January 6 2014 COMPLETE AGENDA.pdf

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, January 6, 2014 – 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #23 dated December 16, 2013

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Report on Recreation and Parks Committee Meeting of December 16, 2013 B. Standing Committee Draft Agendas

5. CONSENT AGENDA A. Request Approval to Rebid Boardwalk Network Camera Installation B. Request Approval to Solicit Bids for Canal Dredging C. Bid Award Recommendation for Skate Park Shade Canopy

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

7. PUBLIC HEARINGS

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading ‐ Ordinance 2013‐16 to Amend Chapter 90 Entitled Traffic and Vehicles

(requires passengers in unenclosed areas of motor vehicles to wear seat belts)

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for January 14, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JANUARY 6, 2014

3 – APPROVAL OF MINUTES

A. Regular Session #23 dated December 16, 2013


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Report on Recreation & Parks Committee Meeting of

December 16, 2013

1

Recreation and Parks Commission

December 16, 2013

1. Call to Order: The special meeting was called to order at 4:00 P.M. at City Hall.

Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, Doug Cymek, Terry McGean, Jack Mumford, Kevin Kirstein, David Recor, Jay Knerr, Bill Sieg, Ward Kovacs and Tom Shuster. Guests: JoAnne Shriner.

2. Approval of Minutes: The minutes of November 12, 2014 were deferred to the January meeting.

3. OCBP Headquarters Building Design: Terry McGean and Jack Mumford of Becker Morgan provided an update on the design of the Ocean City Beach Patrol Headquarters. Jack Mumford explained Sketch 1 which raises the ground level elevation with a grade range from 4 feet to a high of 8 feet with the lobby at 5 feet. A second elevation in Sketch 2 raises the floor elevation with a range of from 4 feet to a height of 8 feet with the use of ramps to reach the lobby entrance that would be at 8 feet. Sketch 3 displays a Scheme “A” first floor design similar to the initial ground floor layout previously presented at November 26 Council Work Session. Sketch 4 displays a Scheme “B” layout which relocates the Beach Patrol ground floor office and storage areas. Sketch 5 shows the second floor plan with the removal of the porches. Sketch 6 shows the third floor which includes an increase in the size of the conference room and decreases the size of the Captain’s office. Jack Mumford also provided elevation drawings showing the building mass with changes noted including the elimination of the second floor porches. Lloyd Martin asked Captain Kirstein to comment on the Bike Patrol area on the first level. Kevin requested 4 work stations in the Police Bike Patrol office. Jack Mumford advised that the office can be modified in Sketch 4 to provide more work stations and reconfigured access to the bike storage area. Jay Knerr, on behalf of the OCDC, recommends that the second floor porch be retained. The group discussed the advantages of Scheme “B” versus Scheme “A”. The group discussed the final finish floor elevations for the Beach Patrol storage area on the first floor. Dennis Dare lobbied for increasing the elevation to 8 feet. The group discussed possible design compromises regarding increasing the floor elevation above 5.5 feet. Terry McGean summarized the changes that Becker Morgan will need to make to accommodate the modifications of the building design agreed to in the meeting.

The meeting was adjourned at 4:55 p.m. P:Tom/Rec & Parks Committee Meeting 12-16-2013


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

B. Standing Committee Draft Agendas

Town of Ocean City Police Commission Agenda

for January 13, 2014 – 9:00 AM

PSB Building, 6501 Coastal Highway

1. Call to Order

2. Approval of Minutes of December 9, 2013 meeting

3. Chief’s Update on December Crime Statistics

4. CEW/Taser Update

5. Trikkes Presentation by Bryant Hungerford

6. Other Business

7. Adjourn

Tourism Commission Meeting Tentative Agenda 3 p.m.

Monday, January 13, 2014 Room 214, Convention Center

1) Approval of minutes: December 4, 2013

2) Organizational reports

Chamber of Commerce Economic Development Committee HMRA OCDC MD Tourism Development Board Dept. of Tourism Convention Center Special Events

3) Closed Session – Proposals for Spring media plan ‐ MGH

OCEAN CITY, MARYLAND RECREATION & PARKS COMMITTEE

Tuesday, January 14, 2014 4:00 P.M.

Northside Park Community Room

AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of November 12, 2013 & December 16, 2013

3. Private Event Equipment & Labor Usage Procedure

4. Marketing Activations

5. New Private Event Requests

6. Sunset Park Use Analysis and Direction

7. Other Business

8. Adjournment

P:Tom/Rec & Parks Committee Meeting Agenda 1-14-2014


5. CONSENT AGENDA A. Request Approval to Rebid Boardwalk Network Camera

Installation

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Upcoming Bid Boardwalk Camera and Fiber Phase 2 DATE: December 30, 2013 ISSUE(S): Upcoming re-bid of Boardwalk Network Camera Installation–Phase 2 SUMMARY: Bids are being solicited for phase 2 of the Boardwalk Network

Camera project. Work includes new fiber optic cable from the Worcester Sub-station to the tram station and new surveillance cameras at locations along the boardwalk identified by the Police Department. Bids were previously opened at the December 10, 2013 work session but there was only one responsive bid. The project has been re-advertised and bids are now due at the January 14, 2014 work session.

FISCAL IMPACT: $150,000 bond funds appropriated from savings from the Boardwalk

Renovation Project. RECOMMENDATION: Open bids for the Boardwalk Network Camera Installation at the

January 14, 2014 Work Session. ALTERNATIVES: None RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH: Rob Morand, IT Converged Network Manager Ocean City Police Department

ATTACHMENT(S): None

Agenda Item # 5A

Council Meeting January 6, 2014


5. CONSENT AGENDA

B. Request Approval to Solicit Bids for Canal Dredging

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Upcoming Bid Opening, Canal Dredging DATE: December 18, 2013 ISSUE(S): Request to open bids for Canal Dredging on January 28, 2014 SUMMARY: Council approved funding for the first phase of the canal

dredging program. Bids are scheduled to be opened at the January 28, 2014 work session.

FISCAL IMPACT: $500,000 appropriated from excess fund balance RECOMMENDATION: Accept bids for canal dredging on January 14, 2014 ALTERNATIVES: None RESPONSIBLE STAFF:


COORDINATED WITH: Not applicable ATTACHMENT(S): None

Agenda Item # 5B



5. CONSENT AGENDA C. Bid Award Recommendation for Skate Park Shade Canopy

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Skate Park Shade Canopy DATE: December 30, 2013 ISSUE(S): Bid award recommendation for Skate Park Shade Canopy SUMMARY: The City received a $30,000 State grant to construct a shade

canopy at the Ocean Bowl Skate Park. Bids were received on November 26th 2013 and have been evaluated by the Staff.

FISCAL IMPACT: $30,000, 100% funded through a State grant RECOMMENDATION: Award the project to SGX Inc. for an amount not to exceed

$30,000. ALTERNATIVES: Reject all bids and re-advertise the project. RESPONSIBLE STAFF:


COORDINATED WITH: Tom Schuster, Recreation and Parks Director Susan Petito, Assistant Recreation and Parks Director Calvin Ginnavan, Parks Superintendent Wayne Pryor, Grants Coordinator

ATTACHMENT(S): Award Memo

Agenda Item # 5C

Council Meeting Jan 6, 2014

INTEROFFICE MEMORANDUM

TO: DAVID L. RECOR, CITY MANAGER

FROM: TERENCE J. MCGEAN, CITY ENGINEER

SUBJECT: SKATE PARK SHADE CANOPY BID AWARD

DATE: 12/18/2013

CC: THOMAS SHUSTER, SUSAN PETITO

Two bids for the skate park shade canopy were received at the November 26, 2013 Work Session. This was a design/build project and not a low bid procurement. Each bidder was required to submit a design to provide the maximum shaded area at the North East corner of the park within the $30,000 project budget.

Playground Specialties Inc. This proposal did not include a bid bond which was required so this proposal should be rejected as non-responsive. Since the bid amount was read into the record the staff did evaluate the proposal for comparison. The bid price is $14,600 for a canopy covering 240 sf. However, the shaded area location was not in the area preferred by the staff and the shade design was of a lesser quality than the SGX proposal.

SGX, Inc. This proposal did include the bid bond (cahiers check) and is fully responsive. The bid price is $30,000 for two canopy structures providing a total of 352 sf of shaded area in the location preferred by the staff. However, the staff does feel that one of the two structures could be either reduced in size or eliminated.

Based on the above evaluation, staff recommends award of the skate park shade canopy project to SGX Inc at a price not to exceed $30,000. Staff will work with the contractor to modify the design.


9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2013-16 to Amend Chapter 90

Entitled Traffic and Vehicles (requires passengers in unenclosed areas of motor vehicles to wear seat belts)

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second Reading of Ordinance to Amend Chapter 90 DATE: December 27, 2013

ISSUE(S): Second reading of ordinance to amend Chapter 90 entitled Traffic and Vehicles

SUMMARY: Ordinance 2013-16 adds Division 2, Seat Belts, to §90-213 of current

Town Code to require seat belts for passengers in unenclosed areas of motor vehicles with three exemptions: 1) parades; 2) emergency vehicles and; 3) municipal vehicles during the course of municipal duties.

FISCAL IMPACT: Not applicable RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not change current Code. RESPONSIBLE STAFF:

Police Commission

COORDINATED WITH: Guy R. Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9A



10 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for January 14, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL

January 6 2014 COMPLETE AGENDA.pdf

Documents

Transcript of January 6 2014 COMPLETE AGENDA.pdf