Introduction to ISO 14001 - Newfoundland and ... -...

ISO 14001

Environmental Management Systems (EMS)

…

Rev. 04

Things we will cover…

Why environmental management systems (EMS) ?

What are management systems ?

What are environmental management systems ?

What are the components of ISO 14001 ?

ISO 14001 and ISO 9001 - Synergies

ISO 14001:2015 - What’s new?

…Helping Organizations Improve Copyright by Quality Matters Inc.

Rev. 04

Disappearing Forests

Polluted Air

Polluted Water

Disappearing Wildlife

Impact on Humans

Failure of Governments

Failure of Regulations

International Standards

ISO 14001 Impact


Current Environmental Story

Rev. 04 …Helping Organizations Improve Copyright by Quality Matters Inc.

Carbon Capture

Solar and Wind Power

Wave and Tide Power

Bioremediation

Roof Planting Gardens

Water Purification

Desalination

Electronic Paper

Green Buildings

Solid Waste Management

Green Technologies

Rev. 04

Management System

A management system is the framework of processes and

procedures used to ensure that an organization can fulfill

all tasks required to achieve its objectives. It is based on a

PDCA cycle, and includes accountability, auditing tools,

and corrective actions that create a culture of improvement.

For instance, an environmental management system

enables organizations to improve their environmental

performance through a process of improvement.



Customer expectations

Waste and cost reduction

Pollution prevention

Regulatory compliance

Interested parties

High-quality workforce

Risk reduction

Credit organizations

Insurance companies

Lobby groups

Supply chain requirement

Environmental System Drivers?


Why Environmental Systems?

1. Regulatory Compliance

2. Due Diligence

3. Cost Reduction

4. Responsible Corporate Citizenship


1. Regulatory Compliance

Preventing environmental contamination

Emissions reduction and control

Responding to incidents and emergencies

Measurement and reporting emission levels

Records

(Required by ISO 14001 EMS)



2. Due Diligence

Equipment design

Training and adequate resources

Conduct compliance reviews & respond to issues

Identify potential problems

Determine cause and remedy problems


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3. Cost Reduction

Reduction in incidents

More efficient response to incidents

Reduced costs of compliance with regulations

Reduced insurance premiums

Energy & water conservation efforts

Waste reduction




4. Responsible Corporate Citizenship

Giving employees and the environment priority

Using EMS for positive competitive advantage

Measuring performance for improvement

Add shareholder value

(ISO 26000 – Guidance on Social Responsibility)


Rev. 04

Slide 6 of 25

Standard Number of

Certificates in 2013

Number of

Certificates in 2012

Evolution Evolution

In %

14001 301 647 284 654 16 993 6 %

ISO 14001 Certifications Worldwide as of 2013:

ISO Survey of Management Systems

Standard Certifications

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Management Systems

ISO 14001 and other

management standards are

based on PDCA Cycle:

Planning

Executing

Monitoring & Controlling

Continual Improvement

…learn from mistakes and

decrease future risks…


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Industries Using ISO 14001

Construction

Manufacturing

Oil & Gas

Shipping

Mining

Pulp & Paper

Agriculture

Equipment Maintenance

Government Departments

Municipalities …Helping Organizations Improve Copyright by Quality Matters Inc.

Rev. 04

What does ISO 14001 do?

The overall aim is to support environmental protection and to prevent pollution

Provides a framework for managing environmental aspects and impacts, and for delivering continual improvement in environmental performance

The system is used to develop, implement and manage your environmental policy, objectives and targets


Rev. 04

Benefits of ISO 14001

• Minimize consumption of energy and materials

• Reduce cost of waste management and energy use

• Improves efficiency and decreases the cost of running

your business

• Meet legal obligations to win stakeholder and customer

trust

• Improved corporate image


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EMS Scope of Application

Specifies requirements for EMS

Implementation of environmental

policy, objectives and targets

Environmental aspects that can be

controlled and influenced

No specific environmental

performance criteria

Environmental requirements

depend upon policy, activities,

products, location, and operating

conditions



Management standard, not a

product standard

Does not prescribe

performance levels

Provides a systematic

approach to the management

of environmental obligations

Allows organizations to

establish, achieve and control

whatever level of

environmental performance

they set for themselves

EMS Scope of Application

Rev. 04

Foundation Documents

ISO 14001 - Standard

ISO 14004 - Guidelines

ISO 14050 - Vocabulary

ISO 19011 - Auditing

Supporting Documents

ISO 14020 - Labelling

ISO 14030 - Performance

ISO 14040 - Life Cycle

ISO 14062 - Design

ISO 14063 - Communication


ISO 14001 Family of Standards & Guidelines

Rev. 04


Env Policy

Planning

Implementation

& Operation Checking

Management

Review

Components of ISO 14001 CI Model

Rev. 04

ISO 14001 EMS Standard

1. Scope 4.4 Implementation and operation

4.4.1 Resources, roles, responsibility and

authority

4.4.2 Compliance, training and awareness

4.4.3 Communication

4.4.4 Documentation

4.4.5 Control of documents

4.4.6 Operational control

4.4.7 Emergency preparedness

2. Normative reference

3. Terms & definitions

4. Environmental management system

4.1. General requirements

4.5 Checking 4.5.1 Monitoring and measuring

4.5.2 Evaluation of compliance

4.5.3 Nonconformance, corrective and preventive action

4.5.4 Control of records

4.5.5 Internal audit

4.2. Environmental Policy

4.3 Planning 4.3.1 Environmental Aspects 4.3.2 Legal and other requirements

4.3.3 Objectives, targets and programs

4.6 Management review



Appropriate to nature & scale of business

Improvement of environmental performance

Compliant with legislation and other requirement

Protect the environment & prevent pollution

Provide the framework for setting objectives and targets

Documented & communicated to all personnel and the public

Normally one sheet outlining

the environmental aims of the organization

Environmental Policy

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Environmental Planning

Environmental Aspects

Legal and Other Requirements

Objectives, Targets and Programs

…Understand and plan to

control risks…



Identify the most significant environmental aspects of your past, present and future activities, products and services

Environmental Aspects


Activities,

Products &

Services

Environmental

Aspects

Environmental

Impacts

Fuel Storage

Leaking

Pipes / Poor

Containment

Water

Contamination

Activities, Aspects and Impacts

“…elements of an organization’s activities, products or

services that can interact with the environment.”


…any change to the environment, whether adverse or

beneficial, wholly or partially resulting from an

organization’s environmental aspects…

What is an Environmental Impact

Rev. 04

Pro

babili

ty

Risk Assessment

Unlikely

Rare

Occasional

Frequent

Minor Moderate Critical Catastrophic

Very Low

Low

Medium

High

Environmental Risk Assessment


Clarify and respect the legal and other requirements that apply to your organization’s environmental aspects

Identify and meet these requirements including:

Legal Requirements

Federal

Provincial

Municipal

Other Requirements

Industry Standards

Agreements

Legal & Other Requirements


Establish environmental objectives and targets for all relevant functions and levels within your organization

They should address significant environmental aspects, legal and other requirements, and should be consistent with your environmental policy

Objectives and Targets


Corporate

Policy, Organization, Resources, Audit,

Reviews

Facility

Responsibilities, Process & Engineering

Controls, Reporting, Incident Management

Functional Area

Procedures, Operations, Monitoring,

Inspections, Corrective Actions

Objectives and Targets

Rev. 04

Resources, roles,

responsibilities and authority

Compliance, training and

awareness

Communication

Procedures & Manual

Control of documents

Control Operations Significant

Impacts

Plan for Emergencies


Implementation & Operations


Checking

Internal Auditing

Monitoring and

measuring

Evaluation of compliance

Nonconformance,

corrective and preventive

action

Control of records


Management Reviews

Monitor and measure performance against objectives and targets

Internal Audits

Monitoring & measurement data

Performance, suitability and effectiveness of EMS

Review legislation & technology

…is the organization reaching it’s

environmental goals…


Management Champion

Assign Environmental Coordinator

Establish Environmental Committee

Define Roles & Responsibilities

Conduct Gap Assessment

Develop Project Plan

Awareness & Training

Celebrate Milestones

* Note: Project Management

EMS Project Initiation

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Develop an environmental policy

Identify environmental aspects and

impacts

Identify legal and other requirements

Set environmental objectives and targets

Identify operational controls

Document EMS Manual & procedures

Conduct awareness & training sessions

Conduct internal audit & management

review

Evaluate EMS to identify opportunities

for improvement

EMS Implementation



1. Environmental Baseline (Gap) Assessment

2. EMS Development & Implementation

3. EMS Internal Audit (Self Assessment)

4. EMS Management Review

5. EMS Registration Audit (i.e., SGS)

6. Certification (or Self Declaration)

7. Celebrate !

8. Environmental System Maintenance

9. Annual External Audit (IR, S1, S2, RR, etc.)

Timeline to Certification is dependant upon the resources

applied (12-18 months)

Steps to Certification


Both are management systems/ formal framework

Internal audit process will satisfy EMS audit requirements

Operations are defined by processes and their interactions

The PDCA Cycle is applied to both standards

Similarity in elements for ease of implementation:

process definition

document control

monitoring and measuring systems

improvement processes

auditing and management reviews

ISO 14001 & 9001 Synergies

Rev. 04

ISO 14001:2015 Changes

ANNEX SL Impacts

Three Types of Changes:

– Structural

• Required high level structure

– Definitional

• Mandatory definitions

– Substantive

• Identical requirements (shall clauses)


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Structural Changes

ISO 14001:2004

• 6 Elements (PDCA)

– General

– Policy

– Planning

– Implementation &

Operation

– Checking

– Management Review

ISO 14001:2015

• 7 Elements (New

Arrangement)

– Context of the Organization

– Leadership

– Planning

– Support

– Operation

– Performance Evaluation

– Improvement


Rev. 04

Content Changes

Clause 4 “Context of the organization” is a new clause. It

requires a more strategic understanding effecting the way

organizations manage environmental responsibilities.

Clause 5 “Leadership” commitment is critical for the

implementation of an EMS and as such is the full

responsibility of top management, including ensuring that

the policy and objectives are compatible with the strategic

direction and context of the organization.


Rev. 04

Content Changes

Clause 6 “Planning” must now determine the risks

associated with the threats and opportunities. Risk-based

approach now covers preventive action. Legal obligations

are now addressed as compliance obligations. Objectives

must be established at relevant functions throughout the

organization and must take into consideration aspects,

risks, compliance obligations and opportunities. Objectives

shall also consider technology, financial data, operational &

business requirements and must be measurable.


Rev. 04

Content Changes

Clause 7 “Support” has become more prescriptive and

transparent for resources, competency, awareness and

communications.

Clause 8 “Operations” requires lifecycle perspective,

change management and control of outsourced processes.

Also more prescriptive for emergency preparedness and

response.


Rev. 04

Content Changes

Clause 9 “Performance Evaluation” includes monitoring,

measurement analysis, evaluation of environmental

performance, evaluation of compliance, internal audits and

management reviews.

Clause 10 “Improvement” now contains nonconformity and

corrective action clauses, but is more structured in relation

to nonconformities and resulting actions


Rev. 04

Areas of Significant Changes

• Expansion in EMS

Coverage & Scope

• Required Interactions

with External Parties

• New Requirements for

Leadership Engagement

• Expanded Legal

Compliance

Requirements

• Need for Risk Based

Planning & Controls

• New Documentation

Requirements

• Expanded Operational

Control Requirements

• Changes in Competence

& Awareness

Requirements

• Impacts on the Internal

Audit Program

• Increased Certification

Costs


Rev. 04

Future Challenges Report

Identified 11 themes related to ISO 14001 revisions.

Recommendations:

• Address “demonstration of commitment to compliance”

• Strengthen linkage to strategic planning

• Address life-cycle thinking


Rev. 04

Timeline - Changes

ISO 14001:2015 changes

– Initial Draft: July 2014

– Final Draft: February 2015

– Issue Date : September 2015

– 3 years to implement

– New Certifications – Conformance within 18

months after release

– Auditing requirements (Internal, Supply Chain

& Registration)


Rev. 04

Future NEIA Events

ISO 14001 Training Workshops

ISO 14001 Overview (RAB/QSA)

9-10 February, 2014

ISO 14001 Lead Auditor (RAB/QSA)

9-13 February, 2014

ISO 14001:2015 Transition

Date: TBD (Spring 2014)

* Lead Certification Requirements


Rev. 04

Questions ?


Introduction to ISO 14001 - Newfoundland and ... -...

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