Information Technology Project

Managementby Jack T. Marchewka

Power Point Slides by Jack T. Marchewka, Northern Illinois University

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Chapter 3 Developing the Project

Charter and Baseline Project Plan

Learning Objectives

• Describe the five project management processes and how they support each phase of the project life cycle.

• Define the project management knowledge area called project integration management and describe its role in project plan development, project plan execution and overall change control.

• Develop a project charter and describe its relationship to the project plan.

• Identify the steps in the project planning framework introduced in this chapter and describe how this framework links the project’s measurable organizational value (MOV) to the project’s scope, schedule and budget.

DevelopProject Plan

&Charter

Conceptualize&

InitializeProject

Execute&

ControlProject

CloseProject

EvaluateProject

BusinessCase

ProjectCharter

&Plan

InformationSystem

FinalProject

Report &Presentation

ProjectEvaluations& LessonLearned

PLC Phases

DeliverableDeliverable

Deliverable

Deliverable Deliverable

SDLC

PM Processes

PM Objectives

Tools

Infrastructure

PMBOK AreasI

Initiating Planning Executing Controlling Closing

Scope Schedule Budget Quality

Project Management Information Systems Development

Organizational Project Technical

Integration Mgmt Scope Mgmt Time Mgmt Cost Mgmt Quality Mgmt H.R. MgmtCommunications Mgmt Risk Mgmt Procurement Mgmt

IT Project Management Foundation

The Business Case has been approved, but…

• Who is the project manager?• Who is the project sponsor?• Who is on the project team?• What role does everyone associated with the project play?• What is the scope of the project?• How much will the project cost?• How long will it take to complete the project?• What resources and technology will be required?• What approach, tools and techniques will be used to develop the

information system?• What tasks or activities will be required to perform the project work?• How long will these tasks or activities take?• Who will be responsible for performing these tasks or activities?• What will the organization receive for the time, money and resources

invested in this project?

Project Management Processes

Project vs. Product Management processes

Project Management Processes and ITPM Phases

Project Management Process

• Project Management Process Groups – Initiating – Planning– Executing– Controlling– Closing

Project Integration Management• Project Plan Development

– Constraints and Assumptions– Tools

• Project Plan Execution– Work authorization system– Status review meetings

• Overall Change Control – ensure process in place to evaluate the value of proposed

change– determine whether accepted change has been implemented– include procedures for handling emergencies– help project manager manage change

Project Integration Management

The Project Charter

• Together with the baseline project plan provide a tactical plan for carrying out the project.

• Serves as an agreement or contract between the project sponsor and team.

The Project Charter

• Documents the project’s MOV

• Defines the project infrastructure

• Summarizes the details of the project plan

• Defines roles & responsibilities

• Shows explicit commitment to the project

• Sets out project control mechanisms

What Should Be in a Project Charter?

• Project ID• Project Stakeholders• Project Description• MOV• Project Scope• Project Schedule (summary)• Project Budget (summary)• Quality issues/standards/requirements• Resources• Assumptions & Risks• Project Administration• Acceptance & Approval• References• Terminology (acronyms & definitions)

Project Charter Template

Project Planning Framework

Project Planning Framework

• The MOV

• Define the Project’s Scope– Initiation– Planning– Definition– Verification– Change Control

Project Planning Framework – cont’d.

• Subdivide the Project into Phases

• Tasks-Sequence, Resources and Time Estimates – Sequence– Resources– Time

• Schedule and Budget-The Baseline Plan

The Kick-Off Meeting

• Officially starts the work on the project.

• Brings closure to the planning phase.

• Communicates to all what the project is about.

• Energizes stakeholders.

• Engenders positive attitudes.