Joe FisherDJ Brumby

Melissa BowersH589 – Summer 2008

-Business Overview-Probable Disabling Event

REPORT OFHAZARDOUS

MATERIALINCIDENTS IN

OREGONOregon State PoliceOffice of State Fire

MarshalHazardous Substance

Information System

Hazmat Team 07—Redmond

PREPARATION

Emergency Response

Team Formation

Business Operations

Team Planning

Disaster Recovery

Team Planning

Drills

Emergency Response Document

RESPONSE

Emergency Coordinator

Business Operations Response

Team

Disaster Recovery Response

Team

PR Rep

Evacuation Employee

Check

Local agencies

EmployeesRegionalagencies

Other agencies

Public

RECOVERY

Emergency Coordinator

& Management

Business Operations Response

Team

PR Rep

Cleanup Contractor

Employees (In-House)

Government Site Cleanup

Terminate Recovery

Phase

Public

Continued OperationsInterim

Business Plan

RESUMPTION

Business Operations Response

Team

PR Rep

Employees PublicTransition to long range

business plan

Sustained business practices

Equipment employee

re-integration

-Strategy and Structure-Financial Needs-Implementation-Recommendations-Conclusion

-Local responder responsibilities defined

-Hazardous Materials threat defined

Hazmat Team 05—Linn/Benton

-Immediate Response

-Ongoing Response

Hazmat Team 02—Eugene

-Human Safety

-Business Continuance

Hazmat Team 5—Linn /Benton

-Secondary Site-Notification Procedure-Emergency Response Team, coordinator, sub-teams

-Drills (random)-Alarm/Notification-Communication-Resumption Process-Agency Involvement-Feedback & Refinement

-PR Rep role & assignment

-Marketing Campaign

Completion Date FY 09 Performance

No. Planned Actual YTD Actual Comments

1 Repeats 12 0

2 Repeats 12 0

3 Repeats 12 0

4 50% No 50% 0

5 100% No 100% 0

6 50% No 50% 0

FY 09 Performance

Plan Objectives

Task Complete

Performance Measure/Work

Product

YTD Planned

Emergency Management Group (overall goals)

First Wednesday of each month

First Wednesday of each month

Track drills, plans, teams, and overall performance

First evacuation drill planned for 31 Oct

Business Operations Team (prepared)

Second Wednesday of each month

Second Wednesday of each month

Develop plans for business relocation / resumption

Plans for business relocation / resumption

Disaster Recovery Team (prepared)

Third Wednesday of each month

Third Wednesday of each month

Develops plans for emergency response / recovery

Plans for response / recovery

Secure: Public Relations Liaison Contacts

To be measured after Q1

Working list of media contacts

Television, Newspaper, Radio, Other

Secure: Emergency Responder Relationships

To be measured after Q1

Working letters of agreement (LOA) with responders

Local, State, Fed, Military

Secure: Local Government-Business, Community, Volunteer Relationships

To be measured after Q1

Working letters of agreement (LOA) with groups

Mayors office, storage agreements, citizen responders

Completion Date

No. Planned Actual Task Complete

1

2

3

4

5

6

FY 09 Performance

Plan Objectives

Performance Measure/Work

Product

Evacuate Employees To Checkpoints

Per evacuation alarm

All employees accounted for

Execute Recall Roster Per Disaster PlansPublic Relations Prepares StatementLiaison Emergency Management Team With RespondersBusiness Operations Team On AlertDisaster Recovery Team On Alert

Completion Date

No. Planned Actual

1 As needed

2 As needed

3 As needed

4 As needed

5 As needed

6 As needed

FY 09 Performance

Plan Objectives

Task Complete

Performance Measure/Work

Product

Setup Satellite Facility (local)Setup Dallas Facility for Headquarter OperationsDisaster Recovery Team Recovers HeadquartersBusiness Operations Team Transitions to Offsite LocationKey Employees Transition to Offsite LocationPublic Relations Manages Media

Making it happen….

-Emergency Management Plan Implementation

-Cost vs. Status Quo

-Emergency Plan Costs

125,00025,000

50,000

390,000

40,000185,000

200,000350,000

25,000

500,000435,000

1,450,000

0200,000400,000600,000800,000

1,000,0001,200,0001,400,0001,600,000

Pre-Emergency

Day 1emergency

(24 hrs.)

Day 2 emergency

Day 3-5emergency

Recoveryexpenses

TOTALEMER.COSTS

EmergencyManagementPlanImplementationCosts

Status QuoEmergency PlanCosts

-Costs-Recovery

1. Have you ever tested all applications and are your business personnel willing to guarantee that all applications can be restored correctly?

2. Are your business personnel ready to wait 24, 48, or 72 hours for their systems to return and do they know what to do while they’re waiting?

3. Does management really understand the extent of recoverability and exactly what won’t be recovered?

4. Are conventional recovery timeframes of 24 or 48 hours simply too long to meet your current business availability requirements?

5. Are contingency planning initiatives meant to really protect the business or simply to satisfy audit or management concerns?

Qualitative Model-Pre plan-Post plan

SEE HANDOUT

The Proposed Project Plan Incorporates all the keys for planning:

-before-during-after a disabling business interruption for Ultra-Pure.

Recovery & Sustainability of business

Company skills & knowledge in Emergency Response

Employee and Management Confidence

-Security by establishing internal & external relationships

-Emergency cost savings

-Ultra Pure’s mission & goals to be a business leader

Ultra Pure has the responsibility & the capacity to institute a well developed plan to address our greatest threat. Portland Hazmat Team 06