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Financial ServicesFinancial ServicesIntroduction to PeoplesoftGeneral Ledger

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O verviewO verview

GL summarizesBudget check populates Budget ledgers

Budget plans and authorizesAvailable amount is checked

BIBudge

t GL

A

O

AR

COR

AY

TI

D

JE

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P eoplesoft ModulesP eoplesoft Modules /Interfaces/InterfacesH RMSBudgetAsset management

PurchasingGeneral Ledger Accounts Payable

Accounts ReceivableCORE and TIDMARK

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InterfacesInterfacesEntry in module is summarized and postedto the GL through a system interfaceProcedures must run and budget is verified

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LedgersLedgersGeneral Ledger ± ACTUALS ± MACCRUAL ± does not budget check ± FACCRUAL ± Compensated Absence only

Budget Ledger ± ALL_YEARS ± Appropriations

± Estimated revenues ± Encumbrance ± Budget Actuals ± Available

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Accounts AccountsN atural classification of an itemElectricity, Water and Gas

Accounts are grouped into Objects for both budget and financial reporting purposesElectricity, Water and Gas are grouped as theobject Utilities

Classification of an item should be accurate ± not based upon how it is budgetedCity has approximately 1,360 accounts/objects

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DeptI

DDeptI

D

Function/ActivityWorkflow934 DeptID¶s in system

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Project/Grants

Project/GrantsWhat makes a project/capital project ± Funding source ± Brick and mortar (55 508xxx accounts) ± Repair ± Equipment

What makes a grant ± CFDA

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J ournal EntriesJ ournal Entries

Source ± PAY ± H RMS ± AP ± Accounts Payable ± AR ± Accounts Receivable ± TID ± Tidmark ± COR - CORE

Bank wires and AC H

± CW ± In

± WT ± OutCorrections ± Same JE # - effective date

Descriptions

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System reportsSystem reportsBudget transactions ± Budget Transaction Detail

Queries ± E1_FK_GLPOSTI N GACTIVITY ± E1_FK_GL_TRIAL_BALA N CE

± AP/AR (Financial Services ± ElizabethBriones)

N VISIO N ± I N PROGRESS

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Wh ere to Get More InformationWh ere to Get More Information(Ivonne Nila):(Ivonne Nila):

List of GL accounts ± e1_accounts_allList of Funds ± e1_fundsList of Projects ± e1_projects_allList of DeptID¶s ± e1_department

List of Vendors/Customers ± e1_vendor_information ± e1_customer List of Class ± e1_class

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