Jefferson PK-8 Cluster Community Enrollment Balancing Meeting School Date.
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Transcript of Jefferson PK-8 Cluster Community Enrollment Balancing Meeting School Date.
Jefferson PK-8 ClusterCommunity Enrollment
Balancing Meeting
SchoolDate
Jefferson PK-8 ClusterEnrollment Balancing
SchoolDate
DRAFT 2
Tonight’s meeting
• Learning:• What enrollment challenges are across
Jefferson PK-8 cluster schools?• What options could be used to balance
enrollment at these schools?• What is the process for making changes?
• Sharing:• Priorities for (school name) • Thoughts on potential options
DRAFT 3
We ask that you
• Give others an opportunity to discover what you may already know
• Keep the focus on kids and learning• Use Courageous Conversations
protocols
DRAFT 4
Four Agreements:
Stay ENGAGED
Experience DISCOMFORT
Speak your TRUTH
Expect/Accept NON-CLOSURE
DRAFT 5
What is Enrollment balancing?
• A process of moving students from one school to another in order to address overcrowding or low enrollment.
• Goal: All schools have appropriate populations sizes and all students have access to a robust academic program
DRAFT 6
Why is there a need to balance enrollment?
• PPS District Goal:
By the end of elementary, middle and high school, every student by name
will meet or exceed academic standards and will be fully prepared to
make productive life decisions.
DRAFT 7
DRAFT 8
Why is there a need to balance enrollment?
• By itself, student enrollment does not have a direct impact on academic success
• Enrollment does affect how efficiently a school operates, and the breadth of program available to students:– Low enrollment limits resources and staffing levels:
schools are too small to provide robust academic and support programs without supplemental funding
– Large enrollment causes overcrowded buildings and inadequate space for learning and growth
These factors are all present in the Jefferson
PK-8 Cluster
DRAFT 9
What is the Jefferson PK-8 Cluster?
• All schools whose students have a guaranteed assignment to Jefferson Middle College for Advanced StudiesBeach PK-8 Boise-Eliot/Humboldt PK-8Chief Joseph K-5 Faubion PK-8King PK-8 Ockley Green PK-8Vernon K-8 Woodlawn PK-8
• Includes Humboldt and Tubman buildings• Other programs/schools may be folded
into this process, as well
DRAFT 10
Brief history of Jefferson PK-8 Cluster enrollment
• Most schools constructed early in 20th century and operated as K-8s until 70s-80s– Area served mostly immigrant and African-
American families who were excluded from living in other areas
– Applegate, Chief Joseph, Humboldt and Meek schools were added to meet Baby Boomer growth in 40s-50s
• Desegregation plans brought PK programs, middle schools, magnet programs and busing
DRAFT 11
Brief history of Jefferson PK-8 Cluster enrollment• Demographic changes, transfer options since
the 1990s resulted in closures, consolidations and grade reconfigurations through the 2000s
• In 2012:– Enrollment has stabilized, transfers now limited,
but growth is slower than in other parts of the district
– Budget shortfalls led to immediate closure decisions for Young Women’s Leadership Academy, consolidation of Boise-Eliot and Humboldt schools
DRAFT 12
Boise-Eliot/Humboldt consolidation
Boise-Eliot 2011-12
Humboldt 2011-12 Boise-Eliot/Humboldt 2012-13
20 PK students289 K-5 students 80 6-8 students 389 total students
1-2 sections per grade
18 PK students150 K-5 students 51 6-8 students219 total students
1 section per grade
20 PK Students 1 section399 K-5 students 2-4 sections114 6-8 students 1-2 sections533 total students
2-4 sections per grade level
Enrichments/Supports:Music, PE (.5), Spanish (itin) Asst. Principal, Counselor (.5), Media spec.
Enrichments/Supports:Art, Extreme Read, PE, Media spec .5, (.5) Counselor (.5)
1.5 staff funded outside of budget formulas
Enrichments/Supports: Music, PE, Art (.5), STEM, Spanish (Itin.) Asst.Principal, Counselor, PBS, Media spec, Lit Instruct, Read Support (.5)5 enrichments per wk for K-8Embedded PD for all grade level teams
DRAFT 13
Enrollment in the Jefferson PK-8 cluster
DRAFT 14
Enrollment at this school
DRAFT 15
Enrollment balancing challenge
What changes can we make so that all schools in the cluster are at or near enrollment targets
within three years?
DRAFT 16
Enrollment targets
• Fiscal realities and core program requirements determine target numbers of students– Core program requirements include:
• Math, science, language arts and social studies• Enrichment opportunities that may include art, music,
P.E., foreign language, academic support coaches, administrative, counseling and media center staff
• Student enrollment determines staff allocation• Schools with enrollment near targets are more
likely to be able to offer a full program
DRAFT 17
Enrollment targets
Below target:A serious concern if too small to offer core program without supplemental funding
K-5 Target = 450 students, or 2-3 sections per grade
level
K-8 Target = 500 students, or 2-3 sections per grade
level
MS Target = 600 students
Above target: A concern only when students exceed building capacity
• Targets set for planning purposes and may change each year• Schools with enrollment persistently below targets or above
capacity are prioritized for enrollment changes
Hold for priority map1/3 operating outside of target ranges
DRAFT 19
Recent enrollment changes
• Significant high school changes in 2010• In 2011-12 enrollment changes were decided for
eight schools in Grant, Madison and Lincoln clusters – In late spring, decisions were made for
Boise-Eliot/Humboldt and Young Women’s Leadership Academy, as well.
• This year, priorities are Jefferson PK-8 cluster and two schools in the Cleveland cluster
• Changes will continue each year until all schools are operating close to enrollment targets
DRAFT 20
Enrollment balancing options:Boundary change
• A “neighborhood” school has a geographic area, or boundary, assigned to it.– Children who live in the boundary have a
guaranteed right to attend that school
• The size of a school’s boundary can be made bigger or smaller to draw more or less students to a school– Formula for planning purposes:Neighborhood students x 80% = Enrollment target
• Policy 4.10.45-P guides boundary changes
DRAFT 21
Enrollment balancing options:Program changes
• Most schools have some students in their school due to a special program– Focus option, dual language immersion, special education
• Special programs can be moved in or out of a school to make enrollment bigger or smaller– Special education classroom are for fragile populations:
moved only if no other changes are feasible– School Board has directed expansion of dual language
immersion programs – Access alternative program needs to be relocated in 2013
• District-wide program for 200-250 highly gifted students in grades 1-8 who have not been successful in other schools
• Not in the Jefferson cluster now
DRAFT 22
Enrollment balancing options:PK Program changes
• Pre-kindergarten classrooms are currently located at five Jefferson PK-8 cluster schools
• Classrooms could be consolidated onto a single campus– Creates spaces at overcrowded schools– Increases access to student and family
supports when co-located with other early education partners
– Humboldt building a consideration for a cluster-wide early learning center
DRAFT 23
Enrollment balancing options:Capacity changes
• School buildings can be enlarged or remodeled to add classrooms
• Overcrowded schools can be moved to other buildings with more space
• PPS has no general funds set aside for capacity changes
• A facilities bond will be voted on in November– Replace Faubion School, renovate three high
schools– Upgrade—but not increase space—50+ schools
DRAFT 24
Enrollment balancing options:Change transfer options
• Neighborhood transfer slots have decreased at most schools—but could be reduced further
• Focus option changes will have an impact on number of transfer students in a school
• Students who move out of a neighborhood now have the right to stay at their current school– Should this rule change?
• Superintendent’s Advisory Committee on Enrollment & Transfer provides recommendations about transfer changes
DRAFT 25
Enrollment balancing options:Consolidate two schools onto one campus
• Example: Boise-Eliot/Humboldt• Two boundary areas are merged
together• Requires adequate space at one of
the buildings
DRAFT 26
Enrollment balancing options:Change the grade structure of a school
• Convert a current K-8 school to a K-5 or a 6-8 school
• Opening a middle school requires grade structure changes at four or more schools– One middle school campus– Three K-5 “feeder” schools
• Students in both K-8 and MS structures have shown student achievement gains– Size makes a big program difference for 6-8
students
DRAFT 27
Enrollment balancing options:Open or close a school
• The most intensive degree of change• Considered only as a last resort• Neighborhood school opening/closure
causes ripple affects at numerous other nearby schools
• Opening/closing a focus option impacts students from a wider area
DRAFT 28
What changes are most likely at each school?
Our best thinking right now—not a guarantee
• In general, the further away a school is from an enrollment target, the better the chance that all options are possible
• Transfer changes are a real potential everywhere
• (Insert school specific information as needed)
DRAFT 29
How will decisions be made?
• Stakeholder process in October-November–Meetings at each school throughout October– Cross-cluster forum November 13– Process advice from a group of 30+
community member planning team
• Staff proposals for comment – Aiming for week of parent-teacher conferences– Timing depends on success of stakeholder
process
DRAFT 30
How will decisions be made?
• Superintendent recommends a single plan to the School Board in winter
• School Board makes the final decision
• Implementation begins in September 2013– Full impact of change may take several
years
DRAFT 31
Does PPS already have a plan?
NO!• We are committed to including
stakeholder viewpoints into our work• Community understanding and support
is essential to successful implementation
DRAFT 32
But I heard a rumor that…
A lie is halfway round the world beforethe truth has got its boots on
-Ancient proverb
• Most rumors are not intentional lies, but they can be damaging
• Take the time to fact-check a rumor before you choose to pass it on
DRAFT 33
How can you be involved?
• Share your ideas and concerns• Pass the facts (not the rumors) onto
others• Stay engaged• Help keep teachers and students
focused on teaching and learning
DRAFT 34
It’s your turn
• Clarifying questions about information presented?
• Group discussion:– Talk in small groups about what you’ve
heard– Respond to four questions– Take notes and plan to report out at the
end– Submit your own feedback if you would
like
DRAFT 35
How we will use your feedback
• Meeting summary posted online– Access through your school webpage or go to
www.pps.net and click on enrollment balancing
• Suggestions and priorities will be added to those we receive from other schools
• As many community priorities as possible will be incorporated into cluster-wide enrollment scenarios
• Ideas about teaching, learning and school culture will be shared with school leaders– RA, principal, PTA, site council
DRAFT 36
Productive feedback…
• Stays focused on issues that directly affect student learning and safety– Not personal real estate matters
• Is mindful of the needs of ALL students–We have high expectations for every
students– Each student deserve our best effort
DRAFT 37
Questions for discussion
• What is working here now that should be preserved?
• What challenges would you like to see overcome?
• What enrollment option make the most/least sense for this school? Why
• What other ideas/questions do you have?
DRAFT 38
Next steps
• Events continue at schools across the cluster
• Look for enrollment balancing scenarios around Thanksgiving (tentative timeline)
Thank you for participating!
DRAFT 39
SCHOOLCommunity Enrollment Balancing Meeting
DATETIME
LOCATION
DRAFT 40
Enrollment Balancing Meeting Agenda
• Welcome & IntroductionsPrincipal & Antonio Lopez
• Enrollment Balancing Information Presentation
Antonio Lopez, Harriet Adair, Judy Brennan
• Group DiscussionEveryone
• Next Steps and ClosurePrincipal & Antonio Lopez