ITEMIZED TENDER DOCUMENTS FOR - ptcl · pakistan telecommunication company limited itemized tender...

IN THE NAME OF ALLAH THE MOST BENEFICIENT AND MOST MERCIFUL

PAKISTAN TELECOMMUNICATION COMPANY LIMITED

ITEMIZED TENDER DOCUMENTS

FOR

LAYING OF 8/12/18/24/48/72/96 FIBER, OPTICAL FIBER CABLE FROM THE NEAREST EXCHANGE / ACCESS NETWORK RING TO

CORPORATE CUSTOMER PREMISES / SUBSIDIARY ROUTES / MSAG, UNDER THE JURISDICTION OF GM DEVELOPMENT

(TRANSMISSION & SWITCHING) SOUTH KARACHI

SENIOR ENGINEER DEV-III, DEV (TX&SW) SOUTH KARACHI,

OLD CTO BUILDING, I.I. CHUNDRIGAR ROAD PTCL KARACHI

INSTRUCTION TO BIDDER

OFFER SUBMISSION

Sealed Offers

Bidders participating in tenders are requested to enclose two separate sealed envelopes in one

covering envelope.

Technical Offer

One Sealed envelope shall contain the technical offer (un-priced bid) along with company profile,

compliance statement, evidence of bid bond (un-priced), delivery period for the execution of work

and all other technical details . This envelope shall be clearly marked as “TECHNICAL OFFER”.

Commercial Offer

Second sealed envelope shall contain the commercial offer (price bid) with the cost breakdown as

per the Company price schedule / bill of quantity (BOQ). This envelope shall be clearly marked as

“ COMMERCIAL OFFER”.

Both of the above mentioned sealed envelopes must bear PTCL request for proposal (RFP)/

request for quotation (RFQ) reference number. No other details such as name of renderer or any

other reference shall mention on these envelopes.

The sealed offer is to be deposited in the relevant tender box located at Regional Office or any

other designated office mentioned in the tender documents.

Tender Opening

The bidders shall not be allowed to attend any Tender Opening Committee meetings. T.O.C.

meetings shall be conducted in strict confidence by the PTCL committee members and thus must

not to be revealed to any external party of any kind whatsoever.




FOR




TECHNICAL OFFER



Technical Offer


TERMS AND CONDITIONS

LAYING OF 8/12/18/24/48/72/96 FIBER, OPTICAL FIBER CABLE FROM THE NEAREST EXCHANGE / ACCESS NETWORK RING TO CORPORATE CUSTOMER PREMISES / SUBSIDIARY ROUTES / MSAG,

UNDER THE JURISDICTION OF GM DEV (TX&SW) SOUTH KARACHI

1- The contractors registered with PTCL for this particular category would be eligible to participate in the Itemized Tender for one year period. The bidders in this regard are advised to attach copy of their payment receipt of pre-qualification fee.

2- The firm/contractor shall deposit equivalent to Rs. 200,000/= along with the Itemized Tender, as earnest money in shape of CDR in the favor of SM Finance BZS, 3

rd Floor CTH

Bldg Karachi. The earnest money / CDR should be put in the envelope of commercial proposal and photo copy be attached in technical proposal.

3- For the purpose of bid it must be kept in view that the items must be according to the detailed specifications enclosed herewith. Item, fixed service provided must be in good physical condition and fixed according to the PTCL specifications. The cost of any subsequent process required for the accomplishment of the job would be considered being included within the rates specified. The contractor may be asked to do the quoted jobs/supplies anywhere within the jurisdiction of General Manager, Dev (TX&SW) South Karachi, which includes KTR-I/II/III Karachi & QTR Quetta of PTCL, would be mentioned in the work order. No additional charges on account of transportation would be allowed.

4- The Itemized Tender may be received from the DDO Office, 3rd

Floor CTH Bldg, Karachi during working hours from 25-04-2013 to 06-05-2013 on payment of Rs.1000/- (Non refundable) with the cashier of the Accounts Office. Bids may be submitted to the office of Senior Manager (Finance) Business Zone South, 3

rd Floor CTH Bldg, Karachi till 11:00

hours on 13-05-2013.

5- Bids should be neatly written in with permanent ink. (02) Two copies of bids are required i.e. one copy should be without rates along with company prfile and compliance statement duly signed (Technical Proposal) and other copy bearing rates (Commercial Bid) should be separately sealed. Bids written with pencil and bearing cuttings/overwriting will not be accepted. The copy without rates should be marked as technical proposal (The earnest money/CDR should be included in this envelope) and on cover of other sealed copy containing rates should be clearly written as commercial bid. Both i.e. technical and commercial envelops should be put in third sealed envelopes.

6- Bids will be assessed on the basis of technical and commercial evaluation and technical

proposal will be processed first. For this purpose individual / collective offer, which ever

will be in the interest of PTCL may be considered for acceptance. However PTCL reserves

the right to accept or reject anyone or all the bids without assigning any reason.

7- Earnest money of all the bidders will be retained for 1 year from the acceptance bid and

issuance of work order except three lowest responsive ones will be released within 15 days

of the assessment of the bids is finalized. While the earnest money of the three lowest

responsive bidders would be retained till the approval of the bid by the competent

authority followed by issuance of the letter of intent to the lowest responsive bidder and

his consequent written acceptance accompanied with performance security in the shape of

pay order or bank guarantee duly pledged in favour of SM (Finace) Business Zone South

Karachi after successful bidders under Itemized Tender agreement would be for one year

period, and award of work will be given on actual time to time requirement within one

year period from the date of effectiveness of frame contract after fulfilling all formalities

in the light of procurement manual.

8- In case of the acceptance of the offer from the lowest responsive bidder, who here in after

would be called contractor, the earnest money of the remaining two bidders will be also

released.

9- While in case of failure of the lowest bidder to accept the offer within one week, his earnest money will be forfeited and the offer would be made to the second lowest one.

10- Rule 8 & 9 above may similarly be applied to the second and third bidder.

11- The earnest money of the contractor would be released upon receipt of performance security bond, the same will be retained till the completion of the work, and the performance bond should be valid for six months.

12- During the said course of time the contractor may be asked to supply any of the said items

in any number anywhere in the jurisdiction of G.M. DEV (TX&SW) South, Karachi

through written work order.

13- Number of items may vary as per need.

14- The work must be completed according to the schedule mentioned in the work order, in case of any delay in the completion of work except for Force Majeure (Refer clause for definition of Force Majeure), the penalty @ Rs. 200/- per day per site shall be imposed on the contractor. And in case of the failure of the contractor to fulfill the job within fifteen days after the due date mentioned in the work order not only the performance security would be forfeited but also PTCL reserves the right to black list such bidder for definite / indefinite period of time. However in case of force majeure, the work in-charge may waive off the said penalty, but the decision in this regard will be upon his own discretion.

15- If the supplied items are found to be out of specification or not matching with the sample, if provided, the concerned work in-charge would be authorized to reject any/all items and in this regard his decision would be final. In this regard the work in-charge is authorized to collect the sample from the material under installation/installed during his visit to verify the work.

16- The contractor is advised to observe the safety precautions, any mishap/damage to PTCL property/public property/private property etc. due to negligence of the contractor or his representative or any of his worker would not only be borne by the contractor but PTCL reserves the right to reject such work.

17- After the successful completion of the total job or after the completion of an independent

work, if the contractor likes to, he may raise bill. 80% of the billed amount will be paid

upon completion of work and remaining 20% will be paid after completion and removal of

deficiencies or upon handing over the works to end user or operations.

18- The work order must be accompanied with the bill. Further, the certification of the work in-charge regarding quality/quantity of the material supplied/quality of the workmanship will be necessary.

19- Taxes will be deducted from contractor’s bills as per prevailing laws of the Government of Pakistan. All rates mentioned are considered to be inclusive of all kind of tax deductible at the source.

20- In case of any dispute between the contractor and PTCL in connection with the supply of items, the Senior Manager, Dev-II, Karachi will hear both the parties and will forward the case along with his recommendation to the General Manager, DEV (TX&SW) South, Karachi who will refer it to the arbitration committee comprising of GM Dev (TX&SW) South Karachi, GM Finance Karachi & GM Quality Assurance Karachi and the decision of the committee will be final.

21- The rates quoted/accepted and all other term and conditions mentioned in this Itemized Tender will remain unchanged during the period of validity of the bid (i.e. June 2013). All the terms and conditions mentioned herein shall be binding upon the contractor.

22- This Itemized Tender will be valid for (01) one year(s) from date of approval and work orders will be placed subject to requirements under the jurisdiction of G.M. Dev (TX&SW) South, Karachi.

23- The PTCL reserves the right to cancel the contract with out assigning any reason.

I hereby solemnly declare that I have carefully read/understood all clauses mentioned above and the same are acceptable to me in letter and sprit for this Itemized Tender.

Contractor

Contractor Name & signature with seal Senior Engineer, DEV-III

Dev (TX&SW) South Karachi.

DETAILS OF WORK

LAYING OF 8/12/18/24/48/72/96 FIBER, OPTICAL FIBER CABLE FROM THE NEAREST EXCHANGE / ACCESS NETWORK RING TO CORPORATE

CUSTOMER PREMISES / SUBSIDIARY ROUTES / MSAG, UNDER THE JURISDICTION OF GM DEV (TX&SW) SOUTH KARACHI

1- SCOPE

This Itemized tender covers all the works Regarding Laying of 8/12/18/24/48/72/96 Fiber Optic

Cable from nearest exchange / access network ring to corporate customer premises / subsidiary

route under jurisdiction of GM Dev (TX&SW) South Karachi. All the laying works shall be as per

PTCL technical specification No. TR-109 and TR-192.

The quotation shall be complete in all respects and ready for use condition according to the

functional and technical specifications as specified. Any material and services omitted from lists,

which may be reasonably implied and obviously necessary for the completion and efficient

performance of the contract / tender.

2- WARRANTY

The contractor warrants that all relevant supplied material and services under the contract. The contractor further warrants that all new items supplied under this contract shall have no defect in material or workmanship as per PTCL technical specification No. TR-109 and TR-192.

3- TRANSPORTATION

The Transportation of all items to be required for the jobs already mentioned in BOQ, would be

responsibility of vendor and to collect the store items for further transportation at the proposed

sites including loading / unloading / reloading of leftover material to be delivered at concerned

switching divisional store after completion of job.

4 SUPPLY OF ITEMS BY VENDOR.

Vendor will Arrange / Supply the required items as mentioned in the BOQ attached

including warning tape, slabs etc and miscellaneous items to be required for the

completion of job.

5 TECHNICAL SPECIFICATION.

The specification of works of excavation of trench, cable laying, cable handling, HDPE

Pipes, GI Pipes and back filling of trench should conform to TR-192.

Technical Offer

Clause by clause compliance statement

The bidder shall furnish a clause by clause compliance for each clause / sub-clause of this

specification. The bidder shall provide technical description in detail for each compliance

statement. The clauses which need description / figures must be provided otherwise bid will be

considered non compliant.

a. “Fully compliant”, if the units offered fully meet the tender requirement.

b. “Partially compliant”, if the items and their functions meet the tender requirement partially, the bidder shall state the reason for partially compliant. However, if the bidder is able to fulfill the specified requirement later on the time schedule be mentioned in the other.

c. “Non compliant”, if the items and their functions not meet the requirements, the bidder shall state the reason for it.

d. In case of unclear statement of compliance for any specified requirement, PTCL will interpret that particular requirement as “Non compliant”. The bidder shall include in this proposal the detailed technical information, drawings to support

the compliance to the technical requirements.

e. For every clause, the bidder must mention in the same table the reference of document (document name / number and page number) where evidence has been provided in support of the clause.

Clause / Sub Clause

#

Compliance

statement

(C/PC/NC)*

Reference (Document

& Page #)

Remarks (if any)

* C for Complaint

PC for Partially compliant

NC for Not compliant

Technical Offer

COMPLIANCE STATEMENT

S.No. Clause of Statement Compliance Remarks

1 Scope

2 Warranty

3 Technical Specification

4 Compliance with TR-109

5 Compliance with TR-192

Name of Company: ____________________________

Name of Contractor: ____________________________

Signature with company seal: ____________________________




FOR




COMMERCIAL OFFER



COMMERCIAL OFFER

LAYING OF 8/12/18/24/48/72/96 FIBER, OPTICAL FIBER CABLE FROM THE NEAREST EXCHANGE / ACCESS NETWORK RING TO CORPORATE

CUSTOMER PREMISES / SUBSIDIARY ROUTES / MSAG, UNDER THE JURISDICTION OF GM DEV (TX&SW) SOUTH KARACHI

S# DESCRIPTION WORK Unit Unit

Rates Amount

Part-I Services

1 Excavation and back filling in all type of Soil ( Normal / Hard Rock / Markable / Matteled / Sandy etc.)

Mtrs.

2 Bore G.I Pipe with PVC subducted Mtr.

3 Installation of Warning tape. Mtr.

4 Attachment/Fixing of PVC pipe with accessories in all types (Buildings, Bridges and Nalas etc)

Mtr.

5 Attachment/Fixing of G .I with accessories pipe in all types (Buildings, Bridges and Nalas etc)

Mtr.

6 Fixing of HDPE / PVC pipe ( 2 Way ) Mtr.

7 Fixing of HDPE / PVC pipe ( One Way ) Mtr.

8 Back filling and Banna making Mtr.

9 Repairing of Hand Hole Roof Nos.

10 Clamping of OF Cable with accessories in Hand Hole Job

11 Cable Hauling / Laying (OFC) Mtr.

12 Jointing, Splicing / Termination 12-FIBER Nos.





17 Searching of H/Hole Nos.

18 Cleaning of H/Hole Nos.

19 Searching of M/Hole Nos.

20 Cleaning of M/Hole Nos.

21 Roding Cleaning of duct with ROPE Mtr.

22 Making of Test pit Nos.

23 Transportation charges per site locally Lum Sum

24 5-Sets of AS-Built diagrams with GIS Nos.

25 Construction of cemented base of erection of DP post Nos.

26 Erection of 20 ft DP Pole at 3 ft depth (installation of pole) Nos.

27 Sealing of Hand Hole/MAIN HOLE with Cement Nos.

28 Fixing of G.I. Flexible Pipe with accessories Mtr.

29 Fixing of PVC Flexible Pipe with accessories Mtr.

30

ROW With Service Charges (Excavation/backfilling of trench including laying of cable, fixing of pipes & installation of warning tapes in all types of Soils etc (The contractor will be responsible for obtaining the permission concerned civic agencies).

Mtrs.


Rates Amount

31 RCC (1:2:4) as per PTCL standandard Mtrs.

32 Neck Rising of existing HH / MH Cubic Mtr.

33 Bridge attachment of G.I Pipe subducted with PVC alongwith accessories (Nala, Bridge etc….)

Nos.

34 Repairing of existing damaged duct / PVC pipe Mtr.

35 Rising of HH Roof Mtr.

36 Rising of MH Roof Nos.

37 REPAIR of HH Roof Nos.

38 REPAIR of MH Roof Nos.

39 Installation of Marker Post. Nos.

40 Service charges for laying O/H Aerial Cable all type. Nos.

41 Straightening of Fiber Joint. Meter

42 Joint Pit Nos.

43 Installation of cable runway (width = 1 ft) Nos.

44 Installation of cable runway (width = 8 Inch) RFT

45 Laying of Aerial Cable (12/18/48 Fiber) with accessories RFT

46 Construction of M/Hole (8.2'x4.9'x5.5') Mtr

47 Construction of H/Hole (3'x4'x3') Each

48 Concrete M/Hole Covers to be provided (8.2'x4.9'x5.5') Each

49 Dewatering and Cleaning of M/Hole Each

50 Tracing Pits / Digging all types of Soils. Each

51 Erection of Arial Cable alongwith accessories per meter Each

52 Fixing of PVC per meter alongwith accessories. Mtr

53 Providing skilled labour Mtr

54 Fixing of Distribution Bracket at DP Post Each

55 Providing un-skilled labour Mtr

Part-II Supply

1 Supply of Hand Hole with cover/accessories Each

2 Supply of Mini Hand Hole with cover/accessories Nos.

3 Supply of Warning tape. Nos.

4 Supply H.D.P.E Pipe Size 50/57 mm Mtr.

5 Supply H.D.P.E Pipe Size 43/50 mm Mtr.

6 Supply of 12-Fibre ODF Mtr.

7 Supply of 18-Fibre ODF Nos.



10 Supply of Joint Enclosure 12 Fibre Nos.




14 Supply of Hand Hole cover Nos.

15 Supply of Flexible G.I. Pipe 1" dia Nos.


Rates Amount

16 Supply of Flexible G.I. Pipe 2" dia Mtr.

17 Supply of G.I. Pipe 1" dia Mtr.

18 Supply of PVC Pipe 1" dia Mtr.

19 Supply of PVC Pipe 2" dia Mtr.

20 Supply of Flexible PVC Pipe 2" dia Mtr.

21 Supply of Flexible PVC Pipe 1" dia Mtr.

22 Supply of G.I. Pipe 4" dia Mtr.

23 Supply of eriband with stainless steel clamp for aerial OF cable Mtr

24 Supply of suspension clamp for aerial cable Nos.

25 Supply of marker post as per PTCL standard Nos.

26 Supply of cable runway (width = 1ft) Nos.

27 Supply of cable runway (width = 8 Inch) Mtr.

28 Supply of Aerial Cable (12 Fiber) with accessories Mtr.

29 Supply of Aerial Cable (18 Fiber) with accessories Mtrs

30 Supply of Aerial Cable (24 Fiber) with accessories Mtrs

31 Supply of Aerial Cable (48f Fiber) with accessories Mtrs.

32 Supply of Optical Fiber Cable 12f Mtrs

33 Supply of Optical Fiber Cable 18f Mtr.




37 Supply of DP Post with accessories Mtr.

38 Supply of PVC pipe 50mm EA

39 Fixing of GI Pipe 1" dia (4 M per DP) Mtr.

40 Clamping of Cable at Poll Mtr.

41 Fixing of Channel Patti EA

42 Supply of Hook Iron (Small) Mtr

43 Supply of Hook Iron (Large) EA

44 Supply of Plastic Clamp EA

45 Supply of Channel Patti EA

46 Supply of Large Ties (8") Mtr

47 Supply of Distribution Bracket Nos.

I/We hereby certify and confirm that while quoting above unit price rates for providing above noted items. I have carefully read the tender specification, B.O.Q. general and detailed terms and conditions of the tender document and other details. In confirmation there of I put my Signature and Seal on this Itemized Tender Bid as under on this day of _______________________ this Itemized Tender agreement would be for one Year.

TOTAL COST BID ____________________

Signature of Contractor ____________________

ITEMIZED TENDER DOCUMENTS FOR - ptcl · pakistan telecommunication company limited itemized tender...

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