Job Description Form

Management Officer

Position DetailsPosition Number: 009805

Classification: Level 5

Award / Agreement: PSA 1992 / PSCSAA 2019

Organisational Unit: Corporate Operations/Information Systems and Corporate Performance

Location: Perth Metropolitan Area

Effective Date: 04 December 2019

Reporting RelationshipsThis position reports to:

011393, Executive Manager - Level 7

Positions Under Direct Supervision:

This position has the following subordinates:

002461, Business Support Officer, Level 3 010279, Business Systems Support Officer, Level 3 010587, Administrative Assistant – Information Officer, Level 2

__________________________________________________________________________Management Officer, 009805, Level 5

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People, Place, Home

People, Place, Home

About the Department

The Department of Communities’ mandate is fundamentally about providing pathways to individual, family and community wellbeing. The Department’s direction centres on building safe, strong, secure and inclusive communities that empower individuals and families across Western Australia to lead fulfilling lives.

The Department’s functions and services include disability services; child protection and family support; social and affordable housing; community initiatives and remote regional services reform.

The Department provides the opportunity to implement client centred services within a single outcome based framework across community services in Western Australia. This framework also provides for a specific focus on delivering integrated, place based services, recognising that community and individual needs vary significantly between metropolitan and regional communities.

The Department promotes diversity and embraces a high standard of equal opportunity, health and safety, and ethical practice. All employees are required to comply with relevant safety procedures/guidelines and equal opportunity principles at all times.

Role StatementThe Management Officer is responsible for:

Managing the administrative support services involving finance, budgeting, human resources, assets, information and risk management for various portfolios with the Department.

Assisting various Directors accordingly in relation to these functions. Establishing and ensuring a service delivery culture, standards and style that is based

upon honouring commitments, fostering team spirit and building relationships. Providing a high quality service and advice that is proactive and solution focussed and

responsive to customer needs.

__________________________________________________________________________Management Officer, 009805, Level 5

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People, Place, Home

Duties and Responsibilities1. Finance

1.1. Manages the preparation of financial and budgeting reports and associated business plans for various Directors and the Executive Director.

1.2. Provides input into budget bids and prepares and analyses financial forecasts.

1.3. Completes relevant calculation tools to identify financial adjustments and funding sources as a result of proposed establishment changes.

1.4. Complies with Treasurer’s Instructions, Financial Administration and Audit Act 1985 and the Department’s Administration Manual.

1.5. Ensures the prompt completion of Treasury returns in consultation with the Financial Services Division.

1.6. Ensures that audit and treasury queries on the office finances are responded to in a timely manner.

2. Human Resources

2.1 Provides administration support to the management team for all human resource and payroll matters including leave, contracts, establishment and recruitment processes.

2.2 Liaises and seeks advice from the HR Consultancy and Payroll divisions for payroll and HR matters as required.

2.3 Assists in the coordination of staff training, induction and other support programs.

3. Business Management, Support and Leadership

3.1 Provides advice in the management and monitoring of the divisions business operations, business planning, budgeting, people and assets management.

3.2 Ensures risk management strategies are followed to minimise the Department’s risk exposure.

3.3 Coordination of administration services across Information Systems & Corporate Performance

4. Information Technology

4.1 Coordinates and uses the office information systems, data management and administration in consultation with Information Services division and the Department’s Administration Manual.

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People, Place, Home

5. Reporting and Advice

5.1 Ensures reporting and advice is within the prescribed framework and meets departmental, government and accounting standards and is timely, accurate, identifies opportunities and risks and proposes suitable actions.

6. Other

6.1 Undertakes special projects as required.

6.2 Participates in Emergency Management and Response duties as required.

6.3 Other duties as required.

Essential Work-Related Requirements (Selection Criteria)1. Demonstrated high-level financial management skills, including budget preparation,

analysis and the ability to interpret and apply financial and accounting practices and procedures.

2. Ability to provide high-level consultancy and financial advice in the development, implementation and management of business plans.

3. Demonstrated experience in the use of management information systems and possession of personal computer skills and spreadsheet preparation.

4. Demonstrated well-developed organisational skills, with a proven ability to set and achieve priorities within agreed timelines and manage competing demands.

5. Demonstrated well developed communication and interpersonal skills and ability to manage stakeholder relationships and a commitment to quality customer service principles.

6. Ability to effectively supervise a small team and apply equal opportunity principles in all aspects of corporate operations.

Essential Eligibility Requirements / Special Appointment Requirements 1. Appointment is subject to a satisfactory National Police Clearance.2. Possession of a current Western Australian 'C' or 'C-A' Class Driver’s Licence or

equivalent, and the ability to travel in response to organisational needs. This requirement continues for the duration of employment in this position and from time to time production of the licence may be required upon request by the Department.

__________________________________________________________________________Management Officer, 009805, Level 5

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