ITSA 3rd Annual Advanced Coatings Symposium (Aerospace) & Annual Membership Meeting

October 7-10, 2019 MGM – Springfield

Springfield, MA

Welcome to the ITSA 3rd Annual Advanced Coatings Symposium (Aerospace), held in Springfield, MA, October 7-10, 2019 at the MGM – Springfield. This document is meant as an exhibitor planning tool for the event. If you have any additional questions or concerns regarding exhibits, please contact Alina Blanco (ablanco@aws.org). Additional information can be found on the ITSA 3rd Annual Advanced Coatings Symposium (Aerospace) website http://itsa2.awsmarketing.org/itsa-annual-meeting/ CONFERENCE LOCATION MGM – Springfield One MGM Way Springfield, MA 01103

Program/Conference Schedule 9 Monday, October 7

12:00 P.M.: Registration Open (Rotunda) 12:00 P.M. – 5:00 P.M.: Exhibitor Set-Up (Aria C) 4:00 P.M. – 6:00 P.M.: ITSA Membership Meeting (Borgata) 6:00 P.M. – 8:00 P.M.: Welcome Reception / Meet with Exhibitors (Aria C)

Tuesday, October 8

7:30 A.M. – 8:00 A.M.: Registration Open (Rotunda) 7:30 A.M. – 8:00 A.M.: Attendee Breakfast / Meet with Exhibitors (Aria C) 7:00 A.M. – 4:15 P.M.: Exhibit Hours (Aria C) 8:00 A.M. – 4:15 P.M.: Technical Sessions (Aria B) 11:45 P.M. – 1:00 P.M.: Attendee Lunch / Meet with Exhibitors (Aria C)

Wednesday, October 9

7:30 A.M. – 8:00 A.M.: Registration Open (Rotunda) 7:30 A.M. – 8:00 A.M.: Attendee Breakfast / Meet with Exhibitors (Aria C) 7:00 A.M. – 3:00 P.M.: Exhibit Hours (Aria C) 8:00 A.M. – 3:00 P.M.: Technical Sessions (Aria B) 10:00 A.M. – 10:45 A.M.: Break / Meet with Exhibitors (Aria C) 11:45 P.M. – 1:00 P.M.: Attendee Lunch / Meet with Exhibitors (Aria C) 3:00 P.M. – 8:00 P.M.: Exhibitor Tear Down (Aria C)

EXHIBIT INFORMATION Tabletop Spaces (8x10) *Please note that there is an additional charge for electrical. **Please note: Every booth attendee must register. Company representatives will not be permitted in the exhibits area unless registered. Online registration can be found at: https://awo.aws.org/conferences/upcoming-conferences/advanced-coating-symposium-aerospace-2019/#exhibitor **Please note that the that all exhibitors are restricted to tabletop exhibits** REGISTRATION LIST: After the conference, each exhibiting company will receive a final attendee list (excluding e-mail addresses). This list is provided to exhibiting companies only and is not for sale. LODGING: MGM – Springfield One MGM Way Springfield, MA 01103

TABLETOP DISPLAY RULES AND REGULATIONS: RULES AND REGULATIONS

It is the responsibility of the exhibiting company to comply with AWS rules and regulations Non-compliance may require modifications at the exhibitor’s expense AWS reserves the right to pursue any action it deems necessary in the best interest of the exhibition and in

fairness to all exhibitors Pop ups are allowed unless they can fit on the tabletop, and, combined height of

table and pop up is less than 8’ high If you require electricity and/or internet for your exhibit, please order these services

directly from the official contractors of that service Exhibitors may be asked to remove any display items not in compliance with these

guidelines.

Intent: Each exhibitor is entitled to a reasonable sightline from the aisle, regardless of the size exhibit. TABLETOP DISPLAY REGULATIONS: Limit of one table per contracted tabletop space, 6ft x 2ft (1.8m x .6m) • Display space may not exceed 6 ft (1.8m) width limit • Display materials are not allowed to be hung on back drape Included: • One 6ft x 2ft (1.8m x .6m) skirted display table, 2 chairs • Company identification sign 2 Each contracted tabletop space is limited to (not provided): ONE table-mounted display [height may not exceed 5ft (1.5m) from the table surface] OR UP TO TWO TOTALS of the following display combinations: • Easel positioned behind the table • Table top or floor standing monitor • Literature stand • Bag stand *Note: AWS reserves the right to remove any display that does not conform to tabletop display regulations. RECOGNITION The American Welding Society would like to thank all of its sponsors for their contribution and participation with 3rd Annual Advanced Coatings Symposium (Aerospace); it would not have been possible without them. If you have any questions please contact Alina Blanco at ablanco@aws.org or 305-443-9353 ext. 218.

MGM Springfield Exhibitor Guidelines

Welcome to MGM Springfield. It is a priority to ensure that events taking place on the premises have a safe and successful experience, requiring the cooperation of all groups, exhibitors and vendors. MGM Springfield offers a reserved loading area for contracted exposition services on the loading dock. This space is reserved to allow access for exhibitors to transport materials to and from exhibit areas. Load in schedules must be provided and access to the exhibit area or loading area will not be granted outside of these arranged times. Vendor Access All approved vendors requiring the loading dock for back of house access into the banquet area must submit full names of each individual that will be loading in 72 business hours prior to the event. Load in times must also be provided and adhered to. If names are not given, the group must pay for an MGM security escort at $40 per hour. Please note, more than one security escort may be needed, depending on how many people will be loading in. If utilizing MGM Security, the group will need to be escorted back and forth resulting in a slower load in process. Please make sure to allow time to have all vendors and exhibitors check in with the security command post with a valid state issued ID or license. Load in cannot begin until all staff have been issued an MGM Vendor badge. Exhibitor Vehicle Access During Load In/Out All vendor and exhibitors must use the loading dock access at 65 Union Street only. There are no loading privileges at any other entrances. Carts & Pallet Jacks The loading dock has a limited number of carts available on a first come, first served bases, approved with advanced notice. Carts are checked out with the event manager and must be returned. MGM encourages vendors and exhibitors to bring their own cart to expedite the load in process. Pallet Jacks are not permitted in the ballroom space. There is no guarantee that MGM will have pallet jacks available for load in. Parking Parking is available in the self-parking garage. Please see attached map. Parking in the loading area is prohibited and all trucks must be moved immediately following load in.

Trucks with Trailers, Tractor Trailers and Container Trucks Trucks, Trailers and Containers may be parked at Loading Docks 1 or 2 for loading and unloading purposes only and must be moved as soon as emptied. They may not remain on the loading dock for the duration of the show. Under no circumstance may trucks or trailers be left on the loading docks overnight. Once the truck is unloaded and before any equipment is set up, the truck must be moved. Food and Beverage Outside food and beverage is not permitted in the facility without advanced notice and written consent from MGM Springfield staff. Security The MGM Springfield Hotel and Casino will not assume responsibility for any damage or loss of any property, merchandise or articles brought to the event. Arrangements may be made through the Event Manager for security of exhibits, merchandise and/or audiovisual equipment at $40 per hour per officer. Fire Safety and Decorations All fire, safety and MGM regulations must be strictly followed. No propane, acetylene, explosive materials or other flammable items are allowed. Drapery and booth decorations cannot block or cover the Fire Extinguishers, AED boxes or the Fire Alarm Strobes. Pyrotechnics either indoors or outdoors, are not permitted. Water, chemical or dry ice fog/ haze are not permitted inside the Hotel without prior written permission from the Security Manager. Requests must be submitted 30 days prior to the first day of the Event. Fog/haze machines will require a fire watch service. Please note this is not a complimentary service, charges will be discussed prior to the event, varying with time, duration and size. A Material Safety Data Sheet (MSDS) is required for any chemical unitized by Vendors, General Contractor, Event Manager, Production or AV Company. If exit doors need to be blocked in the ballroom space, this must be approved in advance by MGM Security. Shipping & Package Handling FedEx is conveniently located on-site at MGM Springfield. Exhibitors shipping any show materials to MGM Springfield in advance of their scheduled events must adhere to FedEx shipping Instructions. Please see the sheet attached. Audio Visual Services Encore Event Technologies is MGM Springfield’s preferred provider and can assist with any power or AV needs for each exhibitor booth. Please see the attached form for ordering.

(Guest Name) (Guest Cell Number)

One MGM Way

(Convention / Conference / Group / Event Name)

One MGM Way

Phone: 413.272.2166Fax: 413.746.0135Email: usa0176@fedex.com

Operating HoursMon – Fri: 7:00am - 6:00pmSaturday: 8:00am - 12:00pmSunday: Closed

being handled by a drayage company or decorator, please ensure your shipments are being sent directly to the drayage company’s

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handling and delivery fees must be present in guest rooms and/or meeting rooms.

SHIPMENTS WITH SPECIAL REQUIREMENTS

PREPARING YOUR SHIPMENT-

schedule your shipment(s) to arrive four days prior to the event start date to avoid additional storage fees. Use the name of the

arranging for deliveries to all areas on the property.

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ON-SITE PACKAGE DELIVERY

PACKAGE DELIVERY TO GUEST SUITES / MEETING ROOMS

Shipping Instructions

PACKAGE HANDLING AND STORAGE FEES

, pallets, crates, display cases and other heavier items may be scheduled for delivery by contacting our staff at

fees.

UPON YOUR ARRIVAL

UPON YOUR DEPARTURE

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TERMS AND CONDITIONS

PACKAGE WEIGHTPACKAGE PICKUP OR PACKAGE PICKUP OR DELIVERY

Envelopes up to 1.0 lb.

0.0 – 1.0 lb.

1.1 – 10.0 lbs.

10.1 – 20.0 lbs.

20.1 – 30.0 lbs.

30.1 – 40.0 lbs.

40.1 – 50.0 lbs.

50.1 – 60.0 lbs.

60.1 – 150.0 lbs.

Pallets & Crates*

assessed an additional oversize fee if stored for * For inbound/outbound pallets or crates, the receiving and delivery charges are consolidated into a

Shipping Instructions

PACKAGE WEIGHTSTORAGE FEEAFTER 5 DAYS

Envelopes up to 1.0 lb. No Charge

0.0 – 10.0 lbs.

10.1 – 30.0 lbs.

30.1 – 60.0 lbs.

60.1 – 150.0 lbs.

Pallets & Crates

Over 6.5’ in Size

ADDITIONAL SERVICES

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One MGM Way

Hotel Ext: 50300Phone: 413.272.2166Fax: 413.746.0135Email: usa0176@fedex.com

Monday–Friday: 7:00am - 6:00pmSaturday: 8:00am - 12:00pmSunday: Closed

Hotel Ext: 50302Phone: 413.272.2167Email: pm0176@fedex.com

TERMS AND CONDITIONS

DECORATOR SHIPPING INSTRUCTIONS

A.

long as advanced notice and approval is provided during the event planning stages. Outbound handling fees apply to all outbound

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1.return address and not the address of the property. Please notethe shipping/transportation charges.

2.3.4.

Center during normal business hours.

Outbound Shipping Instructions for Events

* For inbound/outbound pallets or crates, the re-ceiving and delivery charges are consolidated into a

is applied to each pallet/crate handled.

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-ditional services.

Hotel Ext: 50302Phone: 413.272.2167Fax: 413.746.0135Email: pm0176@fedex.com

Email: usa0176@fedex.com

Monday–Friday: 7:00am - 6:00pmSaturday: 8:00am - 12:00pmSunday: Closed

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the hours listed. Complimentary FedEx Express® shipping supplies and airbills are also availble 24 hours a day.

PACKAGE WEIGHT

Envelopes up to 1.0 lb.

0.0 – 1.0 lb.

1.1 – 10.0 lbs.

10.1 – 20.0 lbs.

20.1 – 30.0 lbs.

30.1 – 40.0 lbs.

40.1 – 50.0 lbs.

50.1 – 60.0 lbs.

60.1 – 150.0 lbs.

Pallets & Crates*

www.encore-us.com | One MGM Way | Springfield, MA 01103 | P: 413-273-5667

Pricing includes: In-Room Projection Screen, or Monitor (as available), All Cabling / power to presenter provided laptop, Technical Assistance to interface technology.

A 22% Service Charge applies to all items with the exception of labor.

COMPUTERS, INTERNET & PHONE LINES

QTY ITEM DAILY RATE DAYS TOTAL

PC Laptop Computer $220

Desktop Computer w/ 19” Monitor $235

Single User (Hardwire Internet Connection) $485

Additional Wired Internet Exhibit $160

Single User (Wireless Internet Connection) $120

Wi-Fi Exhibit $40

12 Port HSIA Switch $75

50” CAT5 Cable $10

VIDEO EQUIPMENT

QTY ITEMS DAILY RATE DAYS TOTAL

24” Monitor $180

49” Monitor $410

55” Monitor $555

60” Monitor $630

Meeting Room Projector Package $540

POWER

QTY ITEMS RATES DAYS TOTAL

Vendor power (up to 7 AMP) $75

20 amp 120 volt power service (per week) $200

60 amp three phase power service (per week) $600

100 amp three phase power service (per week) $1200

RENTAL CONTRACT MUST BE COMPLETED, INCLUDING METHOD OF PAYMENT, FOR ORDER TO BE PROCESSED. ALL EQUIPMENT CHARGED AT A DAILY RATE.

Subtotal

Service Charge: x 22%

Sales Tax: 8%

GRAND TOTAL

AUDIO VISUAL SERVICES EXHIBITOR ORDER FORM

ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW.

By executing this order form, Lessee agrees as follows:

1. Cancellation: In the event Lessee cancels this order, Lessee will be charged a cancellation fee equal to 10% of one day’s rental of the subject equipment. Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day’s rental plus handling charges.

2. Risk of Loss: Rental Equipment is the responsibility of Lessee. Any equipment which is lost, damaged, or stolen while in Lessee’s care of possession will result in Lessee being charged for replacement cost, labor, or parts for repair, as the case may be.

3. Insurance for the subject equipment is Lessee’s responsibility.

4. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect this estimate. Lessee is responsible for all charges.

5. It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site to the number listed in the bottom header. Absolutely no credits will be issued after show closing.

www.encore-us.com | One MGM Way | Springfield, MA 01103 | P: 413-273-5667

BOOTH INFORMATION

Each square is ___________ feet square since my booth ____________ feet wide by _____________ feet long.

Front adjacent Booth or Aisle Number: _______________ Back adjacent Booth or Aisle Number: ____________

Left adjacent Booth or Aisle Number: _________________ Right adjacent Booth or Aisle Number: ___________

DRAW YOUR BOOTH LAYOUT

Please note the following requirements must be met in order for both layout to be accepted:

*Orientation Listed *Power Distribution Points Listed *Readable/Legible *Main Drop Location Listed

Form Tips:• Use bold lines to indicate the outline of your booth.

As a check and balance, please be sure the power allotted on the booth layout form matches the outlet(s) ordered. No bulking of power is allowed.• Notate any 24 hour power requirements. (refrigerator, uninterrupted power equipment).

• If this grid scale is too small for easy drawing, return a separate sheet indicating booth layout.

• Return multiple booth layouts if necessary. Can be submitted through PDF or CAD.

AUDIO VISUAL SERVICES EXHIBITOR ORDER FORM

Pricing includes: In-Room Projection Screen, or Monitor (as available), All Cabling / power to presenter provided laptop, Technical Assistance to interface technology. A 22% Service Charge and 8% Sales Tax applies to all items with the exception of labor.

www.encore-us.com | One MGM Way | Springfield, MA 01103 | P: 413-273-5667

EXHIBITOR INFORMATION

Event Name ______________________________________________________________________________________

Exhibit Dates _______________________________________ Ballroom ____________________________________

Company/Exhibitor __________________________________ Booth# ______________________________________

Contact Name_____________________________________________________________________________________

E-mail Address ____________________________________________________________________________________

Address __________________________________________________________________________________________

City _______________________________________________ State ___________________ Zip _______________

Phone# __________________________________________________________________________________________

CREDIT CARD AUTHORIZATION FORM

Please complete the form if you require direct billing.

(If you do not have a master account established with hotel, you must include this form).

An Encore Event Technologies representative will call you directly for your credit card number and expiration date

I authorize Encore Event Technologies and MGM Springfield to charge my credit card:

Type of Card (check one): American Express Visa MasterCard

Credit Card # _______________________________________ Security Code _____________Exp. Date _________

The hotel may place applicable charges on my credit card for the estimated amount 14 days prior to the function.

Card Holder Name _________________________________________________________________________________

Card Holder Address _______________________________________________________________________________

Total Estimated Charges: $ ______________________________________ Phone Number __________________

Signature ________________________________________________________________ Date __________________

Pricing includes: In-Room Projection Screen, or Monitor (as available), All Cabling / power to presenter provided laptop, Technical Assistance to interface technology. A 22% Service Charge and 8% Sales Tax applies to all items with the exception of labor.

Please sign and return to Joshua.valerio@encore-us.com

AUDIO VISUAL SERVICES EXHIBITOR ORDER FORM