ITI Limited Regional office Dooravaninagar, BANGALORE...

ITI LimitedRegional office

F29, Ground floor, Dooravaninagar,

BANGALORE – 560016 CIN No: L32202KA1950GOI000640

Ref: ROBG/ITMKTG/EOI/11(1819) Date: 27/07/2018

NOTICE INVITING EOI FOR Request for Proposal For PROCUREMENT, INSTALLATION, COMMISSIONING, OPERATION & MAINTENANCE OF E-LIBRARY AT 15 LOCATIONS IN SHIVAMOGGA.

ITI has diversified into new areas of manufacturing and services in the domain of IT,Telecom, UDD SHIVAMOGGA has invited tender for PROCUREMENT, INSTALLATION, COMMISSIONING, OPERATION & MAINTENANCE OF ELIBRARY AT 15 LOCATIONS IN SHIVAMOGGA. ITI Limited would like to address this tender as lead bidder and invites Expression of Interest (EOI) from eligible bidders as a consortium partner as System Integrators (SI’s) to address this bid.

Due Date for Submission of EoI is 09/08/2018 before 02.00PM.

A Technical Bid1 Scope of Work 1) Scope of Work is “Procurement, Installation, Commissioning,

Operation & Maintenance of e-library at 15 locations in Shivamogga”.. 2) The Tender Document is attached here with http://eproc.karnataka.gov.in ref : UDD/2018-19/IND51

2(i) Eligibility Criteria of ApplicantsA. Undertaking for willingness to work with ITI as per

customer tender/EOI etc. terms and conditions.

B. Legal Entity :The Bidder should be a Company registered under the Companies Act, 1956/2013 and operating for the lastThree years. Also the company should be registered with GSTN.Documents Required:

Copy of Certificate of Incorporation / Registration under Companies Act 1956/2013.

GST Registration Certificate.

C. Financial Turnover:The annual turnover during each of the last three financial years (as per the last published Balance sheets), should be a minimum of Rs. 50 lacs per year.Documents Required: Extracts from the audited Balance sheet and Profit & Loss; OR Certificate from the statutory auditor.

D. Letter of authorization from OEM:If the Bidder is not an OEM (and/or Original Software Developer for system software, database, etc.) and is an authorized representative of the OEM,the bidder should be dulyauthorized by the original manufacturer or producer to supplythe goods in India. Documents Required:Manufacturer's Authorization Form to be submitted as per Annexure.

E. Technical Capability: The bidder must have experience in Implementation engagement (s) of at-least One project of similar nature Worth not less than the amount of Rs1.5 crore.Documents Required:Completion Certificates from the client; OR Work Order +Self Certificate of Completion (Certified by the StatutoryAuditor); OR Work Order + Phase Completion CertificateFrom the client.

F. Quality Certifications: a) ISO 9001b) ISO 27001c) ISO 14001Documents Required:

Copy of certificate

G Blacklisting: The Bidder should not have been blacklisted/debarred by any Central / State Government (Central/State Government and Public Sector) as on the date of bid submission.Documents Required:Notarized Affidavit (Rs 100) from Company Secretary orthe Authorized Signatory as per Annexure.

H No pending cases: Neither the bidder nor the OEM should have been under theDeclaration of ineligibility for corrupt or fraudulent practices as onthe date of bid submission. A self- declaration must be submitted on original letter head of the Bidder with signature and stamp.Documents Required:Undertaking from the Company Secretary or the Authorized Signatory on the Company letterhead…

I Undertaking to submit EMD (while submitting the bid to the customer) of Rs. 300000/- towards bid security (Bank Guarantee/Demand Draft from any Nationalized Bank.) & Performance Bank Guarantee (…………. % of contract value)to customer.

2(ii) Checklist of documents/information to be submitted:a. Company Profile b. Certificate of Incorporationc. Memorandum & Articles of Associationd. Audited financial statements for the last 3 years. 201516,201617 and 201718

and CA certificate as per 2(i) Ce. Positive Net Worth Certificate (201516, 201617 and 201718).f. Quality certificate like ISO 9001-2008, ISO-27001 and CMMI Level 3, CMMi Level 5

etc. g. Undertaking as per clauses 2(i)A in company letterhead.h. GST Registration Certificate.i. Copy of PAN Card j. CIN (Corporate Identity Number), if applicablek. Authorization letter in the company letterhead authorizing the person signing the

bid for this EOI and Power of Attorney (POA)l. Undertaking in letter head to indemnify ITI from any claims / penalties /

statutory charges, liquidated damages, with legal expenses etc. m. Bidders Details as per Annexure In. Clause by clause compliance of EOI terms with references to supporting

documents as per Annexure IIo. PreContract Integrity Pact as per AnnexureIIIp. Supporting documents as per 2(i) B,C, D, E, F, G,H.

Financial Bid 2(iii) a. Consolidated Margin Offered (Scope of work is as per the

customer tender) in percentage (%) on ITI billing value(Excluding Taxes) to be submitted separately in sealedcover(Please also refer note 8 below)

1. Technical bids will be opened at 09/08/2018 at 3.00 pm and the financial bid of

technical qualified bidder(s) will be opened subsequently.

2. The bids should be spiral bounded and each page should be serial numbered.

3. Bid should be valid for a period of 180 days from the date of opening of EOI

response.

4. Conditional offers are liable for rejection.

5. Payment to the successful bidder shall be made after deducting the offered margin

and the statutory taxes payable to the Govt (Penalties if any levied by the customer

will be passed on to the Successful bidder), only after the receipt of payment from

the customer.

6. Margin offered should be firm throughout the contract irrespective of reason, what

so ever, including the exchange rate fluctuation.

7. The Bidders should give Clause by clause compliance (as per annexure II) of EOI

with references to supporting documents; otherwise the offers are liable for rejection.

8. The vendor to indemnify ITI from any claims / penalties / statuary charges,

liquidated damages, with legal expenses etc. as charged by the customer.

9. In the event that ITI is required to provide demonstration or working of the product

to their buyers, the same shall be arranged by the bidder at latter’s cost and

expenditure.

10.Cost of EOI: The bidder shall bear all costs associated with the preparation and

submission of his offer against this EOI, including cost of presentation for the

purposes of clarification of the offer, if so desired by ITI. ITI will, in no case be

responsible or liable for those costs, regardless of the conduct or outcome of the EOI

process.

11.Amendment of EOI: At any time prior to the last date for receipt of offers, ITI, may,

for any reason, whether at its own initiative or in response to a clarification

requested by a prospective bidder, modify the EOI document by an amendment. In

order to provide prospective bidder reasonable time in which to take the amendment

into account in preparing their offers, ITI may, at their discretion, extend the last

date for the receipt of offers and/or make other changes in the requirements set out

in the Invitation for EOI.

12.Disclaimer: ITI and/or its officers, employees disclaim all liability from any loss or

damage, whether foreseeable or not, suffered by any person acting on or refraining

from acting because of any information including statements, information, forecasts,

estimates or projections contained in this document or conduct ancillary to it

whether or not the loss or damage arises in connection with any omission,

negligence, default, lack of care or misrepresentation on the part of ITI and/or any of

its officers, employees.

13.ITI will not consider any or all of the bids if they are not meeting EOI requirements.

14.The interested SIs may like to discuss the customer tender related information, EOIBidding Conditions, Bidding Process and clarifications, if any with the Chief RegionalManager(ROBG).

Note:The Technical Bid and financial bid (Indicating the Margin clearly) shall be placed in

separate sealed envelopes only, super scribed with words “Technical Bid”. & “FinancialBid”. Both the sealed envelopes of technical and financial bids are to be placed in

another separate sealed cover mentioning:

PROCUREMENT, INSTALLATION, COMMISSIONING, OPERATION & MAINTENANCEOF ELIBRARY AT 15 LOCATIONS IN SHIVAMOGGA.

Ref: ROBG/ITMKTG/EOI/11(1819) Date: 27/07/2018”.

and to be submitted to the following address on or before 0200 PM on 09082018.

Chief Regional Manager,ITI Limited, Regional Office

F29, Ground Floor,Dooravaninagar,

Bengaluru– 560016.Ph No. : 08025660522/25660530

Email ID: [email protected] , [email protected] ,

[email protected]

mailto:[email protected]



AnnexureI

Bidders Profile

1. Name and address of the company

2. Contact Details of the Bidder (Contact person name with designation, Telephone Number, FAX, E mail and Web site)

3. Area of business 4. Annual Turnover for 3 financial

years(Rs in Cr)

201516 201617 201718

5. IT Turnover for 3 financial years(Rs in Cr)

201516 201617 201718

6. Date of Incorporation7. GST Registration number

8. PAN Number 9. CIN Number, if applicable10. Number of technical manpower in

company’s rolls

AnnexureII

Compliance Statement

S.No Clause No. Clause Compliance (Complied/ Not Complied)

Remarks with Documentary Reference

1.2.3.4.5.

Annexure IIIPRECONTRACT INTEGRITY PACT

GENERAL

This prebid precontract agreement (hereinafter called the Integrity Pact) is made onday of ………….... the month of ……..., between, ITI Limited, ITI Bhavan,Dooravaninagar, Bangalore – 560016, India, (hereinafter called the "BUYER", whichexpression shall mean and include, unless the context otherwise requires, hissuccessors in office and assigns) of the First Part and M/s …………….……. (address ofthe Bidder) (hereinafter called the "BIDDER " which expression shall mean and include,unless the context otherwise requires, his successors and permitted assigns) of theSecond Part.

WHEREAS the BUYER proposes to invite Expression of Interest (EoI) for selection/empanelment of technology partner for a technical tieup with ITI for themarketing/manufacturing of ………………. ….. (name of the product) and the BIDDER iswilling to participate in the EoI as per the terms and conditions mentioned thereon;

WHEREAS the BIDDER is a private company/public company/Governmentundertaking/partnership company (strike off whichever is not applicable), constituted inaccordance with the relevant law in the matter and the BUYER is a PSU under theDepartment of Telecommunications, Ministry of Communications & IT, Government ofIndia.

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free from any influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be entered into with a view to:

Enabling the BUYER to select/ empanel a technology partner for the marketing/manufacturing of …. (name of the product) through the EoI in a transparent andcorruption free manner, and

Enabling BIDDERs to abstain from bribing or Indulging in any corrupt practice in orderto secure the contract by providing assurance to them that their competitors will alsoabstain from bribing and other corrupt practices and the BUYER will commit to preventcorruption, in any form, by its officials by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

1. Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly orindirectly with the contract, will demand, take a promise for or accept, directly orthrough intermediaries, any bribe, consideration, gift, reward, favour or anymaterial or immaterial benefit or any other advantage from the BIDDER, either forthemselves or for any person, 'organization or third party related to the contract inexchange for an advantage in the bidding process, bid evaluation, contracting orimplementation process related to the contract.

1.2 The BUYER will during the precontract stage, treat all BIDDERs alike, and willprovide to all BIDDERs the same information and will not provide any suchinformation to any particular BIDDER which could afford an advantage to thatparticular BIDDER in comparison to other BIDDERs.

1.3 All the officials of the BUYER will report to the appropriate Government office any attempted or completed breaches of the above commitments as well asany substantial suspicion of such a breach.

2 In case any such preceding misconduct on the part of such official(s) is reportedby the BIDDER to the BUYER with full and verifiable facts and the same is primafacie found to be correct by the BUYER, necessary disciplinary proceedings, orany other action as deemed fit, including criminal proceedings may be initiated bythe BUYER and such a person shall be debarred from further dealings related tothe contract process. In such a case while an enquiry is being conducted by theBUYER the proceedings under the contract would not be stalled.

3 Commitments of BIDDER

3.1 The BIDDER commits itself to take all measures necessary to prevent corruptpractices, unfair means and illegal activities during any stage of its bid or duringany precontract or postcontract stage in order to secure the contract or infurtherance to secure it and in particular commit itself to the following:

a) The BIDDER will not offer, directly or through intermediaries, any bribe, gift,consideration, reward, favour, any material or immaterial benefit or otheradvantage, commission, fees, brokerage or inducement to any official of theBUYER, connected directly or indirectly with the bidding process, or to anyperson, organization or third party related to the contract in exchange forany advantage in the bidding, evaluation, contracting and implementation ofthe contract.

b) The BIDDER further undertakes that it has not given, offered or promised togive, directly or indirectly any bribe, gift, consideration, reward, favour, anymaterial or immaterial benefit or other advantage, commission, fees,brokerage or inducement to any official of the BUYER or otherwise inprocuring the Contract or forbearing to do or having done any act in relationto the obtaining or, execution of the contract or any other contract with theGovernment for showing or forbearing to show favour or disfavor to anyperson in relation to the contract or any other contract with theGovernment.

c) BIDDERs shall disclose the name and address of agents and representativesand Indian BIDDERs shall disclose their foreign principals or associates.

d) BIDDERs shall disclose the payments to be made by them to agents/brokers or any other intermediary, in connection with this bid/contract.

e) The BIDDER further confirms and declares to the BUYER that the BIDDERis the original manufacturer/ integrator and has not engaged any individualor firm or company whether Indian or foreign to intercede, facilitate or in anyway to recommend to the BUYER or any of its functionaries, whetherofficially or unofficially to the award of the contract to the BIDDER, nor has

any amount been paid, promised or intended to be paid to any suchindividual, firm or company in respect of any such, intercession, facilitationor recommendation.

f) The BIDDER either while presenting the bid or during precontractnegotiations or before signing the contract, shall 'disclose any payments hehas made, is committed to or intends to make to officials of the BUYER ortheir∙ family members, agents, brokers or any other intermediaries inconnection with the contract and the details of services agreed upon forsuch payments.

g) The BIDDER will not collude with other parties interested in the contract toimpair the transparency, fairness and progress of the bidding process, bidevaluation, contracting and implementation of the contract.

h) The BIDDER will not accept any advantage in exchange for any corruptpractice, unfair means and illegal activities.

i) The BIDDER shall not use improperly, for purposes of competition orpersonal gain, or pass on to others, any information provided by the BUYERas part of the business relationship, regarding plans, technical proposalsand business details, including information contained in any electronic datacarrier. The BIDDER also undertakes to exercise due and adequate care lestany such information is divulged.

j) The BIDDER commits to refrain from giving any complaint directly orthrough any other manner without supporting it with full and verifiablefacts.

k) The BIDDER shall not instigate or cause to instigate any third person tocommit any of the actions mentioned above.

l) If the BIDDER or any employee of the BIDDER or any person acting onbehalf of the BIDDER, either directly or indirectly, is a relative of any of theofficers of the BUYER, or alternatively, if any relative of an officer of theBUYER has financial interest/stake in the BIDDER's firm, the same shall bedisclosed by the BIDDER at the time of filing of tender. The term 'relative' forthis purpose would be as defined in Section 6 of the Companies Act 1956.

m) The BIDDER shall not lend to or borrow any money from or enter into anymonetary dealings or transactions, directly or indirectly, with any employeeof the BUYER.

4 Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last threeyears immediately before signing of this Integrity Pact, with any other company inany country in respect of any 'corrupt practices envisaged hereunder or with anyPublicSector Enterprise in India or any Government Department in India thatcould justify BIDDER's exclusion from the tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDERcan be disqualified from the tender process or the contract, if already awarded,

can be terminated for such reason.

5 Sanctions for Violations

5.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by itor acting on its behalf (whether with or without the knowledge of the BIDDER)shall entitle the BUYER to take all or any one of the following actions, whereverrequired:

a) To immediately call off the precontract negotiations without assigning anyreason or giving any compensation to the BIDDER. However, theproceedings with the other BIDDER(s) would continue.

b) To immediately cancel the contract, if already signed, without giving anycompensation to the BIDDER.

c) To cancel all or any other Contracts with the BIDDER. The BIDDER shall beliable to pay compensation for any loss or damage to the BUYER resultingfrom such cancellation/rescission.

d) To recover all sums paid in violation of this Pact by the BIDDER(s) to anymiddleman oragent or broker with a view to securing the contract.

5.2 The BUYER will be entitled to take all or any of the actions mentioned above, alsoon the Commission by the BIDDER or anyone employed by it or acting on itsbehalf (whether with or without the knowledge of the BIDDER), of an offence asdefined in Chapter IX of the Indian Penal code, 1860 or Prevention of CorruptionAct, 1988 or any other statute enacted for prevention of corruption.

5.3 The decision of the BUYER to the effect that a breach of the provisions of this Pacthas been committed by the BIDDER shall be final and conclusive on the BIDDER.However, the BIDDER can approach the Independent Monitor(s) appointed for thepurposes of this Pact.

6 Independent Monitors

6.1 The BUYER appoints Independent Monitor (hereinafter referred to as Monitor) forthis Pact in consultation with the Central Vigilance Commission.

6.2 The task of the Monitor shall be to review independently and objectively, whetherand to what extent the parties comply with the obligations under this Pact.

6.3 The Monitor shall not be subject to instructions by the representatives of theparties and perform their functions neutrally and independently.

6.4 Both the parties accept that the Monitor have the right to access all thedocuments relating to the project/procurement, including minutes of meetings.

6.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact,he will so inform the Authority designated by the BUYER.

6.6 The BIDDER(s) accept(s) that the Monitor has the right to access withoutrestriction to all Project documentation of the BUYER including that provided by

the BIDDER. The BIDDER will also grant the Monitor, upon his request anddemonstration of a valid interest, unrestricted and unconditional access to hisproject documentation. The Monitor shall be under contractual obligation to treatthe information and documents of the BIDDER with confidentiality.

6.7 The BUYER will provide to the Monitor sufficient information about all meetingsamong the parties related to the Project provided such meetings could have animpact on the contractual relations between the parties. The parties will offer tothe Monitor the option to participate in such meetings.

6.8 The Monitor will submit a written report to the designated Authority of BUYERwithin 8 to 10 weeks from the date of reference or intimation to him by the BUYERI BIDDER and, should the occasion arise, submit proposals for correctingproblematic situations.

7 Facilitation of Investigation

7.1 In case of any allegation of violation of any provisions of this Pact or payment ofcommission, the BUYER or its agencies shall be entitled to examine all thedocuments including the Books of Accounts of the BIDDER and the BIDDER shallprovide necessary information and documents in English and shall extend allpossible help for the purpose of such examination.

8 Law and Place of Jurisdiction

8.1 This Pact is subject to Indian Law. The place of performance and jurisdiction is theseat of the BUYER.

9 Other Legal Actions

9.1 The actions stipulated in this Integrity Pact are without prejudice to any otherlegal action that may follow in accordance with the provisions of the extant law inforce relating to any civil or criminal proceedings.

10 Validity

10.1 The validity of this Integrity Pact shall be from date of its signing and extend up tothe contract period with the BUYER in case a contract is signed. In case BIDDERis unsuccessful, this Integrity Pact shall expire after six months from the date ofthe signing of the contract.

10.2 Should one or several provisions of this Pact turn out to be invalid, the remainderof this Pact shall remain valid. In this case, the parties will strive to come to anagreement to their original intentions.

11 The parties hereby sign this Integrity Pact.

BUYER BIDDER Name of the Officer. CHIEF EXECUTIVE OFFICERDesignation M/s …. (address)

ITI Limited (address)Place: Place:Date: Date:

Witness:

1. ……….. 1. …………2. ……….. 2. ………….

ITI Limited Regional office Dooravaninagar, BANGALORE...

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