IT EquipmentDeployment to Schools

Department of ICT

11 May 2015

Agenda

1. Background

2. Change of Plan

3. Return of User Acceptance (UAT) Forms

4. Helpdesk for PCs/Notebooks

5. Care Handling Procedures

6. Other Matters

7. Q&A

Background• e-Government National Center (EGNC), JPM had

introduced the IT Central procurement (ITCP1) on 17 Aug 2010 and expired on 16 Aug 2013 (SuratPemberitahuan EGNC bilangan 4/2010)

Purpose

1. To provide effective management and efficient supply of IT equipment to ministries/departments without the tender process

2. To standardize the IT procurement process across the Government

3. To provide the standardize model of IT equipment across Government

4. To provide a fix price for 3 years contract

Background

2 procurement methods:

Lease (monthly rental) : PCs, notebooks

Outright purchase: printers and scanner (with 1 yaer

warranty)

Leasing structure:

• Supply 3 years : 17/8/2010 – 16/8/2013

• Lease term: 3 years

ITCP1 : Supplied to Schools

Type Quantity Total 1 Year Total 3 Years

PC 6,937 $3,148,288.08 $9,444,864.24

Highend PC 120 $99,561.60 $298,684.80

NB 483 $279,019.44 $837,058.32

Total: 7,540 $3,526,869.12 $10,580,607.36

6,467 PCs are expired (mainly from the ICT labs)

ITCP2

ITCP2 EGNC/PM/4.1/1.2013 contract started 9

Jun 2014 – 18 June 2017 (Surat Pemberitahuan

EGNC bilangan 4/2010)

Initial plan was to replace all the PCs in the ICT

labs:

7,892 notebooks for mobile learning

1,069 PCs

Total : 8,961

“Satu keperluan mesti diceburi ialah amalan berjimatcermat dan menjadikannya budaya. Budaya ini adalah

satu nilai penting yang perlu dipupuk oleh semua pihak. Lebih-lebih lagi disaat-saat pendapatan berkurangan.”

Titah Kebawah Duli Yang Maha Mulia Paduka Seri Baginda Sultan dan Yang Di-Pertuan Negara Brunei Darussalam bersempena Sambutan Ulang Tahun Hari Kebangsaan Negara Brunei

Darussalam Kali Ke-31 Tahun 1436 Hijrah / 2015 Masihi Pada Hari Ahad 04hb. Jamadilawal1436 / 22hb. Februari 2015

Change of Plan

“Dari aspek kewangan, kita juga perlu mengekalkan dasarkestabilan fisikal atau ‘fiscal stability’, terutamanya dalam

mempertimbangkan peruntukan kewangan dan perbelanjaanNegara yang menitikberatkan perbelanjaan berhemah dan‘value for money’. Dengan amalan seperti ini, insya Allah,

akan membolehkan Negara menjimatkan perbelanjaan danmampu untuk menabung lebihan pendapatan bagimenampung peruntukan-peruntukan di saat yang

memerlukan.”

Titah Kebawah Duli Yang Maha Mulia Paduka Seri Baginda Sultan dan Yang Di-Pertuan Negara Brunei Darussalam bersempena Majlis Pembukaan Rasmi Mesyuarat Pertama Dari

Musim Permesyuaratan Kesebelas Majlis Mesyuarat Negara 2015tahun 1436 Hijrah / 2015 Masihi Pada Hari Khamis 14hb. Jamadilawal 1436 / 05hb. Mac 2015

ITCP New DirectionsThis was endorsed by the e-Government Leadership Forum

(EGLF) meeting on 7 Feb 2015

1. Expired ITCP equipment must be Buy Back;

2. Procurement is only allowed for standard PC and

notebook thru ITCP2. For high end notebook needs SUT

approval with justification.

3. Faulty/obsolete equipment can be replaced via ITCP2

(pending budget availability)

4. No more order

Status of IT Equipment Delivery

PCs NBsAdmin &

iNEIS(Delivered)

Buy Back Standard (Delivered)

HighEnd(Partial)

Not Yet Delivered

Sekolah Menengah

4081644

1071 1080 1381

Sekolah Rendah 1004 3341 462 673 3225

Total 1412 4985 1533 1753 4606

Note: No additional equipment will be provided, schools will use whatever have

delivered. The same equipment will be used/shared across the curriculum.

Buy Back• All ministries are required to continue use the

existing and expired IT equipment.

• JICT will buyback the expired PCs in the ICT labs

• Buyback price:

• Schools will continue to use the expired equipment until end of life

• JICT will replace the faulty equipment e.g.: power supply, hard disk failure, screen, mother board not working etc)

Equipment Model Company Price/Unit

Mainstream Desktop PC Unitek $13.62

High End Desktop PC Znet $24.89

Performance Notebook Znet $17.33

Buy Back• Place a sticker on PC/NB if faulty for ease of

reference

• Schools will do the write off (TIR) once the

equipment reaching end of life or faulty

• Technical support will come from JICT/JSS

technicians

Reminder:

• Memo to schools to collect info on the no of faulty

equipment, the response not very good

• Only received 74 out of 154 schools

• Last chance: by end of next week (23/5/15)

New Plan:

Redistribution of PCs and Notebooks

To provide equal opportunities for

schools to practice mobile teaching

and learning using notebooks. JICT will

recollect all the notebooks and

redistribute to all schools

C:\Users\User\Desktop\ICT Devices Tracking (for schools) v6.xlsx

Return of User Acceptance Test (UAT) Forms

UAT Forms not return for :

Notebooks – 452 units (29/10/14 – 29/1/2015)

PCs – 748 units (29/10/14 - 5/3/2015)

The list fax to concerned schools : 2 and 7 May 2015

Original memo : Please collect at the end of this session

Keep a copy in school for future reference

Dateline to return UAT form : before 12 May 2015

After this date : vendor will collect back the equipment and re-distribute elsewhere.

C:\Users\User\Desktop\UAT form schools not return 2May15.xlsx

Cluster 1 Cluster 2 Cluster 3 Cluster 4 Cluster 5 Cluster 6 Total

Notebooks 99 151 22 161 19 452

PCs 75 84 99 135 156 199 748

Total: 174 235 121 296 156 218 1,200

Return of User Acceptance Test (UAT) Forms

The UAT Forms can return either to:

Unitek Company Tingkat 4, Block C,

No.1, Ground Floor, Jabatan Teknologi Maklumat Dan Komunikasi,

Bangunan Yong Siong Hai, Kementerian Pendidikan,

Spg. 137, Jln Gadong, Berakas, Bb 3510

Bandar Seri Begawan, Be 2719 Brunei Darussalam

Brunei Darussalam

(Up: Catherine Lu)Contact no: 2444716/8116818

(UP: Ashanti Binti Haji Hamzah or Hjh Normah Binti Haji Rajid

Contact no: 2380793

Helpdesk for PCs/Notebooks• For new PCs and notebooks (ITCP2)

Call vendor directly

Not need to wait for JICT/JSS technicians to act.

Helpdesk number is available behind the monitor/behind the

notebook

MOE is paying monthly rental on the equipment, please maximise

the usage and make sure it is in good conditions at all time

• For old PCs (ITCP1)

Any complaints report to JSS technician assigned within the cluster

or JICT at 2383326.

Note: check the sticker behind the equipment

How to Identity is it ITCP1 or ITCP2?

Look at the asset ID on the sticker behind your PC/NB

Example:

MOE JICT 2011 0000063144 A1 1642-1937

Expiry date: Jul 2014

MOE/JICT/2014/0000114742/A1.1/37-100

Expiry date: 17/10/2017

Complains to HelpdeskWhen call the helpdesk please provide :

Name,

School name,

problem description,

asset ID (for ease to locate the equipment),

location and

contact number.

Reminder: Government is paying monthly rental on

the equipment, please ensure the IT equipment is

good conditions at all times to maximise the usage.

Care Handling Procedures• Schools must take care of the IT equipment.

• Any missing/lost/theft, forward the police report to vendors (cc to JSS ICT

Unit & JICT), any expenses incur will be borne by the schools/individual

• Don’t open/remove any parts from the computers

• Relocation of PC/NB must update your inventory record for future

reference. Must inform vendor and JICT. This is important when vendor

comes with UAT to collect the PC/NB 3 years later. School will be

responsible if not able to locate the equipment and responsible for any

cost incurred.

• Don’t bring the notebook for LDP (reason for support)

Note: The equipment is meant for schools (not individual).

Other MattersExpired Notebooks Mar 2015

• Supplied to school leaders (principals and Deputy Principles)

• Return by end of this month

• Contact Norirmayati at 2383326

Terms and Conditions for iTech Notebooks

• only few return, 1 form per school

• Return to JICT by end this month (PM: Juliet Hoh)

C:\Users\User\Desktop\ITechStock TandC_9May2015 V3.xlsx

Reminder:Actions Required From Schools

1. UAT to be returned to Unitek or JICT by 12/5/15 (Tue)

2. Terms and Conditions to be return to Juliet Hoh by end of this month (30/5/15). Attention Juliet Hoh, OPM. Contact no: 2383323 or 2384017

3. List of faulty equipment to JSS by 23/5/15 (Sat)

4. Remind your Principal and Deputy Principle to return their notebook by end of this month (30/5/15). Contact person: Norirmayati, 1st Floor, Block D, JICT. Contact no: 2383326