IPAC 2012 in NEW ORLEANSHosted by Louisiana State University

andCenter for Advanced Microstructures and

Devices

(CAMD)

Presented by Victor Suller (CAMD Director for Accelerators)

Conference dates

May 20 - 25

2012Sunday thru Friday

Convention Center

Nearest hotels

Conference Chair – Victor Suller (CAMD)Scientific Program Chair – Jeff Corbett (SSRL)Local Organizing Committee Chair – Kevin Morris (CAMD Head of Mech/Vacuum)

Conference Organization

Industry Exhibition Toby MillerPoster Sessions Daren LauneyIT & Web Paul Jines + 2Administrator Craig StevensEditor Kathy Ayberger (ANL)Companion Program Mel DockeryAdvisors Chris Petit-Jean “” Marion White (ANL) “” Steve Holmes (FNAL)

360 Poster boards85 Industry booths64 Coffee tables384 Chairs

Bank account is now set up with a loan from IEEE

Draft budget has been approved by the sponsors:-IEEE Nuclear & Plasma Sciences Society;American Physical Society DPB;

May 06 2009 IPAC2012 Budget Estimate

INCOME Heads $IEEE early registration @ $475 200 95,000IEEE late registration @ $550 75 41,250Full early registration @ $525 525 275,625Full late registration @ $600 200 120,000Students/retirees/single days @ $200 200 40,000

Subtotal 1200 571,875

Industrial Exhibitors @ $ 3,250 60 195,000One full and one part registration each

Subtotal 195,000

Institutional Sponsorships 25,000Companion Banquet tickets 250 x $100 25,000IEEE/APS loan 50,000

Total Income 866,875

EXPENDITURERegistration Expenses 10,000

Badges 3,000Promotion Announcement and posters 5,000

Industrial exhibition Booth rental and decoration 37,500Technical digest Conference booklet 10,000

Abstracts memory stick 5,000Proceedings CD Rom 10,000

Shipping 5,000Conference local Audio/visual 75,000

Signs 10,000On-site temps 15,000Security 25,000Medical service 10,000Convention center rent 40,000Poster boards and drapery 10,000

Food and Beverage Reception 40,000Banquet 150,000Cofee breaks 50,000

Conference admin Credit card fees 5,000Bank fees 1,000Student grants 50,000Accelerator awards prizes 10,000Insurance 10,000Print/copying 10,000Postage 2,500Office supplies 5,000Staff travel 15,000Computer rental 10,000

Committee Dinner & meetings 20,000Social event 5,000

Audit Fees 0.6% 4,000Loan Repayment 50,000

Future Conference Expenses 20,000Miscellaneous Misc expenses 15,000

Total Expenses 743,000

Management Reserve 123,875

New Orleans is a great conference venuewith excellent facilities

We are anticipating a successful conference

1,000,000 sq ft of sub-dividable exhibition space

We need 75,000 sq ft for combined posters and Industry Exhibition

New Orleans Hotels

30,000 hotel rooms from economy to luxury20,000 rooms within 10 minutes walkMajor hotels quote $120 to $200

Convention Center

The nearby French Quarter is world famous for Jazz, live entertainment and fine dining

New Orleans Dining and Entertainment

Companion Tours

City Tours (French Quarter, Garden District)

River boats

Art Galleries

Antiques

Jazz/Cajun Music

Swamp Tours

Plantation HomesCivil War

Wildlife

308 Poster boards96 Industry booths55 Coffee tables330 Chairs

An example of exhibition space showing dividing walls

Where are New Orleansand

Baton Rouge?

New Orleans on the Mississippi river

Baton Rouge is 1 hour from New Orleans

Facts and figures about Louisiana State University

9 Senior Colleges, 4 Schools, Several Centers, Institutes

Founded in 1853 in Baton Rouge

30,000 students, (1600 International)

5000 Graduate students1200 Full time Faculty and 3,000 Staff

New Orleans has Excellent Facilities

Convention CenterHotelsInternational AirportRestaurantsEntertainmentCulture

Centrally located. Large capacity (25,000). Comprehensive facilities

New Orleans Convention Center

Facts and Figures about CAMD

CAMD Synchrotron Light SourceCommissioned 199215 BeamlinesAbout 50 Staff

1.3 GeV 4 cell Chasman-Green55.2 m circumference; emittance 150 nm.rad250+ mA; Injection 200 MeVWiggler 7 Tesla

CAMD electron storage ring