Introduction: T he SOP Guide and The Development Process

Introduction:

The SOP Guide and

The Development Process

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Learning Objectives

By the end of the workshop, participants will be able to...

1. Describe the process for developing effective SOPs and be able to explain it to colleagues in the field; including the importance of the process itself.

2. Identify the issues that are key challenges for field teams when developing SOPs, and implement strategies for resolving those issues and challenges.

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Introduction to the SOP Guide

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What is a set of Standard Operating Procedures?

• SOP Guide, Page 3:Standard operating procedures are specific procedures and agreements among organisations that reflect the plan of action and individual organisations’ roles and responsibilities. As such, SOPs are companion documents that support the GBV plan of action.

• What is the plan of action? Do you have one? It is not the SOP.

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The 2008 SOP Guide

• Front Section (how to develop)• Page 7 C. How to Use This Guide• Template• Table of Contents– 10 sections– Signatures– Annexes

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The Process

• SOP Guide, page 3

Development of SOPs is a process that must involve all relevant actors.

The process of developing SOPs is as

important as the final SOP product.

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The process itself can be considered an intervention, in that it engages all of the relevant actors and will involve collaboration, inter-organizational and inter-sectoral dialogue, community participation, negotiation, and thereby increase all participants’ understanding of how to prevent and respond to gender-based violence.

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Part B. How to Develop SOPsPage 4

• Participants in developing the SOP• Leadership and Coordination• Technical and Policy Guidance• Process for Writing (7 steps)• Review and revisions

Exceptions and notes for acute emergencies

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Part B. How to Develop SOPs

• Participants in developing the SOP– Which sectors/clusters? At which levels?– Which organisations?– Which individuals?

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• Leadership and Coordination– Coordinating agency– GBV working groups with sector/cluster focal

points• National, sub-national

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• Technical and Policy Guidance– IASC GBV Guidelines– UNHCR SGBV Guidelines– WHO ethical/safety recommendations– Technical expertise and support

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• Process for Writing (7 steps)• Pages 6-7

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Process for Writing

Step 1 – Core group makes a plan

Step 2 – Rapid assessment/situational analysis

Step 3 – Meet with key stakeholders and actors to discuss the draft plan for SOP development– Probably needs to include some training

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Process for writing - continued

Step 4 – Series of meetings– Careful facilitation– Inclusion– Participation– Transparency– Divide into subgroups of sectors/clusters as

needed for detailed discussions– Continuous revision and communication

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Process for writing - continued

Step 5 – Final draft review

Step 6 – Finalize and gain official commitment

Step 7 – Inform the community

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Part B. How to Develop SOPs (continued)

Process for writing

• Review and revisions

• Exceptions and notes for acute emergencies

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Participants in developing the SOPLeadership and CoordinationTechnical and Policy GuidanceProcess for Writing (7 steps)Review and revisions

Exceptions and notes for acute emergencies

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Questions?

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Introduction: T he SOP Guide and The Development Process

Documents

Transcript of Introduction: T he SOP Guide and The Development Process