Key ConsiderationsLibrary Site Location

a. The center of our City is our Downtown, Courthouse Square

b. An ideal location maintains the Library as part of the downtown fabric

c. Promotes a Walkable and Active Civic Center and Downtown Community

d. Supports the Catalytic Downtown Revitalization Efforts of Jasper

e. Enhances opportunities for collaboration and partnerships among agencies

Annexa. Bonus space, but not conducive for maximized library use and benefit

b. Poorly incorporates into the functionality of a library, but could serve as auxiliary space

c. Provides additional parking space that serve library staff and patrons

d. Ideally, staff resources should be integrated rather than separated from core building space;

If all functions desired by the library can be achieved in the new facility, the Board will need to determine how the Annex can best provide value to the library

Size Recommendations: Key areas of focus for new building nonexistent today^:

A r eas o f Ex p a n s i o n N ee d ed (Approximate)

Cu rr e nt (Square Feet)

Fu t u r e (Square Feet)

Young Adults & Adult Collection— Shelving, Aisles, etc.

5,152 8,800

Circulation Desk, Workspace, and Cataloging 1,450 4,500Children’s Collection

– Shelving, Aisles, etc.1,224 4,100

Program Areas– Reading Room, Programs/Projects Space

768 1,300

Public Common Areas– Meeting Rooms and Common Areas

8824,500

Common Library Space– Computer Lab, Study Rooms, etc.

556 1,800

Common Collections– Periodicals, Music, DVD, etc.

480 2,000

Genealogy 500 1,000

Total Calculated Square Feet11,012

Square Feet28,000

Square Feet

Addresses volume of circulation (260,000+) in 2013 by patrons use of materials, which is 3rd in the State per population base, providing this component of the library is vital to sustain and support.

Flex meeting and program rooms are designed to promote and support appox. 550 programs and events in 2014 (Educational, Entertainment, Training, Presentations), which demonstrates capacity and need.

^These estimates exclude additional basement storage (approximately 2,000 sq. ft)

Key Considerations Cont.Collaboration with Arts (or similar agencies)

a. Identify opportunities to collaborate on services and shared community space

b. Potential to enhance programming, presentations, and shared talents among agencies

c. Exemplifies a synergy of public agencies and organizations working together

d. Brings a cost-savings value and generates unique funding opportunities

e. Shared staff resources are viable where shared building space is considered

Projecting Expenses: Limiting Taxpayers Burden, Maximizing Charitable Investment

a. Board needs to identify the maximum costs that should be incurred for overall project

b. Identify the scope in which it really impacts on an individual basis

Can this project be completed for $5 million with 3, 5, or 10 year projects planned as part of long-range vision and expansion planning?

c. Demonstrate clear consensus and public support for the referendum

Align key endorsements, charitable investments in the project, anda positive understanding of how the tax assessment impact and benefit all

Example: A $6.5 million bond costs the average tax payer less than $4/month:Less than the average subscription to Netflix (similar services offered by your Library).

d. Endowment capabilities for future sustainability and Friends of the Library fund raising goals should capitalize on fund raising potential to maximize philanthropic interests and limit tax-payers burden

Site Specific Location Optionsa. Current Location: Build New Library (1116 Main Street)

Single Phase: Demo the existing structure and build new on library site

Two phase: Build toward Main Street on open land, then demo existing site

b. Hoosier Desk (Mill Street)

As rendered by City Visions, whereas the back becomes retrofitted as the front entrance due to location of adequate parking and proper entrance for patrons to enter the building.

This provides ample space to configure for library needs, a mix of private/public ventures, and shared space concepts

Requires collaboration of private/public venture to effectively utilize 130,000 sq. ft.

c. South Newton

Expands downtown area, utilizes donated land, and serves as integral step toward development on both sides of our riverfront for commercial and living accommodations.

Option may consider collaboration with Arts as an enhancement to its viability

CURRENT LOCATION(1116 MAIN ST)

S it e Loc a ti on

Benefits

• Stays in same location in downtown vicinity (0.3 miles to downtown square)• Utilizes the Library grounds in most effective manner at no additional cost of land ownership

• Strong community support for the Library’s current location• Contributes to the overall City Redevelopment Plan of an expanding and flourishing downtown

Obstacles

• Liability associated with remaining open at current site during constructionOR costs to relocate if the library moves to a temporary site during construction

• Unfavorable engineering reports of current building if desired to expand or utilize any existing portion of the building as part of the new building

• Requires thoughtful land acquisition planning if future expansion is considered as part of long- range (10-25 years) OR thoughtful planning and consideration of feasibility and practicality of building up, not out (second story consideration)

• Parking must be reconfigured to assure maximum gain for additional programmatic services

P ark i ng

Considerations

• Could incorporate angled parking, a parking lot in place of existing building if new building located toward Main Street, or closure of a side street to accommodate more parking

• Current ordinance requires one spot per 400 sq ft

• 28,000 sq ft building, requirement would be 70 spots• Variance possible from city to remove/change restriction• Add parking by purchasing nearby properties

• Change street configuration to allow angled parking/one way side streets

• Close down either 11th or 12th street completely

• Annex provides 15 offsite parking spots

C urren t/ F u t ure B udget

Utilitieso New building/equipment much more efficient than current equipmento Past documentation shows costs would not rise significantly

C urren t/ F u t ure B udget con t .

Staffingo Believe staffing would not need to increase in main building if built as a one story designo Unknown on cost of annex staffing; depends on utilization plan

Repairso Significant costs on current building to maintain status quoo Annex is costing more than expected to maintain

Si ze Recommendati ons (See Key Considerations sheet)

SINGLE PHASE VS. TWO PHASE CONSTRUCTION

S i ng l e P hase C ons t ru c ti on (Demolish existing library and move operations to temporary location)

Benefits

• Liability concerns limited by removing library services from construction site• Additional land may not have to be purchased if library is in another location during construction• Construction can move much quicker without the vehicle and people traffic that

• Could result from the library staying open at current location during construction• Shift of services to other locations. Focus more on branches during construction

Obstacles

• Temporary location could be needed for approximately 18 months

• Additional cost of moving collection twice• Temporary building site must meet Indiana Code and Library Standards• Limited amount of collection available

T w o P hase C ons t ru c ti o n (Library stays open at current site while part of the building is built, then moves into

new part while the old building is demolished.)

Benefits

• Would require only one move for library equipment and books• A temporary location would not be needed• Limits the time library would need to be closed during moves

• Moving across the park is a lot easier than moving across town• Shift of services to other locations. Focus more on other branches during construction

Obstacles

• Most likely necessary to buy additional property (land adjacent) OR shut down streets for construction staging

• Parking during construction extremely limited• Liability concerns with public entering a construction site• Collection may be limited during construction

A nnex

• 6,800 sq ft when including all three floors

• Only 1st floor is handicap accessibleo If any significant work is done to building, the entire building must become ADA

compliant• Library personnel offices

o Current staff in Annex includes Director, Bookkeeper and IT Managero Plans to also move Centralized Cataloging to Annex by end of 2014

• Meeting Roomso Income possibilitieso Not enough area for a “large meeting room” for special programs over 50 peopleo Look for another property to rent or borrow for large library programs approximately 10

times a year if new plans do not include large meeting room• Tutoring/Quiet Study Space

o Alleviate some congestion and table space in main libraryo Need to decide on consistent hours for study space

• Parkingo Provides 15 additional off street parking spaces to library

T o t al P ro j ect C o s t

Considerationso Demolition of current buildingo Purchasing additional property (if necessary)o Cost from city to buy current lando Renting temporary space (if necessary)o Tax increaseso Referendum costso Fundraisingo Current cash on hand for project

CURRENT LOCATION(1116 MAIN ST)

HOOSIER DESK(MILL ST)

S i t e Lo ca t ions

Benefits

• Library stays downtown (0.3 miles to downtown square)• Up to 130,000 square feet available at the site to accommodate a private and public

partnership of repurposing this relatively empty warehouse in our downtown community• Contributes to the overall City Revitalization Plan to repurpose old and unused buildings

in the downtown footprint• Provides a natural collaboration between the library and arts, which could lead to many

shared spaces to save on costs for all parties involved• City Vision has detailed plans (see Memo) on how the library could fit into

redevelopment plans and meet civic and community needs (such as Library)• Only one move required with very little time of library being closed to public• Connects Library with our history and heritage inside a wood manufacturing building

Obstacles

• Unknown costs to purchase building (or part of building) and renovate- Requires additional private negotiations among all parties

• Engineering and architectural plans required before any definitive plan is developed• Requires an evaluation of what services and programmatic space could be shared,

which requires defined costs structures and shared costs estimates among agencies• Several common areas might require larger footprint if servicing two agencies• Requires private investment to accommodate full 130,000 sq ft or lead public agency to

oversee the project outside the Library’s purpose or scope

Pa r k ing

Considerations

• Parking is in rear of building so likely that would become main entrance• Large parking area could be accommodated with proper paving and shared costs for

public-private mix use

Curr e n t /Fu t ure Budg e t

• Utilitieso Older building so costs could be significant to repair/replaceo How are the utilities divided between shared spaces?

Curr e n t /Fu t ure Budg e t c on t .

• Staffingo Staffing needs would depend on how the library is designedo Unknown on cost of annex staffing; depend building utilization

• Repairso Requires cost-sharing defined protocol for common / shared spaceso Building would be remodeled but an older structure remains

• Income potentialo Renting out extra space for private investorso Meeting room rentalo Repurposed civic use could lead to additional interests for common space

S ize Rec omme nda tions (See Key Considerations sheet)

A nn e x (Same considerations for Hoosier Desk and South Newton sites)

• Cost analysis would be needed to see if building still is feasible for library to own if library is no longer located at existing site

• Could be used to house collections such as genealogy but at added cost due to extra staffing needed

• If staff all move to new building, the current offices could be opened up as a large meeting room

• Possibility of library renting out property to other businesses

• Renovations are limited due to ADA laws and historical building status

To t a l P ro j ec t Co s t

• Considerationso Purchase cost of the Hoosier Desk buildingo Engineering and Architectural designso Possibility of grants due to revitalization projecto Current building reverts to city if the library leaveso Tax increaseso Referendum costso Fundraisingo Current cash on hand for project

HOOSIER DESK(MILL ST)

SOUTH NEWTONS i t e Lo ca t ion

Benefits• Library stays downtown (0.4 miles to downtown square)• Land would be donated if it meets necessary appraisal value• Contributes to the overall City Revitalization Plan of an expanding and flourishing

downtown to both sides of the river• Could serve as another possibility for a library/arts collaboration• Only one move required with very little time of library being closed to public• Potentially could highlight its proximity to Riverwalk, which is a highly favorable

community asset that was once viewed as “undesirable territory” or outside the visionary scope to be classified as a downtown community asset

Obstacles• Overcoming past failures of the site could be a challenging proposition• Need city’s help to improve infrastructure to make the site more accessible by means

other than motor vehicle• Requires an evolved perception that “south of the river” is relevant and viable expansion

of downtown vision and area of interest• If the library built on this site, would other businesses follow and make area flourish?• Address the stigma that this site is “too close to the jail”• What happens if land does not appraise for necessary amount• Could land still be donated to Library even if this option does not proceed?

o Hence, the library could leverage the gift for resale as part of endowment building program or immediate building needs

Pa r k ing Considerations

• Plenty of land available for off-street parking lot

Curr e n t /Fu t ure Budg e t • Utilities

o New building would be much more efficient than current buildingo Cost of adding utilities to build site

Curr e n t /Fu t ure Budg e t c on t . • Staffing

o Staffing needs would depend on how the library is designed but should be able to meet needs with current staff with a one-floor design

o Unknown on cost of annex staffing; depends on how building would be utilized• Repairs

o Should be minimal due to new construction

S ize Rec omme nda tions (See Key Considerations sheet)

A nn e x (Same considerations for Hoosier Desk and South Newton sites)• Cost analysis would be needed to see if building still is feasible for library to own if

library is no longer located at existing site• Could be used to house collections such as genealogy but at added cost due to extra

staffing needed• If staff all moves to new building, the current offices could be opened up as a large

meeting room• Possibility of library renting out property to other businesses

• Renovations are limited due to ADA laws and historical building status

To t a l P ro j ec t Co s t • Considerations

o Land Donation-appraisal contingency o Engineering and Architectural designs o Collaborative effortso Current building reverts to city if the library leaveso Tax increaseso Referendum costso Fundraisingo Current cash on hand for project

SOUTH NEWTON