IREEN Project Meeting 5 – ManchesterSeptember 18th 2012

WP1 – Collaborative Network Jaak Vlasveld

Tasks: what do they mean?• Setting up

– The Community of Interest– Builds credibility of our results

• Effectively mobilizing– The networks

In– the Collaborative Community Space– Ensures durability of our results

• Engage– Experts– In expert hearings– Delivers building blocks for our roadmap

Triage• Very limited time• Endless options for

spending this time

• Triage!

• Activity:– Announce– Perform– Feedback

• To project participants• To activity participants

• Can it:– Increase credibility?– Consolidate durability?– Deliver building blocks?

• Do it!• (If not: don’t).

Community of Interest

• Combining:– Neighborhoods– Government– Energy specialists / utilities– ICT

• Strategy to build credibility for IREEN’s results– Involve active experts

• Get them to involve their contacts

– Link to other projects• Use their newsletters• Ask for short statements on matrix items

CoI strategy example: GreenITNet

• Policy good practices network– 10 ICT intensive cities

• Webinar (7th of September) agreements:– They will discuss cases that we propose– Newsletter is open to contributions from IREEN

• Meeting in Manchester 27th of September– Introduction of the roadmap– Group discussions on items from the roadmap

• Channel feedback to WP3 and WP4

• Question: where to announce? LinkedIn? Forum?

CoI strategy decision

• Advantages:– New newsletter recipients: increase credibility– Feedback on roadmap: new building blocks

• Characteristics:– Highly decentralized network– Loose connections– Partners with limited EU experience

• Do the same for other projects?

Target audience (1/2)

• Our first steps, in order:– Netherlands

• Top sector, LTA ICT / Transport, national spread– Europe

• GreenITNet, selected cities such as Bristol, Lissabon– Industry

• Multinationals, energy companies• SME’s that can relate business and practice to the bigger picture

– Through intermediaries such as AgencyNL and Syntens– Or directly

– Science• Already in progress• Extend with people from projects

Target audience (2/2)• Other projects, first steps

– Links to other projects are good– We need people with concrete examples– So we will avoid people that are involved in too many

other (similar) projects

• Current shortlist:• REAP• ICT4e2B• Euroforum• Energy cities• Convenant of mayers• Living labs• Green@Hospital

• GreenITNet• Platform for open data• NICE / Green Digital Charter• EnRiMa (Energy Efficiency and Risk

Management in Public Buildings)• Smart cities & Communities initiative• Revisite

Collaborative community space

• How to ensure continuity of the engagement?– Set up

• Get management rights to:– LinkedIn group– Forum– Wiki (done)

– Manage• Perform process:

– Administration– Moderation– Liaison

CCS strategy• Experts

– Are expected to create posts for the eeCities Forum

– Because• We are creating policy advise• EC policy officers are reading the

forum• We craft incentives

– What’s in it for them?

• Building blocks– Are put up on the forum by us– Discussion on LinkedIn– 'Official' comments are pushed

to the forum

• Newsletters– Post statements– Use them to draw attention

to the forum / LinkedIn

• Other projects– Use their newsletters– And have them use ours– Shared workshops

Expert hearings

• How to elicit content blocks for the roadmap?– Co-creation

• have the experts involve their project partners

– Analysis• Internal moderation processes• Hearings (AEG)

– Validation of results• Wider community

• Strategy• Get topics from

WP2 and WP3• Get topics from

available podia

• Next steps• Skype call with WP2

and WP3 leader• Discuss co-

creation opportunities

Podia

• LinkedIn– Use cases– Scenario's– Statements

• For a ‘wider audience’

• eeCities Forum– Parts of the roadmap– State of the art research– Best practices

• Offline sessions– Scenario's– Best practices and lessons

learned• Experts

• Sending (newsletters)– Statements

Project team Amsterdam

• 4 People• Roles:

– Moderation of proceedings– Extending the network– Eliciting input from experts– Eliciting input from wider audience– Follow-ups on earlier discussions/agreements

Jaak Vlasveld

• Primary responsibility: – Extending the network

• Secretary of Green IT Amsterdam Region• Strong network in green IT

– With GITA from initiation phase– Initiator of the Green IT Network Europe (GreenITNet)

• Experience in setting up collaborations• Background in:

– ICT and smart systems– Technology dynamics

Heidy van Beurden

• Primary responsibility:– Eliciting input from experts

• Previous experience with ICT4E2B• Communication professional

– specializing in smart city / smart community concepts

New employee• Primary responsibility

– Follow-ups on earlier discussions/agreements

• Budget decision to be taken Wednesday 19/9 by the board of Green IT Amsterdam, expected starting date: between 1/10 and 15/10.

• Profile– Previous experience with European projects– Previous experience with developing sustainability improvement

scenario’s for the built environment– Strong social networking skills– Accurate, able to do follow-ups, highly motivated to get to know new

people

• First suitable candidate is selected

Sies Frauenfelder• Primary responsibility

– Elicit input from a wider audience

• Student ICT and management– Strong social skills and communication skills– In-depth knowledge of ICT– Organized

• Tasks: – moderate the Wiki and the Forum– Communicate through LinkedIn group– Brainstorm on use cases and scenario’s

Open questions to the meeting

• What is it actually that we want from our experts?

• What actions should we take over from other partners

• What do you expect us to organize in October?

Thank you