IR UpdateIR Update

AIRPO New PaltzAIRPO New Paltz

June 19, 2008June 19, 2008

John Porter, Associate ProvostJohn Porter, Associate Provost

SUNY System AdministrationSUNY System Administration

IPEDS UpdateIPEDS Update

IPEDS SurveysIPEDS Surveys

E12 = 12-Month EnrollmentE12 = 12-Month Enrollment C = CompletionsC = Completions EF = Fall EnrollmentEF = Fall Enrollment F = FinF = Financeance GRS = Graduation RatesGRS = Graduation Rates HR = HumanHR = Human Resources Resources IC = Institutional IC = Institutional

CharacteristicsCharacteristics SFA = Student Financial AidSFA = Student Financial Aid

Red: SUNY does

White: Campuses do

Red/White:

SUNY does State Op

CCs do their own

Proposed changesProposed changes

1.1. Collect more detailed student Collect more detailed student financial aid datafinancial aid data

2.2. Eliminate first-professional degree Eliminate first-professional degree categorycategory

3.3. Revise Finance data collected for Revise Finance data collected for both GASB and FASB institutionsboth GASB and FASB institutions

4.4. Introduce phased implementation of Introduce phased implementation of new R/E categoriesnew R/E categories

Student Financial Aid SurveyStudent Financial Aid Survey

Changes will:Changes will: Distinguish between Pell and other fed Distinguish between Pell and other fed

grantsgrants Distinguish between Federal loans and Distinguish between Federal loans and

other loansother loans Implementation 2008-09Implementation 2008-09

Data collected (full-Data collected (full-time first-time time first-time

cohort)cohort)

CurrentCurrent NewNew# #

recipientrecipientss

Average $ Average $ receivedreceived

Any aidAny aid Any aidAny aid XX

Any grantAny grant XX XX

Any loanAny loan XX XX

Federal grantsFederal grants Pell grantsPell grants

Other fed grantsOther fed grantsXX

XXXX

XX

State/local State/local grantsgrants

State/local grantsState/local grantsXX XX

Institutional Institutional grantsgrants

Institutional grantsInstitutional grantsXX XX

LoansLoans Federal loansFederal loans

Other loansOther loansXX

XXXX

XX

New Financial Aid Reporting Categories

First-professional going away!First-professional going away!

Probably not in NYSED but in IPEDSProbably not in NYSED but in IPEDS

Doctoral programs will be classified as:Doctoral programs will be classified as:

Doctorate research/scholarshipDoctorate research/scholarship

Doctorate professionalDoctorate professional

Doctorate otherDoctorate other

First-professional certificates now First-professional certificates now “post-masters certificate” “post-masters certificate”

Doctorate research/scholarshipDoctorate research/scholarship

A PhD or other Doctorate A PhD or other Doctorate

Requires advanced work beyond the Requires advanced work beyond the master’s level including dissertation master’s level including dissertation or original project or original project

Examples: EdD, DMA, DBA, DSc, DA, Examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by or DM, or others, as designated by the awarding institutionthe awarding institution

Doctorate professional practiceDoctorate professional practice

Doctorate degree but not Ph.D. Doctorate degree but not Ph.D.

Completion of program provides Completion of program provides knowledge & skills for credential, or knowledge & skills for credential, or license required for professional practicelicense required for professional practice

Requires at least 6 FTE academic years of Requires at least 6 FTE academic years of study (including pre-professional)study (including pre-professional)

Some are former 1Some are former 1stst professional degrees professional degrees

Others as designated by institution Others as designated by institution

Doctorate otherDoctorate other

Doctorate degrees that do not meet Doctorate degrees that do not meet the definition of:the definition of: research/scholarship or research/scholarship or professional practiceprofessional practice

Master’s degreeMaster’s degree

Requires completion of a program Requires completion of a program requiring one or two FTE academic requiring one or two FTE academic years beyond bachelors’years beyond bachelors’

Some, such as those in Theology Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly (Mdiv, MHL/Rav) that were formerly classified as first-profession, may classified as first-profession, may require >2 FTE yrs work but will be require >2 FTE yrs work but will be classified as Masters in futureclassified as Masters in future

11stst Prof Implementation Prof Implementation

Year IC, EF C, E12

2008-09 Optional Optional

2009-10 Mandatory Optional

2010-11 Mandatory Mandatory

Proposed Finance changesProposed Finance changes

Purpose: To increase comparability Purpose: To increase comparability of finance data between public & of finance data between public & private collegesprivate colleges

Changes will improve utility of data Changes will improve utility of data and improve financial transparency and improve financial transparency of the institutionsof the institutions

GASB institutionsGASB institutions

Part A – Statement of Net AssetsPart A – Statement of Net Assets Change asset categoriesChange asset categories Plant, property, and EquipmentPlant, property, and Equipment

Report only Ending balances Report only Ending balances Definitional change to Property obtained Definitional change to Property obtained

under capital leases under capital leases

GASB institutionsGASB institutions

Part B – RevenuesPart B – Revenues Report Report locallocal operating grants and operating grants and

contracts separately from contracts separately from privateprivate operating grants and contractsoperating grants and contracts

Add line for sales and services of Add line for sales and services of educational activitieseducational activities

GASB institutionsGASB institutions

Part C – Expenses Part C – Expenses Change to resemble the FASB formChange to resemble the FASB form

Allocation of Operation and Maintenance of Allocation of Operation and Maintenance of plant (O&M)plant (O&M)

Allocation of DepreciationAllocation of Depreciation

GASB institutionsGASB institutions

Component Units will be discontinuedComponent Units will be discontinued

New race/ethnicity standardsNew race/ethnicity standards

CollectionCollection of R/E data one of R/E data one standardstandard

ReportingReporting of R/E dataof R/E data another another standardstandard

Don’t confuse the twoDon’t confuse the two colleges have to collect more R/E colleges have to collect more R/E

data than what they reportdata than what they report

DOE DOE collectioncollection standard standard

NCES NCES requiresrequires two-question format: two-question format:

1.1. Is respondent Hispanic/Latino? Y/NIs respondent Hispanic/Latino? Y/N

2.2. Respondent selects Respondent selects one or moreone or more races: races: American Indian or Alaska NativeAmerican Indian or Alaska Native AsianAsian Black or African AmericanBlack or African American Native Hawaiian or Other Pacific IslanderNative Hawaiian or Other Pacific Islander WhiteWhite

SUNY 3SUNY 3rdrd question question

Due to New York’s unique demographics, Due to New York’s unique demographics, SUNY is introducing a 3SUNY is introducing a 3rdrd question question

If Hispanic/Latino, is your background?If Hispanic/Latino, is your background? Central AmericanCentral American DominicanDominican MexicanMexican Puerto RicanPuerto Rican South AmericanSouth American Other Hispanic/LatinoOther Hispanic/Latino

HandoutHandout

DOE DOE collectioncollection standard standard Ethnicity question must come Ethnicity question must come firstfirst

Race question must read Race question must read “one or more”“one or more” instead of “all that apply”instead of “all that apply”

Standards call for self-identification of Standards call for self-identification of race/ethnicity race/ethnicity

DOE encourages institutions to allow DOE encourages institutions to allow current students and staff to re-identify current students and staff to re-identify their race and ethnicity under the new their race and ethnicity under the new standardsstandards

DOE DOE reportingreporting R/E standard R/E standard

Nonresident aliensNonresident aliens Race/ethnicity unknown Race/ethnicity unknown Hispanics of Hispanics of anyany race race For non-Hispanics only:For non-Hispanics only:

American Indian or Alaska NativeAmerican Indian or Alaska Native AsianAsian Black or African AmericanBlack or African American Native Hawaiian or Other Pacific IslanderNative Hawaiian or Other Pacific Islander WhiteWhite 2 or more races2 or more races

Other considerationsOther considerations

A person answering “Yes” to Hispanic/Latino A person answering “Yes” to Hispanic/Latino should also answer the race question even should also answer the race question even though that person is reported to IPEDS as though that person is reported to IPEDS as Hispanic/Latino only.Hispanic/Latino only.

If a person does not answer the If a person does not answer the Hispanic/Latino question but does answer the Hispanic/Latino question but does answer the race question, report that person in the race race question, report that person in the race category selected (which by default assumes category selected (which by default assumes a “No” response to the Hispanic question). a “No” response to the Hispanic question).

R/E implementation scheduleR/E implementation schedule

2008-09 and 2009-102008-09 and 2009-10 OptionalOptional

2010-112010-11 Mandatory for EF, HRMandatory for EF, HR Optional for C, E12, GRSOptional for C, E12, GRS

2011-122011-12 Mandatory all surveysMandatory all surveys

SUNY ASC implementing in 2009-10 SUNY ASC implementing in 2009-10 Guide Book and online appGuide Book and online app

CIP table being updatedCIP table being updated

CIP is an DOE taxonomy of instructional CIP is an DOE taxonomy of instructional programsprograms

CIP is used to identify “registered” CIP is used to identify “registered” programs that result in a degree, programs that result in a degree, certificate, license or certificationcertificate, license or certification

Not intended as a classification scheme for Not intended as a classification scheme for courses, but SUNY uses it as such in SIRIScourses, but SUNY uses it as such in SIRIS

Last updated in 2000; new table coming in Last updated in 2000; new table coming in 2009-102009-10

Reporting non-credit instructionReporting non-credit instruction

For many institutions, non-credit instruction For many institutions, non-credit instruction a core mission, e.g., remedial, professional, a core mission, e.g., remedial, professional, etc.etc.

IPEDS plans to collect this activity in about 5 IPEDS plans to collect this activity in about 5 yearsyears

Unduplicated counts of students will be Unduplicated counts of students will be required (including regular college students)required (including regular college students)

This reporting means Continuing Ed courses This reporting means Continuing Ed courses and students to IPEDS!and students to IPEDS!

SIRIS UpdateSIRIS Update

Implementation scheduleImplementation schedule

Most Banner campuses will implement Most Banner campuses will implement SIRIS Course, Student, & Term/Section SIRIS Course, Student, & Term/Section during 2008-09during 2008-09

Implementation schedule posted on the Implementation schedule posted on the SIRIS project website (SIRIS project website (www.suny.eduwww.suny.edu)) HandoutHandout

Non-banner campuses have more leeway Non-banner campuses have more leeway but all campuses have to implement SIRIS but all campuses have to implement SIRIS by fall 2010 due to IPEDS R/E change by fall 2010 due to IPEDS R/E change

Financial AidApplicant Student

Degree

Term/Section

CourseHuman

Resources

Space Inventory

““SIRIS”SIRIS”SUNY’s New IR SUNY’s New IR

SystemSystem

Bursar

Degree

1st Phase

2nd Phase

Existing Systems

SIRIS reporting deadlinesSIRIS reporting deadlines

Course fileCourse file Campuses submit as often as needed (needed Campuses submit as often as needed (needed

for editing “sections” reported in Term/Section)for editing “sections” reported in Term/Section)

Student fileStudent file Fall/Spring census due Oct 15Fall/Spring census due Oct 15thth/Mar 1/Mar 1stst

End of termEnd of term Fall due JanuaryFall due January Winter due MarchWinter due March Spring due JuneSpring due June Summer due SeptemberSummer due September

SIRIS reporting deadlinesSIRIS reporting deadlines

Term/SectionTerm/Section End of termEnd of term

Fall due JanuaryFall due January Winter due MarchWinter due March Spring due JuneSpring due June Summer due SeptemberSummer due September

DegreeDegree September for the prior AYSeptember for the prior AY Or, after every commencementOr, after every commencement HandoutHandout

Reporting non-credit instructionReporting non-credit instruction In SIRIS, In SIRIS, allall non-credit instruction claimed non-credit instruction claimed

for state aid must be reported in Course, for state aid must be reported in Course, Student & Term/SectionStudent & Term/Section Required fields & edits will be different for non-Required fields & edits will be different for non-

credit courses & studentscredit courses & students

SUNY will no longer accept the Excel SUNY will no longer accept the Excel spreadsheet for reporting Continuing Ed spreadsheet for reporting Continuing Ed instructioninstruction Community colleges must prepare for this Community colleges must prepare for this

change change

Eventually, all Continuing Ed will have to be Eventually, all Continuing Ed will have to be reported to IPEDS reported to IPEDS

Campus status on sending SIRIS Campus status on sending SIRIS submissionssubmissions

42 campus have sent a Course submission 42 campus have sent a Course submission to test or productionto test or production

10 campus have sent a Term/Section10 campus have sent a Term/Section

Handout Handout

New York’s P-16 InitiativeNew York’s P-16 Initiative

New York’s P-16 systemNew York’s P-16 system SED is building a state level unit record systemSED is building a state level unit record system

Almost every state has an SLDS project underwayAlmost every state has an SLDS project underway

New York’s project initially contains data on New York’s project initially contains data on students enrolled in public school and SUNY/CUNYstudents enrolled in public school and SUNY/CUNY Courses & gradesCourses & grades

Regents’ test resultsRegents’ test results

SUNY participating in prototype projectSUNY participating in prototype project Very difficult data issues between sectorsVery difficult data issues between sectors

Campuses may have to capture NY’s unique K-12 Campuses may have to capture NY’s unique K-12 ID beginning in 2009-10ID beginning in 2009-10

P-16 brings a new level of oversightP-16 brings a new level of oversight

USNY RegentsUSNY Regents

P-16 Executive CommitteeP-16 Executive Committee

Chief Data Director for P-16Chief Data Director for P-16

P-16 Advisory CommitteesP-16 Advisory Committees DataData

ResearchResearch

Nash/EdTrust UpdateNash/EdTrust Update

NASH InitiativeNASH Initiative

NASH = National Association of System HeadsNASH = National Association of System Heads Ed/Trust, Inc. is a FoundationEd/Trust, Inc. is a Foundation

Two initiatives:Two initiatives: Low-income/under represented access & successLow-income/under represented access & success

Success in math curriculum for the above groupsSuccess in math curriculum for the above groups

6 campuses participated in Math study 6 campuses participated in Math study because SUNY does not have grade data because SUNY does not have grade data centrallycentrally Albany, Brockport, Oswego, Potsdam, Hudson Valley, Albany, Brockport, Oswego, Potsdam, Hudson Valley,

and Monroeand Monroe

NASH InitiativeNASH Initiative

Cohorts tracked for 6 yearsCohorts tracked for 6 years Full & part-timeFull & part-time By gender/URM/PellBy gender/URM/Pell Baccalaureate: Fall 1999Baccalaureate: Fall 1999 Associate: Fall 2001 Associate: Fall 2001

SUNY submits this data every year until 2015SUNY submits this data every year until 2015 SUNY is collecting campus Pell files SUNY is collecting campus Pell files

Baccalaureate 1999-2000 forwardBaccalaureate 1999-2000 forward Associate 2001-02 forwardAssociate 2001-02 forward Now on annual calendar of data submissionsNow on annual calendar of data submissions

HandoutHandout

Teacher EducationTeacher Education

Teacher Certification Examination DatabaseTeacher Certification Examination Database

SUNY is behind on releasing TCED release #3SUNY is behind on releasing TCED release #3 Program completers through 2006-07Program completers through 2006-07

Exam scores through Aug 2008Exam scores through Aug 2008

Campus IR gatekeepers of CDs containing protected Campus IR gatekeepers of CDs containing protected datadata

Execute non-disclosure agreement with faculty & staff Execute non-disclosure agreement with faculty & staff before releasing disc 2before releasing disc 2

Discs 1 & 3 may be released for analysis purposes to Discs 1 & 3 may be released for analysis purposes to anyone who has a need to knowanyone who has a need to know

SED ready to release TEACH (certifications) data SED ready to release TEACH (certifications) data to campuses – SUNY hasn’t had time to use itto campuses – SUNY hasn’t had time to use it

National Postsecondary Student National Postsecondary Student Aid StudyAid Study

National Post-secondary Student Aid National Post-secondary Student Aid Study (NPSAS 98)Study (NPSAS 98)

Campuses are making good progressCampuses are making good progress

HandoutHandout

A few campuses refused to participateA few campuses refused to participate

National Community College National Community College Benchmark ProjectBenchmark Project

Community College Benchmarking Community College Benchmarking Project (NCCBP)Project (NCCBP)

About half of the 25 CCs that are About half of the 25 CCs that are participating submitted data – participating submitted data – Good Work!Good Work! HandoutHandout

The other colleges have until July The other colleges have until July 88thth to submit data! to submit data!

System-wide surveysSystem-wide surveys

NSSE/CCSSENSSE/CCSSE State Operated campuses completed NSSE State Operated campuses completed NSSE

Spring 2008Spring 2008

Community Colleges to administer Spring 2009Community Colleges to administer Spring 2009

Part of strengthened campus-based assessmentPart of strengthened campus-based assessment

SUNY pays but only every third yearSUNY pays but only every third year

SOSSOS State Operated campuses Spring 2009State Operated campuses Spring 2009

Community Colleges Spring 2010Community Colleges Spring 2010

The End