JobsOhio Beverage System - Liquor · 2019-02-16 · JobsOhio Beverage System Overview • Establish...
Transcript of JobsOhio Beverage System - Liquor · 2019-02-16 · JobsOhio Beverage System Overview • Establish...
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JobsOhioBeverage System
JobsOhio Beverage System
Inventory Transition Plan and Introduction to DHLPresentation to Suppliers, Brokers and VendorsMarch 10, 2017
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JobsOhioBeverage System
Agenda
• Welcome from JobsOhio Beverage System (JOBS)• Transition Plan
– Warehouse Update– Receiving Procedures– Contacts
• LMP Phase 2 Update• Q & A
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JobsOhioBeverage System
Transition Plan
JobsOhioBeverage System
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JobsOhioBeverage System
Overview• Establish communication channels
– Weekly communications
• Contract Liquor Agency transition is gradual
• There will be six (6) operating distribution centers from April-June
• Work with Brokers and Suppliers to ensure efficient movement of stock into Green and Groveport
• Encourage the inclusion of Green and Groveport in inbound planning now
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JobsOhioBeverage System
Store Transition Plan
Contract Liquor Agency transition is measured over an 8 week period. Site:Groveport
Week WeekofAddedStores
AddedVolume(Cases)
AddedVolume
(%)
CumulativeVolume(Cases)
CumulativeVolume(%)
1 May1-5 15 3,888 7% 3,888 7%2 May8-12 20 6,047 11% 9,935 17%3 May15-19 43 14,081 25% 24,016 42%4 May22-26 46 15,623 27% 39,639 69%5 May29-Jun2 54 12,885 22% 52,524 91%6 Jun5-9 38 4,906 9% 57,430 100%
Total 216 57,430
Site:Green
Week WeekofAddedStores
AddedVolume(Cases)
AddedVolume
(%)
CumulativeVolume(Cases)
CumulativeVolume(%)
3 May15-19 25 7,550 13% 7,550 12%4 May22-26 39 12,204 21% 19,754 31%5 May29-Jun2 21 6,033 11% 25,787 41%6 Jun5-9 47 12,620 22% 38,407 61%7 Jun12-16 58 12,420 22% 50,827 81%8 Jun19-23 58 12,299 21% 63,126 100%
Total 248 63,126
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JobsOhioBeverage System
Agency Roll Out Approach Plan
Wave 4
Wave 3
Wave 2
Groveport DeliveriesAgency Cutovers
Wave 1
Wave 1
Green DeliveriesBuffer Periods
Buffer
Buffer
Buffer
Buffer
4/17 4/24 5/155/85/1 5/295/22
Wave 2 Buffer
Wave 3 Buffer
Wave 4 Buffer
Wave 5
Wave 3 Buffer
Wave 4 Buffer
Wave 1: Begins week of April 17
Wave 2: begins week of April 24
Legend:
Buffer
Buffer
Roll Out Waves Continue through June 2017
Initial Deliveries Continue into Early July 2017
6
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JobsOhioBeverage System
Inventory Stocking Plan
The inventory stocking of the new DCs will gradual over a corresponding 8 week period.
DOH COHShippedCases
RequiredInboundCases DOH COH
ShippedCases
RequiredInboundCases COH
ShippedCases
RequiredInboundCases
-4 Apr3-7 0 0 48,564 - - 48,564-3 Apr10-14 7 48,564 48,564 48,564 - 48,564-2 Apr17-21 14 97,127 48,564 0 0 57,711 97,127 - 106,275-1 Apr24-28 21 145,691 48,564 7 57,711 57,711 203,402 - 106,2751 May1-5 28 194,255 3,888 52,452 14 115,422 57,711 309,677 3,888 110,1632 May8-12 35 242,818 9,935 58,499 21 173,134 57,711 415,952 9,935 116,2103 May15-19 42 291,382 24,016 72,580 28 230,845 7,550 65,261 522,227 31,566 137,8414 May22-26 49 339,946 39,639 88,203 35 288,556 19,754 77,465 628,502 59,393 165,6685 May29-Jun2 56 388,509 52,524 80,275 42 346,267 25,787 83,498 734,776 78,311 163,7736 Jun5-9 60 416,260 57,430 57,430 49 403,978 38,407 96,118 820,238 95,837 153,5487 Jun12-16 60 416,260 57,430 57,430 56 461,690 50,827 83,805 877,950 108,257 141,2358 Jun19-23 60 416,260 57,430 57,430 60 494,667 63,126 63,126 910,927 120,556 120,5569 Jun26-30 60 416,260 57,430 57,430 60 494,667 63,126 63,126 910,927 120,556 120,556
AllSKUsmustbeinthefacilityStoretransitioncompletedatthefacility
Week Weekof
GROVEPORT GREENINBOUND
BOTHSITESCOMBINED
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JobsOhioBeverage System
Important Dates
Groveport DC Timeline Green DC Timeline
• Begin accepting appointments: March 13th
• Start inbound receiving: April 3rd
• All SKUs on hand: April 28th
• Start outbound deliveries: May 1st
• Full inventory required: June 9th
• Complete store transition: June 9th
• Product removed from incumbent warehouses:
no later than Aug. 31st
• Begin accepting appointments: March 27th
• Start inbound receiving: April 17th
• All SKUs on hand: May 12th
• Start outbound deliveries: May 15th
• Full inventory required: June 23rd
• Complete store transition: June 23rd
• Product removed from incumbent
warehouses: no later than Aug. 31st
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JobsOhioBeverage System
Groveport Warehouse• The Center will predominantly serve Agency stores formerly served from
Columbus & Cincinnati• Steel frame concrete construction, built in 2000• Facility will encompass forecasted 3-5% annual growth• 310,000 square feet• Capacity of 550,000 cases (2017)• 27 dock doors• 100% Audit of outbound loads• 60-75 employees estimated• Occupancy begins in March• First Bookings March 13th
• First receipts April 3rd
• Deliveries commence May 1st
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JobsOhioBeverage System
Green Warehouse• The Center will predominantly serve Agency stores formerly served from
Toledo & Cleveland• Steel frame concrete construction, built in 2002• Facility will encompass forecasted 3-5% annual growth • 350,000 square feet, 32 ft clear height. • Capacity of 653,000 cases (2017) • 28 dock doors• 100% Audit of outbound loads• 60-75 employees estimated• Occupancy begins in March• First Bookings March 27th
• First receipts April 17th
• Deliveries commence May 15th
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JobsOhioBeverage System
Appointment Procedure
STEP 1: All products must be registered with the ODLC prior to receipt .
STEP 2: Ensure minimum barcoding and labeling requirements are met
STEP 3: E-mail an Advanced Shipment Notification (ASN) • 48 hours prior to booking appointment • ASNs must contain SKU & QTY details
STEP 4: Schedule an appointment by e-mail
STEP 5: Load arrives during the scheduled appointment
Arriving on time with correct documentation ensures receiving is hassle free.
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JobsOhioBeverage System
Appointment form
TotalCases: TotalWeight: DateofRequest:
ASNDETAILREQUIRED
(ifadditionalspaceisneededpleaseincludeincomments)
ASN#(PO) Cases ASN# Cases ASN# Cases(inputyourPO)
0 0 0REQUESTTYPE:
CheckOne:
IfNOTfirstrequest,originalappointmentnumber:
Requestor:
CheckOne: CarrierRequestLoadtype:
CheckOne:Shippingmethod:
CheckOne: LTL
Istheloadonslipsheets(pleasecircle): YES NO IfYES,pleasel istthenumberofsl ipsheets:
AppointmentnumberisREQUIREDforgateentry
DeliveryInformation: YourContactInformation:CompanyDeliveringLoad: Company:ContainerorTrailer#: Name:PreferredDeliveryDate: Phone:PreferredDeliveryTime: E-mail:
COMMENTS:
AppointmentConfirmation(ExelUseOnly)
Booking/AppointmentNumber:AppointmentDateandTime:Location:
RESCHEDULE
FormMUSTbecompletedtosecureanappointment.Incompleteformwill berejectedandreturnedforcompletion.
BrokerRequest
Domestic Import
Green,OH Groveport,OH
TransloadTrailer(FTL)Container(OverseaImport) (USimport,domestic,OTR) (destuffedcontainer) (Lessthanfull load)
APPOINTMENTREQUESTFORM
FreightForwarderRequest
FIRSTREQUEST ADDTOEXISTING
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JobsOhioBeverage System
Barcodes & State CodesODLC requires that all product entering Bailment have:• Two barcodes on adjacent sides• One human readable State Code
Product Description
Bottle UPC Number
Bottle UPC Barcode
State Code
Bottle Size
Case UPC Number
Case UPC Barcode
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JobsOhioBeverage System
Planning
• Develop a strategy to ensure their optimal stock position across six (6) sites– Agencies on new system will be filled by DHL– Agencies not yet transitioned will be served from incumbent network – There will be no direct transfers between DHL and incumbent DCs during launch of new system– Transfers need to be Incumbent DC-Vendor-DHL
• DHL will circulate recommended holding to each vendor– Recommended average of 60 days on hand– Consider and plan inactive (dead) stock – Evaluate and plan to redirect loads across six (6) sites
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JobsOhioBeverage System
Transition Plan Appointments
• Each Vendor will be provided a recommended level of inventory on hand
• Appointments on a first come first served basis• During transition “hot” items will be accommodated
• Consolidated loads need to be identified on booking
• Receiving hours 7am-4pm, Monday - Friday
• Planned build to approx. 425,000 cases in Groveport, 450,000 cases in Green
DailyAppointments 3-Apr 10-Apr 17-Apr 24-Apr 1-May 8-May 15-May 22-May 29-May 5-JunGroveport 7 15 20 20 20 20 10 10 10 10Green 0 0 7 15 20 20 20 20 10 10
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JobsOhioBeverage System
Incumbent Transfer Process• Product must be palletized
• Representative Owner/Vendor of product shall be on site to agree to count and condition
• Pallet to be placarded and sealed with security tape before loading on trailer
• An appointment with the DHL warehouse shall be made by the Vendor
• No more than three vendors per load; each would create their own BOL
• Appointment will use the standard Appointment Request Form
• Receive inbound product from Vendor
• OS&D would be managed as per the standard process
• New FIFO date is receipt date
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JobsOhioBeverage System
Site Contacts - GroveportCassandra Stuckey - Customer Service Supervisor
[email protected]@DHL.com
Tony Robertson – Site Manager [email protected]
Rob Huff – General Manager [email protected]
Paul Ledger – Key POC for Transition [email protected]
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JobsOhioBeverage System
Site Contacts - GreenCassandra Stuckey - Customer Service Supervisor
[email protected]@DHL.com
Ryan Stannert - Site Manager [email protected]
Rob Huff – General Manager [email protected]
Paul Ledger – Key POC for Transition [email protected]
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JobsOhioBeverage System
LMP Phase 2 Update
JobsOhioBeverage System
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JobsOhioBeverage System
• Suppliers will need to enter into contract with JOBS for the storage of product at each of the new warehouses by April 3rd
– The contract was delivered March 9th via email from Don Grubbs, JOBS Legal Counsel– If you did not receive this document, please email [email protected]– A single point of contact is needed
• Dynamics AX gives us one integrated system across the entire supply chain
• The launch of Phase 2 to Agencies will begin in April– A pre-launch stock-up plan, from inventory in incumbent warehouses, has been created for
Agencies and is in review; will be announced by March 17th
• System has been rigorously tested; beginning second round of End-to-End testing on March 6th
LMP Phase 2 Update
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JobsOhioBeverage System
• The Enterprise Portal (formerly Vendor Portal) has reports that can be run such as Daily Inventory reports
– Suppliers will not receive reports from DHL like they have in the past from incumbent warehouse providers
• The new warehouses will be labeled as follows in the Enterprise Portal:– #50 = GPT = Groveport– #60 = GRN = Green
LMP Phase 2 Update cont.
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JobsOhioBeverage System
Supplier/Vendor/Broker Training• Several sessions of webinar based training will be scheduled for the week of
April 3rd
– Specific dates and times will be communicated soon
• Upon completion of training you will receive the necessary information and credentials to logon to the new Enterprise Portal
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JobsOhioBeverage System
Q & A