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Introduction toSecurity Cooperation

Information Portal(SCIP)

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Agenda Topics What is SCIP and why is it important to you? How do you obtain a SCIP account? SCIP Operations Overview and Communities Introduction

Case Information Case Status, requisitions, Ad Hoc Reports, metrics, etc. Inputs – requisitions, SDRs, Freight Forwarders, etc. FMR Case Sheets

Case Execution (e.g. EFTS) Navy Partner Info

SCIP Help Practical ‘Hands-On’ Exercises utilizing DISAM SCIP Handbook

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Expectation Management Today’s brief:

Introduction and overview only – NOT all features and capabilities - Will NOT make you an expert in SCIP

SCIP features / capabilities: SCIP CANNOT answer all your questions but it’s a GREAT

starting point! Limited breakdown of commitments, obligations,

expenditures (More extensive for cases in Navy Community) There is very limited access to the actual LOAs Data accuracy depends on the DoD (DSAMS and DIFS) and

the MILDEP legacy systems (SAMIS, CISIL, MISIL, etc.)

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What is SCIP and what does it do?

Provides information via formatted reports and ad hoc queries:

• FMS Case Status

• Case Lines

• Active Requisitions

• Payment Schedules

• Supply Discrepancy Reports (SDRs)

• FMR Sheets

Provides quick answers and situational awareness to answer questions such as “What’s going on with Bandaria’s cases???”

Web portal (https://www.scportal.us/home/) to MILDEP and DoD system info for FMS, and Building Partner Capacity (i.e. Pseudo LOAs) cases and programs – Tri-Service View

SCIP introduced in 2003 and its capabilities continue to expand and improve (e.g. requisition e-mails, and case status alerts)!

Passes inputs to MILDEP case execution systems:• Requisitions

• Requisition Cancellations

• Requisition Modifiers

• Requisition Follow-ups

• SDRs and Attachments

• Freight Tracking transactions

Provides access to:• Enhanced Freight Tracking System (EFTS)

• EUM

• SCMS

• Other DoD and commercial web sites and information (i.e. DLA WebFLIS, EMall, Asset Visibility, etc.)

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DAILYData

Extracts

PBAS CISIL CMCS SAMIS MISIL DSAMS DIFS (Army) (Army) (Air Force) (Air Force) (Navy) (DSCA) (DFAS)

PortalDatabaseServer

PortalCommunications

ServerEnd Users

International

CONUS

Where does SCIP get its data from?Authoritative Data Sources

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Great IT ‘tool’ to support case management Foreign Purchaser can access Provides info that would otherwise have to be

case funded You can use when on TDY to get case info What’s going on with Bandaria’s cases???

LOA development, implementation, execution, closure Material shipment: Enhanced Freight Tracking System Prepare for Case Reviews Navy case management & execution tools (e.g. WebROR,

Case Reviews, etc.) Real Time Metrics – can export directly to PPT and PDF

Why is SCIP Important to you?

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How to get SCIP access? USG and International Accounts1. International: Contact Host Nation Token

Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token

2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ Online fillable form (include token serial # & expiration

info)

3. User, Supervisor, & Security Manager signatures

4. Send to SCIP PMO at DSADCAll EMAILS go to: SCIPHELP@dsadc.dsca.mil

All FAX requests go to 717-605-9082If the correct SAAR form is not sent to correct

address, registration will be rejected and returned for resubmission through the correct channels.

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SCIP Registration

Click to complete online SAAR form

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USG - DoD DSCA SC Headquarters Orgs SC Field Activities COCOMs MILDEP Users USG Contractors

In-Country Personnel USG DoD SCO (US) SCO Employee (FN) International Purchaser

USG - Non-DoD State Department Homeland Security (CG)

International Purchaser Agents Freight Forwarders (US/FN)

International PurchaserRepresentatives Embassy Personnel (FN) SAFR/SALO/FLO (FN)

International Organizations NATO, etc. (FN/US)

Who are the SCIP Users?

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USG personnel use CAC.International Partners use a TOKEN.

Internet Web Address

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SCIP Communities

The SCIP User’s ”Communities” will be listed as tabs on top of the screen following the user’s login.

”Communities” that are listed (and available info) will depend on the User’s account and their signed/approved SAAR

Each SCIP “Community” has different (but related) capabilities and applications ISO SC/SA programs

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Case Information Community

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Each community will have a unique Menu bar

The red highlighted area is the Case Information Community Menu bar

Note Refresh Status to determine data currencyGreen is good, only other status color is Yellow

AF and DSAMS provide data every day, if they don’t, AF or DSAMS service will go yellow.

Army and Navy do not provide data on Sundays or Mondays, so they are yellow on Sunday and Monday.

Army doesn’t provide data following a Monday holiday so it is yellow on Tuesday. 

Next, Click “Case Status” on the Case Information Menu bar

Announcements posted for each community

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CASE STATUS SELECT If you have access to more than one country/pseudo code, use drop down arrow to select appropriate code, and then click the “View Data” button to see that country/program data below

FILTERING

Filtering is done instantaneously. Default Sort is ALL documents alphabetically by Implementing Agency (IA) and Case Designator

Allows the user to find a specific document by choosing theCASE ID (IA, CD )

CUSTOMER SERVICEDOCUMENT TYPE

DOCUMENT STATUS15

Document STATUS SELECT What stage of the FMS Process are you

interested in looking at?

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Document Types(i.e. Case Versions)

B = Basic = Basic i.e. initial LOA version

A = Amendment = Amendment(s) version(s) of previous LOA version

M = Modification = Modification(s) version(s) of previous LOA version

I = Implemented = Virtual compilation of all implemented case document versions (i.e. total of what we are currently executing for that case)

* Current Implemented Version: This case version combines the latest information on the case/lines so that you do not have to go through several amendments and modifications to find the latest change to a line. Any case versions that are still in pending (D, P, O, A) or canceled (X) are not included.

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T

ExampleCASE STATUS SELECT

To filter on Case Designators beginning with “T” and Document Type “B” :1. Select CC, if needed2. Leave IA box blank (-)3. Type “T” in the first position of the case designator box4. Select Document Type “B” using the Drop Down Arrow

30th Edition Implementing Agencies: Green Book page 5-26Case Designators: See Green Book, page 6-17

Case IDCC - IA - Designator

B

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In this example the output will include all Case Designators beginning with “T” for all IAs, all Customer Services, all BASIC Document Types and all Document Statuses.

Bonus Question: What type of cases are “T” Cases? HINT – look at Green Book Page 6-17

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Another ExampleCASE STATUS SELECT

1. Filter on DOCUMENT STATUS2. Select All Pending from the Drop Down Menu

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Depending on the filters used, the number of cases and the total values may be overstated,

since the data selected may include Amendments, Modifications, implemented,

pending, and interim closed cases.

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1

2

3 4

Recap on how to get DETAILED DATA:FOUR Step Process

Example1. From Case Status Select chose the appropriate filters. In

this example, IA = D, Document Type = B, Document Status = All Implemented.

2. Highlight a specific Implemented case3. Select a specific report from the drop down menu, i.e.

Document Detail Report4. Select View Report

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Once you find the case of interest, you can either : 1. ‘Double-click’ that case to open it, or 2. Highlight the case of interest and then click the “Report”

Drop Down arrow below to pick the desired report and then click the “View Report” button

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Case Status Menu Options“Pyramid of Choices”

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Case Details – ‘Pyramid of Choices’Two (2) Virtual screens – choose viewing option(s) via Report Navigation Bars

BN-D-RAR

SPARE PARTS

PAULA LOCKHART

BN-D-RAR

SPARE PARTS

PAULA LOCKHART

Report Navigation Bar Report Navigation Bar

Case Document Type Navigation Bar

If no document-no tab! In this example there are no

amendments

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All blue text are hyperlinks to

find definition, codes, etc.

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Reports – Menu ChoicesWhat info will you find in each type of report?

Case Detail Provides a brief description of a case Case Information, Funding, Requisition Information, and Case Closure

Document Detail Provides information on document types for a particular case regardless of

whether they are implemented or in progress. Each tab is divided into five different sections: Document Information,

Funding, Financial Data, Payment Schedule, and Quarterly Payments. Case Line Detail

Select an individual line to display the report with the following headings: Case Information Requisition Information Case Values and Case Milestones.

Active Requisition Detail Displays an Active Requisitions List of all open requisitions and those

requisitions completed within 90 days. TCN -> EFTS SDR Detail

Open or completed within the last year (at a minimum) Document Timeline

Important dates related to the lifespan of case documents

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SCIP Help FeatureWhat does Net Case Value mean? What does the Customer Request Status Code mean?

Hover mouse over any field in Blue and Click for Definitions and / or meaning of codes

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Case Info can be converted to MS Excel files by clicking on the EXCEL icon

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Status of a specific requisition?

Select case and requisition of interest and if item is

shipped, click the TCN hyperlink to see current shipping status in EFTS

Click the NSN hyperlink to see the material info in

WEBFlis

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WebFLIS Info for NSN

What was shipped? How much did it cost? How should it be handled, secured, and managed?

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Once USG transportation complete, dependent upon countries and their FF for full end-end

accountability and reporting capability

Additional details by ‘drilling down’

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Ad Hoc ReportsAnother user option is to create (and potentially save) a user defined Ad Hoc Report to obtain specific case

information that isn’t already available in the standard pre-defined SCIP Reports

Ad-hoc Report 1. Use to Create a NEW Report2. Use Previously Saved Report3. HELP will assist with Ad Hoc

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ADHOC EXAMPLEDisplay all the BN requisitions (by Case, NSN, Requisition #,

Quantity, etc) where:1. Status Date is equal or greater than 07/16/2010

2. Priority is 06 or less.

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User Inputs - RequisitionsYour country’s authorized users can utilize SCIP to electronically enter and submit requisitions for

materials and services that are within the scope of your applicable (e.g. Blanket Order and CLSSA) FMS Cases

Just a small portion of the total available

requisition form fields

that are available

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User Inputs - SDRsYour country’s authorized users can utilize SCIP to electronically enter and submit Supply Discrepancy

Reports (SDRs) and Attachments for your applicable FMS Cases

Just a small portion of the total available SDR form fields that

are available

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FMR Case SheetsTo request a SINGLE report, type in the Case Identifier Fields. The report File # will be displayed.

Clicking on the file, SCIP will provide an EXCEL report with the single case.

To request MULTIPLE reports, do not type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the all the filtered cases

included.

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FMR Case Sheets

Click the tab at the

bottom of the Excel

Spreadsheet to view the FMR Sheet

for the case(s) of interest

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Current options in Case Execution include access to Enhanced Freight Tracking System (EFTS) and DLA Asset Visibility (AV)

and DLA Emall (with limitations)

Now for the Case Execution Community

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Select EFTS from the Menu Path

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What is the Enhanced Freight Tracking System (EFTS)?

DSCA’s secure web-based capability providing end-to-end in-transit visibility of Security Cooperation material – the official freight tracking system for the Security Cooperation community

Collects, processes, and integrates transportation related information generated by:

Military Departments, Defense Logistics Agency, USTRANSCOM, carriers, freight forwarders, commercial sources, and Purchasers

Goal is complete picture of the distribution pipeline - Outbound/Inbound

DoD actively obtaining / populating data for data base

DSCA is actively encouraging countries / FF to participate

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Quick Search

Search by TCN, Requisition #, Track #, Part #, or NSN

Access to EFTS is automatic for accounts which have been granted permissions to view requisitions. Account holders attributes will limit what can viewed.

An MSL can be printed by clicking the printer icon here

DD 1348s can be printed by clicking the icon next to the requisition number

Click to expand and reveal all available NSN and requisition level data

The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown.

A date above the milestone indicates that a transaction was reported for that milestone.

TCN Details

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Expanded Requisition Information, showing important data such as document number, Case, Mark For MAPAC, Supplementary Address, etc.

Expanded Contents information. A link to WebFLIS is available here in case more detailed information about the item is required

Events can be expanded to show details and comments

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‘Drilling-down’ for shipment details

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Navy Community

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Partner Info

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Partner Info

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HelpCommunity

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SCIP Help and Training Designed to be “intuitive” for SC users Embedded (i.e. in Community Tab Help) “Guides” in

SCIP for nearly every community of interest Help Community with ‘Help Desk’ / Trouble Report

electronic submission & search capabilities

DISAM: SCIP incorporated into DISAM curriculum SCIP Presentation and Exercises Handbook on DISAM Web Page

http://www.disam.dsca.mil/

SCIPTraining and Help

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SCIP GuidesThere are numerous SCIP Help Guides that are available for user reference and information. Following is a list of the significant SCIP Guides and the location in SCIP where the users can access them:

•Help Community Guides (Location: Home Community….Help)Case Information User GuideSCIP Help DescriptionsCorporate Info User GuideHelp Desk User GuideInternational Customer Token Access Guide

•Logon Guide (Location: Logon Page)Logon GuideSCIP AcronymsSCIP BackgroundToken Administrators GuideU.S. Government (USG) / SCO Token Access GuidePartner Info User Guide

•End User Monitoring (Location: EUM Community..Support..Other Documents)

Note: Many of the above SCIP Help Files and guides are also available in other SCIP communities by clicking those other community’s Help option on the community menu bar.

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Help

In most communities….just click yellow question mark to launch pre-populated form to submit questions, issues, or recommendations to the SCIP Help Desk

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DISAM SCIP Practical Exercises and Handook, Policy Letters, FAQ,

Presentation, etc.

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SCIP Navigation guide and

‘Hands-On’ Exercises

Continually updated and published twice a year at a minimum. Provides navigation,

help, and training exercises that can be done even without a SCIP account

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Great IT ‘tool’ to support case management Foreign Purchaser can access Provides info that would otherwise have to be

case funded You can use when on TDY to get case info What’s going on with Bandaria’s cases???

LOA development, implementation, execution, closure Material shipment: Enhanced Freight Tracking System Prepare for Case Reviews Navy case management & execution tools (e.g. WebROR,

Case Reviews, etc.) Real Time Metrics – can export directly to PPT and PDF

Why is SCIP Important to you?

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How to get SCIP access? USG and International Accounts1. International: Contact Host Nation Token

Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token

2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ Online fillable form (include token serial # & expiration

info)

3. User, Supervisor, & Security Manager signatures

4. Send to SCIP PMO at DSADCAll EMAILS go to: SCIPHELP@dsadc.dsca.mil

All FAX requests go to 717-605-9082If the correct SAAR form is not sent to correct

address, registration will be rejected and returned for resubmission through the correct channels.