IRMS Conference...

Hilton Metropole NEC, Birmingham17-19 May 2020

IRMS Conference 2020Sponsorship ProspectusInformation and DataThe Heart of your Organisation

Europe’s premier informationand records management event

Your direct route to theheart of the market

www.irmsconference.org.uk

Event background

Key benefits include:

• Supporting the IRMS Conference immediately positions you as a key industry player in market

• The ability to target an audience from the public, voluntary and private sector organisations, targeting B2B as well as B2C customers

• You can benefit from an extensive PR and marketing plan promoting the conference, in the months running up to the event as well as after

• Keeping up to date with the debates, interests and needs of your customers

• An opportunity to identify future trends, techniques and developments by working closely with IRMS

The IRMS Conference event regularly attracts between 250-300 senior level delegates, from the Private and Public sectors, who come to hear from the leaders in the IM/RM market.

The Information and Records Management Society (IRMS) is now celebrating its 36th year and boasts over 1,000 members from across the globe.

They are delighted to host this three dayresidential conference attracting seniordelegates, end users. IRMS members, vendors and buyers from across the public, voluntary and private sectors.

The IRMS Conference delivers a trulyindependent conference programmewhich includes vendor case studysessions to complement your exhibition presence. Sponsorship provides you with aunique opportunity to showcase yourorganisation’s strengths and reacha nationwide audience at this highlyacclaimed Conference.

In line with our theme of ”Information and Data being at the Heart of Organisations” the content will include all aspects of IRM and draw an audience of people who want to manage it accordingly.

To maximise on-site networking and encourage lead generation we offer a variety of exhibition, speaking and sponsor opportunities to suit your requirements.

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Why should you get involved?

I had a ball! It was, as usual, a fabulously well organised conference in a great venue with great content and entertainment. And, the craic was great too! Well done to you all! See you next year. IRMS Delegate

Event Highlights

The IRMS conference is always an exceptional event and I commend all the event organisers for providing a quality of experience that tends to be better than that offered at broadly similar professional events.IRMS Sponsor

• The exhibition will provide the hub of the event and flexible sponsor packages ensure prominent exposure

• Exhibition packages, speaking sessions and conference sponsorship opportunities allow vendors to take centre stage and demonstrate successful projects and the latest technologies

• Network – all delegates and sponsors are invited to join the variety of social activities during the conference to network and build relationships with senior delegates.

www.irms.org.uk/conference · 3

DELEGATEDEMOGRAPHICS

FROM THE 2019 CONFERENCE IRMS CONFERENCE 2019 19–21 MAY CELTIC MANOR, WALES

Who can you meet?Delegates will come to the IRMS Conference to collaborate, learn, network, build relationships and keep abreast of the latest innovations and products in the supplier market.

We target professionals from the RM, Privacy, FM & IT Community, as well as Senior Executives from leading Financial Institutions, Professional Services and the Oil & Gas industry.

Delegate ProfileFor those who are unfamiliar with the benefits, processes and technologies of information management, the event will present an ideal opportunity to understand the market in a neutral environment – to meet suppliers, evaluate solutions and get to grips with the potential returns.

For those looking to enhance or upgrade existing systems, the show provides a perfect opportunity to discuss operating procedures, add-on applications, the latest technology and system roll-out options to other parts of their organisations.

Get in touch to see who attended the IRMS Conference last year. [email protected]

We’ve definitely learnt lots, met so many interesting

people, been inspired and encouraged to think about

things differently and try new approaches

IRMS Delegate

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One of the USP’s for sponsors participating at the IRMS Conference is the senior decision-level audience. This is a key opportunity to meet these senior delegates in a relaxed environment.


Exhibitor/speaker opportunities & pricing(all prices exclude VAT)

Headline Sponsorship!We are looking for Headline Sponsors who are at the leading edge of commitment, education and advancement within the Information and Records Management Industry.

Host any of the three days of Conference, or the Gala Dinner and receive the recognition of being one of our Conference Partners.

Contact Deborah for more information

The IRMS Exhibition packages are specifically designed to offer the most effective combination of exhibiting, sponsorship and speaking opportunities to capture mind-share of our pre-qualified audience of senior delegates.Please note: The Information Market is the heart of the Conference and as such all packages include a stand to ensure that we offer the delegates access to all of our supporters.

For more information please contact Deborah Ward-Johnstone on Tel: 01892 820936 Email: [email protected]

Fully Inclusive Presentation and Exhibition Package£5,990We are looking for vendors who can supply Deployment of Solutions case studies from many aspects of information and records management. Your organisation has the opportunity to present a Case Study session as part of the overall conference programme (subject to approval by Conference Organising Committee) together with a full supporter’s package. Limited to 4 Packages.

The package includes:

• Website listing, company logo & link on the conference website, supporters page and home page rolling banner

• Company profile, with a dedicated URL for your use, on the conference website

• Complimentary Social and PR service and article placement on the IRMS Conference News/Blog page

• Full operational support and online event management guide

• Pre event promotion of your speaker and presentation content

• Promotion of your company, speaker and presentation content via the event App

• Soft copy of the delegate list (basic information) 1 week prior to Conference

• Event Guide company profile entry, website listing & company logo

• Fully fitted 3x2m exhibition booth (including power and furniture)

• Allocation of presentation session within the Conference Programme

• Soft copy contact information of attendees to your session (less email if they have opted out)

• 3 Staff Passes & 1 Speaker Pass (valid for Conference hours)

• 4 Passes to the Sunday Evening Social

• 4 Passes to the Monday Evening Gala Dinner

• Choice of an Event Guide advert or an insert in the conference bag

• Post event demographic and feedback report

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The IRMS Conference gave me confidence that this community is very much alive and well, its about time Records management came out of the dark cupboard it has been in for some time and learned to have pride in itself and its important work. The conference was run very well, the timings and variety of the sessions was very good and the delegates were encouraged to be social and have some fun. I really hope this conference continues to grow in this way.IRMS Sponsor

If your organisation is in any way involved in the provision of services to help other organisations manage, store and retrieve their information then this is the ideal selling opportunity.

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The Sponsorship packages include:

Then add one of the following:

• Website listing, company logo & link on the conference website, supporters page and home page rolling banner


• Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page

• Full operational support and online event management guide

• Promotion of your company via the event App

• Soft copy of the delegate list (basic information) 1 week prior to Conference



• 2 Staff Passes (valid for Conference hours)




a) Conference Fringe Sponsor – £5,200This unconference format is open for all delegates, speaker and exhibitors to attend to influence the sessions running throughout the Conference and engage on current pain points. The objective of the Fringe is to combine learning, knowledge sharing and fun in an informal, ice-breaking environment. The idea is to encourage everyone to talk about what they want to achieve from the event, what are their learning objectives, and ensure that speakers and sponsors have the opportunity to answer burning questions.

b) Conference App Sponsorship – £3,675This is your opportunity for an organisation to be branded and acknowledged throughout the event as the official App Sponsor for 2020.

c) Conference Event Guide Sponsor – £3,465Your logo and link on the front, and a full page advert in, the Event Guide which is included in every delegate pack.

d) Gift Sponsor – £3,675Every delegate attending the 2020 conference will be given a gift to take away and serve as a usefulreminder of the event. This is a unique opportunity to get your branding on the delegate gift and go home with everyone!

e) Conference Bag Sponsor – £3,742Immediate visual recognition for your Company. Your logo will be aligned with IRMS and seen by every delegate on the Conference bag - this is your chance to make a great impression!f) Badge Sponsorship – £3,300Every person attending the conference will be issued with a name badge, this includes all delegates, speakers, sponsors, exhibitors and IRMS Executive Board Members. The sponsors logo will be displayed alongside the IRMS Logo on the badge.

Sponsorship PackagesYou have the opportunity to be a key IRMS Sponsor in various ways that will enhance your brand.

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Fabulous event from start to finish! The mix of delegate sessions and free time to speak with exhibitors over lunch, or coffee was carefully planned and judged about rightIRMS Attendee


Exhibition Package Options:3

Add-On Opportunities:a) Conference Handbook AdvertFull Page – £395Half Page – £225

b) Conference Bag InsertsDon’t restrict yourselves to flyers! £395

c) Advertising & Insert PackagesFull Page Advert & Insert – £495Half Page Advert & Insert – £395

e) Sunday Evening SocialTicket – £80

f) Monday Evening Gala DinnerTicket – £170

Full colour opportunities include:Back cover £1,164Inside cover £1,164Full page £900Half page £600Quarter page £402

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Conference Sponsors receive a 10% discount on the May 2020 edition advertisements

a) Standard Exhibition Package - £2,200 • Website listing, company logo &

link on the conference website, supporters page and home page rolling banner


• Full Operational support and online event management guide




• 2 Staff Passes (valid for Conference hours only, this does not include the Sunday or Monday evening social tickets), you may book these separately if you wish to join the networking events

b) Premium Exhibition Package - £2,995• Website listing, company logo &

link on the conference website, supporters page and home page rolling banner

• Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available)

• Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page

• Sponsored email campaign to end users highlighting your company with a 50 word message of your choice, logo and URL link. Subject to availability. The sooner you book, the more opportunity there is to take advantage of this marketing activity!

• Full Operational support and online event management guide




• 3 Staff Passes (valid for Conference hours)



• Choice of an Event Guide advert or an insert in the conference bag


Bulletin advertisingAdvertising in the IRMS Bulletin magazine is a great way to get more involved with IRMS. The IRMS Bulletin is designed to keep its readers up to date with the very latest developments in the information and records management (IRM) industry. With a controlled circulation of 1300, this hard copy glossy magazine is mailed six times a year and read by influential IRM professionals across all industry sectors.

The IRMS Conference is organised on behalf of IRMS by Revolution Events – a leading provider of business events since 1999. Over the past 20 years, Revolution have organised over 500 business technology events and forums.Find out more at www.revolution-events.com

Contact us:The IRMS Conference Team:www.irmsconference.org.uk

Sponsors and supporters who participated at the IRMS Conference 2019 include:

Deborah Ward-JohnstoneGroup Event Director – Europe

T: 01892 [email protected]

Elizabeth TomkinsonOperations Manager


Emma TurleyMarketing and Delegate Manager


IRMS Conference...

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