Project Management (Project 1 - Defining and documenting a project)
Introduction to Project Management Training Slides/DCM Learning... · Defining a project / defining...
Transcript of Introduction to Project Management Training Slides/DCM Learning... · Defining a project / defining...
Introduction to Project Management
Damian McCourt
HELLO!I am Damian McCourt
Training full time since 2014
IT infrastructure project manager, BT & FBD
You can find me at [email protected]
Today!▰ When to use a project management approach
▰ Project management methodologies
▰ One fundamental project management tool
▰ Budget, schedule, change management
Project ManagementDefining a project / defining a project manager
Project?“A temporary endeavour undertaken to create a unique
product, service or result. A project is temporary in that it has
a defined beginning and end in time, and therefore defined
scope and resources”
Project?
The Triple Constraints
Project Manager Qualities
Failures
Failures
FailuresDeadlines missed
Repeated workBudget overruns
Reputational damage
Quality issues
Annoyed stakeholders
Scope creepLoss of relevance
Failures
Top 4 reasons projects fail▰ Poor or incomplete requirements
▰ Scope creep
▰ A lack of a structured project management methodology
▰ Lack of change control
Expert Knowledge▰ Industry awareness
▰ Subject matter expertise
▰ Political/organisational skills
▰ Attitude to documentation
Project ManagementProject Management Methodologies
Waterfall and Agile
Agile
Short, iterative cycles
End-user closely involved
Requirements unclear
Collaborative work
Waterfall
Gated progress
User Quality Assurance only
Well-defined requirements
Strictly managed work
Waterfall and Agile
Agile
Gradually more refined
Avoids assumptions
Can go on forever ☹
Needs an experienced PM
Waterfall
Easier to budget and schedule
Easier to manage
Assumptions can kill a project
Requirements may change
Waterfall and Agile
Assumptions!▰ NASA/ESA Mars Climate Orbiter
▰ US$ 193.1m
▰ Thrust specified in Pounds
▰ Programmed in Newtons
Project ManagementSome basic tools
Business Case
Project Charter
Project Management Plan▰ Requirements management plan
▰ Schedule management plan
▰ Cost management plan
▰ Quality management plan
▰ Resource management plan
▰ Risk management plan
▰ Scope statement
Project Management Plan
Work Breakdown Structure▰ Project Charter includes a Scope Statement
▰ Which includes a Main Deliverable:
“A new sales office”
“Customer relationship management software”
“A wedding planning service”
Work Breakdown Structure
Work Breakdown Structure
Work Breakdown Structure▰ Sets out what is going to be delivered
▰ Allows you to start planning the ‘how’ and ‘when’…
▰ …blueprint for schedule and budget
▰ Clarity for stakeholders – ‘this is what you’re getting’
▰ Forces stakeholders to focus on deliverables rather than
activities
Work Breakdown Structure
WBS Activities▰ Each work package consists of a list of activities
▰ Used to create the project schedule and budget
▰ Have an expected duration
▰ Consume budget and/or resources
▰ Are usually verb-noun format (build frame, test brakes)
Budget Creation
Change Management▰ Scope creep: unmanaged changes to project scope
▰ Any change can be mapped to the WBS
▰ Change to an Activity, Work Package or Key Deliverable?
▰ Cost of the change can be accurately estimated
▰ Great way to highlight the triple constraints
Project Management▰ Unique endeavour – time, cost, scope limited
▰ Very easy to get wrong without a framework
▰ Defined approaches tested in the real world
▰ Every project document exists for a reason!
▰ Work Breakdown Structure
▰ Main deliverable – key deliverables – work packages – activities
▰ Budget, schedule, change
Project Management