INVITATION TO BID ITB #20-013 OTC Single Station Arc ... 20-013 OTC...RFP 20-013 OTC Single Station...

RFP 20-013 OTC Single Station Arc Welding Robot 1

INVITATION TO BID ITB #20-013 OTC Single Station Arc Welding Robot

Date Issued: January 23, 2020

Daytona State College is seeking bids to acquire an OTC Single Station Arc Welding Robot for the Welding Technology Program in the School of Workforce. Details and requirements needed by the College are provided herein.

Notice is hereby given that sealed bids will be received in the Purchasing Office, Building 1100, Room 122, 1100 Willis Avenue, Daytona Beach, FL 32114 until February 18th, 2020 by 2:00 p.m. Eastern Standard Time (EST) and bid opening will take place in Building 1100, Room 123.

Direct inquiries to: Stephanie Mims

Purchasing Agent Email: [email protected] Telephone Number: (386) 506-3570

Fax Number: (386) 506-4289 USPS Mail To: Daytona State College Attn: Stephanie Mims PO Box 2811 Daytona Beach, Florida 32120-2811 FedEx, UPS or Personal Building 1100, Room 122

Delivery to: 1100 Willis Avenue Daytona Beach, FL 32114

Upon receipt of this proposal document, any and all communications regarding this proposal must be made only to the Purchasing Office as noted above. Any violation of this condition could result in proposal disqualification.

This is a Sealed Bid - Fax replies will not be accepted.

Daytona State College operates in accordance with the State of Florida Sunshine Laws.

Questions regarding this ITB must be submitted to the identified contact person via email by January 30th, 2020 by 5:00 p.m. (EST). All inquiries with responses will be made available to all proposers on an equal basis without prejudice via email and on the Daytona State College website.

mailto:[email protected]


Table of Contents

Invitation to Bid ............................................................................................................................................................................................................. 1

Table of Contents ......................................................................................................................................................................................................... 2

General Conditions ...................................................................................................................................................................................................... 3

Other Requirements and Conditions ................................................................................................................................................................. 7

Insurance Coverage ...................................................................................................................................................................................... 10

Invitation to Bid .......................................................................................................................................................................................................... 11

Specifications................................................................................................................................................................... ................... 11

Bid Submission Requirements ............................................................................................................................................................................ 11

Timeline .......................................................................................................................................................................................................................... 12

Required Forms .......................................................................................................................................................................................................... 13

Attachment A...........................................................................................................................................................................................................23


General Conditions DEFINITIONS: “College” refers to Daytona State College. “Bidder” refers to the dealer, manufacturer, contractor, or business organization submitting a proposal to the College in response to this Invitation to Bid. “Vendor” refers to the dealer, manufacturer, contractor, or business organization that will be awarded a contract pursuant to the terms, conditions and quotations of the proposal. “Bidder” and “Vendor” will be used interchangeably. “Proposer” and “Bidder” may be used interchangeably throughout this document. “Proposal” and “Bid” may be used interchangeably throughout this document. AWARDS: As the best interest of the College may require, the right is reserved to make award(s) by individual item, group of items, all or none or a combination thereof; to reject any and all bids or waive any minor irregularity or technicality in bids received. The College also reserves the right to make awards to one, or more, vendors based upon the recommendations of the evaluation committee. COSTS: The College is not liable for any costs incurred by a bidder in responding to this RFP, including those for presentations, when applicable. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder’s risk. In case of mistake in extension, the unit price will govern. BIDS: Bids not submitted as provided herein shall be rejected. All bids are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. ELECTRONIC BIDS: All bid sheets and forms must be executed and submitted. It is the sole responsibility of the bidder to deliver the bid via electronic means on, or before, the closing hour and date indicated. CLARIFICATION/CORRECTION OF BID ENTRY: The College reserves the right to allow for the clarification of questionable entries and for the correction of obvious mistakes. PRICES, TERMS and PAYMENT: Firm prices shall be quoted, typed or printed in ink, and includes all packaging, handling, shipping charges and delivery to the destination shown herein. DISCOUNTS: Bidders are encouraged to reflect cash discounts in prices quoted. Bidders may offer a cash discount for prompt payment; however, discounts for less than 30 days will not be considered in determining the lowest net cost for proposal evaluation purposes. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. EXECUTION OF BID: Bids must contain a signature or electronic signature of an authorized representative in the space provided on the bid submittal form. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the correct figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. TAXES: The College does not pay sales taxes on direct purchases of tangible personal property. Do not include these items on invoices. See exemption number on face of purchase order. Exemption does not apply to purchases of tangible personal property made by contractors who use the tangible personal property in the performance of contracts for the improvement of state-owned real property as defined in Chapter 192 F.S.


BID OPENING: Shall be public, at the address indicated on the ITB document, on the date and at the time specified on the bid form. It is the bidder’s responsibility to assure that the bid is submitted by the proper time of the opening. Bids not submitted by the date and time specified will not be considered. Bids by fax or telephone will not be accepted. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the new, current model in production available at the time of this bid. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act and any standards there under. Failure to comply with the condition will be considered as a breach of contract. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. FREIGHT TERMS: All goods will be delivered F.O.B. Daytona State College, Central Receiving Department, 1100 Willis Avenue, Daytona Beach, Florida 32114. SAMPLES: Samples of items, when required, must be furnished free of expense, on or before ITB opening time and date, and if not destroyed by testing may, upon request, be returned at the bidder’s expense. Each individual sample must be labeled with the bidder’s name, manufacturer's brand name and number, ITB number and item reference. Request for return of samples shall be accompanied by instructions which include shipping authorization and name of carrier and must be received with your bid. If return instructions are not received with the bid, the commodities shall be disposed of by the College. PAYMENT: Payment will be made by the College after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. All invoices shall bear the purchase order number. Payment for partial shipments shall not be made unless specified in the bid. Failure to follow these instructions may result in a delay in processing invoices for payment. In addition, the purchase order number must appear on bills of lading, packages, cases, delivery lists and correspondence. INTERPRETATIONS: Any questions concerning conditions and specifications shall be emailed to [email protected] by January 30th, 2020 by 5:00PM Eastern Standard Time (EST). Inquiries must reference the date of ITB opening and ITB number. Failure to comply with this condition will result in bidder waiving his right to dispute the ITB conditions and specifications. DELIVERY: Unless actual date of delivery is Specified (or if specified delivery cannot be met), show number of days required to make delivery after receipt of purchase order. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, unless otherwise specified. SEALED DOCUMENTS: Bid submissions are only visible to the College’s Purchasing Department. The College reserves the right to share specific documentation to individuals assisting with or partaking in the bid evaluation process. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director, or agent who is also an employee of Daytona State College. Further, all bidders must disclose the name of any employee who owns, directly or indirectly, an interest in the bidder’s firm or any of its branches. The bidder shall not compensate, in any manner, directly or indirectly, any officer, agent, or employee of the College for any act or service that he/she may do, or perform for, or on behalf of any officer, agent or


employee of the bidder. No officer, agent, or employee of the College shall have any interest, directly or indirectly, in any contract or purchase made, or authorized to be made by anyone for, or on behalf of the College. The bidder shall have no interest and shall not acquire any interest that shall conflict in any manner or degree with the performance of the services required under this ITB. MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS: Any manufacturers' names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specification for any items(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and number. Bidder shall submit with his bid, cuts, sketches, descriptive literature, and complete specifications. The bidder shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Reference to literature submitted with a previous bid will not satisfy this provision. Bids that do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to quote an alternate brand will be received and considered in complete compliance with the specifications as listed on the bid form. PURCHASES BY OTHER ENTITIES: With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other community colleges, state universities, district school boards, political subdivisions, or state agencies with the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the bid/proposal solicitation as provided in State Board of Education Rule 6A-14.0734(2)(d). ADDITIONAL QUANTITIES: The College reserves the right to acquire additional quantities at the prices quoted in this invitation. If additional quantities are not acceptable, the bid sheets must note: For Specified Quantity, Only. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the ordering agency, unless loss or damage results from negligence by the ordering agency. SERVICE AND WARRANTY: Unless otherwise specified, the bidder shall define any warranty service and replacements that will be provided during and subsequent to performance of this contract. Bidders must explain on an attached sheet to what extent warranty and service facilities are provided. LEGAL REQUIREMENTS: Applicable provisions of all Federal, State, county and local laws, and of all ordinances, rules, and regulations shall govern development, submittal and evaluation of all bids received in response hereto and shall govern any and all claims and disputes which may arise between person(s) submitting a ITB response hereto and the College by and through its officers, employees and authorized representatives, or any other person, natural or otherwise; and lack of knowledge by any bidder shall not constitute a cognizable defense against the legal effect thereof. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications by appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in the ITB and/or purchase order may result in bidder being found in default in which event any and all procurement costs may be charged against the defaulting contractor. Any violation of these stipulations may also result in the supplier's name being removed from the vendor mailing list. ADVERTISING: In submitting a bid, bidder agrees not to use the results there from as a part of any commercial advertising.


DISPUTES: In case of any doubt or difference of opinion as to the specifications, equivalent products, or items to be furnished here under, the decision of the College shall be final and binding on both parties. PATENTS AND ROYALTIES: The bidder, without exception, shall indemnify and save harmless the College and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted materials. PROTEST: “Failure to file a protest within the time prescribed in S. 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.” All protests must be delivered to the attention of the Purchasing Manager, Purchasing Department, 1100 Willis Avenue, Daytona Beach, Florida 32114 within the time prescribed in Chapter 120, Florida Statutes to be considered valid. ASSIGNMENT: Any Purchase Order issued pursuant to this invitation and the moneys which may become due hereunder are not assignable except with the prior written approval of the College. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed that necessitate alteration of material, quality, workmanship or performance of the items offered on this bid prior to their delivery, it shall be the responsibility of the successful bidder to notify the College in writing at once, indicating the specific regulation which required an alteration. The College reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no expense to the College. CONSORTIUM PURCHASE: When an ITB is issued on behalf of a consortium, prices shall be F.O.B., Ordering Institution address. Invoices shall be delivered to the Institution placing the order unless otherwise stated. STATE LICENSING REQUIREMENT: All entities defined under Chapters 607, 608, 617 or 620, Florida Statutes, seeking to do business with the College shall be on file and in good standing with the State of Florida’s Department of State. LIABILITY: The supplier shall hold and save the College, its officers, agents and employees harmless from liability of any kind in the performance of this contract. RETENTION OF RECORDS: Contractor agrees to retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertaining to any contract resulting from this ITB for a period of five (5) years. Copies of all records shall be made available to the College upon request. All invoices and documentation must be clear and legible for audit purposes. Documents must be retained by contractor within the State of Florida at an address to be provided, in writing, to the College within 30 days of the contract execution. Any records not available at the time of an audit will be deemed unavailable for audit purposes. The contractor will cooperate with the College to facilitate the duplication and transfer of any said records or documents during the required retention period. The contractor shall inform the College of the location of all records pertaining to the contract resulting from this ITB and shall notify the College by certified mail within ten (10) days if/when the records have been moved to a new location. PUBLIC ENTITY CRIME INFORMATION STATEMENT: All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or


services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.” AUDIT RECORDS: The contractor agrees to maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expenditure of funds provided by the College under any contract resulting from the ITB, and agrees to provide a financial and compliance audit to the College or to the Office of the Auditor General and to ensure that all related party transactions are disclosed to the auditor. The contractor agrees to include all record keeping requirements on all subcontracts and assignments related to the contract resulting from this ITB. PUBLIC RECORD LAW: Any material submitted in response to this ITB (except trade secrets as defined in s. 812.081, FS) will become a public document pursuant to Section 119.07, F.S. This includes material which the responding bidder might consider to be confidential or proprietary a trade secret. Any claim of confidentiality is waived upon submission, effective after opening pursuant to Section 119.07. Contractor’s refusal to comply with this provision shall constitute sufficient cause for termination of the contract resulting from this ITB. AMERICANS WITH DISABILITIES ACT: The contractor shall comply with the Americans with Disabilities Act. In the event of the contractor’s non- compliance with the non-discrimination clauses of the Americans with Disabilities Act, or with any other such rules, regulations or orders, any contract resulting from this ITB may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts. ANTI-DISCRIMINATION CLAUSE: The non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex or national origin, and the implementing rules and regulations provided by the Secretary of Labor are incorporated herein. UNAUTHORIZED EMPLOYMENT OF ALIEN WORKERS: The College does not intend to award publicly funded contracts to those entities or affiliates who knowingly employ unauthorized alien workers, constituting a violation of the employment provisions as determined pursuant to Section 274A of the Immigration and Nationality Act. DISCRIMINATORY VENDOR’S LIST: Any entity or affiliate who has been placed on the Discriminatory Vendors List may not submit a bid to provide goods or services to a public entity, may not be awarded a contract or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity and may not transact business with any public entity. Other Requirements and Conditions INSURANCE REQUIREMENTS: During the Contract term, the Contractor at its sole expense shall provide commercial insurance of such a type and with such terms and limits as required by the Contract. Providing and maintaining adequate insurance coverage is a material obligation of the Contractor. The limits of coverage under each policy maintained by the Contractor shall not be interpreted as limiting the Contractor’s liability and obligations under the Contract. All insurance policies shall be through insurers authorized or eligible to write policies in Florida. The Certificate of Insurance must be provided to the College prior to the commencement of any work. PROPOSED RULES FOR WITHDRAWAL: A submitted bid may be withdrawn prior to the bid opening date.


REJECTION OF BIDS: The College may reject any and all bids not meeting mandatory responsiveness requirements, which include terms, conditions or requirements that must be met by the bidder to be responsive to this ITB. These responsiveness requirements are mandatory. Failure to meet these responsiveness requirements may cause rejection of the bid. In addition, the College may reject any or all bids containing material deviations. Any bid rejected for failure to meet mandatory responsiveness requirements will not be reviewed. PROPOSAL INQUIRIES: The bidder may examine this ITB to determine if the College's requirements are clearly stated. If there are any requirements that restrict competition, the bidder may request to the College that the specifications be changed. The bidder that requests changes to the College's specifications must identify and describe the bidder’s difficulty in meeting the specifications, must provide detailed justification for a change, and must recommend changes to the specifications. Requests for changes to this ITB must be received within 72 hours of initial posting of the ITB documents. Bidder’s failure to request changes shall be considered to constitute bidder’s acceptance of the specifications. The College shall determine what changes to this ITB shall be acceptable to the College. If required, the College shall issue an addendum reflecting the acceptable changes to this ITB which shall be provided to all bidders via email in order that all bidders shall be given the opportunity of proposing to the same specifications. ADDENDA: All notifications of addenda and or updates to this ITB will be posted to the College’s Purchasing web page at: http://www.DaytonaState.edu/bussvcs/bids.html PRE-DECISION DISCUSSIONS: Any discussion by the bidder with any employee or authorized representative of the College involving bid information occurring after the bids are opened and prior to the posting of the recommended award may result in the rejection of that bid. VERBAL INSTRUCTIONS: No negotiations, decisions, or actions shall be initiated or executed by the bidder as a result of any discussions with any College employee. Only those communications that are in writing from the College's Purchasing staff identified in this ITB shall be considered a duly authorized expression on behalf of the College. Only communications from the bidder's representative that are posted and acknowledged will be recognized by the College as duly authorized expressions on behalf of the bidder. Any oral information received from any Daytona State College staff member will not alter or change this ITB. POSTING OF RECOMMENDED AWARD: The recommended award may be reviewed on the College’s web page at http://www.DaytonaState.edu/bussvcs/bids.html INCLUSION OF SUPPORTING DOCUMENTS: All those submitting sealed replies in response to this Invitation to Bid understand that the ITB document, the sealed reply, and all documents and/or materials represented shall be a complete record and shall be included in the final contract. TERMINATION AT WILL: The Contract resulting from this ITB may be terminated by either party upon no less than sixty (60) calendar days' notice, without cause, unless a lesser time is mutually agreed upon by both parties. Notice shall be delivered by certified mail (return receipt requested), by other method of delivery whereby an original signature is obtained, or in-person with proof of delivery. AVAILABILITY OF FUNDS: The obligations of the College under this award are subject to the availability of funds lawfully appropriated annually for its purposes by the Legislature of the State of Florida. TRAVEL EXPENSES: The College shall not be responsible for the payment of any travel expense for the Contractor which occurs as a result of the Contract resulting from this ITB.

http://www.daytonastate.edu/bussvcs/bids.html

http://www.daytonastate.edu/bussvcs/bids.html


SUBCONTRACTORS: The Bidder is fully responsible for all work performed under the Contract resulting from this ITB. The bidder may, upon receiving prior written consent from the College's Purchasing Director, enter into written subcontract(s) for performance of certain of its functions under the Contract. No subcontract, which the bidder enters into with respect to performance of any of its functions under the Contract, shall in any way relieve the bidder of any responsibility for the performance of its duties, including any and all liabilities that may arise out of the subcontractor's work related to the project. All payments to subcontractors shall be made by the bidder. FORCE MAJEURE: Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under the Contract resulting from this ITB or interruption of performance resulting directly or indirectly from acts of God, accidents, fire, explosions, earthquakes, floods, water, wind, lightning, civil or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, strikes, or labor disputes. SUBSTITUTION OF KEY PERSONNEL: In the event the successful bidder desires to substitute any key personnel submitted with his/her bid, either permanently or temporarily, the College shall have the right to approve or disapprove the desired personnel change in advance in writing. SEVERABILITY: The invalidity or unenforceability of any particular provision of the Contract resulting from this ITB shall not affect the other provisions hereof and the Contract resulting from this ITB shall be construed in all respects as if such invalid or unenforceable provision was omitted, so long as the material purposes of the Contract resulting from this ITB can still be determined and effectuated. GOVERNING LAW AND VENUE: Any Contract resulting from this ITB is executed and entered into in the State of Florida, and shall be construed, performed and enforced in all respects in accordance with the laws, rules and regulations of the State of Florida. Any action hereon or in connection herewith shall be brought in Volusia County, Florida. PUBLIC MEETING NOTIFICATION: All meetings to judge and/or evaluate this solicitation or to make recommendations for award are held in strict compliance with Florida Statutes as they pertain to Government in the Sunshine regulations. All meetings are fully open to all bidders as well as the public at-large. PRE-PROPOSAL CONFERENCE: Failure to attend a mandatory pre-bid conference will result in your bid being considered non-responsive. ONLINE PROCUREMENT: CS/SB 0350: Authorizes district school boards, Florida College System institution boards of trustees and university boards of trustees to make purchases through an online procurement system, electronic auction service, or other efficient procurement tool; requires each district school board and Florida College System institution board of trustees to review the purchasing agreements and state term contracts available through the Department of Management Services before purchasing nonacademic commodities and services; requires each bid specification for nonacademic commodities and services include a statement that the purchasing agreements and state term contracts have been reviewed.


Insurance Coverage

1. Insurance The CONTRACTOR shall bear the full and complete responsibility for all risk of damage or loss of equipment, products or money resulting from any cause whatsoever and shall not penalize COLLEGE for any losses incurred in association with this Contract.

1.1. The CONTRACTOR shall procure and maintain, through the term of this Contract insurance

coverage reflecting at a minimum, the limits and coverage required by the COLLEGE and Florida Statutes.

1.1.1. Prior to execution of this Contract, the CONTRACTOR shall provide a Certificate of

Insurance for such coverage to the COLLEGE for approval, indicating the producer, insured, carrier’s name and BEST rating, policy numbers and effective and expiration dates of each type of coverage required. The Certificate of Insurance shall be signed by the insurance carrier’s authorized representative and shall identify the COLLEGE as added insured as required.

1.2. All insurers must be qualified to lawfully conduct business in the State of Florida. Failure of

the COLLEGE to notify the CONTRACTOR that the certificate of insurance does not meet the Contract requirements shall not constitute a waiver of the CONTRACTOR’S responsibility to meet the stated requirements. In addition, receipt and acceptance of the certificate of insurance by the COLLEGE shall not relieve the CONTRACTOR from responsibility for adhering to the insurance limits and conditions of insurance required within this Contract. Misrepresentation of any material fact, whether intentional or not, regarding the CONTRACTOR’S insurance coverage, policies, or capabilities, may be grounds for termination of the Contract as determined solely by the COLLEGE. This paragraph shall survive the expiration or termination of the Contract.

1.3. All Policies must be Occurrence Form only. "Claims made" insurance policies are not acceptable.

1.4. All policies should have Best Rating of A-/VI or better. 1.5. Policies other than Worker's Compensation shall be issued only by companies which maintain

a Rating of A- or better and a Financial Size Category of VI or better according to the A.M. Best Company.

1.6. Policies for Worker's Compensation may be issued by companies authorized as a group self-insurer by Florida Statute 624.4621, formerly 440.57.

1.7. CONTRACTOR shall furnish COLLEGE with certificates of insurance which shall include a provision that policy cancellation, non-renewal or reduction of coverage will not be effective until at least sixty (60) days written notice has been made to COLLEGE.

1.8. CONTRACTOR shall include COLLEGE as an additional insured on the General Liability, Automobile Liability, and Excess Umbrella policies.

1.9. The CONTRACTOR, at its cost, must provide acceptable evidence of compliance with the worker's compensation insurance requirements of the State of Florida. In the event that the CONTRACTOR fails to maintain and keep in force the insurance and Worker’s Compensation coverage as herein provided, COLLEGE shall have the right to terminate the Contract.


Invitation to Bid Daytona State College was authorized by the 1957 Florida Legislature and became the state’s first comprehensive community college. Today, the College has evolved from a small campus into an academically supervised multi-campus institution providing educational and cultural programs. Daytona State College has fostered a tradition of excellence in academics and service to a growing community. Daytona State College now serves more than 27,000 students annually. Daytona State provides quality, affordable job training, personal enrichment, and academic programs to educate and to empower individuals and promote economic development. As a comprehensive public college committed to open access, student learning and success, Daytona State College provides personalized attention to students, embraces diversity, and uses innovation to enhance teaching and learning. The College seeks to acquire an OTC Single Station Arc Welding Robot for the Welding Technology Program in the School of Workforce. Implementation and training will be required as part of this bid. It is also requested that the bidder list any special requirements for delivery or installation and provide the lead time for delivery of equipment. Specifications (See ‘Attachment A’ of this ITB) Bid Submission Requirements One (1) bid marked “Original”, one (1) copy and one (1) electronic copy (via USB flash drive in PDF) must be received in the Purchasing Department until Tuesday, February 18th, 2020 by 2:00 PM EST on the date specified in the Timeline section of this ITB. Please direct completed proposals (paper and electronic) to: Daytona State College Attn: Purchasing Manager 1100 Willis Ave. Daytona Beach, Florida 32114-2819 Withdrawal of bids will be accepted until the bid submission time and date stated above. No bids may be withdrawn after the deadline. Bids shall be irrevocable for 180 days following the bid due date. Bids will be assumed to be competitive, subject to due diligence and negotiations. Omissions, evasions, alterations, additions, or irregularities of any kind may constitute sufficient cause for rejection of a bid without further consideration. Daytona State College is not liable for interpretations and misinterpretations or other errors or omissions made by the bidder in responding to this ITB. The following separate documents should also be submitted as attachments to the bid:

Tab A – Specifications and Warranty Information: Provide a list of equipment specifications and include warranty information to exceed or match 3 years. Tab B – Implementation and Training: Provide a detailed description of all implementation and training for equipment. Also, include example training materials and user manuals. (continued on next page)


Tab C – Customer Service and Support: Provide a detailed description of customer service and support services that will be provided to the College. Tab D – Required Documents (see page 13 of this ITB)

Timeline This section lists the key events associated with this ITB. There will be no pre-bid conference for this ITB. All bid openings are held in strict compliance with Florida sunshine statutes and are held on the date and time in the building and room indicated. Schedule changes, when required, will be indicated here. Meetings will be held at Daytona State College, Purchasing Department, 1100 Willis Avenue, Daytona Beach, Florida 32114 unless otherwise indicated. Bid openings will be held in the Purchasing Department’s Conference Room, 1100 Willis Avenue, Daytona Beach, Florida 32114, Building 1100, Room 123 unless otherwise specified.

Note: The timeline is an estimate, as of the post date of this bid, of the events that will take place. Changes to this timeline will be made available via addenda prior to the Bid submittal.

Key Events Date Time

Invitation to Bid (ITB) – Release Date January 23, 2020 N/A Deadline for proposers to submit questions via email to [email protected] January 30, 2020 5:00PM EST Answers to bidders’ questions posted to the College Purchasing website (estimate only) February 4, 2020 N/A

Due date for proposals & proposal opening February 18, 2020 2:00PM EST

Notice of Intent to Award February 19, 2020 N/A


Required Forms Required Forms will follow this page.

BID REPLY SHEET

RFP 20-013 OTC Single Station Arc Welding Robot

Item Description Equipment Price USD $

Implementation & Training USD $

Installation USD $

Delivery to ATC Campus: 1770 Technology Blvd, Daytona Beach, FL 32117

Mfr. Warranty meet or exceed 3 years

Grand Total w/ Steel Welding Torch Package USD $

Grand Total w/ Aluminum Welding Torch Package USD $

OTC Single Station FD-V8 WB-P400 Lab Weld Cell w/ Common Base, Safety Fence, & Manual Access Gate $ $ $ $

$ $

Part Number & Description if quoting an equivalent:

Bidder: (Print or Type Company/Partnership/Individual Name) By: (Signature of Authorized Representative) Name: (Print or Type of Representative) Title: (Print of Type of Representative)

Delivery time stated after receipt of Purchase Order: days All equipment to be priced FOB Destination, freight prepaid and included in the Unit Price. Specifications and Warranty information to be provided in bid. Payment terms shall be Net 30 Days unless bidder proposes discount terms for prompt payment. Required Delivery Date: Sixty (60) days or sooner after receipt of purchase order. If there is other information you would like to provide that is pertinent to this bid, please mark it “Additional Information” and include it with your bid response.

IMPORTANT: This bid reply sheet is the only pricing format acceptable. Bidder must submit pricing using this form. The College will not accept bid responses on any other form.

This is to certify that I (authorized representative) have read and understood the terms, conditions, specifications and other instructions contained in this ITB, and further, that the items of materials and/or services rendered do meet minimum specifications set forth in this Invitation. I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or persons submitting a bid for the same materials, supplies, or equipment and is in all respect fair and without collusion or fraud. I agree to abide by all conditions of this request and certify that I am authorized to sign this bid for the proposer.

ITB 20-013 Arc Welding Robot

Bid Submittal Form

Company Name:

Bidding As: Corporation Individual Other (explain)

Address:

City: State: Zip Code

Telephone: Fax: Email:

Representative Title:

Signature:

Proposer Name: Formerly:

Mailing Address:

City, State, Zip:

Street Address:

City, State, Zip:

Contact Person: Title:

E-mail Address: Website Home Page:

Type of Business: (Check one)

Incorporated in the State of:

Date:

# of Years:

Federal Employer Identification Number:

-

SSN (if Sole-Proprietorship or Partnership):

- - Only required if FEIN is not provided

Telephone Number: ( )

Toll Free Telephone Number: ( )

Bidder’s Information

Corporation Sole-Proprietorship Partnership Joint Venture

State College of Florida is a drug free workplace. Proposers that participate in the drug free workplace program are asked to sign the drug free workplace form included in this document.

The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that

(Name of Business) does:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’ policy

of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employees engaged in providing the commodities or contractual services that are

under bid a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United State or any state, for a violation occurring in the workplace no later than five 95) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or

rehabilitation program is such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through

implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Bidder’s Signature Date

Drug-Free Workplace Form

State of County of , being first duly sworn, deposes and says that:

He/she is of _, Bidder that has submitted the attached

Bid; He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

Neither the said Bidder nor any of its officers, partners, owners, agent representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person, to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Board of Trustees of Daytona State College.

The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Non-Collusion Affidavit of Prime Bidder

Signed Title Subscribed and sworn to before me this _day of , 20 . Name Title My Commission Expires:

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid Proposal or Contract for (Project) 2. This sworn statement is submitted by [name of entity submitting sworn statement] whose business address is: and (if applicable) its

Federal Employer Identification Number (FEIN) is . (If entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:)

3. My name is and my relationship to the entity named above is (title). 4. I understand that a “public entity crime” as defined in Section 287.133(1)(g), Florida Statutes, means a violation of any

state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid, proposal, reply, or contract for goods or services, any lease for real property, or any contract for the construction or repair of a public building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

5. I understand that “convicted” or “conviction” as defined in Section 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record, relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

6. I understand that an “affiliate” as defined in Section 287.133(1)(a), Florida Statutes, means: (1) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

7. I understand that a “person” as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

8. Based on information and belief, that statement which I have marked below is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.]

____ Neither the entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity, has been charged with and convicted of public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement applies.]

SWORN STATEMENT UNDER SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

____ There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final order.]

____ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. [Please attach a copy of the final order.]

____ The person or affiliate has not been placed on the convicted vendor list. [Please describe any action taken by or pending with the Department of General Services.]

Date: Signature: STATE OF: __________________________ COUNTY OF: ___________________________ PERSONALLY APPEARED BEFORE ME, the undersigned authority, [name of individual signing] who after first being sworn by me, affixed his/her signature in the space provided above on this day of , in the year . My commission expires: Notary Public Print, Type, or Stamp of Notary Public Personally known to me, or Produced Identification: _____________________________ Type of I.D.

This company elects to "NO BID" this Invitation to Bid for the following reason(s):

I certify that I am a representative of this company:

“NO BID” Response Sheet

Authorized Signature Date Printed Name Phone Name of Company Fax Address Email

The undersigned acknowledge receipt of the following Addenda. If no Addenda are received, include the word “None” in the blank spaces provided. Addendum No. _______________ Date _______________ Addendum No. _______________ Date _______________ Addendum No. _______________ Date _______________ Addendum No. _______________ Date _______________ I certify that I am a representative of this company and authorized to submit this bid: Authorized Signature Date Printed Name Phone Name of Company Fax Address Email Address

Acknowledgement of Addenda

Attachment A – ITB 20-013 OTC Single Station Arc Welding Robot Specifications - CUSTOM 1 STATION LAB WELD CELL; GMAW350A;

- Common base w/ Safety Fence; Manual Access Gate at Operator Load/Unload w/ Sliding Arc Flash

Top Curtain

- Wide working range with an independently articulated arm

- Digital connection with all welding power supplies

- Vibration restraining control for smooth robot movement

- Built-in mechanical shock sensor

- Single source technology

- Versatile design to support most welding applications

- Robot Controller

- Windows XP based open architecture

- Large memory capacity and 40 Input / 40 Output control signals

- Advanced PLC functions allow for ladder diagram editing directly through the teach pendant

- Network capabilities – connects to Ethernet, DeviceNet, and PROFIBUS connections (may require

additional hardware)

- Teach Pendant

- Icon displays assist in quick & easy teaching

- 640x480 VGA color screen with LED backlight color display

- 3 position enable switch provides increased safety

- Multi-screen function allows user to view up to 4 screens simultaneously

- On-screen help function with complete instruction manuals

- Standard touch screen display with jog dial operation

- Controller Specifications

- Advanced robot controller. Smaller, lighter, less energy, less maintenance, and refined operability

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Attachment A – ITB 20-013 Specifications OTC Single Station Arc Welding Robot (continued)

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Attachment A – ITB 20-013 OTC Single Station Arc Welding Robot Specifications (continued) Teach Pendant Specifications Backups, Jog dial, touch screen, and high resolution LED screens Steel Welding Torch Packages The standard welding package for mild steel and stainless steel welding applications at welding currents up to 350A. This package is most suitable for thin- to medium-thick plate thicknesses, standard air cooled steel welding torch. Aluminum Welding Torch Package The standard welding package for aluminum welding applications at welding currents up to 250A. This package is most suitable for thin- to medium-thick plate thicknesses, standard air cooled steel welding torch. Optional local fume extraction unit

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INVITATION TO BID ITB #20-013 OTC Single Station Arc ... 20-013 OTC...RFP 20-013 OTC Single Station...

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