Jan. 20, 2016

Paul Guarino & Peg Munson (Nominating Committee)

F.A.A.Board Members

A 501 (c) (3) non-profit association

279 E. Central St. PMB 289, Franklin, MA 02038

www.franklinart.org

Tonight’s agenda

The F.A.A.

Board opportunities

Roles and Responsibilities

Question and Answers

Shows & Exhibits

The FUTURE………..

The transition (old board to new)

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About the F.A.A. Our Mission Statement

The Franklin Art Association was established in 1971 to provide a forum for the promotion of visual arts; for the preservation of the finest artistic traditions by means of exhibiting works, conducting classes, lectures, and sponsoring other activities favorable to artistic expression and to provide friendly exchanges among painters, photographers and those interested in the fine arts.

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We have almost 100 members spread out amongst various towns in MA, including some members from R.I.

Fine Artists and Photographers range from beginners to professional level.

Regular monthly meetings are held at the Franklin Senior Center located at 10 Daniel McCahill St. from 6:30-9:00 p.m. with a business meeting starting at 6:45, the first Wednesday of each month, September through June. Meetings are free and open to the public.

Art shows are held in the fall and spring for a period of one day to one month depending upon the venue. Activities associated with these shows include reception, art work judging, silent auction, student exhibition, raffle, and viewers choice judging.

Workshops are held once or twice a year. These events are led by a recognized artists. Previous workshops have included life painting, oil painting, watercolor and pastel.

Plein Air field trips are scheduled from time to time during the year at various locations

Student Scholarships are awarded each year to a Franklin High School senior who plans on majoring in art. Student portfolios and recommendations are judged by FAA officers.

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4 Board Positions open May 2016

President: Susan Sheridan – suesheridan@comcast.net

Vice President: Tina Guarino – tinaguarinoart@gmail.com

Secretary: Kathy Kirchmyer – kathytomkir@aim.com

Treasurer: Paul Peterson- ppeterso3@verizon.net

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Hannah will be staying on the board as Corresponding Secretary

Corresponding Secretary: Hannah Close – FAASecretary@gmail.com

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Opportunities

Contact Paul or Peg with any questions please

The Role of the President

Represent the association to the community at large

Sets the agenda for, and presides over all meetings of the Association, and of the Board.

Agenda items follow a predetermined format, with additional discussion items brought forward by the President, Board members, and members.

Conducts Board meetings regularly to discuss FAA business, and make decisions about FAA programs and exhibits. Decisions are made collaboratively with the Board and with all existing committee chairs.

Gives guidance to the webmaster, Facebook administrator, and publicity chair. Ensures that information is up-to-date.

Writes President’s letter each month for the FAA newsletter

Gives reminders to Board members that the following must be done:

Submission of Grant Application to the Local Cultural Council by October 15th

Submission for grant reimbursement to the Local Cultural Council

Raffle Permit

Pay monthly storage at Guardian Storage

Pay annual dues to Metro West Visitors Organization

Pay annual dues to the Franklin Downtown Partnership

501(c)3 non-profit tax returns must be filed

Works with the Franklin Cultural council District Steering Committee

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The Role of the Vice President

If the president is unable to conduct a monthly meeting, the VP is asked to substitute. Meeting Procedure notes will be provided to help this process.

The VP is responsible for acquiring guest artists to demonstrate and educate members at monthly meetings and negotiate a fee agreeable to the artist and FAA.

Mixing up the demonstrators to cover different media and fields of art is suggested.

Send a letter to the artist to confirm date, time, fee and all necessary details. The letter used for the last three years will be passed on to the new VP.

Generally, demonstrators are scheduled for Sept., Oct., Nov., Jan., Feb., March, April and May. The Dec. and June meetings are replaced with social gatherings planned by the VP.

The FAA does not meet in July or August.

Upon booking a guest demonstrator the VP should send all necessary information ( see below) to the corresponding secretary.

Month booked

Name of artist

Medium

Website

Short biography of artist

Digital image of artist's work

Description of the demonstration

The corresponding secretary will use this information for the newsletter and she will share it with the publicity chairperson and the website person.

Scheduling artists in advance will allow time to get the information in the local papers.

Confirm and gently remind demonstrator about two weeks before the demonstration and ask if anything is needed.

Prepare a short bio and background about the artist and introduce him/ her to the members.

Plan 2 social gatherings a year : June BBQ and Holiday party in December

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The Role of the Recording Secretary

Recording Secretary

Attend both general meetings and Board Meetings.

Record attendance Date and time of meeting and pertinent facts.

Keep copy for ledger and give copies to the governing board members to verify if necessary.

Read notes at general meeting to have corrected and/ or accepted.

Send Welcome letters to new members.

Send thank you notes to contributors to the Shows.( as requested).

Attend and assist judging the work and talents of the Scholarship Applicants(along with other Board members) in the Spring.

Vote for the Scholarship recipient. Assist with shows in whatever capacity possible.

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The Role of the Treasurer

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• Carry out all financial obligations of the association.

• Maintain an accurate account of all association funds.

• Report monthly all sources of income and expenditures.

• Collect, record, and deposit membership dues.

• Collect and deposit show entry fees and workshop participant fees.

• Record and deposit all income received.

• Keep all receipts for expenditures.

• Carry out all financial matters during association shows.

• Pay commissions to the artists for artwork that was sold during shows.

• Apply and pay for raffle permits and wine permits.

• Pay the raffle tax to the state.

• File all the forms required to maintain our tax free status as a non-profit

organization.

• Produce a financial report following each association show.

• Produce an annual financial report.

Sue Sheridan- New Role Public Relations - reports to the F.A.A. board

Liaison for:

Franklin Downtown partnership

MA Cultural council

Franklin Cultural Council

Downtown Cultural Festival

Community events

Black Box Theatre

Town Officials

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Committees

Web Site: Dale Hoopingarner

Social Media – Pam Warren

Fundraising – Paul Guarino

Scholarship- Tina Guarino

Public Relations – Sue Sheridan

Refreshments

Publicity

Show committee

Printing

Food & drinks

Greeter Table

Transportation

Show set up – Panels

Flowers, table set up @ shows

Ribbons - awards

Other

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We have various committees where volunteers are always needed:

Committees work as a team and often we need multiple volunteers per committee

Shows, Exhibits etc.

April 2016 – Black box, booked and paid for

Nov. 2016 – Norfolk Library – Month is on hold for us

2017- Black Box already booked

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The new board can decide on how many shows per year

There has been much discussion about one main exhibit per year

A lot is already planned……………………………..

The F.A.A has a bright future

Strong roots – need for future volunteers who are committed to same values

Members are (OUR FUTURE) and the F.A.A. depends on them

We are building cultural alliances in the community. The F.A.A will play a critical part in the future of cultural life in the community

The F.A.A. will be there to support a Cultural Center for the Arts

We are recognized by many sectors including : town officials, other art associations, Educators in Franklin (including Dean college) small and large business’s including Rockland Trust, EMC corporation, Dean Bank, Adirondack club, Jane’s Frames, Woodshed gallery… and many others.

We have approval to hang art in the new library section in Franklin

We are working at being able to sell artwork at the Senior Center

We have a strong relationship with the Black Box – Two (2) more shows planned. One this year and one in 2017

We can also learn from other Art Associations and………

the current board members will assist in the transition

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Old board to - New board

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Time for a change…………so Step

up & volunteer

New board members

Hannah