IUSA Bylaws and Appendices as Adopted 4-13-2010

8/9/2019 IUSA Bylaws and Appendices as Adopted 4-13-2010

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BYLAWS OF THE

INDIANA UNIVERSITY STUDENT ASSOCIATION

ADOPTED 4/13/2010

Table of Contents

Article I. IUSA MeetingsArticle II. Parliamentary ProcedureArticle III. Legislative SessionsArticle IV. FinancesArticle V. Duties of ExecutivesArticle VI. Duties of Members of CongressArticle VII. Speaker of the House of the CongressArticle VIII. The GrammarianArticle IX. The ParliamentarianArticle X. Congressional Committee ChairsArticle XI. Congressional CommitteesArticle XIII. DepartmentsArticle XIII. Duties of the Elections Coordinator & CommissionArticle XIV. IUSA Code of Conduct

Article XIV. Impeachable ActionsArticle XV. Constitutionality ChallengesArticle XVI. Bylaw ChangesArticle XVII. Definitions

Appendix A. The Elections Code of the IUSAAppendix B. The IUSA Funding Board



Article I. Student Body Congress

Section A. Student Body Congress

The Student Body Congress shall meet a minimum of once every two weeks during each legislative session at a timeand place designated by the Congressional Secretary. Special meeting of the entire Student Body Congress may becalled by the Student Body President, the Congressional Secretary, or a majority of the Student Body Congress.

1) Announcement

The Congressional Secretary shall publicly announce each meeting (time and place) of the IUSA Student BodyCongress at least one week prior to the meeting in the following ways:

a) An email sent to all members of the Student Body Congress. b) Posting an announcement on the IUSA Web Page.c) Any other additional means of announcement as seen fit by the Congressional Secretary.

Section B. Open Meeting Policy

All meetings of the Student Body Congress shall be open to the public.

Article II. Parliamentary Procedure

Section A. Robert’s Rules of Order

The rules contained in the Robert’s Rules of Order shall govern meetings of the IUSA Student Body Congress in allcases to which they are applicable and in which they are not inconsistent with the Constitution of the Student Bodyor any Bylaws or Special Rules of Order that IUSA may adopt.

a) The Parliamentarian shall make a copy of Robert’s Rules of Order available in the IUSA main office for use by all IUSA members.

Section B. Resolutions

1. Submission

Resolutions must be submitted to the Congressional Secretary and the Grammarian no later than 5:00 p.m., five days before the respective Student Body Congress meeting.

2. Late Submission

Any resolution not meeting the submission deadline may be brought to the floor of the Congress by recommendationof the Congressional Central committee, who will advise the reason said resolution was late.

a) This recommendation shall be presented to the Student Body Congress and may be overridden by a two-thirds vote of those present and voting.

3. Consideration

Each resolution must be assigned to a standing committee as deemed appropriate by the majority within two classdays of a resolution being submitted.

a) For each case, there will be one committee that will take precedence over the others in the outcome of theresolution.

b) If the standing committee with precedence votes by a majority to pass, fail, table, or amend a resolution,then this action will occur regardless of the decisions made by any other committee. This is only relevant if

decisions that cannot coexist have been made by the committee with precedence and another committee to

which the resolution has been assigned.



c) Committee precedence shall be defined in the following manner:

i. The Finance Committee shall have precedence with all resolutions regarding expenditures;however, this precedence applies only to those resolution line numbers that involve monetaryfigures.

ii. The Rules Committee shall have precedence on all resolutions regarding the Student Body Courtand all resolutions concerning Director appointments and the Constitution and Bylaws.

iii. Resolutions of Reprimand or Censure may be sent to the Central Committee with precedence.iv. If these guidelines are not applicable in assigning the resolution then the speaker shall make the

decision regarding committee precedence.

4. Resolutions on Appointment or Removal from Office

If a resolution is an appointment or removal from office, the speaker of the Student Body Congress shall place theindividual(s) to be appointed on the sponsor’s list in order that they may speak on their own behalf.

a) An individual placed on the sponsor’s list in this fashion may request that his or her name be removed fromthe sponsor’s list.

5. Committee Recommendations

The standing committees shall give their recommendations to the Congress after each resolution’s reading andsponsors’ opening comments.

a) Decisions made to table or fail a resolution by the committee with precedence can be overridden only by amajority vote of the members present and voting of the Congress.

6. Executive Approval

Once a resolution is passed by the Student Body Congress, it is passed on to the Executives for approval inaccordance to Article III, Section 3 of the IUSA Constitution.

7. Primary Sponsorship

A primary sponsor must be designated by being placed first on the sponsor’s list. The primary sponsor has full rightto withdraw their resolution at any time until the meeting in which it is being considered. After order is called, the primary sponsor may withdraw their resolution only under the following exceptions:

a) The resolution is a nomination(s) to the Supreme Court. b) The resolution is an appointment(s) to the Student Congress Standing Committees.c) The resolution is an appointment(s) to Directorship.d) The resolution is for the purpose of Bylaw or Constitutional changes.e) The resolution is for an impeachment proceeding or censure.

8. Sponsor Removal

Any individual on the sponsor’s list may, by a motion of point of order, request their name be removed from thesponsor’s list at any time before there is a final vote tally on the resolution.

Section C. Voting

All final votes on congressional resolutions shall be conducted by a roll call vote, with the vote being recorded nextto the last name of the voting member and that record of voting being included as part of the minutes. However, if the resolution in question is deemed to pass without contention; the resolution on the floor may be passed with avote of unanimous consent.

Section D. Voting Records



The voting records of Student Representatives and Student Senators shall be open for public inspection duringnormal IUSA office hours and posted for two weeks on the IUSA web site.

9. Quorum

Quorum will be defined by a simple majority of senators and representatives of filled seats present. Proxies willcount towards quorum.

Article III. Legislative Sessions

Section A. Time of Sessions

The Student Body Congress shall have two legislative sessions, one in the fall and one in the spring, to bedetermined by the Congressional Secretary.

a) A minimum of two weeks prior to each legislative session, the Congressional Secretary shall publiclyannounce the beginning and end dates of that legislative session in the following ways:

i. An email sent to all members of the Student Body Congress for that legislative session. Thisemail will also inform the Student Body Congress of the location of the IUSA office and the IUSA bulletin board.

ii. Posting an announcement on the IUSA bulletin board.iii. Any other additional means of announcement as seen fit by the Congressional Secretary.

Section B. Legislative Authority

Any resolution passed during a particular session shall lose its authority at the end of that session unless:

a) The resolution is an amendment to the IUSA Constitution. b) The resolution is an amendment to the IUSA Bylaws.c) The resolution pertains to a Departmental Director appointment.

Article IV. Finances

Section A. Fiscal Period

For budgetary purposes, the IUSA shall observe a fiscal year beginning each July 1.

Section B. Budget Submission

1. Budget Development

The IUSA President shall direct the Congressional Secretary, the Vice President of Administration the IUSATreasurer to develop fiscal year budgets for the Student Body Congress, the IUSA Office, AssistedInterorganizational Development, and the Student Body Supreme Court and submit these budgets to the IUSAPresident.

a) The IUSA President shall submit these budgets to the Student Body Congress no later than March 31.

2. Departmental Budgets

The IUSA President shall direct the Vice President of Administration and the IUSA Treasurer to develop budgets for the remaining Departments and to submit these budgets to the Student Body Congress no later than March 31.

3. Late Budget Requests

The Student Body Congress shall be under no obligation to consider fiscal year budgets submitted after March 31and shall give priority to budget requests submitted on or before that date.

4. Budget Consideration



The Student Body Congress shall review and amend all fiscal year budget requests as necessary and shall consider all budget resolutions submitted by March 31 no later than October 30.

Section C. Executive Stipends

The IUSA President shall submit to the Finance Committee recommended Executive stipend levels for theupcoming fiscal year.

a) Those positions that are intended to qualify for fee remissions must meet or exceed the minimum full-timeequivalent.

b) The Finance Committee shall recommend stipend levels to the Congress for consideration in February.c) The Student Congress must approve stipend levels before those stipends are received.

Section D. Director Stipends

The IUSA President, in conjunction with the Vice President of Administration, shall submit to the FinanceCommittee recommended stipend levels for the compensated directorships for the upcoming fiscal year withinIUSA.

a) Those positions that are intended to qualify for fee remissions must meet or exceed the minimum full-timeequivalent.

b) The Finance Committee shall recommend stipend levels to the Student Congress for consideration at thelast meeting in March before the general election.

Section E. Additional Enrichment

Any further monetary sums or items of value received by an IUSA Executive or Director who receives a stipendmust be paid for out of self-generated funds and approved by the Student Congress.

Section F. Approval of Funds

The Student Body Congress shall approve no requests for funds until discussed by the Finance Committee.

a) In an emergency, the Student Body Congress, by two-thirds vote of those present and voting may bypassthese procedures.

Section G. Line-Item Changes

The line-item transfer policy shall be as follows:

a) Only the overseeing body of a particular budget may initiate line item transfers.i. The overseeing body shall be defined as the Vice President of Administration and/or Director of a

Department for that Department’s budget, Chief Justice for the Student Body Supreme Court budgets, IUSA Treasurer and the Congressional Secretary for the Student Body Congress budget.

b) Once the proper authority initiates a request for a line-item change, they shall explain and discuss the

reasoning to the IUSA Treasurer. The request for line-item change shall then be submitted to the FinanceCommittee, where a simple majority vote of those present and voting can approve it.c) The IUSA Treasurer shall then notify the person requesting the change of the disposition of the vote by the

Finance Committee.

Section H. Statements

The Finance Committee shall have the authority to require a financial statement for any funds designated for or disbursed from the Indiana University Student Association accounts.

Section I. Unbudgeted Expenditures



No money will be spent that has not been included in the budget.

a) If a person spends money not included in the budget and/or has gone over budget, he/she will not bereimbursed for such expenditures.

b) If he/she has already paid using IUSA funds, he/she will be subject to the disciplinary action outlined inIUSA Bylaws, Appendix C, Unethical Financial Actions and Possible Actions of Recourse.

Section J. Additional Allocations Post-Budget

If the need arises for more money to be allocated to a budget previous to the spending of the additional funds, then amajority vote of those present and voting of the Student Congress may allocate more money for that expenditure.The Finance Committee must review the post budget item before it is submitted to the Student Body Congress,unless an emergency situation arises.

Section K. Emergency Expenditures

If, in the case of an emergency, and only in the case of an emergency, a person spends money not included in the budget and/or goes over budget, the Finance Committee may, by three-fourths vote of all members present andvoting, allocate funds to the expenditure. The committee(s) must allocate the funds within four weeks following theexpenditure, otherwise the person making the expenditure will be subject to disciplinary action as stated in

Appendix C of these Bylaws.

Article V. Duties of Executives

Section A. Student Body President

a) The Student Body President shall maintain a minimum of fifteen individual office hours each week duringhis or her term in office.

Section B. Congressional Secretary

a) The Congressional Secretary shall maintain a minimum of ten individual office hours each week during hisor her term.

i. The Congressional Secretary shall coordinate standing committees.

Section C. Vice President of Administration

a) The Vice President of Administration shall maintain a minimum of ten individual office hours each week during his or her term in office.

Section D. Treasurer of the Student Body

a) The Treasurer of the Student Body shall maintain a minimum of ten individual office hours each week during his or her term in office.

Article VI. Duties of Members of Congress

Section A. Student Representatives

a) All Student Representatives shall attend and report to all regularly scheduled meetings of the chief studentadvisory group within that Representative’s constituent academic unit.

b) Representatives shall attend all meetings of their assigned standing committee, or name a proxy in their place.

c) The Congressional Secretary shall inform district boards and advisory groups of these requirements at the beginning of each academic year.

d) Student Representatives who are duly elected or appointed may not simultaneously hold any Directorships,Associate Directorships and/or Assistant Directorships within the IUSA Executive Branch.



Section B. Student Senators

1) Senators

a) Senators shall attend and report to all regularly scheduled meetings of their constituency that theyrepresent. Should a conflict arise wherein a Senator is unable to attend one of these meetings, said Senator must obtain all minutes and materials generated for that meeting.

b) Senators shall hold a minimum of two office hours per week in the residence they represent.

2) Standing Committees

Senators shall attend all meetings of their assigned standing committee, or name a proxy in their place.

a) Senators shall familiarize themselves with the departments of oversight of their committee by reading the parts of Section XII of these bylaws pertaining to those departments.

3) Boards and Advisory Groups

The Congressional Secretary shall inform district boards and advisory groups of these requirements at the beginning

of each academic year.

4) Simultaneous Positions

Student Senators who are duly elected or appointed may not simultaneously hold any Directorships, AssociateDirectorships and/or Assistant Directorships within the IUSA Executive Branch.

Section C. Proxies

1. A proxy shall be defined as:a) One who has been selected by a student member of Congress and who has indicated to the Congressional

Secretary, in a typed statement, of his/her choice of a proxy at least 1 hour prior to the Congressionalmeeting via University email or signed paper message.

b) One who will count toward quorum and have full voting rights in any matter that may come before theStudent Body Congress as long as the proxy is from that congressional member’s constituency andconcurrently holds no position in either the Executive, Legislative, or Judicial Branches of IUSA, ascongressional members and Supreme Court Justices.

Article VII. The Speaker of the House of the Congress

Section A. Duties of the Speaker of the House

a) Make recommendations to the IUSA President concerning Finance Committee Appointments. b) Assist the Congressional Secretary in performing his/her duties.

Section B. Term of Speaker of the House

a) The Speaker of the House must hold a Student Body Congress district seat. b) The Speaker of the House shall be elected by a majority vote of the Student Body Congress membership.c) The term of office shall be for one legislative session. However, she/he may be re-elected.d) Nominations and elections for the Speaker of the House shall occur at the first regular Student Body

Congress meeting of the fall and spring sessions. The summer Student Body Congress shall nominate andelect a Speaker of the House at the first regular summer congress meeting.

e) If the Speaker of the House is not performing his/her duties appropriately, he/she may be removed if theCongress passes a resolution for removal by a two-thirds vote of the present voting.

Article VIII. The Grammarian



a) The Grammarian will accept all proposed resolutions to the Student Body Congress before they are presented at the next meeting. All resolutions will be formatted and then emailed to the Parliamentarianwithin twenty-four hours after the original submission.

b) All resolutions must be submitted to the Grammarian via University email as a Word or PDF document bythe deadlines indicated in Article III Section B of these Bylaws.

c) Any resolutions submitted after the deadline shall be considered for the next scheduled Student BodyCongress meeting.

Article IX. The Parliamentarian

a) The Parliamentarian shall run each Student Body Congress meeting in accordance with Article II Section 6of the Constitution.

b) The Parliamentarian must consistently follow the established parliamentary rules at every Student BodyCongress meeting.

c) The Parliamentarian will distribute a copy of these rules to each Student Body Congress member by thenext scheduled Student Body Congress meeting after his or her appointment.

d) The Parliamentarian shall prepare an agenda with all proposed resolutions and speakers for each scheduledStudent Body Congress meeting.

Article X. Congressional Committee Chairs

Section A. Duties of Chair

The Chairperson of each committee shall:a) Coordinate committee meetings. b) Represent resolutions to her/his committee when no sponsor is present.c) Serve on the Congressional Central Committee.d) Report periodically to the Student Body Congress on the status of those resolutions heard by the committee

and passed by the Student Body Congress, and on the implementation of those resolutions heard by thecommittee and passed by the Student Body Congress.

Section B. Committee Appointments

The Speaker of the House shall make the congressional committee chair appointments within the first two meetingsof Congress and shall obtain the approval of the Student Body Congress for such appointments.

a) The Speaker of the House may change appointments to committee chairs (except the Finance Chair) at anytime during a legislative session.

i. Any changes to committee chair appointments must be submitted for two-thirds approval by theStudent Body Congress present voting and do not go into effect until such approval is obtained.

Article XI. Congressional Committees

Section A. General Duties of Committees

1. Coordination

The Congressional Secretary shall coordinate standing committees.

2. Committee Appointments

a) The Speaker of the House shall appoint student representatives and student senators to the standingcommittees of the Student Body Congress and shall obtain two-thirds vote of the Student Body Congress present and voting for approval of such appointments.

b) A Congressmember may switch committees during his or her term with approval from the Speaker of theHouse.

3. Service



All Student Representatives and Student Senators must serve on one and only one congressional standingcommittee.

4. Duration of Appointment

Committee members and chairpersons shall be appointed for the entirety of their term. If a student representative or senator runs for reelection and wins, then he/she shall retain his/her committee and/or chairmanship.

5. Reassignments

Representatives and Senators may appeal to the Congressional Central Committee for committee reassignments.

6. Open Meeting Policy

Committee meetings shall be open to the public, except when a majority of the committee members vote for executive session as allowable by law.

7. Posting of Times and Locations

Meeting times and places for committees shall be posted by the chairpersons in an area known and easily accessibleto committee members, in the following ways:

a) An email sent to all committee members and IUSA web site. b) Any other additional means as the chairperson sees fit.c) Posting shall occur at least two days before the scheduled meeting time.d) Committees shall meet at least once before each scheduled Congress meeting.e) Committee chairs shall maintain a consistent meeting schedule.

8. Committee Reports

Each committee shall report back to the Student Body Congress the next meeting concerning each resolutionsubmitted to it and make appropriate recommendations.

a) It is the responsibility of the Committee Chair to submit this report. b) This report shall be in Microsoft Word or PDF format and is to be submitted to the Speaker of the House by

noon the day of the next Congress meeting.c) Amendments made to a resolution by the committee shall be incorporated in the resolution.d) The Congress shall, however, during consideration of that resolution, retain the power to further alter the

text amended by the committee.

9. Absences from Committee Meetings

a) After three absences from standing committee meetings, without sending a proxy, the chairperson may begin removal proceedings from office for the Congress.

b) Should a chairperson have three absences from committee meetings without sending a proxy, the

Congressional Secretary may begin removal proceedings from office for the Congress.c) After five absences from standing committee meetings, removal proceedings may begin regardless of whether a proxy has been present.

d) All committee members shall have the opportunity to appeal an absence to the Congressional CentralCommittee, which shall have the final decision on the matter as to whether the absence is excusable.

10. Quorum

Quorum will be defined as:a) The presence of the chair of the committee. b) The Presence of 50% of the committee’s congressional members present.



Section B. Congressional Central Committee

a) Shall be composed of all five chairpersons of the IUSA standing committees, with the nonvoting members being the Speaker of the House and the Congressional Secretary, who shall also chair the committee

b) Shall act as a medium of information exchange between the Congress and the Congressional Secretary.c) Shall serve as an informational source for congresspersons concerning executive matters.d) Upon accusations of violations of the IUSA Code of Conduct, the CCC shall serve as a conduct committee,

as regulated by Article XIV of these bylaws.e) One Congressional Central Committee member shall attend each Board of Director meeting on a rotational

basis.a. The Congressional Secretary shall inform the member of the Central Committee of the Board of

Director’s meeting time and place a minimum of one week before the meeting.

Section C. Rules Committee

a) The Rules Committee shall be comprised of Student Representatives and Student Senators. b) Rules shall review Student Body Congress resolutions regarding changes in the Indiana University Student

Association Constitution or Bylaws, internal policy changes, recommendations for organization-wideaction, executive appointments, impeachment proceedings, the Executive Review Board’s report, and

director and committee appointments.c) Shall have oversight of the standardize naming.

Section D. Finance Committee

a) The Finance Committee shall review all budgetary and financial actions taken by the IUSA. b) The Finance Committee shall fulfill all other requirements required of it in the bylaws.

Section E. Health and Safety Committee

a) Health and Safety shall review all Student Body Congress resolutions regarding recommendations of courses

of action concerning individual and campus safety, issues of general health and well-being in and outside thecampus community, and initiatives and/or activities of a recreational nature.

Section F. Students Rights Committee

a) Students Rights shall review all Student Body Congress resolutions regarding recommendations or coursesof action concerning the issues of the rights and equality of students on campus, and general concerns,feelings, and/or opinions of the student body on individual, campus, state, and national/world issues.

Section G. Educational Affairs Committee

a)

Shall review resolutions related to computing resources, classroom facilities, academic exploration, qualityof academic instruction, faculty-student relations, orientation, campus environmental issues, and campusimprovement.

Section H. Ad-Hoc Committees

a) The ad-hoc off-campus selection committees shall follow the guidelines of Article VI, Section 5 of theIUSA constitution.

b) Either the Congressional Secretary or the Student Body President shall create all other ad-hoc committees.a. Ad-hoc committees shall be created to study topics that either do not fall under the jurisdiction of

any standing committee or are very specific in nature.



c) Other than the off-campus selection committee, ad-hoc committees shall follow the same guidelines as all

other committees, except in the following ways.a. Student Senators and Representatives may be members of multiple ad-hoc committees as well as

exactly one standing committee. b. All student Senators and Representatives may choose to be members of any ad-hoc committee.c. Two days before the first meeting of an ad-hoc, the Congressional Secretary or Student Body

President (whichever created the ad-hoc committee) shall publicly announce the ad-hoc committeein the following ways.

i. An email sent to all student Senators and Representatives.ii. Any other additional means chosen by the Congressional Secretary or Student Body

President.d) The Speaker of the House shall appoint the chairperson of any ad-hoc committee.

a. The chairperson of any ad-hoc committee shall have all the powers and duties listen in Section IXof this code.

b. Should an ad-hoc committee exist for more than three weeks, the Speaker of the House mustsubmit the appointment of the chair to the Student Body Congress for approval.

c. Precedence may be assigned to an ad-hoc committee for any resolution that covers the topic for which the committee was made.

Article XII. Departments

Section A. General

a) The Student Body Congress may, by majority vote, add or remove a department. b) The duties of the directors shall include, but not limited to;

a. Regular attendance at all Board of Directors and Student Body Congress meetings.i. Board of Directors meetings shall be held bi-weekly.

ii. If a director is unable to attend, a proxy from the department can be sent in his/her place. b. Submission of typed reports to the Vice President of Administration prior to all Student Body

Congress meetings.c. Attending appropriate congressional committee meetings when necessary.d. Attending biweekly meetings with the Vice President of Administration.e. Creating and maintaining a departmental budget by keeping accurate records of all expenditures

and following all appropriate procedures as indicated by the Student Body Treasurer.

Section B. New Media and Technology

a) The New Media and Technology Department is concerned with making sure every student at IndianaUniversity has access to the latest technological developments. It is up to the Department to keep up todate with these issues on the campus and be a resource to students and administration concerning theseissues.

b) The New Media and Technology Department will maintain a current web site for both the Executive andCongressional branches of the IUSA.

c) The Student Rights and Rules Committees shall have oversight of the New Media and TechnologyDepartment.

Section C. Assisted Interorganizational Development

a) The AID Department helps students to implement programs designed to enhance the IU community. Itworks to provide student organizations with assistance and financial support from the studentorganizational fund and IUSA’s self-generated revenue.

b) The Finance Committee shall have oversight of the Assisted Interorganizational Development.

Section D. Health and Safety

a) The Health and Safety Department works to educate the student body and promote awareness of health andsafety issues facing students on campus.

b) The Health and Safety Committee shall have oversight of the Health and Safety Department.



Section E. External and Community Affairs

a) The purpose of EA is to research issues relevant to the IU campus. b) The Rules Committee shall have oversight of the External Affairs Department.

Section F. Legislative Relations Office

a) LRO provides the IU student body with a voice in local, state, and national government. b) The Students Rights Committee shall have oversight of the Legislative Relations Office Department.

Section G. Public Relations

a) The Public Relations Department is responsible for handling the promotional needs of IUSA. b) The Rules Committee shall have oversight of the Public Relations Department.

Section H. Sustainability

a) The Sustainability Department provides a variety of useful services to the student body. The goal of thisdepartment is to create and implement programs to improve the quality of life for students on campus.

b) The Health and Safety Committee shall have oversight of the Sustainability Department.

Section I. Student Organization Outreach

a) Student Organization Outreach is an advocacy department that works as an information and supportresource for students. It works to inform students of campus judicial rights and to promote campusdiversity.

b) The Students Rights Committee shall have oversight of the Student Organization Outreach Department

Section J. Diversity

a) The Diversity Department’s purpose shall be to foster respect and pride for diversity on the IndianaUniversity Bloomington campus through student advocacy, programming, and education.

b) The Students Rights Committee shall have oversight of the Diversity Department.

Section K. Historian

a) The Historian of the Student Body shall maintain a minimum of five office hours each week during his or her term in office

b) The Historian will maintain a record of all official IUSA documents in an online system designated by theOffice of University Archives and Records Management.

c) The Historian must provide any document requested by the Student Body Congress and the Supreme Courtwithin in two weeks of the submission of the request. Any request submitted to the Historian must be madevia University email.

Section L. Assistant Directors

1. General

1. Assistant Directors shall be appointed by either the Vice President of Administration or the current director of the department.

2. Assistant directorships shall be granted when deemed necessary by either the Vice President of Administration or the current director of the department.

2. Duties

The duties of the Assistant Directors shall include, but not be limited to:



1. Regular attendance at all departmental meetings.a. Departmental meetings shall be scheduled at the discretion of the current director. b. Attendance rules for departmental meetings shall be determined at the discretion of the current

director.c. To serve as proxy for the current director to Board of Directors or Student Body Congress

meetings when necessary.d. Attending appropriate congressional committee meetings when necessary.e. Other duties shall be assigned at the discretion of the current director.

3. Subsequent Offices

Assistant Directors shall not serve in any other elected or appointed position within the IUSA, includingcongressional proxies.

4. Appointment and Removal

1. Assistant directorships shall be granted as deemed necessary by the Vice President of Administration or thecurrent director.

2. Appointment of Assistant Directors shall be made by either the Vice President of Administration or the

current director and do not require approval by the Student Body Congress.3. Removal of Assistant Directors shall be made by either the Vice President of Administration or the current

director and do not require approval by the Student Body Congress

Article XIII. Duties of the Election’s Coordinator and Election’s Commission

Section A. Election’s Coordinator

1. The Election’s Coordinator shall familiarize him/herself with Appendix A of this code.2. The Election’s Coordinator shall ensure a fair and just election process.

Section B. Election’s Commission

1. The Election’s Commission shall familiarize themselves with Appendix A of this code.2. The Election’s Commission shall ensure a fair and just election process.

Article XIV. IUSA Code of Conduct

Section A. Code of Conduct

1. Student Representatives and Student Senators shall respect the opinions of fellow Student Representatives,Student Senators, Departmental Directors and Staff, Executives, Student Body Supreme Court Justices, andGuests.

2. Student Representatives and Student Senators shall preserve and defend the character of fellow StudentRepresentatives, Student Senators, Departmental Directors and Staff, Executives, Student Body SupremeCourt Justices, and Guests.

3.

Student Representatives and Student Senators shall promote an atmosphere of professionalism and courtesyin all meetings in which they are participating, including Student Body Congress, standing committees, andcoordinating committee meetings.

4. Student Representatives and Student Senators shall follow the policies set forth in the Code of Conductissued by the University.

5. Student Representatives and Student Senators shall follow the procedures set forth in the IUSAConstitution and Bylaws.

Section B. Violation of Code of Conduct

Should this Code be violated, action must be taken within one month of the alleged incident. Procedures for determining sanctions for the misconduct, which will be considered personnel matters, shall be the following:



1. No Resolution of Reprimand, Censure, or Impeachment may be submitted in the form of a voice bill at themeeting in which the alleged misconduct occurs.

2. A typed complaint may be submitted to the Speaker of the House requesting action against the allegedmisconduct. A typed complaint may include a suggested course of action.

a. The Congressional Central Committee shall consult with the Congressional Secretary concerningthe appropriate course of action.

b. At no time may any member of Congressional Central Committee or Rules, when serving as aconduct committee, vote at or attend a meeting in which their alleged misconduct is beingreviewed, except when asked to appear by that committee in order to testify on their own behalf.

c. The Congressional Central Committee, with Speaker of the House as Chair and voting only in acase of a tie, shall have the following courses of action to choose from:

i. No Action.ii. Submitting a Resolution of Reprimand which would be issued upon passage by a simple

majority of those present and voting in the Student Body Congress.d. The Rules Committee shall consider the appeal within one week of receiving the Congressional

Central Committee’s report and/or a typed appeal from an offended party.e. The Rules Committee shall report its decision to the Congressional Secretary who shall be charged

with informing the accused party of the committee’s decision and then referring the case to theIUSA Supreme Court who will render the final decision with the help of the recommendation.

3. Sanctions may be pursued through university channels as outlined in the Code of Student Conduct inaddition to or in place of these procedures.

4. Members who feel that proper procedures have not been followed may appeal their case to theCongressional Central Committee who shall reverse the decision of another party only in the case of procedural misconduct.

Section C. Release of Complaint and Action

The Student Body President and the Congressional Secretary shall be the sole representatives of the IndianaUniversity Student Association in informing all parties of the complaint and any subsequent action. Any other members of the Indiana University Student Association, excluding the members of the IUSA Supreme Court, whoabridge the duties of the Student Body President and the Congressional Secretary shall be in violation of the Code of Conduct.

Article XV. Impeachable Actions

Section A. Offenses

Impeachable offense shall include, but not be limited to:

1. Proof of unethical actions resulting in that individual’s election or appointment to an IUSA office.2. Proof of unethical actions resulting in another person’s or people’s election or appointment to an IUSA

office.3. Failure to perform the duties listed in these Bylaws or the IUSA Constitution.4. If mandated hours are not met by any congress member, executive, or director, the impeachment papers

will be brought to the floor of congress during the final meeting of the legislative session.

5.

Proof of unethical use of IUSA finances.6. Proof that a member is no longer a resident of the district from which the member was elected, as definedin Article II, Section 1 of the Constitution.

7. Failure to meet the attendance standards, as defined by Article II, Section 7 of the Constitution.

Article XVI. Constitutionality Challenges

1. By article IV Section 2 of the Constitution of the Indiana University Student Association, the Student BodySupreme Court shall provide students and congresspersons alike with the opportunity to challenge theconstitutionality of any act of legislation upon typed motion submitted to the Student Body Supreme Court.

2. The Student Body Supreme Court shall evaluate such requests and make known the final opinionconcerning the request, in writing, two weeks following the date of submission.



3. There shall be a position of Clerk of the Student Body Supreme Court so that such requests may be filed

and evaluated properly.a. The Chief Justice of the Student Body Supreme Court shall make this appointment.

Article XVII. Bylaw Changes

Section A. Consideration

All bylaw changes shall be considered by majority vote of the Student Body Congress.

Section B. Renumbering

Any required renumbering of sections or parts of sections shall be performed automatically in order to keep theoutline form of the bylaws consistent.

Article XVII. Definitions

1. Normal IUSA office hours: Monday through Friday, 9 a.m. to 4 p.m.2. Individual office hours: Time during which an individual will normally be available at his/her office space

in the IUSA office.3. Day: Any weekday during which classes meet on the IU Bloomington Campus or weekdays falling

between class sessions (i.e., between Second Summer Session and Fall Session).4. Oversight: Standing Committees shall review and help coordinate activities of assigned department

directors and staff.5. Emergency: A situation in which the IUSA will be unable to operate effectively.



BYLAWS APPENDIX A

THE IUSA ELECTION CODE

ADOPTED 2/2/2010

Preamble: This Election Code is enacted for the purpose of providing fair and equal opportunities for all IUSAmembers to hold and run for office and to provide fair and equal opportunities for all IUSA members to participatein the electoral process.

TITLE I: The Election Commission and Election Timeline

Section 101: Election Commission Mandate.

Each IUSA Election shall be planned and administered by an Election Commission in accordance with the rules and procedures outlined in this Code. Members of the Election Commission shall be free from conflicts of interest thatcould reasonably be said to cause bias in favor of one candidate or group of candidates.

Section 102: Composition of the Election Commission.

The Election Commission shall consist of five (5) individuals, one of whom will also serve as the ElectionCoordinator. The Election Commission shall include:

• one (1) member from the Indiana University Union Board,• three (3) members currently sitting on an IU-Bloomington Judicial Board or Ethics Board,• and one at-large (1) member who may or may not also be a member of the aforementioned organizations.

No individual currently holding any position within IUSA may serve on the Election Commission. For the purposeof this Section, a member of the Indiana University Union Board is defined as any Board member who servedduring the Fall semester preceding the IUSA Election or any Board member who is serving during the Springsemester in which the IUSA Election is being held.

Section 103: Responsibilities of the Election Commission.

The Election Commission shall:

1. Organize, plan, and publicize all IUSA Elections and referendums, by following the time line in Section

110;2. Begin publicity of all events stated in the election timeline no later than two (2) weeks prior to the event;3. Act to enforce all rules and regulations contained within this Code;4. Communicate reviewed cases of alleged violations by candidates of this Code to the Supreme Court;5. Act as the overseeing body of all referendum procedures;6. Issue advisory opinions to any individual or body requesting interpretation of this Code;7. Verify that all candidates meet the requirements for candidacy, and notify each candidate in writing of his

or her candidacy status within three (3) class days after receipt of the application;8. Request from the IUSA Supreme Court certification of the IUSA Election Results;9. Hear all properly filed complaints according to the guidelines set forth in Title VIII.

Section 104: Responsibilities of the Election Coordinator.

The Election Coordinator shall:

1. Oversee the annual election of all IUSA elected positions;2. Coordinate the election related activities of the individual Election Commissioners and supervise their

conduct;3. Execute the decisions of the Election Commission;4. Report to Congress and Executives as appropriate and on a regular basis;5. Make a sample ballot available for review by all candidates, and notify all candidates that the sample ballot

is available for review no later than one (1) week prior to the election;6. Personally direct the tabulation of all ballots, and preserve the results of the tabulation until the new IUSA

officers are sworn into office;7. Address all claims of voter fraud and software malfunction before releasing final vote counts;



8. Serve as official liaison with UITS in the management of the online voting system;9. Act as a voting member and the Chair of the Elections Commission.

Section 105: Appointment of the Election Coordinator.

The Student Body President shall nominate the Election Coordinator and present his or her nomination to theCongress for approval by a majority vote no later than February 1 of the election year.

Section 106: Appointment of Election Commissioners.

The IUSA Election Coordinator shall nominate the other four (4) members of the Election Commission inaccordance with the composition requirements for the Election Commission. These nominees shall be approved by amajority vote of the IUSA Congress no later than February 14 of the election year.

Section 107: Terms of Office.

Once confirmed, The Election Coordinator and Election Commissioners shall serve until certification of the IUSAElection results or until properly removed from office. The Election Commission shall disband following the IUSASupreme Court certification of election results.

Section 108: Removal of the Election Coordinator or an Election Commissioner.

1. Any member of the IUSA Student Body Congress shall have the ability to petition Congress for theremoval of the Election Coordinator or any Election Commissioner. Once this petition has been submitted,Congress shall have the authority to remove the Election Coordinator or Commissioner with the assent of two-thirds (2/3) of the Congress members present and voting. Additionally, the Student Body President, athis or her discretion, shall have the authority to suspend the Elections Coordinator or a Commissioner fromthe point that the petition is submitted until the point that the Congress determines whether or not removalis appropriate.

2. It shall be grounds for dismissal from the Election Commission if the Election Coordinator or aCommissioner works, speaks, or performs publicly or privately for or against any candidate or referendum.It shall further be grounds for dismissal if the Elections Coordinator or a Commissioner fails to perform theresponsibilities stated in Section 103 or 104.

3. Once appointed to the Elections Commission, the Elections Coordinator and Elections Commissioners shallnot be eligible to run for an IUSA elected office for the election cycle for which they have been appointed.

Section 109: Filling a Vacancy on the Elections Commission.

If the Election Coordinator or any Election Commissioner leaves office for any reason, the Student Body Presidentshall appoint a replacement, with approval of the majority of Congress present and voting. This appointment shall bemade at the next regularly scheduled Congress meeting. If no Congress meeting is scheduled within one week of anElections Commission vacancy, the President shall call an emergency Congress meeting to appoint a replacement.

Section 110: Election Timeline.

Each of the following events must occur in each election cycle. Unless otherwise noted, the Election Commission

shall publicize each event at least two weeks before its occurrence:

1. Call-Out. There shall be one campus-wide call-out for the IUSA Election to occur no later than February14 of the election year. This call-out shall serve as a general introduction to the IUSA Election, including atimeline of events for the IUSA Election. It shall also give all who are interested in becoming candidates anopportunity to ask questions about the IUSA Election.

2. Applications. Applications shall be made available to the Student Body no later than one (1) week after thecall-out meeting.

3. All-Candidate Meeting. There shall be at least one All-Candidate meeting, and the first shall be held theweek after the applications are due. Attendance at the first All-Candidate meeting is mandatory. TheElection Commission has the authority to excuse an absence only if the candidate has given the ElectionCommission notice prior to the All-Candidate meeting that he or she cannot attend the meeting. A proxy, as



appointed by the absent candidate(s), may attend the meeting in place of the candidate(s) whose absence isexcused. One person can serve as a proxy for more than one candidate. If a candidate has not received anexcused absence from the Election Commission and does not attend the All-Candidate meeting, thatcandidate shall be disqualified as a candidate. Attendance for all other All-Candidate meetings shall beoptional.

4. Debate. A debate shall occur during the campaign period. All groups of executive candidates shall be giventhe opportunity to and shall be required to participate in the debate. The Election Commission will have fullauthority over the planning, rules, and procedures of this debate.

5. Proof of Residency and Proof of Academic Eligibility. Candidates will be requested to provide proof of residency or proof of academic eligibility in accordance with Sections 204 and 205 to the ElectionCommission no later than five (5) calendar days prior to the IUSA election.

6. Withdrawal of Name from Ballot. Any candidates wishing to withdraw his or her name from the ballotmust provide a written request for a withdrawal from the election to the Election Commission by 4:00 p.m.seven (7) calendar days before the IUSA Election begins.

7. Review of Ballot. Each candidate shall have the opportunity to review the official ballot no later than five(5) calendar days prior to the beginning of the IUSA Election and shall have no less than twenty four (24)hours to approve of his or her name on the ballot. Unless otherwise directed by the Election Commission,no other ballot review requests may be honored.

8. Testing the Election System. The Election Commission shall verify that the online voting system works by testing the system at least 24 hours in advance of the polls opening.

9. IUSA Election. The IUSA Election shall be held in the Spring semester, on a Tuesday and Wednesday atleast two weeks after the first All-Candidate Meeting. The Student Body President shall select and publiclyannounce the election dates at least four (4) weeks in advance.

TITLE II: Candidate Eligibility

Section 201: General Eligibility.

Any member of the Indiana University Student Association as defined by the IUSA Constitution (IUSA ConstitutionArticle I) shall have the option of being a candidate for any elected IUSA position provided that such a member meets the other eligibility requirements in this Code. All candidates must be IUSA members, and if elected, mustremain IUSA members for the duration of their term in office.

Section 202: Filing for Candidacy.

To properly file for candidacy, a candidate must submit to the Student Activities Office and the IUSA ElectionCommission a signed application listing the IUSA office the candidate is seeking. This application must besubmitted prior to the deadline set by the Election Commission. Applications for candidacy shall be accepted if thecandidate meets all other eligibility requirements in this Code. The candidate will be listed on the ballot by his or her first and last name. If the candidate wishes to be listed by any other name, he or she must request the use of a particular name on this application, subject to the approval of the Elections Commission.

Section 203: Receipt of Application.

When an application is filed, the candidate shall be given a receipt that notes the date and time that the applicationwas received. Any application received after the deadline shall not be accepted.

Section 204: Residency Eligibility.

Candidates for Student Senator seats must live in the district for which they are running during the fall and springsemesters immediately following the election. A Candidate will be required to provide proof that they will meet theresidency requirement to the Elections Commission no later than five (5) calendar days prior to the IUSA elections.Candidates who cannot or choose not to provide this proof or a written statement affirming their eligibility shall bedisqualified and their names shall be removed from the ballot.

Section 205: School Membership Eligibility.

Candidates for Student Representative seats must be a member of the school whose students they will represent



during the fall and spring semesters immediately following the election. A Candidate will be requested to provide proof that they will meet the school membership eligibility requirement to the Elections Commission no later thanfive (5) calendar days prior to the IUSA elections. Candidates who cannot or chose not to provide this proof or awritten statement affirming their eligibility shall be disqualified and their names shall be removed from the ballot.

Section 206: Congressional Seats.

Congressional seats shall be allocated on a yearly basis as directed by the IUSA Constitution and by-laws. TheElection Coordinator shall verify the composition of the Congress for the academic year following the IUSAelection with the sitting IUSA administration and make publicly available a full list of these Congress seats.

Section 207: Academic Requirement.

No candidate may be on academic probation or on university suspension and be a candidate for an IUSA office. Allcandidates must possess a college grade point average above 2.5 on a four (4) point scale.

Section 208: Candidacy for More Than One Office.

No person shall simultaneously be a candidate for more than one elected position in IUSA. No elected members of Congress shall simultaneously hold appointed positions in the IUSA executive branch or judicial branch.

Section 209: Running Mates.

A candidate for any one of the four elected executive offices of President, Vice President, Vice President for Congress, or Treasurer must be a running mate with a candidate for each of the other three elected Executive offices,forming an executive slate. These candidates shall run as a group and state an affiliation with a candidate for each of the other three executive offices. No individual may run for an IUSA executive position without the aforementionedrunning mates. Executive Groups must also run as a ticket (see Section 210).

Section 210: Tickets Defined.

An executive ticket shall be defined as any group of executive running mates plus a minimum of one (1)Congressional candidate that has stated an affiliation with the executive group. No group of executive candidates

shall be recognized other than those that meet this requirement. Congressional candidates may state an affiliationwith a ticket or run individually.

TITLE III: Voting and Voters

Section 301: Voter Eligibility.

Only IUSA members shall be eligible to vote in the IUSA Election. Each voter shall cast one and only one vote, andthat vote shall only be on his or her behalf. Each voter shall have the option to cast a vote for one executive slate, for as many Senators as there are vacancies in the district where the voter resides at the time of the IUSA Election, andfor as many Representatives as there are vacancies in the school where the voter is registered at the time of the IUSAElection. Residency and school registration shall be defined as what the Office of the Registrar has on record for thesemester in which the IUSA elections take place. No qualified elector may vote unless the elector can verify

eligibility to vote as a student through an electronic method of voter verification.

Section 302: On-line Voting.

Voting shall be open from 10:00 a.m. on the first day of the IUSA Election to 10:00 p.m. on the second day of theIUSA Election. On-line voting will be the primary medium used for casting valid votes (see Section 308 for qualifications for the casting of a provisional ballot). Links from any ticket’s or individual candidate’s website to thevoting website provided by UITS are allowed. Residual advertising from a website providing a link to the IUSAhomepage (including but not limited to ticket name or individual candidate name) shall not be visible on any part of the computer screen that has accessed the on-line ballot. In order to cast an on-line vote, a voter shall be minimallyrequired to use his or her username and network ID password.



Section 303: Polling Locations.

The Election Commission shall coordinate with the Student Activities Office to reserve a number of highlytrafficked areas on campus to serve as polling locations during the two days of the IUSA Election.

1. The number and placement of these polling locations shall be approved by the Congress at least four (4)weeks before the IUSA Election.

2. Each ticket and Congressional candidate with no ticket affiliation shall be entitled have a presence at each polling location, but no more than two (2) persons associated with each ticket and non-affiliatedCongressional candidate may be present at each polling location.

3. Each ticket and non-affiliated Congressional candidate must confine campaign materials at each pollinglocation to fit on one (1) standard-sized table that is self-provided, and no ticket or non-affiliatedCongressional candidate may provide more than three (3) electronic devices on which interested studentsmay record votes.

4. The Election Commission may limit further the number of individuals that each ticket and non-affiliatedcandidate may have present at a given polling location and/or the materials that they may provide at a given polling location should the number of tickets and non-affiliated candidates make finding equal space atthese locations a problem. Such restrictions must be applied equally to all tickets and non-affiliatedcandidates.

5. No ticket or non-affiliated candidate shall be penalized for another ticket or non-affiliated candidate’s

inability to fully staff or provide the maximum number of permissible materials at each polling location.

Section 304: Election Day Campaigning.

Only informational material may be distributed by a candidate or ticket on the days of the election. Distribution of goods on the days of the election will constitute a violation under Section 601 and may serve as grounds for disqualification.

Section 305: Plausible Student Mandate for Executive Candidates.

Executive Candidates shall be elected by a simple plurality vote. In the case of a tie, the Student Body Presidentshall call for an emergency Congress meeting within five (5) days of the public release of the election results.Congress shall designate procedures to select a winner to be enacted by the Elections Commission within five (5)

calendar days following the public release of the results.

Section 306: Plurality Vote Required for Congressional Candidates.

Candidates for Congressional seats shall be elected by a simple plurality vote. In the case of a tie, the Student BodyPresident shall call for an emergency Congress meeting within five (5) days of the public release of the electionresults. Congress shall select the winning candidate by a two-thirds (2/3) vote of members present and voting withinfive (5) calendar days following the public release of the results.

Section 307: Ballots.

The ballot for the IUSA Election shall include executive candidates and Congressional candidates. The ballot shallnot favor any one candidate over any other candidate. Each candidate shall be listed on the ballot by his or her first

and last name only, unless the Elections Commission has approved the use of a nickname. Each Congressionalcandidate shall have the option to place his or her ticket affiliation next to his or her name. Executive candidatesmust designate ticket affiliation.

Section 308: Provisional Voting.

Any member of IUSA may choose to cancel their ballot and submit a provisional vote via e-mail to the ElectionCommission. The IUSA office will make publicly known the appropriate e-mail address for provisional voting noless than two (2) weeks before the IUSA election. Provisional ballots will be accepted from two (2) weeks before theIUSA elections through the designated time in which polls close. The Election Commission will certify theeligibility of the voter and that no previous vote has been submitted for this voter. Once approved by the ElectionsCommission, provisional votes will be counted in the general election vote total.



Section 309: Alternative Voting Processes.

No voting process shall be allowed that is contrary to the provisions provided in this Code.

TITLE IV: Campaign Spending

Section 401: Campaign Expenditures Defined.

Any purchase or donation which is used for promoting any candidate or ticket shall be considered a campaignexpenditure. In determining the value of an expenditure, individual candidates or tickets shall be assessed the fair market value of the goods or services used to campaign. For the purposes of this section, fair market value shall bedefined as the ability of interested parties to secure the same goods or services in question. No single candidate or ticket shall be penalized for a vendor’s inability to supply every or any candidate or ticket with goods or servicesused for campaigning. The Election Commission shall have the authority to determine whether any purchase is acampaign expenditure and what the fair market value of the expenditure is as defined in this section. Any candidatemay request from the Election Commission an advisory opinion as to whether a particular purchase would constitutea campaign expenditure and what value it would be assessed. Advisory opinion requests must be answered andreturned within five (5) calendar days.

Section 402: Contributions for IUSA Elections.

Candidates for IUSA Office appearing on the election ballot may contribute up to one thousand dollars ($1,000.00)of their own funds to their campaign or ticket with which they are affiliated. Any individual or organization notappearing on the ballot may contribute up to two hundred and fifty dollars ($250.00) in any one IUSA election. AnyAID funding board candidate is precluded from contributing more than one hundred dollars ($100.00) in any oneIUSA Election for his or her own campaigning expenditures. Total campaign expenditures may not exceed totalcampaign contributions. Additionally, campaign expenditures may not exceed five thousand dollars ($5,000),regardless of total campaign contributions.

Section 403: Financial Statements.

A financial statement is defined as an itemized list of all campaign expenditures, including receipts and appropriate

documentation for each campaign expenditure listed, and an itemized list of all contributions. Documentation of expenditures must include the fair market value of the expenditure, appropriate vender contact information (aminimum of vender name, telephone number and physical address), a purchase date, and a description of the item.Documentation of contributions must include an itemized list of all contributions and the signature of eachcontributor, date of contribution, and the contributor’s association with the candidate or ticket. Each financialstatement must be signed by the President or Treasurer candidate for statements from tickets and by the individualcandidate for non-affiliated Congressional candidates.

Section 404: Submissions of Intermediate Financial Statement to the Elections Commissions.

Each individual candidate or ticket must submit unified intermediate financial statements, along with appropriatereceipts to the Election Commission no later than 4:00 p.m. on every other Friday after applications are due, beginning the week applications are due and up to and including the last Friday before the IUSA Election. These

financial statements must be cumulative and shall state all expenditures and contributions made to date. The ElectionCommission may grant an extension, not to exceed four (4) hours in length, provided the request for the extension ismade prior to the deadline. All financial disclosure affidavits and financial statements will be made public thefollowing Monday and can be viewed and duplicated during normal IUSA office hours (available by contactingIUSA at 812-855-IUSA).

Section 405: Submission of Final Financial Statement to the Elections Commission.

Each individual candidate, executive group, or campaign ticket shall submit a unified final financial statement, alongwith appropriate receipts, to the Election Commission, no later than 5:00 p.m. on the day after the IUSA Election. Afinancial statement must be submitted, even if the statement reflects that no expenditures were made. This finalfinancial statement must be cumulative and shall state all expenditures and contributions made or given during the



course of the IUSA Election. The Election Commission may grant an extension, not to exceed four (4) hours inlength, provided the request for the extension is made prior to the deadline.

Section 406: Disclosure of Financial Statements.

All financial statements of individual candidates or tickets shall be public information, and shall be stored for no lessthan five years in the IUSA office.

TITLE V: General Campaign Violations

Section 501: Distribution of Campaign Materials on Campus.

Flyers and other written materials posted on wooden kiosks or posting boards shall not exceed four (4) in number onany individual kiosk per individual candidate (if the candidate is running independently) or campaign ticket.Candidates may chalk sidewalks, however, no campaign materials shall be taped to the sidewalk.

Section 502: Improper Use of E-mail.

Any email sent to multiple voters soliciting votes that does not have all email addresses in the blind carbon copy(Bcc) line shall constitute a violation of this Code.

Section 503: Damage to Property.

Stealing, removing, destroying, damaging, or defacing University or private property shall constitute a violation of this Code.

Section 504: Affirmative, Deliberate Act to Cause Another’s Violation.

No candidate, ticket, or anyone acting on their behalf shall deliberately cause any candidate, executive group, or campaign ticket to be in violation of this Code.

Section 505: Interference with Campaign Materials.

No candidate, ticket, or anyone acting on their behalf shall deface, destroy, remove, alter, or otherwise change any

candidate’s campaign materials.

Section 506: Campaigning in the Residence Halls.

No candidate, ticket, nor any person acting on behalf of any candidate or ticket, shall campaign in any area of auniversity dormitory not open to the unescorted public. For the purposes of this section, the term “campaign” doesnot include emailing, posting material, or wearing campaign clothing. For the purposes of this section, campaigningis meant to include “door-to-door” soliciting, “cold-calling” dorm rooms, or any other activity that is reasonablydisruptive to students.

Section 507: Additional Residence Hall Restrictions.

Any candidate, ticket, or any person acting on behalf of any candidate or ticket found in violation of policies or

guidelines established by Residential Programs and Services (RPS) and/or the Residence Halls Association (RHA)regarding conduct within a dorm, shall constitute a violation of this Code. Candidates should be aware that these policies may vary for each dorm.

Section 508: Campaigning in Study Areas.

With the exception of students at approved IUSA Election Commission Polling Locations on the election days,campaigning within fifty (50) feet of any university library or computer lab at any time shall constitute a violation of this Code. For the purposes of this section, the term “campaign” is not meant to include emailing, posting material,or wearing campaign clothing. It is meant to include any activity that is disruptive to students, such as person-to- person solicitation or distribution of materials.



Section 509: Financial Disclosures.

Any candidate or ticket failing to meet the requirements for financial disclosure laid out in Sections 402, 403, 404and 405 shall constitute a violation of this Code.

Section 510: Campaigning in Polling Locations.

Campaigning within fifty (50) feet of any IUSA polling location on the days of the election by more than theallowable number of individuals to be present within a polling location is prohibited (Section 303). For the purposesof this Section, the term “campaigning” is not meant to include individuals who may be reasonably passing througha polling location to go to class or another part of campus, or to replace another individual at a polling location, evenif such individuals are wearing campaign clothing. The term “campaigning” is meant to include any activity thatengages or disrupts students, or that unreasonably extends the amount of time it may take one individual to replaceanother individual staffing a polling location.

Section 511: Additional Polling Location Prohibitions.

Any ticket, candidate, or any person acting on behalf of any ticket or candidate that exceeds the limitations for campaign materials or number of devices that may be provided for the purpose of recording votes within a pollinglocation on the days of the election shall be in violation of this Code (Section 303).

Section 512: Violations of University Policies.

Any ticket, candidate, or any person acting on behalf of any ticket or candidate found to have violated a publiclydisseminated university policy, including the policies of the Student Activities Office, University InformationTechnology Services (UITS), and those found in the Code of Student Rights, Responsibilities, and Conduct , for the purpose of promoting a candidate or ticket shall constitute a violation of this Code.

Section 513: Voting at Bars.

Any ticket, candidate, or any person acting on behalf of any ticket or candidate providing a means for students tovote within 50 feet of an establishment that requires patrons to be 21 years or older to enter shall constitute aviolation of this Code.

TITLE VI: Campaign Violations Eligible for Disqualification

Section 601: Voter Fraud.

Voter fraud shall be defined as, but not limited to, any act that prevents a voter from casting a vote in any IUSAelection, any act that attempts to remove a voter’s right to cast a vote for himself or herself, any act that attempts to purchase the ability to vote for a voter, or any act in which anyone attempts to cast a vote for another voter.Examples of voter fraud include, but are not limited to, the following: creating lists of student information that givesthe ability to vote for that voter; intimidating a voter; offering a voter money, goods, or services in exchange for casting a ballot in a certain way; preventing a voter from casting a vote; preventing a voter from casting a vote for the candidate he or she desires; changing a vote once it has been cast; and using false information to cast a vote.Violations of this section by any candidate, ticket, or anyone acting on their behalf will be eligible for

disqualification.

Section 602: Excessive Campaign Contributions.

Any candidate, ticket, or any person acting on their behalf found in violation of campaign contribution limits asdefined Section 402 shall be in violation of this Code and eligible for disqualification.

Section 603: Excessive Campaign Expenditures.

Any candidate or ticket that spends more than the total funds that they have received in contributions at any giventime during the election, or any candidate or ticket that spends more than five thousand dollars ($5,000), regardlessof the amount of campaign contributions received, shall be in violation of this Code and eligible for disqualification.



Section 604: Candidate Cooperation.

Any intentional attempt of a candidate or ticket to deceive or mislead the Election Commission, or an inquiry or investigation thereof, shall constitute a violation of this code. Candidate honesty is of the utmost importance inconducting a fair election, resolving election disputes, and serving IU students as elected members of IUSA. Actionscontrary to Section 604 may provide sufficient grounds for disqualification.

Section 605: Material Violations.

Any candidate or ticket found to have committed at least three (3) expressed violations may qualify for a materialviolation of this Code. The Election Commission, after determining initial violations, shall decide if the violationswere materially contributory to the outcome of the election. If the Elections Commission finds the violations to bematerially contributory to the outcome of the election, the individual candidate or ticket may be disqualified.

TITLE VII: Penalties for Violations

Section 701: Penalties Explained.

1. The Election Commission shall determine that a violation has occurred once a meeting of the Election

Commission has been called, all members are present, and a majority of those present and voting agree thata violation has occurred.

2. Violations of this code shall be classified as general violations or violations eligible for disqualification.3. Any general violation shall be subject to financial penalties at the sole discretion of the Elections

Commission. The Election Commission may determine financial penalties concurrent with each separateincident of violation. The maximum of all assessed penalties may not surpass 75% of the final financialexpenditures reported by the candidate or ticket in question. Failure to pay any fine will prevent indebtedcandidates from being allowed to serve in any IUSA position. All monetary fines shall be allocated by amajority vote of Congress by the members present and voting at the next regularly scheduled Congressmeeting.

4. If students are running as part of a campaign ticket, the Election Commission shall have the authority todetermine whether penalties will be imposed upon an entire ticket or upon only one or more individualcandidates. The Election Commission shall base such a determination on its judgment of whether the

evidence presented indicates that a ticket conspired to commit a violation, or conversely that a singlecandidate, or small group of candidates, failed to adhere to this Code without the knowledge of the ticket’sleadership.

5. If a violation makes a candidate or ticket eligible for disqualification, the Election Commission will followthe procedures for disqualification in Section 702. If a candidate is disqualified, he or she will be ineligiblefor election to IUSA office during the election cycle in which he or she was disqualified. If a ticket isdisqualified, all ticket members are ineligible for election to IUSA office during the election cycle in whichhe or she was disqualified. If a winning candidate or ticket is disqualified after the election, the disqualifiedcandidate(s) shall be ineligible to take office. Candidates disqualified during one election cycle run ascandidates in future election cycles provided that they fulfill all other eligibility requirements. A singlecandidate for an executive office cannot be individually disqualified. If any executive candidate is penalized with disqualification, the entire executive slate shall be disqualified. In such cases, the ElectionCommission may still allow Congressional candidates running with a disqualified executive slate to remain

eligible for election.

Section 702: Procedures for Disqualification.

Any candidate or ticket found in violation of any section of Title VI shall be eligible for disqualification.

1. The Election Commission shall determine that a violation has occurred once a meeting of the ElectionCommission has been called, all members are present, and a majority of members present and voting agreethat a violation has occurred.

2. The Election Commission may then proceed to sanction the candidate or ticket as it would for a generalviolation or disqualify the candidate or ticket. A decision to disqualify a candidate or ticket will require afour-fifths (4/5) vote.



3. In the case of an Election Commission disqualification, the Student Body President shall call for an

emergency Congress session to be held within five (5) calendar days of the Election Commission’sdecision.

4. Congress must establish a two-thirds (2/3) quorum to hear a case of disqualification. In the event Congressdoes not establish a two-thirds (2/3) quorum, the commission’s decision shall be automatically upheld.

5. Once such a quorum is reached, the Congress may vacate the Election Commission disqualificationdecision with a two-thirds (2/3) vote.

6. Decisions of the Election Commission, and/or the subsequent reversal or upholding by Congress, may beappealed to the Student Body Supreme Court, per Article IV, Section 2 of the IUSA Constitution.

TITLE VIII: Election Complaints and Appellate Procedures

Section 801: Properly Filed Complaints to the Election Commission.

The Election Commission must hear all properly filed complaints and will have discretion as to whether or not tohear improperly filed complaints. A complaint has been properly filed when the following requirements have beenmet:

1. Technical Requirements: Each complaint must be typewritten, double spaced, with one-inch margins.

Twelve (12) point, Times New Roman font must be used. No complaint can exceed ten (10) one-sided pages in length, excluding accompanying pieces of evidence or exhibits. All complaints must be signed bythe complainant(s).

2. Substantive Requirements: Each complaint must include specific allegations, the names of thoseallegedly involved, the dates the alleged violations occurred, citations to the specific portion of this codethat the complainant(s) believes was violated, and a specific request for relief. The complainant(s) mayattach exhibits to the complaint that serve as documentation necessary to support the allegations stated inthe complaints. However, these exhibits cannot contain new allegations or arguments to support theallegations not articulated previously.

3. Deadline: A complaint may be submitted to the IUSA Elections Commission in the IUSA Office at anytime during the election until 4:00 PM on the day following the IUSA Election. The complainant(s) must provide five (5) copies of the complaint, along with one copy in digital form (floppy disk, emailattachment, or any other form approved by the Elections Coordinator) and all supporting documentation to

the Elections Commission, who shall keep one copy and then distribute one copy to each of the followingindividuals: the Supreme Court, the Assistant Dean of Students, and the Director of Student Activities. Theremaining copy shall be posted for public view on the bulletin board outside the IUSA Office.

Section 802: Procedure for Complaints after Acceptance by the Elections Commission.

The following procedure shall apply to all complaints accepted by the Elections Commission:

1. The Election Commission shall provide copies of the complaints to all candidates affected by thecomplaints immediately after acceptance. Also, a copy of the complaint shall be posted for public view onthe bulletin board outside the IUSA Office.

2. Anyone wishing to submit a reply brief must do so by 4:00 PM of the first day of class following receipt of the copy of the complaint. In order to be properly filed, reply briefs must satisfy the technical requirements

stated in Section 801.3. The Election Commission shall set and advertise a date, time, and location for the complaint hearing. Thiscomplaint hearing must occur within one (1) class days of the deadline for submission of reply briefs. Thecomplaint hearing shall be open to the public.

4. At the hearing, each person who filed a complaint or a reply brief shall have the opportunity to make aninitial statement to the Election Commission. Then, the Election Commission shall have the opportunity toask questions of the speaker(s). After the question and answer period, each person who made an initialstatement shall have the opportunity to make a closing statement.

5. The Election Commission shall issue a written decision within twenty four (24) hours of the end of thehearing, providing a copy of the written decision to the President, the Supreme Court, the complainant(s),and all those whose reply briefs were accepted. Also, a copy of the decision shall be posted for public viewon the bulletin board outside the IUSA Office.



Section 803: Appeals of Decisions of the Elections Commission.

All decisions of the Election Commission and Student Body Congress may be appealed to the Supreme Court.Following any decision or action of the Election Commission, any party involved in the decision or action may petition the Supreme Court for a writ of certiorari:

1. Technical Requirements: Each appeal must be typewritten, double spaced, with one-inch margins. Twelve(12) point, Times New Roman font must be used. No appeal may exceed ten (10) one-sided pages inlength. All appeals must be signed by the appellant(s).

2. Substantive Requirements: Each appeal must contain a statement of the specific decision made by theElection Commission, reasons for why the decision should be overturned, and a specific request for relief.The appellant(s) may attach exhibits to the appeal that serve as documentation necessary to support theallegations stated in the appeal. However, these exhibits cannot independently contain arguments.

3. Deadline: The appellant(s) must submit the appeal no later than 4:00 p.m. on the first day of classfollowing the day when the Elections Commission posts its decision for public review. The appellant(s)must provide five (5) copies of the appeal, along with an additional copy in digital form (floppy disk, emailattachment, or any other form approved by the Chief Justice), to the Supreme Court. The Court shall keepone hard copy and the digital copy and then distribute one copy to each of the following individuals: theElection Coordinator, the Assistant Dean of Students, and the Director of Student Activities. The remaining

copy shall be posted for public view on the bulletin board outside the IUSA Office.

Section 804: Acceptance of Appeals.

The Supreme Court shall set its own guidelines for determining whether to accept an appeal, regardless of whether the appeal is filed properly or improperly. If the Supreme Court chooses not to hear an appeal, the decision of theElections Commission shall stand.

Section 805: Procedure for Appeals after Acceptance by the Supreme Court.

The following procedure shall apply to all appeals accepted by the Supreme Court. In hearing appeals, the SupremeCourt shall be confined to the evidence presented in front of the Elections Commission when it made itsdetermination, the petition submitted by the appellant(s), the reply briefs, and the statements made during the appeal

hearing:

1. The Supreme Court shall provide copies of the appeal to the Election Coordinator within one class day of granting a writ of certiorari. Also, a copy of the appeal shall be posted for public view on the bulletin boardoutside the IUSA Office.

2. Anyone wishing to submit a reply brief must do so by 4:00 p.m. of the first class day following receipt of the copy of the complaint. In order to be properly filed, reply briefs must satisfy the technical requirementsstated in Section 902 and must be submitted in digital form.

3. The Supreme Court shall set, and then advertise, a date, time, and location for the appeal hearing. Thisappeal hearing must occur within four (4) class days of the deadline for submission of reply briefs. Theappeal hearing shall be open to the public and conducted as governed by the internal rules of the SupremeCourt.

4. The Supreme Court shall issue a written decision within forty-eight (48) hours of the end of the hearing and

provide a copy of the written decision to the President, the Elections Coordinator, and all other parties tothe dispute. Also, a copy of the decision shall be posted for public view on the bulletin board outside theIUSA Office.

Section 806: Procedure for Appeals of a Disqualification.

In the event that the Election Commission disqualifies an individual candidate or ticket, an appeal to the StudentBody Supreme Court may be filed, consistent with the guidelines established in Section 803. If the appeal isaccepted, the Student Body Supreme Court shall follow guidelines under Section 805 for procedures in hearingdisqualification appeals. The decision of the Student Body Supreme Court will be final.

TITLE IX: Responsibilities of the Supreme Court



Section 901: General Authority.

No IUSA Election shall be considered valid until the Supreme Court certifies the results of the IUSA Election. TheSupreme Court shall have the final authority over all properly appealed IUSA Election and referendum disputes.

Section 902: Authority to Reverse Decisions of the Election Commission.

The Supreme Court shall have the full and final authority over all accepted appeals of Election Commissiondecisions and any subsequent action by the Congress.

Section 903: Certification of the IUSA Election.

The Election Coordinator shall publicly post the unofficial vote totals of the election once he or she is reasonablycertain of the accuracy of the count. The Elections Commission shall submit to the Supreme Court, once all financialstatements have been verified, the results of the IUSA Election. The Supreme Court shall then certify the results of the IUSA Election. If the results of the Election Commission’s decisions, hearings, etc. are properly appealed to theSupreme Court, the Supreme Court shall certify the results of the IUSA Election only after these complaints andappeals have been heard and resolved. Certification of the results shall not occur until at least 24 hours (24) have passed following the final deadline for properly filed complaints (Sections 801 and 803).

Section 904: Installation of new IUSA Officers.

The Supreme Court shall install new IUSA officers as set forth in the IUSA Constitution and bylaws.

Section 905: New Elections.

The Supreme Court shall have the authority to invalidate an entire IUSA Election, or a portion thereof, and order anew election of what has been invalidated. This shall occur only after the Supreme Court has reviewed a complaint,on appeal from the Elections Commission, which requests an entirely new IUSA Election, or a portion thereof, andthe petitioner has demonstrated that either a serious violation of this Code has occurred, or that other rules andregulations grossly influenced the outcome of the results he or she is contesting.

TITLE X: Responsibilities of Congress

Section 1001: General Authority.

Congress shall have the authority to amend this Code consistent with the dictates of the IUSA Constitution and bylaws. Congress shall have the authority to make additional rules and regulations consistent with this Code in order to preserve the legitimacy of all IUSA Elections subject to jurisdictional restrictions over the hearing of electiondisputes as outlined in Article IV, Section 2 of the IUSA Constitution. Congress shall not have the authority torestrict any voter’s right to endorse or assist any candidate, except for those voters who sit on the ElectionsCommission, the Supreme Court, or any individuals involved in conducting electoral procedures.

Section 1002: Procedures for New Elections.

Upon a determination by the Supreme Court that a new election will be held, Congress shall hold an emergencyCongress meeting to establish new election procedures. The provisions of this Code shall apply for the new election,with the exception that any provision that states a deadline shall be superseded by the procedures established byCongress.

Section 1003: Tie-Breaking Procedures.

Congress shall have the authority to determine procedures for breaking ties among candidates consistent with TitleIII of this Code.

Section 1004: Annual Congressional Evaluation of Election Code.



The IUSA Congress shall evaluate this Election Code on an annual basis no later than February 1 in order to addressany inconsistencies, confusion, or undesirable effects caused by the Election Code in the previous IUSA Election.As a part of the IUSA Bylaws, adopting changes to the Election Code shall require a 2/3 vote of the IUSA Congress.



BYLAWS APPENDIX B

THE IUSA FUNDING BOARD

ADOPTED 4/13/2010

ARTICLE I: IUSA Funding Board

Section 1: Name

The formal name of this organization is the Indiana University Student Association Funding Board, whose principaloffice is located in the Student Activities Tower of the Indiana Memorial Union.

Section 2: Purpose

The IUSA Funding Board was created to provide monetary assistance to registered student organizations for events,diversity initiatives, student awareness programs, and speakers among other items. Initiatives shall be reviewed andevaluated by the IUSA Funding Board’s members. In addition to providing funding support, the IUSA FundingBoard is an advocacy organization that will provide guidance and feedback to organization’s wishing to sponsor events. IUSA Funding Board should be a resource for the student organizations that it represents.

Section 3: Meetings

Directors will determine the IUSA Funding Board meeting schedule and will publicly announce meeting day(s) andtime(s) within the first two weeks of the semester. Meetings will be held weekly throughout the academic year.

Section 4: Quorum

In order for an initiative to be decided upon, a minimum of three voting members shall constitute as quorum. Anorganization’s presentation can be heard regardless of quorum. If quorum is not met, the funding decision will bemade at the next meeting at which quorum is met.

ARTICLE II: Composition

Section 1: Directors

Two Directors will be selected by a majority of the IUSA Funding Board with the support of at least one of theoutgoing Directors. Upon the Funding Board’s selections, the IUSA President will appoint the selected individuals.The two Directors must each have at least one year of experience serving on the IUSA Funding Board prior to their appointment.

Section 2: Board Members

Eleven board members will be comprised through a combination of elections and appointments. Four boardmembers will be elected by the student body at the date and time specified by the IUSA Elections Commission.Candidates must file and be eligible under the IUSA Election Code, specifically under Sections I-III (found athttp://www.indiana.edu/~iusa/). Four board members will be nominated by the incoming IUSA President-elect.This must be done in consultation with the Funding Board Directors. The IUSA President-elect’s appointments must

be received by the Directors before the completion of the end of the current academic year. If the IUSA President-elect fails to make his/her selections before the completion of school in May, s/he forfeits his/her selections. Theseappointments will then be made by the Directors. The remaining three appointments will be made in unison by theDirectors. The IUSA Funding Board should strive to reflect the diversity of the student body it represents. In thisspirit, the President-elect and upcoming Directors will appoint board members from diverse backgrounds andmajors.

Section 3: Replacements

The Directors may select up to four alternate appointments. If an active board member is unable to fulfill their dutiesfor any reason, specifically when unable to uphold the attendance policy, the Directors may replace such member

http://www.indiana.edu/~iusa/

http://www.indiana.edu/~iusa/



with an alternate. The Directors shall fill the alternative positions within the first month of the academic year andseek new alternates as demand dictates.

ARTICLE III: Standing Rules of the IUSA Funding Board

Section 1: Scope of the Standing Rules

All other activities of the IUSA Funding Board, including but not limited to Funding Board duties, fundingeligibility, pre-funding procedures, post-funding procedures, and appeals and violations shall be governed by a set of Standing Rules passed by the IUSA Funding Board. Upon being passed by the Funding Board, the Standing Ruleswill become subject to the approval of the authorized University administrator – the Dean of Students.

Section 2: Amendments to the Standing Rules

The Standing Rules of the IUSA Funding Board may be amended by a majority vote of the IUSA Funding Board,including both Directors, and then submitted for authorization to the Dean of Students.

ARTICLE IV: Bylaw Adoption and Amendment

Section 1: Ratification of the Bylaws

The Bylaws will take effect as described in this article upon the adoption of the Bylaws by a ¾ majority of the IUSAFunding Board, including both directors. IUSA Congress will then pass the Bylaws as Bylaws of the IUSAConstitution.

Section 2: Amendments to the Bylaws

Amendments to the Bylaws must be passed by a majority vote of the IUSA Congress and a majority vote of theIUSA Funding Board. Proposed amendments to the Bylaws will become part of the Bylaws if approved by amajority of both IUSA Congress and IUSA Funding Board. Changes must also be approved by the University’sauthorized administrator of the Student Organization Fund – the Dean of Students.

Section 3: Bylaw Supremacy over Standing Rules

Subject to the rules and regulations of Indiana University, these Bylaws serve as the supreme authority for thefunctionality of the Indiana University Student Association Funding Board. No Standing Rule or resolution may bein conflict with these Bylaws.

IUSA Bylaws and Appendices as Adopted 4-13-2010

Documents

Transcript of IUSA Bylaws and Appendices as Adopted 4-13-2010