IRIS Financial Report Training

Presented by

Harriet Neely

Assistant Budget Director

1

IRIS TRAINING Module 1

• Setting up your USER menu- Page 3 • Account Information Reports-Page 7

– Navigation

• Ledger Reports-Page 18 • Payroll Distribution Report- Page 33 • Line Item Reports-Page 39 • Budget vs Actual Reports-Page 44

– Setting up variants

• Budget Change Reports – Base Budget-Page 65 – Line Item Change- Page 68

2

Setting up your USER Menu

• Adding Favorites

• Adding Folders

• Organizing

3

Your User Menu

4

5

Set Up your User Menu

6

Account Information Reports

• Z_FM_ZFMFINCOD-Fund Attributes

– E,R,I,A,J,K,N,S, F

– Provides detailed information regarding accounts

– Allows Searching

• Utilizes numerous fields

• Wildcard *

• Match Box Lookup

• Multiple Selection

– Layout Changes

– Downloading to Excel 7

Some IRIS Navigation

• Sorting

• Changing and saving layouts

• Downloading to Excel

• Subtotaling

8

ZIMFINCOD-Initial Screen

9

10

ZIMFINCOD-Output

Sorting Setting Layout Downloading to Excel

11

Changing a layout

12

Saving a layout

13

THE NEW LAYOUT

14

SAVING TO EXCEL

15

ZPS_WBS_ATTRIBUTES-ACCOUNT INFO FOR R ACCOUNTS

16

ZPS_WBS_ATTRIBUTES-ACCOUNT INFO FOR R ACCOUNTS

17

Ledger Reports

• ZFM_UT_LEDGER – Fiscal Policy

– Designed as an audit document

– Printing this Ledger – Local4

• ZDEPT_LEDGER

• ZE_LEDGER

• ZALEDGER

18

ZFM_UT_LEDGER- Initial Screen

19

20

21

22

An External Grant Account

23

UC Foundation and Gift Accounts

24

Setting up a variant for the UT_LEDGER

25

All field in “Find Variance” Window should be blank

Then green check

26

Double click /0-UT VARIANT

27

Add Criteria for Variant

28

29

Save your variant

30

Get your variant the next time you enter the report

31

32

Payroll Distribution report

ZPR_CC_WBS_DIST

33

Payroll Distribution- Initial Screen

34

Inside the Match Box

35

Payroll Distribution- Output

36

Payroll Distribution- Output Expansion

37

Payroll Distribution- Output Expansion

38

Line Item Reports

• KSB1

– E and I

• CJI3

– R accounts

• Z_SPL_ZZSPLA

– A accounts

39

KSB1-E account Line Item- Initial Screen

40

KSB1-E account Line Item- Initial Screen

41

KSB1-E account Line Item- Output

42

43

BCS reports Budget vs. Actual

• ZFM_BCS001- E accounts – Creating Variants

– Shows Budget vs Actual • By Fund

• By Commitment Item

• By period

– Shows Encumbrances

– Drill down to Line Item actuals

– Drill Down to Budget Line Items

– View in and download to Excel

• ZFM_BCS002- R accounts ( a little different)

44

ZFM_BCS001 Initial Input Screen

45

Setting up a Variant

46

Setting up a Variant

47

Setting up a Variant

48

Retrieving a Variant

49

Retrieving a Variant

50

ZFM_BCS001-Output

51

ZFM_BCS001 Filtered by Commitment Item

52

ZFM_BCS001 Filtered by Commitment Item & Fund

53

Drilling down-Actuals and Encumbrances

54

Drilling down ACTUALS Line Item Report

55

Drilling down ENCUMBRANCES Line Item Report

56

Drilling down-Budget

57

Drilling down BUDGET Line Item Report

58

ZFM_BCS001 Change to Excel View

59

ZFM_BCS001 Change to Excel View

60

ZFM_BCS001 Change to Excel View

61

ZFM_BCS002 Initial Input Screen R Accounts

62

ZFM_BCS002 Output

63

ZFM_BCS002 Output

64

Base Budget Detail-ZFM_BCS029

• Works like ZFM BCS001

65

Base Budget Detail-ZFM_BCS029-initial output

66

Double Click any number to drill down for detail

67

ZFM_BC_BGTCHANGE Budget Change Line Items

• Show both BASE and Non-Recurring

68

69