Classroom decor and arrangement based on the concept of student-centered instruction and environment.

4. Student - centered displays and/or bulletin boards that identify level of student competence.

5. Identification of adult behaviors that is exemplary of the C-Food Cuisine!

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Staff Handbook

7TH & 8TH GRADE EXTRA-CURRICULAR ACTIVITIES

GOALS and PRINCIPLES of BOARD POLICY on ELIGIBIITY

I. The Board of Education has the authority to establish reasonable standards and eligibility

requirements as prerequisites for eligibility for co-curricular, extracurricular and

interscholastic athletic activities. These standards apply to entry qualifications as well as to

continued participation in such activities.

Eligibility requirements include academic standards, behavioral standards, and training

standards that are to be met by all students participating in extracurricular activities, including

athletics. These requirements are to be applied equally to all student participants.

The Board is committed to promoting academic achievement for all students and motivating

students to achieve to their highest potential. In recognition of the high cost and impact of

dropping out of school on the student drop-out, the student's family, and the greater

community, the Board is further committed to promoting the highest level of student retention

and graduation possible academic achievement for all students. Accordingly the Board is

committed to eligibility standards for extracurricular activities, including athletics that

promote and support academic success student retention leading to graduation. It is the Board's

expectation and directive that the RCSD in the administration of these eligibility requirements

will implement them only in a manner to advance the BOE's stated commitment to always

promoting academic achievement for all students.

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Staff Handbook

Intermediate Sports 7th- 8th

JAY JOHNSONGROW OUT ATHLETIC DIRECTOR131 W Broad Street Rochester, New York 14616Phone: (585) 465-8570E-mail: jay.johnson@rcsdk12.org

Dear Parents and Student Athletes,

The Rochester City School District has gone to great length to insure that every child has extracurricular opportunities at our schools. Schools and the athletic departments are eager to provide sports to every child within the Rochester City School District.

Please read the attached information on how to sign up for teams, get free physicals and get requaled (cleared) so that students will be able to participate in Modified Sports. Every student must be requaled (cleared) by the nurse to participate.

If you have any questions, please feel free to contact me at 465-8570 or e-mail me at jay.johnson@rcsdk12.org.

How do I sign-up for a Fall Sport?How do I sign-up?

1. I must have a physical examination (has to be within 1 year)2. I must bring the following paperwork to the nurse, completed in full:

Signed Parent Consent Form (enclosed in this mailing) Completed Physical Form, including proof of current physical within

the last year (enclosed in this mailing) Signed eligibility form (enclosed in this mailing)

Medical requirements to participate in sports include: Updated tetanus shot Physical exam (has to be within 1 year) Written permission to participate by doctor if asthma and/or life-threatening allergy Students must have corrective lenses (glasses and/or contact) with them if needed Interview with school nurse (requalification papers must be presented to the coach before

becoming eligible to practice).Attend all practices – Modified Sports start September 6th (No one is allowed to practice without a completed requalification form signed by the nurse!)

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Spring sport information comes out later in the year. That is why it is not included in this handbook.

SHIFTS IN ELA/LITERACYShift 1 Balancing Informational

& Literary Text Students read a true balance of informational and literary texts.

Shift 2 Knowledge in the Disciplines

Students build knowledge about the world (domains/ content areas) through TEXT rather than the teacher or activities

Shift 3 Staircase of Complexity Students read the central, grade appropriate text around which instruction is centered. Teachers are patient, create more time and space and support in the curriculum for close reading.

Shift 4 Text-based Answers Students engage in rich and rigorous evidence based conversations about text.

Shift 5 Writing from Sources Writing emphasizes use of evidence from sources to inform or make an argument.

Shift 6 Academic Vocabulary Students constantly build the transferable vocabulary they need to access grade level complex texts. This can be done effectively by spiraling like content in increasingly complex texts.

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Staff Handbook

SHIFTS IN MATHEMATICSShift 1 Focus Teachers significantly

narrow and deepen the scope of how time and energy is spent in the math classroom. They do so in order to focus deeply on only the concepts that are prioritized in the standards.

Shift 2 Coherence Principals and teachers carefully connect the learning within and across grades so that students can build new understanding onto foundations built in previous years.

Shift 3 Fluency Students are expected to have speed and accuracy with simple calculations; teachers structure class time and/or homework time for students to memorize, through repetition, core functions.

Shift 4 Deep Understanding

Students deeply understand and can operate easily within a math concept before moving on. They learn more than the trick to get the answer right. They learn the math.

Shift 5 Application Students are expected to use math and choose the appropriate concept for application even when they are not prompted to do so.

Shift 6 Dual Intensity Students are practicing and understanding. There is

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more than a balance between these two things in the classroom – both are occurring with

Teach Like a Champion

School Wide Techniques

Grades K-2 Grades 3-5 Grades 6-8

SLANT/SMART S Sit up straightM Maintain eye contactA Articulate your thoughtsR Respond appropriatelyT Track your teacherMaximizes students’ ability to focus

CLIP #16

Do it Better p.191When students fail to successfully complete a routine task that you have shown them to do – line up, come in quietly – doing it better is the consequence

CLIP #18

No Warnings p.199Act early-give minor intervention and minor consequences for minor behaviorAct reliably-just consistent across the boardAct proportionately-ensure behavior is result of disobedience rather that incompetence

Do Now p.1523-5 min paper task that previews daily lesson

Threshold p.197The first minute, when students cross the threshold into the classroom, you must remind them of the expectations1. Establish rapport2. Set the tone3. Reinforce routines

Tight Transitions p.154Quick and routine transitions that students can execute without extensive narration by the teacher

CLIP #21

Catch and Release 2 min. teach7 min. independent work2 min. check-in

On Your Mark p.159How to prepare before class begins

Entry Routines p.151Making a habit out of what’s efficient, productive and scholarly after the greeting and as students take their seats and class begins

Teaching the Gist of central idea (CCLS protocol)Use background knowledge and text to draw conclusionsDon’t slow down

Everybody Writes p.137I write to know what I think1. Big Idea2. Important Details3. Personal

Connection4. Question about

content

CLIP #12

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Staff Handbook

Timeline for Annual Professional Performance Review The rubrics should be used as a framework for discussion when assessing a teacher’s practice. The most effective use of this

framework is in the goal setting discussion.TENURED TEACHERS

Month Tasks Due Date ToolsSept-October Administrator Lead Evaluator and/or

administrator designee explains how the framework is used

Administrator Lead Evaluator reviews the components of the framework

Teacher reviews the framework Goal Setting Meeting for teachers to

set goals based on the following: individual strengths, assessments, student growth, areas on which to concentrate professional development or TIP if applicable

Grade level and subject area teams may also collaborate on goals.

Goals Due to Administrator Lead Evaluator and/or administrator’s designee

Formal Observations shall begin after Goal Setting Meeting

1st two weeks of school year

Sept 30th (New Principals have an extended deadline of no longer than 30 additional days)October 15th

TIP (if applicable) due by 10th day of school year.

Teacher Evaluation Guide: A Framework for Professional Practice

Professional Goal Setting Form

Teacher Improvement Plan (TIP) (for any teacher whose Annual Teacher Evaluation Composite Score was rated as Ineffective or Developing in the previous June.)

October-June Informal Observations made by Administrator Lead Evaluator and/or administrator designee with feedback provided to teacher through written or oral communication

Administrator Lead Evaluator and/or administrator designee must clearly communicate any areas of concern

Sept - June Oral/Written Communication

September-March Planning Conference between administrator lead evaluator and teacher.

No later than 1 week prior to formal observation

Rubric: Planning & Preparation Domain

Formal Observation No later than March 30 Rubrics: Instruction & Learning Environment Domains

Post Observation ConferenceIf there are areas from the rubrics that fall within the Developing or Ineffective categories, goals should be set and informal/formal observations should be done and teachers should receive a referral for additional support.

No later than 1 week after formal observation

Rubrics: Instruction & Learning Environment

Professional Goal Setting Form

April-May Annual Professional Practice Review ConferencePeer Review of Portfolio Discussion(for teachers who opted for Portfolio for 10 points of local student growth assessment)

No later than May 31 All rubrics usedAnnual Professional Practice Review FormProfessional Goal Setting FormPeer Review Discussion Form

Upon Receipt of State Scores

Annual Teacher Evaluation Composite Score ConferenceIf a teacher’s Annual Evaluation Composite Score is rated as Developing or Ineffective, a TIP must be developed no later than 10 school days after the opening of school. Teachers rated as Developing or Ineffective should receive a referral for Intervention.

No later than last day of school year Annual Teacher Evaluation Composite Score Form

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PROBATIONARY TEACHERSMonth Tasks Due Date Tools

Sept Administrator Lead Evaluator and/or administrator designee explains how the framework is used

Administrator Lead Evaluator reviews the components of the framework

Teacher reviews the framework Goal Setting Meeting for teachers

to set goals based on the following: individual strengths, assessments, student growth, areas on which to concentrate professional development

Mentors provide guidance to interns

Observations shall begin after Goal Setting Meeting.

1st two weeks of school year

Sept 30th (New Principals have an extended deadline of no longer than 30 additional days)October 15th

TIP (if applicable) due by 10th day of school year.

Teacher Evaluation Guide: A Framework for Professional Practice

Professional Goal Setting Form

Teacher Improvement Plan (TIP) (for any teacher whose Annual Teacher Evaluation Composite Score was rated as Ineffective or Developing in the previous June.)

Sept-June Informal Observations made by Administrator Lead Evaluator and/or administrator designee, with feedback provided to teacher through written or oral communication

Administrator Lead Evaluator and/or administrator designee must clearly communicate any areas of concern

September-June

Oral/Written Communication

September-March

Planning Conference between administrator lead evaluator and teacher

No later than 1 week prior to formal observation

Rubric: Planning & Preparation Domain

Formal Observation November 30 Rubrics: Instruction & Learning Environment Domains

Post Conference

Goals should be set. If there are areas from the rubrics that fall within the Developing or Ineffective categories, the teacher should be assigned to work with a mentor. Collaboration with mentor should be made in development of goals for developing/ineffective probationary teachers.

No later than 1 week after formal observation

Rubrics: Instruction & Learning Environment DomainsProfessional Goal Setting Form

March Planning Conference between administrator lead evaluator and/or designee and teacher

No later than 1 week prior to formal observation

Rubric: Planning & Preparation Domain

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PROBATIONARY TEACHERSMonth Tasks Due Date Tools

MarchApril-May

Formal Observation March 30 Rubrics: Instruction & Learning Environment Domains

Post Conference

Goals should be set. If there are areas from the rubrics that fall within the Developing or Ineffective categories, the teacher should be assigned to work with a mentor. Collaboration with mentor should be made in development of goals for developing/ineffective probationary teachers.

No later than 1 week after formal observation

Rubrics: Instruction & Learning Environment DomainsProfessional Goal Setting Form

Annual Professional Practice Review Conference

No later than May 31 All rubrics usedAnnual Professional Practice Review FormProfessional Goal Setting Form

Upon Receipt of State Scores

Annual Teacher Evaluation Composite Score ConferenceIf a teacher’s Annual Evaluation Composite Score is rated as Developing or Ineffective, a TIP must be developed no later than 10 school days after the opening of school. Teachers rated as Developing or Ineffective should receive a referral for Intervention.

No later than last day of school year

Annual Teacher Evaluation Composite Score Form

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Teacher Improvement Plan (TIP)

The NYS Commissioner’s Regulation (30-2.10) requires that any teacher with an annual professional performance review rated as Developing or Ineffective shall receive a Teacher Improvement Plan. A TIP shall be developed in consultation with the teacher and union representation shall be afforded at the teacher’s request. A TIP is not a disciplinary action. At the end of a mutually agreed upon timeline, the teacher, administrator and mentor (if one has been assigned), and a union representative (if requested by the teacher) shall meet to assess the effectiveness of the TIP in assisting the teacher to achieve the goals set forth in the TIP. Based on the outcome of this assessment, the TIP shall be modified accordingly.

The TIP is used exclusively for those teachers whose annual teacher evaluation composite score is rated “developing” or “ineffective”. The final evaluation must be based on at least one formal observation completed by the Principal during the current school year. The final evaluation includes evidence from all four Domains and encompasses much more than the formal observation (e.g. informal observations, etc.).

A TIP is completed collegially between the teacher whose rating is “developing” or “ineffective” and supervising administrator, preferably the principal. They set professional goals to ensure growth toward improved student outcomes. Working towards this growth in an environment of professional respect is an expectation for all parties.

The TIP should be developed any time after the final evaluation has been completed, but no later than the tenth (10th) day of the new school year. The TIP should be structured around each of the four Domains. TIP goals/activities should be structured so that no more than four-five at a time are addressed. The following should be included on the TIP:

A timeframe for accomplishment Success measures Clear support from the administrator/designee Date of future meetings

All participants in the TIP meeting should be listed on the TIP. Periodic follow-up sessions should be conducted to assess the teacher’s progress.

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