INTRODUCTION to EweManage functions:

EweManage is a database software in which each animal is represented by an unique "record".

Each record contains all the information necessary for the management of your herd. The

records are stored in 3 main files:

the file named "Cheptel" contains the data of the reproductive animals of your flock,

the file "Agneaux" contains the records of the lambs and

the file "Medicaments" constitutes to some extent your pharmacy and contains the

records of each drug or instrument of your pharmacy (syringes etc)

Note: Initially, the Cheptel database contains a record called "FEEDER". This record is mandatory

and should not be deleted as it is used for various functions such as the transfer of a lamb to

bottle feeding etc. You will find more information on the latter by consulting the help menu of

EweManage.

According to the activities which you have to make, you will be acting in one or the other of

these 3 files. The navigation buttons "Lambs" or "return to flock" or "Pharmacy" enable you to

navigate between these files.

When you use the application, the name of the database file in use is always displayed in the left

upper corner of the screen.

Important concepts

1. The tag number used in EweManage is made up of the last 9 digits of an NID/ATQ tag, but can be also a "house" number or, in the case of goats flock, a description or a name as long as the tag is UNIQUE

2. Any animal must be in a pen or a group. If you do not work by group, put to them all in the same group. A group can be a number, a description or any other alphanumeric of maximum 12 characters. Avoid special characters in your group description

3. The group "0" is mandatory and contains the records of all the animals dead, culled, sold or disposed of which you want to preserve the records in EweManage (ex to create genealogy or calculate consanguinity ratios)

4. The Cheptel database must at all time contain a record named " feeder" placed in the group " feeder" which represents the place where are the artificially fed animals, should you have a system of bottle-feeding or not.

5. A valid 7 digits site number is mandatory at all times 6. You can create new flock records using the appropriate sub-menu of the « Files »

main menu bar. However, the only way of creating records in the lambs database is to make lambings starting from the animals in thr flock.

7. Decimal numbers must mandatorily use the comma as decimals separator 8. The dates format must be aaaa-mm-jj. Do not use the oblique bars as separators

(2013/05/22 is not an acceptable format)

Tag number format (or identification)

The tag number (or identification) is the main identification field of a record, whether it is a

reproducer or a lamb. If you use the numbers of Quebec Agri-Traceability (ATQ) or a national

identifier (in this document referred to as NID), you should use only the last 9 figures of the tag,

without the prefix 124000 (country identifier). Where required, for example when EweManage

makes the transactions with ATQ, prefix 124000 is added automatically by EweManage.

Use of a house tag (or tip tag)

If you temporarily (or permanently) use house tags, any format is acceptable, as far as you use 8

characters or less and the number is unique. As any number must be unique, if you use Tip Tags

or colored mini tags, we recommend always to use the last 2 digits of the current year in front of

your number. For example, you use a blue 'Tip Tag' carrying number 123, your tag number in

EweManage could be (for the year 2016) 16BL123. If in another year you again use the 123 of a

blue colored tag, there will not be duplicate in your database.

Use of any other mode of identification

If you have animals which do not have a tag - for example you want to preserve the records of

the ancestors of prior to the implementation of national traceability, for genealogy purposes -

(or for the Caprine version of the software), you can enter the description desired in this field,

with the number of character limited only by the size of the display window.

Remember however that in as animal record, for genealogy purposes, the identification of the Dam or Sire

must correspond exactly to the identification you have used in its ancestor record. As an example, if you

have followed an identification with an « Enter » in one case and without in the other, EweManage will

not find the correspondance between the 2 identifications and will consider them as different.

A tag must be UNIQUE.

The NID / ATQ (or tag number) is what "links" the records in the flock database with those in the

lambs one. The same principle applies for the PSION, or an electronic scale, with the records of

the ewes and the lambs. It is thus important to ensure unicity and exactitude of each tag.

You cannot have duplicates in the database otherwise expose yourselves to error.

To modify a tag number

In the event of loss, a tag can be modified only by the "Tag replacement", function . On the

other hand, despite of what is mentioned above, you can use the "NID Administrator" sub menu

of the"Help and record management" item of the main menu bar to modifiy a tag number, the

birth date or a tag status at all times.

Breed type definition

EweManage accepts any manner of indicating the breeds of your animals. However, in order to

preserve the management simplicity and to conform to the naming convention, we suggest to

use the two letters nomenclature (described in Genovis or other guides) to identify breed types:

Pure breads by the 2 official letters ex: suffolk =SU

The F1 nomenclature, F2... with FX for mixed breads up to F4 after which they shall be

FX.

The way of describing the breeds has an important impact on the definition of the breeds of the

descendants determined during the lambings procedure.

Terminology

In this guide, the following terms are used:

Tag: Any identification carried on the ear of an animal to the exlusion of a tattoo

Field : A field is an area in a screen where you may enter data such as a number, a date or any

alphanumeric characters.

Function: A function is a procedure processed by the software to produce is a screen, a report, a

calculation. A function is activated either by a "button" in a screen, or by a selection made in a

menu. The word "function" is used alternatively with « button ».

Tag status : Normally, the status of a tag is modified by a transaction made with a reporting

facility (such as ATQ or a National NID database). However, if in the « Farmprofile », you have

answered « No » to the question « Do you report to national traceability ? », your tag status will

cange automatically when you modify a disposition status of an animal.

Active tag status: An active tag status refers to an animal in barn whose group is

different from « 0 ». For those producers in regions where reporting is mandatory, the

Active status is generated automatically upon a succesfull reporting with the officical

traceability authorities.

Displaced tag status : Idicate that an animal is no longer in barn (but the record is kept).

This is an animal either dead, culled or sold. For those producers in regions where

reporting is mandatory, the Displaced status is generated automatically upon a

succesfull reporting with the official traceability authorities.

House tag status : indicates you are using a non ATQ/NID tag identification system. A

house number can be repalced by an official NID/ATQ tag with the appropriate function

in the menu

Menu: An area where a variety of actions are presented for action.

Main menu bar: Menu selection located at the top of each screen

Drop-down list or value list: A drop-down list is a list of choices offered to you to make an entry

in a field. The following image depicts a drop-down list for the "pen or group". Some drop-down

lists are fixed in EweManage and cannot be changed. Others are under the control of the user

and can be modified at any time, either manually (ex : death causes) or automatically by

Ewemanage (ex : groups or breed types).

The modifications of the drop-down lists can be done at the time of the initialization of the

software using the function "personalize your value lists" of the "Farm profile" section. They can

be modified any time after, using the function "Modify" which is displayed at the bottom of any

modifiable drop-down list.

Tab: Separator of table to reach certain functions. Note that in EweManage, certain tabs are

contextual, therefore will not appear if you do not need them. For example the GenOvis tab will

not be present if you are not a producer under theGenOvis program. Activation of these tab sis

dependent upon the entries made in your farm profile.

Disposition: One uses this term in the software to describe what is occurred to an animal or a

lamb. For example, the final disposition "Auction" means lamb sold at the auction

Record: A record is the whole of information on an animal in the flock (reproductive or

ancestor) or in the lambs database. The term "record" is used at certain places, mainly in the

print function.

Main menu bar

The main menu bar is at the top of each screen. This bar, described with section 4.1 offers all

the functions of the software.

Main menu bar Reset button

Example of drop-

down list for the

choice of pen or

group

The Reset button

The reset button appears on most of the screens. If you happen to be « trapped » in a screen or

of a task of which you cannot leave any more, click on this button to cancel any activity in

progress and return to the main screen. In the rare cases where this may not function, simply

quit EweManage.

EweManage directories

Inside the directory (file) Bergere_2 are other directories or files whose utility is described

hereafter:

Génovis: It is in this directory that you will place any file received from GenOvis that you will

wish to import in EweManage. In the same way, this directory will contain the files EweManage

sends to Génovis such as birth declarations etc. This is applicable only for the participants in the

GenOvis program.

Bergèremobile_R: This directory contains all the transactions (files) received by the PC and

created by the PSION imported with SynchroBergere following a synchronization. You will also

copy in this directory any file resulting from the export of transactions from the EweManage

mobile PC application.

Bergèremobile_E: This directory contains all the transactions (files) prepared by the PC and

created by EweManage to be exported to the PSION or to EweManage mobile (of the pens,

groups, breeds or of the data of the active animals). The files will be created in that directory by

EweManage when you click the « export » button in the appropriate screen..

SCEA: This directory contains all the transactions (files) sent to CLRC when a registration request

is made.

All these directories must be present in order for the application to either create files to send by

mail or to read new transaction from the mobile tools.

Caution: EweManage does not "empty" any of the directories containing the various

transactions. It is of your responsibility to at least annually clean these directories by erasing the

various files as required.

CHAPTER 1: First use

1.1 Steps to follow

At first, it is important to define your farm profile after having followed the installation and

activation steps.

1.2 Installation of the software

a. Basic configuration: EweManage is not compatible with Windows XP or Vista. It is

compatible with Windows 7 but not recommended (except for the basic family edition),

and full compatible with windows 8.x and Windows 10. The software must be

compatible with the"aaaa-mm-jj" date format .

b. To install the software, simply copy the "EweManage" directory to the "desktop" of

your computer.

c. To start EweManage, find the "application" file bergere_2.exe and double-click it. Do

not start EweManage directly starting from CD, but from the copy made on your

computer. You cannot record additional data on the CD. This is possible only when you

use the program on your PC.

d. For the use of various RFID readers and scales, you must also have the "Excel" software

on your PC.

Note: it is preferable to create a shortcut which you will place on your desktop, apart from the

file EweManage in order to facilitate the access.

Figure1

e. During starting, the screen of reception is displayed:

When opening the application for the fisrt time, EweManage will present the licencing

screen and ask you to send your computer licence number to the administrator. You will

then get an activation key thaat you will have to copy in the appropriate field in order to

unlock EweManage.

You may use you licence on two different computer, each one requiring a different and

unique activation key.

See the operation of the

mode "Work in barn" in

chapter 25

Licence number to

send to the

administrator

Area where to copy the

activation key obtained

from the administrator

The welcome screen has 2 buttons: one to go directly to the direct capture screens when

you work in barn, the other to access the traditional screens referred to as "work at home"

where complete records of the animals and the complete systems of analysis and reports

are available. The « In barn » screens makes it possible to work with a tactile tablet and

take readings directly using bluetooth RFID tags readers.

1.3 Licence activation

At first use, you must initially activate your license (This step may already have been made

for you). To activate your licence (if required):

a. On any flock screen, access the function (the button) "Farm profile" as shown

with the following figure

You will then have access to the screens allowing to personnalize your enterprise

b. If your farm name does not appear on this screen, select the function "Licence

activation". (see figure 3). You will have to enter your producer number (to

replace PROnnnnnnn) required to validate the use of EweManage (usually this

number is your CCIA number preceeded with the letters PRO). This will bring

back for you to the screen of the enterprise profile. The data particular to your

company should be displayed in the yellow background fields. These fields are

not modifiable by the producer. They are part of your licence and can be

modified only by the administrator.

c. Once your licence is activated, you can now modify the fields in the various tabs

in order to personalize your profile. If you need information on the contents of a

field, please consult the help menu accessible by the button "?" with the top of

each screen.

Figure2

1.3.1 Management of the mail

Supplement the section of the bottom of management of the mail. If you do not use a software

of mail (Windows mall or Outlook...), enter 'not' and supplement the necessary data. See the

help menu or the articles in the forum to help you to supplement the whole or you refer to

section 1.7 of this guide.

1.4 Presentation of information

Information concerning any animal is presented initially in the form of "records" or of piled up

records the ones on the others, like a deck of cards. Therefore, an animal record either in the

flock or lamb database screen always displays the data of animal on top. You can alternatively

see the records in mode "list" (much like an excel spreadsheet) using the « list by tag » function

(or button) located at the top of the screen.

1.4.1 Navigate from one record to another

To scroll, between records, either use "Shift" + "Pg Dn" or "Ctrl" + "Pg Dn" or use the arrows in

the « Records to browse » area of the screen.

Button to activate your

licence if your farm name

does not appear in this panel

Button to personnalize value lists

(next stage)

1.4.2 Presentation "record by record"

The screen displayed when you first launch EweManage is an image of a « full » record. In

EweManage, we have opted to display as much information on a screen in order to avoid having

to flip pages to access different information type.

The flock records are designed as follows: the left hand side displays the identification

oinformation of an animal. The central portion offers various menus of navigation or choices of

reports accessible by buttons. The right-hand side of the screen, for a ewe record, displays the

information of the lambs of an animal: a summary of the records of lambs which are present in

the lamb database. In this summary, the identification of the lamb is normally in blue for an

animal in barn. It is in red on white background for an animal which was disposed (sold or dead

etc) and in green for an animal considered as reproductive potential or replacement.

The top section of a record mainly offers a choice of buttons allowing navigation between the

various files. The menu bar on top (in gray) called "main menu bar" contains all the advanced

functions offered by EweManage. The « Buttons » on screen are a duplication of some of the

most usefull functions also contained in the menus..

Scroll buttons