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Introduction to Word 2007
INSY 102: Application Software
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Microsoft Office Suite (Productivity Software)
Current version = 2007 Previous version = 2003
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Word
• word processing• create and edit documents• papers, reports, essays, letters, resumes, flyers, labels, envelopes, certificates, etc.
Excel
• spreadsheets• organize data into rows & columns• calculations, graphs, sort data, formulas
PowerPoint
• multimedia presentations• visual design & graphics• slideshows, animations, handouts
Access
• database• enter, organize and search data• tables, queries, forms and reports
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Common Word Processor Tools
• Page size, orientation and margins• Bold, italics, underline• Change fonts and font sizes• Line spacing & paragraph formatting• Indents, tabs, bullets• Image editing, clip art, shapes & text wrapping• Tables, headers & footers• Spell check & grammar check
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Word Processing Software & File Types
• Functionality and file extensions vary
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Software Description File Type
Word 2007 Fully featured word processor; Microsoft .docx
Word 2003 Fully featured word processor; Microsoft .doc
Works Limited features; Microsoft .wps
Word for Mac Fully featured word processor; Microsoft .docx or .doc
Word Perfect Fully featured word processor; Corel .wpd
Wordpad Limited word processor; free with Windows .rtf or .txt
Open Office Full features; free, open-source software .odf
Notepad Text only; free with Windows .txt
Pages Fully featured word processor; Apple .pages
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Planning a Document
• Audience & Purpose are key
• Professional Word Processing Steps:– Plan content– Create and save file– Enter and edit text– Format– Proof– Print or share (email, web upload, etc)– Save often
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Word 2007 Tools You Will Learn
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Open Word 2007
• Icon on desktop, OR• Start – All Programs – Microsoft Office –
Word 2007• Blank, untitled document will open• Other ways to create a new document:– Click the Office Button and select New– Keyboard shortcut: CTRL+N
• Open an existing document:– Click the Office Button and select Open– Keyboard shortcut: CTRL+O
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Word 2007 Interface
• Word provides many tools• Some elements, such as the Ribbon and the
Office Button, appear in all Office programs• Tools are organized by function across the
Ribbons. • The Office Button includes commands.
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The Office Button
• New• Open• Save / Save As• Print – Print Preview
• Close– Closes the document but not the program
• Word Options– Customize the program settings– Be careful when making changes
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Quick Access Toolbar
• Keeps useful tool icons visible on all Ribbons
• Drop down menu allows the toolbar to be customized
• Helpful buttons:– Save– Undo
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Saving the Document
• Save or Save As?• Choose Save As– When saving a
document for the first time, changing the file name, change the format or file location
• Choose Save– To save changes while
working on a document
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Entering Text
• Type – Do NOT press the Enter key at the end of each line– DO press the Enter key at the end of a paragraph– Press the Tab key to indent a paragraph
• Enter key = hard return– The Enter key creates a paragraph break
• Shift + Enter key = Soft Return (Word Wrap)– Creates a line break without creating a new
paragraph
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Autocorrect, Spelling & Grammar Check
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The Home Ribbon
• Clipboard: Cut, Copy and Paste
• Font: Change font, size, increase/decrease font, format text, text color, highlighter
• Paragraph: bullets and numeric lists, increase/decrease, alphabetize, show/hide formatting, line spacing, alignment
• Styles: select text, then apply styles; change document
• Editing: Find / Replace / Select
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The Home Ribbon: Practice
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• Turn on Formatting Marks, Enter Text• Save Document
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The Insert Ribbon
• Pages• Tables• Illustrations• Links• Header & Footer• Text• Symbols
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The Page Layout Ribbon
• Themes• Page Setup• Page Background• Paragraph• Arrange
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The View Ribbon
• Document Views• Show/Hide• Zoom• Window
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Other Ribbons
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• References Ribbon
• Mailings Ribbon
• Review Ribbon
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Word 2007 Tips
• Multiple ways to accomplish every task– Ribbons and tools, Right-Click menu options, and
Keyboard shortcuts• Examples:– Save • Office Button, Quick Access Toolbar, CTRL+S
– Undo• Quick Access Toolbar, CTRL+Z
– Cut, Copy & Paste• Home Ribbon, Right-Click, CTRL+X (Cut), CTRL+C (Copy),
CTRL+V (Paste)
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Questions?
Tutorials & Resources available athttp://online-learning-tools.wikispaces.com
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