IPP Implementation Overview - Bureau of the Fiscal … · IPP Implementation Overview Fiscal...
Transcript of IPP Implementation Overview - Bureau of the Fiscal … · IPP Implementation Overview Fiscal...
Invoicing as part of the Payments Lifecycle
▸ Treasury made 26.5M vendor payments valued at $815B in FY 2016.Consider: The interaction between private business and their government.
▸ Vendor payments are among most expensive payment transactions. Consider: The full end-to-end process from initiation to settlement.
▸ Vendor payment process often discards valuable data.Consider: The accompanying information is vital for financial control and transparency reporting.
▸ Opportunities to improve efficiency of overall payment process.Consider: Potential government savings from standardization and common solutions estimated at over $100M annually.
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IPP Overview▸ The Invoice Processing
Platform (IPP) is a Web-based system that more efficiently manages government invoicing from PO to payment notification
IPP is Proven to Work
▸ Live since November 2007▸ 81 agencies use IPP▸ 20 agencies currently implementing or pending ▸ 110,000 vendor organizations▸ In 2016 IPP processed over 422,680 invoices valued
at $24.5B and provided notification of 5 million payments
▸ SSAE 16 – IPP has received an unqualified opinion on operational controls for three years in a row
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16 of the 24 CFO Act agencies have fully committed to IPP!
Extent of Agency Adoption
IPP16
Other2
Blended2
Undecided4
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DoDEnergy
DOTVA
DOCDOLHHSOPM
DHSDOIDOJEDEPAGSAHUDNASANRCNSFSBASSAStateTreasuryUSAIDUSDA
OMB Considerations
▸ OMB released memo M-15-19 on July 17, 2015
“Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing”
– Directs all agencies and Federal Shared Service Providers (FSSP) to implement full electronic invoicing for federal procurements by end of FY2018
– https://www.whitehouse.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf
▸ OMB considering e-invoicing and procurement data standards
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IPP Benefits
Saves taxpayer dollars
Improves financial management
Makes it easier to conduct business
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Saves Taxpayer Dollars
Saves money▸ Available at no charge to you and
your vendors▸ Helps you avoid Prompt Payment
penalties and capture early payment discounts
Saves time▸ You don’t have to manually handle
paper invoices▸ Frees your staff from data entry,
error correction and reconciliation▸ Reduces phone calls and e-mails
from vendors
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Improves Your Financial Management
▸ Increased controls help you avoid improper payments and prevent overbilling
▸ Let’s you use fewer resources to comply with the Prompt Payment Act
▸ Promotes standard process to manage government invoices
▸ Supports Treasury and OMB initiatives, such as the Shared First
▸ Complies with relevant Federal standards (e.g. FAR) requirements
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Makes it Easier to Conduct Business
▸ Provides a consolidated view of all transactions in one place
▸ Supports your agency’s business rules
▸ Compatible with your existing business systems
▸ Controls vendor access to transactions with a secure platform outside your core financial system
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Services Provided with IPP ProgramIPP and all related services provided by Treasury at no charge
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Secure hosting (TWAI) and
disaster recoveryImplementation
support
Vendor enrollment and
payment notification
Training (train the trainer)
System enhancements and upgrades
Implementation Project Overview▸ Phase I – IPP outreach:
APA and kickoff
▸ Phase 2 – Planning: Discovery, Requirements Definition and Design
• Benchmarking• Data communications plan• Vendor management• Interface program requirements and design• Active roles • Training administrators
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Implementation Overview (cont.)▸ Phase 3 – Executing:
Build and Test• QA Disburser setup• Implement data connectivity to TWAI• Test interfaces and communications• Train agency trainers• Guide production setup
▸ Phase 4 – Monitor and Control: Production Setup and Go-Live
▸ Phase 5 – Project Closing• Lessons learned• Documentation
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Project Roles▸ IPP Project Roles
– AIT Team Lead• Assist with IPP configuration and setup
– AIT Trainer• Train the trainer
▸ Agency Project Roles– Project Manager
• Project Schedule, Status, Weekly Meetings– Technical Lead
• Assist with file creation – Primary Administrator
• Responsible for user setup and options
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Implementation Considerations
▸ Plan the project and select IPP features for control of the standard application
▸ Establish IPP users and identify roles
▸ Process the Extended Master Vendor Lists (XMVL) and enrollment file. Plan vendor “outreach”
▸ Select workflow configurations (optional module)
▸ Define interface programming at the agency
▸ Plan and test communications
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Agency Project Success Planning▸ Executive/management support is critical
▸ Staff and leadership must be available, especially during testing and go-live
▸ Agency staff must realize reading and some study of user guides is required
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IPP Contacts
▸ Peter MooreU.S. Treasury Bureau of the Fiscal Service(202) [email protected]
▸ Pavita MurthiU.S. Treasury Bureau of the Fiscal Service(202) [email protected]
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