IntrospeQt Enteprise Solutions

Enterprise SolutionsTransforming business insights

into smart solutions

Insights at work

IntrospeQt is focussed on transforming business insights into smart

solutions. Our vision is to help clients achieve true business agility-

to be more efficient, responsive and smarter in their day-to-day

operations and business processes. We strive to be the preferred

technology partner of enterprises, small and large, that seek to

foster the synergies between content and process management

technologies for operational efficiency and process flexibility

necessary to succeed. necessary to succeed.

one vision,many solutions

The alacrity with which an enterprise streamlines business

processes and manages information assets is crucial to the

survival of the business. IntrospeQt delivers solutions that

manage not only the complexities of highly involved manual

business processes but also the handling of large volumes of

unstructured enterprise content. Be it in the area of document

capture, archival, records management or automating business

processes such as accounts payable, claims processing and processes such as accounts payable, claims processing and

account opening, we effectively leverage our deep domain

expertise, products and technology partnerships to deliver

best-in-class solutions.

We, at IntrospeQt understand that departments and IT teams seek

agile solutions that can be rapidly and easily deployed. With this

in mind, we have designed smart enterprise and horizontal

solutions leveraging our InTake™ WorkHub platform which works

with world class technologies such as IBM FileNet and Alfresco.

Our solutions offer comprehensive features to streamline and

automate a number of content-driven business processes with

the required analytics for real-time visibility and control. the required analytics for real-time visibility and control.

80% of enterprise content is unstructured and is growing at the rapid rate 75% a year.

30 - 40% of knowledge 30 - 40% of knowledge workers time is spent on document related tasks. 42% of managers use the wrong information at least once a week

70% of the Global 5000 view 70% of the Global 5000 view improving real-time visibility into business operations as a critical need.

The ability of a business to The ability of a business to leverage information assets and adapt business processes more frequently will be the key differentiator between one company and another.

ECM & BPM: Fast Facts Smart Enterprise Solutions

Robust and scalable system to store and preserve critical enterprise documents.

Secured document access based on user permissions.

Easy document retrieval through powerful search functionality.

Comprehensive version control, check-in/check-out and audit features.

Bookmarks and shortcuts for quick document access.

Simple drag and drop options from desktop or Windows explorer.

Web scanning directly to archive, with image viewing features.Web scanning directly to archive, with image viewing features.

Direct e-mail of documents as links via any default email application.

Intuitive interface that allows users without document archival experience to use with minimal training.

Simple wizard setup with zero coding which facilitates administration and self-management of the organization

Enhanced operational efficiency – on-demand access to documents for faster decisions and processing. No more bottlenecks of manual document hand-offs.

Better information sharing – removes barriers of working with disparate information storage and collaborative authoring issues

Improved Service Levels – improves responsiveness to requests and queries, no more delays searching documents or poring through files

Compliance and traceability – secures critical documents from unregulated access and Compliance and traceability – secures critical documents from unregulated access and modifications, with readily auditable document history

Enterprise Solutions at a glance

Solution

KeyFeatures

Business

Benefits

Document ArchivalChasing paper trails, missing documents, searching and retrieving documents, manual hand-offs,

unregulated access to sensitive data are symptoms of growing “content-chaos” within an organization.

These challenges impact overall efficiency, customer service levels and open the gates to regulatory and

compliance risks. Left unmanaged, it can impede an organization’s growth and adaptability to the

demands of the business. IntrospeQt offers a comprehensive Document Archival solution that is

designed to secure, manage and preserve enterprise documents, records, images, email, media and any

other paper or electronic content an organization might have. It is an ideal solution for business

functions that are document intensive and compliance driven, wherein information access and security functions that are document intensive and compliance driven, wherein information access and security

are critical success factors.

Out-of-the-box document capture with standalone and distributed deployment options

Intelligent capture features that handle ad-hoc to complex batch scan

Powerful document recognition methods—ADR, Barcodes, Patchcodes and Position

Smart indexing options—automatic, barcode indexing and Zonal OCR

Document imaging features such as zoom, re-size, rotate, de-skew, crop, and blank page removal

Configurable capture workflow, with options to distribute scan, index and QA tasks

Post scan conversion to searchable PDF’sPost scan conversion to searchable PDF’s

Easy to configure and use—no coding required

Connectors to leading systems such as FileNet, Alfresco, DB2 Content Manager and SharePoint

Intelligent Document Capture - paper documents rapidly digitized to easily accessible in electronic formats, with key data automatically extracted

Improved Information Accessibility - on-demand access to paper documents, no more poring through filing cabinets and paper files.

Document Protection - permanent loss and physical damage of documents is prevented; digital images can be archived safely and last longer

Enhanced Traceability - documents easily traceable for compliance and audit checks

Cost Control – reduce direct costs related to document storage (real-estate and offsite storage) Cost Control – reduce direct costs related to document storage (real-estate and offsite storage) and photocopying


Solution

KeyFeatures

Business

Benefits

Document CaptureOrganizations are now fast realizing the importance of working with information from paper documents

more efficiently. The problems associated with using paper documents are manifold. Manually searching

and retrieving documents takes up too much precious time and ties up resources that are better utilized

elsewhere. The risk of impending loss or damage and increasing storage costs of the paper documents

are also major issues that plague businesses. To tackle these, IntrospeQt offers a feature rich document

capture solution designed to rapidly capture and transform high volumes of paper documents in to

text-searchable electronic formats. Standalone, centralized or distributed, the solution offers flexible text-searchable electronic formats. Standalone, centralized or distributed, the solution offers flexible

deployment modes to suit unique business needs—designed to work the way the business works. It

seamlessly fits into the business context and enables efficient document capture from scan source to

storage. It is ideal for organizations to become “less-paper” offices, with improved document efficiency

and sustainability.

Storage of incoming and outgoing correspondences in a unified system

Correspondences filed in comprehensive folder structures

Correspondence workflows to distribution lists for approvals and actions.

Inbuilt trackers, notifications and follow-ups for correspondence tasks

Audit trail of review/approvals and status of correspondences

Linking of documents associated with incoming or outgoing correspondences

Ready to use correspondence templates for standard correspondencesReady to use correspondence templates for standard correspondences

Search options for fast search and retrieval of correspondences

Report generation for correspondence registers, responses overdue, and actions pending.

Faster processing and decision making – correspondences automatically routed to recipients to take action or make decisions.

Improved traceability, transparency of status of correspondences

Reduced compliance risk – ensuring correspondences are stored and secured based on compliance mandates

Increased content efficiency – ready document templates, reducing document creation and response times

Improved services levels and vendor communication, with timely responsesImproved services levels and vendor communication, with timely responses


Solution

KeyFeatures

Business

Benefits

Correspondence ManagementUnmanaged corporate correspondences “clog” internal business processes and often result in delayed

decisions and information flows. Manual correspondence handling can be resource intensive and time

consuming; it can impede overall efficiency and service levels in managing critical business interactions

with buyers, suppliers and regulatory entities. To manage this, IntrospeQt offers a Correspondence

Management solution that helps organization streamline the way physical correspondences are

managed. Powered by features to capture, deliver, track and store correspondences, the solution

transforms the activity into a highly efficient and readily auditable one. It is an ideal solution for

organizations dealing with large volumes of vendor, customer or regulatory correspondences that need organizations dealing with large volumes of vendor, customer or regulatory correspondences that need

timely distribution and action.

Out-of-the-box workflow solution from purchase request through to order creation

Streamlines approvals with automated workflows based on set criteria (e.g. Budgeted, Adhoc), withnecessary exception handling

User friendly electronic request forms with inbuilt validations and lookups to improve data quality and completeness

Automatic budget checks based on set limits to impose vital purchasing controls

Flexible flows based on order types, values for priority handling Flexible flows based on order types, values for priority handling

Centralized repository of all purchase documents, includes capture of paper-based documentsinto electronic files

Timely alerts and escalations on critical tasks

Comprehensive audit trails and process history

Easy request tracking and search of purchase documents/quotes

Transforms paper-based approvals to electronic approvals

Real-time visibility with comprehensive analytics Real-time visibility with comprehensive analytics

Straight through processing, with interfaces to leading systems like Microsoft Navision

Substantial improvement in PO request-to-process cycle time

Greater management control and visibility over purchasing

Readily auditable process, with full traceability of request lifecycle

Compliance with the organisation's purchasing policies and procedures

Standardized purchasing process for employees, managers and buyers

Automation of inefficient paper approvals

On-demand access to critical purchase documentsOn-demand access to critical purchase documents

Protection of documents against loss or damage


Solution

KeyFeatures

Business

Benefits

Purchase RequisitionOrganizations are often faced with the challenge of controlling and monitoring purchasing spends while

ensuring faster procurements. With multiple internal buyers and unregulated processes, there is a

considerable risk of purchases being made without adequate authorisation and budgetary checks. The

Purchase Requisition solution enables organizations to take complete control of the purchasing process,

from the initial request through to order creation. The solution helps you streamline day-to-day

purchasing processes for greater financial control and efficiency. For organizations that have sizeable

purchasing activities, across departments and budgetary thresholds, it is an ideal solution to provide the purchasing activities, across departments and budgetary thresholds, it is an ideal solution to provide the

necessary checks and visibility to stay profitable.

Out-of-the-box workflow solution from hire request to employee on-boarding

Streamlines approvals with automated workflow based on a range of criteria and

Automatic candidate matching based on set criteria

User friendly electronic request forms with inbuilt validation and lookups to improve data qualityand completeness

Centralized repository of all employee documents, includes capture of paper-based documentsinto electronic filesinto electronic files




Easy request tracking and search of candidate documents

Real-time visibility with comprehensive analytics

Complete audit trail and process history

Improved employee hire request to on-board cycle time

Readily auditable process, with full traceability of request lifecycle

Compliance with the organisation's hiring policies and procedures

Standardized hiring process for employees, managers and HR teams


On-demand access to critical candidate documents

Protection of documents against loss or damageProtection of documents against loss or damage


Solution

KeyFeatures

Business

Benefits

Employee HiringEmployee hiring is fast becoming a highly competitive exercise and the velocity with which

organizations find, on-board and retain employees is a key success factor. Many companies realize they

cannot achieve these goals with non-standard processes that are manual and "clogged" with

paper-based documents. IntrospeQt’s Employee hiring solution helps organizations to take control and

better manage the hiring process, from hire request to employee on-boarding. It automates the

inefficient paper approvals and streamlines workflows based on critical selection criteria to ensure

timely employee on-boarding.

Out-of-the-box workflow solution from invoice receipt to payment

Streamlines approvals with automated workflows based on set criteria(e.g. PO-Based, Non-PO based) for greater control and traceability

User friendly electronic request forms with inbuilt validation and lookups to improve dataquality and completeness

Automated business controls for budget checks and chart of accounts

Flexible flows based on invoice types, values for exception or priority handling Flexible flows based on invoice types, values for exception or priority handling


Centralized repository of all invoice receipts, includes capture of paper-basedinvoices into electronic files


Easily track request status and search invoice documents


Comprehensive analytics on invoice processingComprehensive analytics on invoice processing

Straight through processing, with interfaces to leading systems like Microsoft Navision,SAP & Oracle EBS.

Substantially improved invoice to payment cycle times

Regulated, standardized invoice process for better financial control

Real-time visibility into invoice handling and processing

Consistent exception handling based on internal policies

Compliance with the organisation's purchasing policies and procedures


Protection of documents against loss or damageProtection of documents against loss or damage


Solution

KeyFeatures

Business

Benefits

Accounts PayableMost finance departments and organizations today are challenged to improve efficiency while providing

higher service levels and controlling financial effects of decision making. These goals become

impossible to achieve with the manually intensive process of handling paper invoices, approvals and

verifications. The Accounts Payable solution enables organizations to take complete control of the

vendor payment process, from the invoice receipt through to payment. Providing real-time visibility

into the accounts payables life cycle, it allows you to improve the speed of invoice processing and

exception handling, and frees your staff to focus on core business. The solution helps streamline

day-to-day invoicing processes for greater financial control and efficiency. day-to-day invoicing processes for greater financial control and efficiency.

Delivering VisibleBusiness Results

Using advanced ECM and BPM technologies to optimize performance of business processes by automating document handling and process flows

Empowering business users with information on demand, to make smarter and faster decisions

Enabling greater process visibility, traceability and Enabling greater process visibility, traceability and standardization thorough superior process design and monitoring tools

Creating a secure, controlled and risk-free information infrastructure to meet compliance mandates

Providing process agility to scale to demands of future business needs

As a technology partner IntrospeQt brings in not only the required technology expertise, but also strong

business knowledge required to design and architect solutions that work for your business. With our

agile and expert driven approach, you can focus on the big picture of transforming your business

operations. Our commitment is to provide optimal strategies and solutions to help you achieve

successful outcomes. It is this approach that makes us a technology trusted partner for our clients.

IntrospeQt ECM and BPM solutions and products deliver compelling business results by

Why clients choose us

Our Partners

About IntrospeQt

An expert ECM and BPM technology partner

Experience in solving business problems with technology solutions

Agile in our engagements

Professional excellence

Strong industry partnerships

IntrospeQt is a specialist in Enterprise Content Management and Business Process Management solutions. With our services and solutions, enterprises can transform their business operations and achieve true business agility - be efficient, responsive and smarter in their day to day operations and processes. We offer operations and processes. We offer enterprise solutions for Document Capture, Document Management, Archival, Case Management and Workflows. Our Intake™ product suite complements leading technology platforms such as FileNet and Alfresco with a smart web 2.0 user interface that offers greater usability user interface that offers greater usability and flexibility in creating and managing business solutions.

IntrospeQt is an IBM Business Partner and an authorized solutions provider of IBM FileNet Technology and operates in India and the Middle East.

For more details,

logon to www.introspeqt.com or call our sales team on +91 80 4152 7749or email us on [email protected]

© 2011 IntrospeQt Software India (P) Ltd. All rights reserved.

Insights at work

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IntrospeQt ECM and BPM solutions and products deliver compelling business results by

Enabling Business Agility- Connecting People, Content and Process

IntrospeQt Enteprise Solutions

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