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Jeff Florin

Deputy Executive Director, OperationsVirginia Port Authority

Port Security and Safety OverviewBoard of Commissioners

Session 348November 27, 2012

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Agenda

Security• Update on Security Contract Renewal

• Update on integration of legacy and APMT Facility

Security Plans

Safety Update• Lost Work Days FY13 to date

• Mishap Classifications FY13 to date

18001 ProgressSuperstorm Sandy Response

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Security Contract Renewal

Security contract was re-bid Sept 2012

4 proposals received & all 4 firms interviewed

Contract is in final stages of award to

Securitas

New contract in effect January

Transition will be seamless

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Facility Security Plan

Continuing the process of combining FSP

between VPA Legacy terminals and APMT

50% complete

Target Date - January 2013

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Safety Normalized Data

January February March April May June July August September October November December -

1.00

2.00

3.00

4.00

5.00

6.00

7.00

8.00

9.00

2.49

1.35302892437583

2.32677183675369

3.86981303965752

2.49877403898712

1.50276791064542

3.72874614696232

4.54316360358059

1.443160232276641.563196110768081.82673634143529

3.92537213345611

7.69034749878864

3.520673866366493.29311994794237

1.11145628003363

7.15562189612122

5.44

1.06

2.83

4.18

2.08

LWD Rate for CY12 through 10/31/12

2011 - 2.63

2012 - 3.61

2011 Industry Average 5.1

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Injury Mishap Report

Data is from July and August 2012 Outside employees not currently

required to report Goal: Class A - 0, Class B - 0, Class C - <13, Class D - < 14 Mishap report criteria

• Class A: Fatality or Total Disability

• Class B:Partial Disability

• Class C:LWD > 30 Days

• Class D:All Others

• Class E:Near Miss

VIT/VPA Injury Mishap Classification Fiscal Year 2013 to date

Organization Class Total A B C D E VPA                        VIT     8 13 21            OTR       2                 Stevedore                        Contractor            Total     8 15   23

7

Property Damage Mishap Report

Data is from July and August 2012 Goal: Class A - 0, Class B – 0 Class C - < 5, Class D < 268 Mishap report criteria

• Class A: Damage/Loss > $1,000,000

• Class B: Damage/Loss > $ 200,000

• Class C: Damage/Loss > $ 20,000

• Class D: All Others

• Class E: Near Miss

VIT/VPA Damage Mishap Classification Fiscal Year 2013 to date

Organization Class Total A B C D E VPA                        VIT     4 86 5 95    OTR     10 12    Stevedore     3 3    Contractor     1 1Total     4 101 112

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OHSAS 18001

SMT continues to meet on a monthly basis to review and develop all components of the 18001 process

Large components of the process have been completed• Training Matrix

• Updated terminal safety rules

• Facility Risk Assessments

Apply for registration June 2013

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Superstorm Sandy Storm preparations Implemented VPA/VIT Storm Plan

• Conducted conference calls with VPA,VIT and terminal tenants/operators twice daily to protect human and physical assets

• Assembled terminal ride-out teams Embedded with Coast Guard before, during,

and after the storm• Provided ship priority schedule to USCG

Community outreach via social media, VMA TMTA; terminal emergency notification system

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Superstorm Sandy

Assisted with coordination of the Port’s damage assessment process

Conducted terminal damage surveys FEMA Storm Preparation submission

• $131,000

Labor went outside contract to meet operations needs 

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Superstorm Sandy

Auto Carriers at Newport News Marine Terminal

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Superstorm Sandy

Nissans at Portsmouth Marine Terminal

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Superstorm Sandy

Maersk Axel

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Superstorm Sandy

Chiswick Bridge Recovery Operation

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Lessons Learned

Rail at both facilities was a limiting factor in moving freight off terminal quickly

Lines that declared force majeur had a bigger impact than expected • Cargo had to be moved multiple times to make

way for additional freight  Proper planning led to no damage or injuries Coordinated and effective communication Entire maritime community performed in an

outstanding manner

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Thank You