ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources...
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Transcript of ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources...
![Page 1: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/1.jpg)
iTrent & Alzheimer ScotlandHow will it impact what I do…
HR TeamJennifer Hope (Human Resources Manager)
Claire Linn (Human Resources Officer)Carol MacLeod (Human Resources Temporary Officer)
![Page 2: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/2.jpg)
Processes
• Not Currently Affected• Maternity / Paternity / Adoption• Expenses• Timesheets• Starter• Contract Changes• Bank Details
• Interim Changes• Personal Details (excluding bank details)• Sickness Absence• Holiday Absence• Leavers
![Page 3: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/3.jpg)
Interim Process Changes
• Set iTrent into the context of what you do at the moment.
• Accompanying workbooks include:
- Change to Personal Details
- Absence (sickness and annual leave)
- Leavers
• E-learning
![Page 4: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/4.jpg)
Personal Details Changes (excl Bank Details)
NOTIFY CHANGE
UPDATE ITRENT
FILE
•Complete change of details form and send to Administrator.
•If change of bank details complete change form and send to HR as per current practice.
•Receive change of details form and update information in iTrent.
• File change of details form.
KEY: Employee Manager Administrator
Personal Details includes Address, Name, Emergency Contact
![Page 5: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/5.jpg)
Sickness Absence
NOTIFY ABSENCE
UPDATE ABSENCE
UPDATE ITRENT
• Employee phones Manager to notify of sickness.
• Informs Administrator by email of sickness.
• Enters sickness absence details into iTrent
•Check and amend working pattern for absence period
•Update iTrent with any further absence certification details received.
KEY: Employee Manager Administrator
![Page 6: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/6.jpg)
Sickness Absence Return
RETURN TO WORK
INFORM ADMINISTRATOR
UPDATE ITRENT
• Employee returns to work.
• Informs Administrator by email of sickness end date.
• Enters sickness end date into iTrent.
KEY: Employee Manager Administrator
![Page 7: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/7.jpg)
Holiday Absence
REQUEST HOLIDAY
AUTHORISEHOLIDAY
UPDATE ITRENT
• Employee completes holiday request form.
• Authorise holiday.
•Send authorised request to Administrator.
• Enters holiday dates into iTrent.
KEY: Employee Manager Administrator
![Page 8: ITrent & Alzheimer Scotland How will it impact what I do… HR Team Jennifer Hope (Human Resources Manager) Claire Linn (Human Resources Officer) Carol MacLeod.](https://reader030.fdocuments.net/reader030/viewer/2022012922/56649eab5503460f94bb14ff/html5/thumbnails/8.jpg)
Leavers
CONFIRM LEAVER
UPDATE ITRENT
RETURN PROPERTY
• Inform Administrator of Leavers Details by leavers form.
• File
• Enter Leaver details into iTrent
• Tick exit interview box if completed.
• If additional information re payroll send copy of form with payroll pack
• Request return of keys, uniform, phones in line with line managers instructions.
KEY: Employee Manager Administrator