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Transcript of Jhu Week 5

  • 1. Cataloguing Museum Collections
    History, Trends, and Issues
    Michael Jenkins
    JHU Museum Studies Spring 2010

2. Week 5: Cataloguing Systems and Tools
History of cataloguing systems
Currentstate of collections management systems
Role of digital asset management and content management
Future of cataloguing systems
3. History of Cataloguing Systems
4. Early Computerized Systems
5. Relational Database Model
A relational database is a collection of data items organized as a set of formally-described tables from which data can be accessed or reassembled in many different ways without having to reorganize the database tables. The relational database was invented by E. F. Codd at IBM in 1970.
Source: http://searchsqlserver.techtarget.com/sDefinition/0,,sid87_gci212885,00.html
6. Modern Collections Management Systems
7. Graphical User Interface
8. Networked Environment
9. Structured Query Language Database Backends
SQL stands for "Structured Query Language," and can be pronounced as either "sequel" or "S-Q-L." It is a query language used for accessing and modifying information in a database. Some common SQL commands include "insert," "update," and "delete." The language was first created by IBM in 1975 and was called SEQUEL for "Structured English Query Language." Since then, it has undergone a number of changes, many coming from Oracle products.Today, SQL is commonly used for Web database development and management. Though SQL is now considered to be a standard language, there are still a number of variations of it, such as MSSQL and mySQL. Source: http://www.techterms.com/definition/sql
10. Security Access and Control
Maintain permissions and security
Provide change audit
11. Organization of Records by Module
12. Modern Collections Management Changed Museums
Administration
Exhibition planning
Access
13. Museum Websites
14. Content Management
15. Digital Asset Management
16. Integration of Systems
Integration has been hard work
Hard-coding was required to integrate components of cataloguing and access systems
Upgrades or changes to one system required a reworking of the integration
17. Next Generation Cataloguing Systems
Browser-based
Loosely coupled
Service Oriented Architecture
Employ APIs (application programming interfaces)
18. Watch the CollectionSpace Webinar
http://www.collectionspace.org/content/webinars/museum_and_cultural_heritage_professionals_am
19. Reading
Read the Canadian Heritage Information Network's Collections Management Software Review, http://www.pro.rcip-chin.gc.ca/gestion_collections-collections_management/evaluation_logiciels-software_review/index-eng.jspAs you read consider how our notions of collections management may have changed since this report was issued in 2004. Do you think that a homegrown system is still a viable option for museums? How far should a collections management system go into the areas of digital asset management and content management? What role do you see for open source collections management systems? Evaluate the methodology employed by CHIN. Would you have structured the software review any differently?
20. Written Assignment
Pick a Collections Management Vendor and review their product descriptions (either printed or online). Based on the product descriptions, describe their strength and weaknesses in the areas of collections documentation, digital asset management, and content management. Describe the type of organization that would be a good fit for the software and the limitations of the software that might make it unsuitable for other organizations. How easily does the product integrate with other systems? How difficult would it be to make records available online? Do you think the user interface looks intuitive? How well does the system handle reporting? Are there adequate security controls in place? Submissions should be approximately 500 words.
21. Discussions
Monitor the Discussion area of Sakai for this weeks topics. New topics will be posted on Monday and Thursday.