Job Analysis,Design n Evaluation TYBMS

7/30/2019 Job Analysis,Design n Evaluation TYBMS

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Job Analysis, Job Design

and Job Evaluation


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Job Analysis

Job analysis is a process of studying and

collecting information relating to operations andresponsibilities of a specific job

The immediate products of this analysis are Job

description and Job specifications


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Job Description

Written narrative describing activities

performed on a job; includes information

about equipment used, working

conditions etc.

Job Specification

Identifies major job responsibilities;

outlines specific KSA, and other physical

and personal characteristics necessary to

perform a job.


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Job description

Job title

Location

Job summary

Duties

Machines, tools etc.

Supervision given or / and received

Working conditions

hazards


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Job specification

Education

Experience

Training

Judgment

Initiative

Physical effort

Communication skills etc.


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Reasons for conducting Job analysis

Staffing

Training and Development

Performance appraisal

Compensation and Benefits

Safety and Health


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Sources of Job data

Non human Sources

Existing Job descriptions and job specifications

Equipment maintenance records

Films of employee workingTraining manuals

Popular literature such as magazines and

newspapers


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Human Sources

Job analyst

Job incumbents

Supervisors

Job experts


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Methods of collecting Job data

Observation

Interview

Questionnaire

Checklist

Technical conference method

Diary method

Position analysis questionnaire

Management position description

questionnaire

Functional job analysis


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JOB DESIGN

Definition

Job design involves systematic attempt toorganize tasks, duties and responsibilities

into a unit of work to achieve certain

objectives.

The process by which managers decide

individual job tasks and authority


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Job design decisions

Where

Geographiclocale

Of the

Organisation;

Location of

Work areas

Who

Mental andPhysical

Characteristics

Of the

Work force.

What

Tasks toBe

Performed.

When

Time ofday

Why

ObjectivesAnd

Motivation

Of

The

Worker.

How

Method ofPerformance

And

Motivation.

UltimateJobstructure


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Individual Job Design Techniques

& Group Job Design Techniques

Techn iques/Approaches to

Job des ign


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WORK SIMPLIFICATION

JOB ROTATION

Rotating from job to job

within an organization.

JOB ENLARGEMENTAdding more tasks to the

job: Horizontal Loading

JOB ENRICHMENT

Making jobs more

meaningful and

Challenging: Vertical

Loading

WORK TEAMS

Large task that is completed by

a group of people

AUTONOMOUS WORKGROUPS/SELF-MANAGED

TEAMS

Work teams are given a goal to

achieve and the control over

its accomplishment.

Job Design

Techniques

Indiv idual Design Options Group Design Opt ions


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CASE


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Employee X Duties and

Responsib i l i t iesBASIC DUTIES Scheduling his sub -

ordinate salesmen for

sales.

Making Reports of Sales

Listening to consumer

responses and feedbacks

and forwarding them to theseniors.


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New Job Designed

Job EnrichmentScheduling his sub-ordinate salesmen

+

Target was given to him with adequate powers to

achieve it


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New Job Des igned

Job Enlargement

Listening to consumer responses and feedbacks andforwarding them to the seniors.

+

Trained to guide and give solutions to unsatisfiedconsumers.


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Factors affecting Job designOrganizational factors

eg.ErgonomicsEnvironmental factors

eg.Employee abilities and

availabilityBehavioural factors

eg.autonomy,variety etc.

An effective job design will satisfy therequirements of the task as well as the

psychological and social needs of the individual.


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Job Evaluation

Definition

Job evaluation is a process of analysis and

assessment of jobs to ascertain reliably their

relative worth ,using assessment as a basis

for a balanced wage structure


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Methods of Job evaluation

Non-quantitative method

Ranking method/job comparison method

Grading Method/job classification method

Quantitative method

Point rating method

Factor comparison method


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Process of Job evaluation

Gaining acceptance

Creating job evaluation committee

Finding jobs to be evaluated

Analyzing and preparing job description

Selecting method of evaluation

Classifying jobs

Installing programsPeriodical review

Job Analysis,Design n Evaluation TYBMS

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