Introduction To Data Management With Microsoft Access 2003
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Transcript of Introduction To Data Management With Microsoft Access 2003
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Introduction Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach
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Introduction To Data Management With Microsoft Access 2003
Introduction
“To succeed in life in today’s world, you must have the will andtenacity to finish the job.” —Chin-Ning Chu
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XPChapter Introduction
• Traditional study of computer applications Acquire skills related to application’s features and
functions Does not address
• When particular tool most appropriate • How it should be utilized in solving specific problem
• Concepts and tasks presented in book could apply to other database programs
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XPChapter Introduction (continued)
• Access Relational database program Data stored in tables Related to each other using relationships
• Information Data organized in meaningful way
• Data can be: Words images numbers, sounds
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XPChapter Introduction (continued)
• Data Analysis Collect, organize, and otherwise transform data into
information Used to support decisions
• Data consumer Person in organization who transforms data into
information
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XPLearning Objectives
• Introduce the company used in this book
• Identify how an organization manages data
• Describe how problem solving is presented in this book
• Understand the roles of data consumers in an organization
• Determine how data is interlinked throughout an organization
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XPLearning Objectives (continued)
• Understand the current deficiencies in an organization’s data
• Introduce the companies used in this book’s end-of-chapter case problems
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XPCase Scenario
• Fictional company 4Corners Pharmacy
• Used to provide real-world business examples to illustrate lessons in each chapter
• “Employees” represent variety of business functions
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XPThe Company
• Vincent Ferrino opened 4Corners Pharmacy in 1989
• Son Paul now owns business Expanding
• Pharmacy’s recordkeeping inefficient Does not use computers
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XPKey Players
• Paul Ferrino Pharmacist and owner
• Donald Linebarger Information systems director
• Maria Garcia Human resources manager
• Elaine Estes Store/operations manager
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XPCompany Goal: Expand Operations into Other Areas
• Open second store in Colorado by end of year Possibly by acquiring existing business Ensure that database easily expanded and adapted
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XPHow is Access Used at 4Corners Pharmacy?
• Accounting
• Finance
• Human resources
• Information systems
• Marketing
• Operations management
• Sales
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XPData to Store in the Database at 4Corners Pharmacy
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XPManaging Data for the Organization
• Problems at 4Corners Pharmacy Not all data gathered for managers to make informed
business decisions Errors and redundancy of data
• Benefits to using relational database Too much data to effectively store in Excel workbook Excel limited in structure of data Join together multiple tables
• Query those tables as one big table
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XPInterlinked Data at 4Corners Pharmacy
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XPProblem Solving in this Book
• Three levels of problem solving with Access Level 1
• Basic problems or analyses require application of one or more database tools
• Focus on implementation of tools Level 2
• Problems and analyses presented increase in complexity Level 3
• Complexity increases further• Opportunities for more advanced critical thinking and
problem solving
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XPProblem Solving in this Book (continued)
• “Steps to Success”
• Case problems
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XPPedagogical Model for Problem Solving
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XPSteps to Success Exercises
• At end of each level Complete exercises in Steps to Success section Reinforce what you learned in level
• Completed in separate database for similar business Hudson Bay Pharmacy Located in Edmonton, Alberta (Canada)
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XPWorking with SAM
• Book assumes that you are already familiar with some of more fundamental skills in Access Might want to use SAM training product
• Prerequisite skills for which SAM training is available: Close access Create a new database Create forms using the form wizard Delete records from a table using a datasheet Edit records from a table using a datasheet Enter records into a datasheet table
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XPWorking With SAM (continued)
• Prerequisite skills for which SAM training is available: Enter records using a form Open a form Open access objects in the appropriate views Open an existing database Order records in datasheet view Preview a report Preview the contents of a table Print a report Print specific pages of a report
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XPWorking With SAM (continued)
• Prerequisite skills for which SAM training is available: Resize to best fit Start access Use access help Use navigation controls to move among records in a form Use navigation controls to move among records in a
table Use the new record button to add a record Use undo and redo Work with the task pane
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XPChapter Summary
• Purpose of book Using access to organize data efficiently and solve
business problems effectively
• Case scenarios 4Corners Pharmacy
• Method of teaching problem solving Three levels